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Home My WebLink About08/14/89 Board of Public Works MinutesREGULAR MEETING AUGUST 14, 1989 23'7 The regular meeting of the Board of Public Works was convened at 9:35 a.m. on Monday, August 14, 1989 by Board President John E. Leszczynski, with Mr. Leszczynski, Mrs. Patricia E. DeClercq and Ms. Katherine Humphreys present. Also present was Assistant City Attorney Jenny Pitts-Manier. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the minutes of the regular meeting of the Board held on August 7, 1989 were approved. OPENING AND AWARD OF BIDS - SALE OF ABANDONED VEHICLES This was the date set for receiving and opening of sealed bids for the sale of approximately eighteen (18) abandoned vehicles which have been stored at Super Auto Salvage Corporation, 3300 South Main Street, South Bend, Indiana. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: MR. GENE HANCZ STEVE & GENE'S AUTO TRUCK SALVAGE 3109 Gertrude Street P.O. Box 2883 South Bend, Indiana 46680 VEHICLE # TAG NO. MAKE OF VEHICLE AMOUNT BID 1 2 10151 10456 CADILLAC BUICK $35.75 35.75 3. 10872 CHRYSLER 40.75 4. 10897 DATSUN 10.75 5. 10910 FORD 35.75 6. 10936 LINCOLN 40.75 7. 11013 CHEVROLET 35.75 8. 11045 CHEVY 35.75 9. 11165 CHRYSLER 40.75 10. 11245 BUICK 35.75 11. 11270 PLYMOUTH 25.75 12. 11296 PONTIAC 40.75 13. 11307 MERCURY 25.75 14. 11373 FORD 37.75 15. 11417 CADILLAC 40.75 16. 11656 CHEV 35.75 17. 12097 DODGE 35.75 18. 12098 FIAT 10.75 MR. MARTIN OLTMAN 920 FAIRYWAY STREET South Bend, Indiana 46680 VEHICLE # TAG NO. MAKE OF VEHICLE 7. 11013 CHEVROLET 17. 12097 DODGE MRS. NINA TESKE 54380 Pear Road South Bend, Indiana VEHICLE # TAG NO. MAKE OF VEHICLE 2 10456 BUICK 7. 11013 CHEVROLET 14. 11373 FORD 16. 11656 CHEV AMOUNT BID $58.50 58.50 AMOUNT BID $53.00 62.97 43.43 43.87 W Z REGULAR MEETING AUGUST 14, 1989 MR. PAUL SCHULTZ SUPER AUTO SALVAGE CORPORATION 3300 South Main Street South Bend, Indiana 46614 VEHICLE # TAG NO. MAKE OF VEHICLE AMOUNT BID 1 10156 CADILLAC $ 58.75 2 10456 BUICK 102.89 3. 10872 CHRYSLER 35.79 4. 10897 DATSUN 23.79 5. 10910 FORD 23.79 6. 10936 LINCOLN 79.63 7. 11013 CHEVROLET 78.79 8. 11045 CHEVY 28.75 9. 11165 CHRYSLER 33.75 10. 11245 BUICK 23.85 11. 11270 PLYMOUTH 35.79 12. 11296 PONTIAC 23.85 13. 11307 MERCURY 27.85 14. 11373 FORD 67.58 15. 11417 CADILLAC 47.89 16. 11656 CHEV 23.85 17. 12097 DODGE 82.79 18. 12098 FIAT 27.85 MR. PAUL KOWALSKI K AUTO SALVAGE 56670 Sonora Road South Bend, Indiana VEHICLE # TAG NO. MAKE OF VEHICLE AMOUNT BID 2 10456 BUICK 62.00 3. 10872 CHRYSLER 42.00 4. 10897 DATSUN 18.00 5. 10910 FORD 41.50 6. 10936 LINCOLN 53.00 7. 11013 CHEVROLET 43.00 8. 11045 CHEVY 43.00 9. 11165 CHRYSLER 43.00 10. 11245 BUICK 43.50 11. 11270 PLYMOUTH 46.00 14. 11373 FORD 46.00 15. 11417 CADILLAC 57.00 17. 12097 DODGE 52.00 Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the above bids were referred to the Department of Code Enforcement for immediate review and recommendation in order that an award could be made prior to adjournment of the meeting. Following that review, upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the following bids were awarded: MR. GENE HANCZ STEVE & GENE'S AUTO TRUCK SALVAGE 3109 Gertrude Street P.O. Box 2883 South Bend, Indiana 46680 VEHICLE # TAG NO. MAKE OF VEHICLE AMOUNT BID 12. 11296 PONTIAC $ 40.75 TOTAL 40.75 1 1 I 239 REGULAR MEETING AUGUST 14, 1989 MRS. NINA TESKE 54380 Pear Road South Bend, Indiana VEHICLE # TAG NO. MAKE OF VEHICLE 16. 11656 CHEV TOTAL MR. PAUL SCHULTZ SUPER AUTO SALVAGE CORPORATION 3300 South Main Street South Bend, Indiana 46614 VEHICLE # TAG NO. MAKE OF VEHICLE AMOUNT BID $ 43.87 $ 43.87 AMOUNT BID 1 10156 CADILLAC $ 58.75 2 10456 BUICK 102.89 4. 10897 DATSUN 23.79 6. 10936 LINCOLN 79.63 7. 11013 CHEVROLET 78.79 13. 11307 MERCURY 27.85 14. 11373 FORD 67.58 17. 12097 DODGE 82.79 18. 12098 FIAT 27.85 TOTAL $549.92 MR. PAUL KOWALSKI K AUTO SALVAGE 56670 Sonora Road South Bend, Indiana VEHICLE # TAG NO. MAKE OF VEHICLE AMOUNT BID 3. 10872 CHRYSLER $ 42.00 5. 10910 FORD 41.50 8. 11045 CHEVY 43.00 9. 11165 CHRYSLER 43.00 10. 11245 BUICK 43.50 11. 11270 PLYMOUTH 46.00 15. 11417 CADILLAC 57.00 TOTAL $316.00 GRAND TOTAL $950.54 APPROVE WASTEWATER DISCHARGE PERMIT - SHELL OIL COMPANY In a letter to the Board Donald Stiltz, Pretreatment Coordinator, Environmental Services, 3113 Riverside Drive, South Bend, Indiana requested that an industrial discharge permit for Shell Oil Company be approved. Mr. Stiltz noted that the permit is needed to allow Lawn Environmental, Inc. of Louisville, Kentucky to provide environmental assessment of a former Shell service station located at 2404 Western Avenue. Mr. Stiltz also advised that the Lawn Environmental will perform a pump test on an existing ground -water monitoring well to determine the ground -water aquifer characteristics. He further advised that Shell Oil Company will install an oil/water separator to treat the groundwater prior to discharge. Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, Wastewater Discharge Permit #SB027 for the Shell Oil Company, 2404 W. Western Avenue, South Bend, Indiana was approved, effective August 14, 1987 through August 14, 1994. 240 REGULAR MEETING AUGUST 14, 1989 ArrxuVE AGREEMENT FOR STAFF SUPPORT - BUSINESS DEVELOPMENT CORPORATION (BDC) OF SOUTH BEND MISHAWAKA/ECONOMIC DEVELOPMENT DEPARTMENT Mr. Leszczynski advised that this agreement is between the Business Development Corporation of South Bend and the City of South Bend. Ms. Betsy Harriman, Department of Economic Development was present and advised that the general areas of staff support to be provided to BDC include but not necessarily limited to: economic development analysis, planning, research, administrative support, accounting, project monitoring and loan packaging. Ms. Harriman further advised that the City perform the services agreed to herein for the sum of sixty-seven thousand ($67,000.00) dollars for calendar year 1989, payable in quarterly installments of $16,750.00. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried the Agreement was approved, APPROVE AGREEMENT - EMERGENCY SHELTER GRANT SUBCONTRACT - SOUTH BEND/UNITED RELIGIOUS COMMUNITY OF_ST. JOSEPH COUNTY. TNC__ Aun Mr. Ted Leverman, Assistant Director, Bureau of Housing advised that the City of South Bend has received an Emergency Shelter Grant in the amount of Forty Two Thousand ($42,000) Dollars from the U.S. Department of Housing and Urban Development to provide shelter and related services to the homeless. The Contract Agreements with United Religious Community of St. Joseph County, Inc. and Youth Service Bureau of St. Joseph County, Inc. will provide assistance to the homeless. Mr. Leverman further advised that the grant would be issued as follows: Youth Service Bureau $14,282.00 for rent, utilities, insurance, and supplies for Safe Station which shelters runaway youths and youths at risk. United Religious Community $15,968.00 pay rent and utilities at the Center for the Homeless and to complete some additional rehabilitation of the center. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried the Agreement was approved, effective May 1, 1989 and remain in effect until December 15, 1989. APPROVE ECONOMIC DEVELOPMENT ADDENDUM The following Economic Development addendum was presented to the Board for approval: ADDENDUM I DEPARTMENT OF ECONOMIC DEVELOPMENT BUREAU OF HOUSING ADMINISTRATION ACTIVITY Addendum 1 adds Twenty Five Thousand ($25,000.00) Dollars to the contract amount. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the above referred to Addendum was approved. APPROVE CONSTRUCTION CONTRACT - BAER'S PARKING LOT Mrs. Leszczynski advised that in accordance with the bid awarded on June 12, 1989, to Michiana Paving & Excavating, 705 S. Beiger Street, Mishawaka, Indiana, in the amount of $67,747.47 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the Contract was approved subject to the filing of a Labor & Materials Payment Bond. The appropriate Performance Bond and Certificate of Insurance, as submitted were filed. 1 241 REGULAR MEETING AUGUST 14, 1989 APPROVE CHANGE ORDER NO.1 - BAER'S PARKING LOT Mr. Leszczynski advised that Michiana Paving &.Excavating Company, 705 South Beiger Street, Mishawaka, Indiana, has submitted Change Order No. 1 for the above referred to project indicating that the Contract amount be decreased by $10,928.68 for a new Contract sum, including this Change Order, in the amount of $56,818.79. Therefore, Mr. Leszczynski made a motion that the Change Order as submitted and outlined above be approved. Mrs. DeClercq seconded the motion which carried. APPROVE CHANGE ORDER NO. 1 - WASTEWATER TREATMENT PLANT IMPROVEMENTS PROJECT - CONTRACT I, DIVISION A & B Mr. Randy J. Lindley, Associate, TenEch Engineering, Inc., 744 West Washington Street, South Bend, Indiana and Superior Construction Company, 2045 East Dunes Highway, Gary, Indiana submitted to the Board Change Order No. 1 for the Wastewater Treatment Plant Improvements Project, Contract I, Division A & B. The Change Order indicates that the original Contract price of $8,428,405.00 shall be increased by $43,516.15 for a new contract price including this change order will be $8,471,931.15. Therefore, Mr. Leszczynski made a motion that the Change. Order as submitted and outlined above be approved. Mrs. DeClercq seconded the motion which carried. APPROVE CHANGE ORDER NO. 1 - WASTEWATER TREATMENT PLANT IMPROVEMENTS PROJECT - CONTRACT II, DIVISION A, B, & C Mr. Randy J. Lindley, Associate, TenEch Engineering, Inc., 744 West Washington Street, South Bend, Indiana and Calumet Construction Corporation, 1247 169th Street, Hammond, Indiana, submitted to the Board Change Order No. 1 for the Wastewater Treatment Plant Improvements Project, Contract II, Division A, B, & C. The Change Order indicates that the original Contract price of $7,635,000.00 shall be increased by $41,691.00 for a new contract price including this change order will be 7,676,691.00. The Change Order also indicates the contract time will be increased by 14 calendar days making the completion date of all work being October 5, 1990. Therefore, Mrs. DeClercq made a motion that the Change Order as submitted and outlined above be approved. Mr. Leszczynski seconded the motion which carried. REQUEST TO CLOSE SOUTH STREET FROM EDDY TO SUNNYSIDE FOR A NEIGHBORHOOD BLOCK PARTY - SEPTEMBER 3, 1989 - REFERRED An Application For Use Of And Blocking Of Access To Public Right -Of -Way For A Party Or Similar Event was submitted to the Board by Ms. Doris Stam, 1142 E. South Street, South Bend, Indiana, requesting permission to close South Street from Eddy to Sunnyside, on September 3, 1989 from 3:00 P.M. until 8:00 P.M. for a block party. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the request was referred to the Bureau of Traffic and Lighting and the Police Department Traffic Division for review and recommendation. ST TO CLOSE 1600 BLOCK OF DEVON FOR NEIGHBORHOOD BLOCK PARTY - SEPTEMBER 10, 1989 - REFERRED In a letter to the Board, Ms. Andrea Jones, 1608 Devon Circle, South Bend, Indiana, requested permission to close the 1600 Block of Devon Circle, from 2:00 p.m. to 7:00 p.m. on September 10, 1989, with a rain date of September 17, 1989 for a block party. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the request was referred to the Bureau of Traffic and Lighting and the Police Department Traffic Division for review and recommendation. 242 REGULAR MEETING AUGUST 14, 1989 REQUEST OF AGAPE MISSIONARY CHURCH TO CLOSE BRYAN STREET BETWEEN SHERMAN AND INGLEWOOD IN CONJUNCTION WITH COUNTRY GOSPEL CONCERT AND ICE CREAM SOCIAL - SEPTEMBER 17, 1989 - REFERRED An Application For Use Of And Blocking Of Access To Public Right -Of -Way For A Party Or Similar Event was submitted to the Board by Ms. Leona McGregor, Coordinator, Agape Missionary Church, 1003 Bryan Street, South Bend, Indiana, requesting permission to close Bryan Street between Sherman and Inglewood, on September 17, 1989 from 4:00 p.m. until 8:00 p.m. in conjunction with Country Gospel Concert and Ice Cream Social. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the request was referred to the appropriate „City departments and bureaus for review and recommendation. REQUEST OF A.B.A.T.E. OF INDIANA TO CONDUCT MOTORCYCLE RIDE FOR MUSCULAR DYSTROPHY - SEPTEMBER 3, 1989 - REFERRED Mr. Danny Dunn, Director, Region 1 A.B.A.T.E., 1618 Leer Street, South Bend, Indiana, advised that on Sunday, September 3, 1989 A.B.A.T.E. of Indiana, Region 1, is sponsoring a benefit motorcycle ride for Muscular Dystrophy. In order to make the ride safe for both participants and spectators, Mr. Dunn requested the assistance of the South Bend Police Department, Civil Defense Police and the St. Joseph County Weather Watch in monitoring the twenty-six (26) intersections within the City of South Bend that will be utilized for this event. It was noted that traffic assistance will also be requested of the Indiana State Police and the St. Joseph County Police for traffic assistance with the intersections within their respective jurisdictions. Mr. Dunn further advised that the ride will begin at the Crumstown Conservation Club at 12:00 noon along the route submitted with the request. He stated that in 1988, over five hundred (500) motorcycles participated in the St. Joseph County ride and such rides throughout the State raised over $100,000.00 for MDA. Therefore upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the request was referred to the appropriate City departments and bureaus for review and recommendation. APPROVE REQUEST OF COMMUNITY RESOURCE CENTER INC FOR RESERVED PARKING ON BOTH SIDES OF 100 E. WASHINGTON STREET IN CONJUNCTION WITH RETIRED SENIOR VOLUNTEER LUNCHEON AT THE SOUTH BEND MARRIOTT - AUGUST 23. 1989 Mr. Leszczynski advised that the above referred to request, which was received by the Board on August 7, 1989, has been reviewed by the Bureau of Traffic and Lighting and the Police Department Traffic Division and is recommended for approval. Therefore, upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the recommendation was accepted and the request approved. APPROVE REQUEST OF SPIRITUAL ISRAEL CHURCH & ITS ARMY TO CLOSE WASHINGTON STREET, FROM FALCON TO KENMORE, FOR BLOCK PARTY IN CONJUNCTION WITH FUN FESTIVAL - AUGUST 19 1989 - Mr. Leszczynski advised that the above referred to request, which was received by the Board on August 7, 1989, has been reviewed by the appropriate City departments and bureaus and is recommended for approval. Therefore, upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the recommendation was accepted and the request approved. REGULAR MEETING AUGUST 14, 1989 243 n 1 FILING OF HUMANE SOCIETY MONTHLY REPORT - JULY The Humane Society report for the month of July indicating the number of animals and matters handled for the City of South Bend was submitted for filing. Mrs. DeClercq made a motion that the report be accepted and filed. Ms. Humphreys seconded the motion which carried. APPROVE AND/OR RELEASE EXCAVATION AND CONTRACTOR BONDS Mr. Michael P. Meeks, Director, Division of Engineering, has advised that he has reviewed the following bonds and recommends that they be approved and/or released as indicated: CONTRACTOR BONDS - Michiana Paving & Excavating, Inc., Effective 5/6/90 - Michiana Paving & Excavating, Inc., Effective 8/7/89 - Don Overholser d/b/a D & 0 Concrete Effective 8/7/89 - Thomas Lee Haab, Jr. Effective 8/10/89 - Samuel L. Wright Custom Masonry Effective 7/26/90 EXCAVATION BOND - Dick Helfman Plumbing & Heating, Inc. Effective 8/10/89 Upon a motion made by Mrs. DeClercq, seconded and carried, the recommendation was accepted approved and/or released as indicated above. RELEASE APPROVE APPROVE APPROVE RELEASE RELEASE by Ms. Humphreys and the bonds were APPROVE TITLE SHEETS Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the following Title Sheets were approved and signed: 1. EAST RACE PARK II Parking Lot/Landscaping/Lighting 2. PARK SOUTH - CONDOMINIUMS PHASE I Sanitary/Water 3. SOUTHLAND SUBDIVISION PHASE IV Sanitary/Water 4. CREEKWOOD VILLAS North of Hickory and Hepler Sewer/Water/Streets 5. SOUTHFIELD PHASE I Southeast corner of Miami & Kern Sewer/Water/Streets FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of fifty three (53) properties cleaned from July 31, 1989 to August 3, 1989, was submitted. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the report as submitted was filed. 244 REGULAR MEETING AUGUST 14, 1989 APPROVE CLAIMS Chief Deputy Controller John D. Leisenring, submitted Claim Docket Nos. 12643 through 12875 and recommended approval. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the claims were approved and the reports filed. ANNOUNCEMENT OF SPECIAL MEETING Mr. Leszczynski, advised that there will be a special Board of Public Works meeting for the Award of Leaf Vacuum Equipment on Wednesday, August 16, 1989 at 10:00 A.M. in the Board of Public Works and Board of Safety Meeting room. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the meeting adjourned at 9:58 a.m. c John E. LeszcVtfiJki Patricia E. DeClercq 4ei neHump rey M:'6� Sandra M. Parmerlee, Clerk 1