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HomeMy WebLinkAbout07/31/89 Board of Public Works Minutes219 REGULAR MEETING JULY 31, 1989 The regular meeting of the Board of Public Works was.convened at 9:33 a.m. on Monday, July 31, 1989 by Board President John E. Leszczynski, with Mr. Leszczynski and Mrs. Patricia E. DeClercq present. Board member Ms. Katherine Humphreys was not in attendance. Also present was Assistant City Attorney Jenny Pitts-Manier. AGENDA ITEM ADDED Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, a Sidewalk Sale Permit application was added to the agenda. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the minutes of the regular meeting of the Board held on July 24, 1989 were approved. OPENING OF BIDS - TWELVE (12) LEAF VACUUMS FOR CITY OF SOUTH BEND OPERATION RELEAF AND FILING OF APPLICATIONS FOR BIDDER QUALIFICATION Mr. Leszczynski advised that this was the date set for the receiving and opening of sealed bids for the above referred to equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: KENNEDY BRUSH 13899 West 101st Street Lenexa, Kansas 66215 Mr. Bruce J. Keil, Sales declines to bid at this Manager, advised that Kennedy Brush time. BROWN EQUIPMENT COMPANY, INC. 10222 Airport Drive P.O. Box 9799 Fort Wayne, Indiana 46899 Bid was signed by Douglas W. Brown, Secretary, Non -Collusion Affidavit was in order and a 10% Bid Bond was submitted. 13" Twelve (12) TARCO BIG-T-VAC LEAF LOADER MODEL TTL-4 95W w/FORD V-8, 35A (del. 90 days ARO) $ 14,979.00 EA. TOTAL $179,748.00 w/HERCULES DIESEL D-3400, 6 cyl. (del. 75 - 90 days ARO) $ 14,979.00 EA. TOTAL $179,748.00 ALTERNATE #1: Twelve (12) TARCO BIG-T-VAC LEAF LOADER MODEL TTL-1 87W w/HERCULES DIESEL D-2300 (del. 60-75 days ARO) $ 12,079.00 EA. TOTAL $144,948.00 w/FORD 300 Gas (del 60-75 days ARO) $ 12,799.00 EA. TOTAL $153,348.00 w/John Deere DIESEL 4239 (Del. 75-90 days ARO) $ 12,979.00 EA. TOTAL $155,748.00 220 REGULAR MEETING JULY 31, 1989 ALTERNATE #2: Twelve (12) TARCO BIG-T-VAC LEAF LOADER MODEL TTL-3 87 WD w/HERCULES DIESEL D-2300 (del. 60-75 days ARO ) $ 10,679.00 EA. TOTAL $128,148.00 w/FORD 300 gas (del. 60-75 days ARO) $ 11,379.00 EA. TOTAL $136,548.00 ALTERNATE #3: Twelve (12) AMERICAN ROAD MACHINERY LEAF LOADER MODEL 1500-2 w/HERCULES DIESEL D-2300 $ 9,979.00 EA. TOTAL $119,748.00 w/FORD 300 gas $ 10,679.00 EA. TOTAL $128,148.00 Delivery: Six (6) Units at sixty (60) days ARO, Six (6) Units at seventy-five (75) days ARO. Manufacturer's one (1) year warranty applies to all units bid. LEASE FACTORS: A Down Payment of ten percent (10%) of original acquisition cost due when equipment is delivered followed by an annual payment in arrears as follows: TERM ANNUAL LEASE FACTOR A. 3 Years .38782 B. 5 Years .25026 Bid noted that both American Road Machinery and TARCO believe they have over stated delivery by approximately two (2) weeks. The cushion is insurance against the $100.00/day/unit penalty. BEST EQUIPMENT COMPANY, INC. 2804 N. Catherwood Indianapolis, Indiana 46219 Bid was signed by Norman G. Dahlmann, President, Non -Collusion Affidavit was in order and a 10% Bid Bond was submitted. BID: Twelve (12) Giant Vac Model 9800, Leaf Vac in accordance with City specifications and additional specifications provided with bid. $ 9,982.00 EA. $119,784.00 Lease Purchase with ten percent (10%) down on delivery (3 yr.) Three (3) annual payments $ 41,756.71 1st payment one (1) yr. from delivery (4 yr.) Four (4) annual payments $ 32,473.33 1st payment one (1) yr. from delivery ALTERNATE Twelve (12) Giant Vac Mode19900-D. Leaf Vac in accordance with specifications (6 cylinder diesel engine) $ 11,994.00 EA. TOTAL $143,928.00 Lease purchase with ten percent (10%) down on delivery (3 yr.) Three (3) annual payments $ 50,173.39 1st payment one (1) yr. from delivery (4 yr.) Four (4) annual payments $ 39,022.35 1st payment one (1) yr. from delivery 1 1 1 221 REGULAR MEETING JULY 31, 1989 Delivery sixty (60) days after receipt of order. Terms: net thirty (30) days. If down payment is different than ten percent (10s), lease payments are figured as follows: 3 yr. - amount x .387334 = annual payment 4 yr. - amount x .301249 = annual payment 5 yr. - amount x 2511 = annual payment Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the above bids were referred to the Street Department for review and recommendation and the applications for bidder qualification as submitted with the bids were accepted for filing and referred to the Affirmative Action Review Committee for review and recommendation. OPENING OF PROPOSALS - MEDICAL PROVIDER SERVICES AND FILING OF APPLICATIONS FOR BIDDER QUALIFICATION Mr. Leszczynski advised that this was the date set for the receiving and opening of sealed Proposals for the above referred to services. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. Proposals from the following were received by the Board for medical provider services: MICHIANA OCCUPATIONAL HEALTH CENTER 1733 South Michigan Street South Bend, Indiana 46613 Proposal was submitted by Barry Gemmer, Administrator. MEMORIAL HEALTH SYSTEM, INC. 205 West Jefferson Boulevard Suite 600 South Bend, Indiana 46601 Proposal was submitted by Danielle A. Dyer, Corporate Representative. ST JOSEPH'S CENTER FOR BUSINESS HEALTH 1010 N. Bendix Drive South Bend, Indiana 46628 Proposal was submitted by Patricia J. Mominee, BSN Director. It was noted that each Proposal contained comprehensive fee schedules for various types of services to be provided as well as a listing of fees and types of services to be provided for the Police and Fire Departments as requested in the City's proposal specifications. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the Proposals were referred to City Controllers Office for review and recommendation and the applications for bidder qualification as submitted with the Proposals were accepted for filing and referred to the Affirmative Action Review Committee for review and recommendation. APPROVE COMMUNITY DEVELOPMENT ADDENDUM The following Community Development Addendum was presented to the Board for approval: ADDENDUM I SOUTH BEND REDEVELOPMENT COMMISSION MONROE PARK DEVELOPMENT ACTIVITY Addendum I extends the Contract period through December 31, 1989. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the above referred to Addendum was approved and executed. 222 REGULAR MEETING JULY 31, 1989 AWARD QUOTATION - ROOF REPAIRS AT MORRIS CIVIC AUDITORIUM Mr. Dale Balsbaugh, Director, Morris Civic Auditorium, advised that he has reviewed the two (2) Proposals received on July 10, 1989 for the above referred to repair work and at this time recommends that the Proposal submitted by North Central Roofing, Inc., 1118 North Logan Street, Mishawaka, Indiana, in the amount of $8,968.00 be awarded. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the recommendation was accepted and the Proposal was awarded. APPROVE PURCHASE AGREEMENT - SALE OF CITY -OWNED PROPERTY AT 719 WEST JEFFERSON In accordance with the bid awarded on July 10, 1989, for the purchase of City -owned property at 719 West Jefferson in the amount of $275.00 to Mr. Kirt L. Edly, 120 Garfield Court, South Bend, Indiana, a Purchase Agreement was being submitted at this time for Board approval. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq, and carried, the Purchase Agreement was approved and the matter referred to the City Attorney's office for drafting of the appropriate Quit -Claim Deed. APPROVE LETTERS OF CREDIT - MILLER BUILDERS, INC. Mr. Michael P. Meeks, Director, Division of Engineering, submitted to the Board two (2) Letters of Credit and asked that they be accepted in lieu of public improvements for the Creekwood Villas Section 1 Subdivision. The Letters of Credit are as follows: 1. IRREVOCABLE STANDBY LETTER OF CREDIT NO. 606 Amount:- $25,000.00 Expiration: July 27, 1990 Drawn Under: Valley American Bank For the Account of: Miller Builders, Inc., P.O. Box 229, Granger, Indiana Work to be completed: Finish coat of asphalt on the streets and public sidewalks in Creekwood Villas Subdivision 2. IRREVOCABLE STANDBY LETTER OF CREDIT NO. 607 Amount: $52,000.00 Expiration: October 25, 1989 Drawn Under: Valley American Bank For the Account of: Miller Builders, Inc., P.O. Box 229, Granger, Indiana Work to be completed: Installation and hook-up of the sewer lift station located in the Creekwood Villas Subdivision. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the Letters of Credit as submitted were accepted and approved. APPROVE OFFICIAL ACTION - INDIANA DEPARTMENT OF HIGHWAYS - CONTROLS TO BE ESTABLISHED Mr. Leszczynski advised that the Indiana Department of Highways has submitted an Official Action indicating that turning movements shall be controlled at the intersection of U.S. 20 (McKinley) and Greenlawn Avenue, in the City of South Bend, St. Joseph County, as follows: "NO TURN ON RED" shall be established on the north, south, east and west approaches of the intersection of U.S. 20 (McKinley) and Greenlawn Avenue. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the Official Action form as submitted was approved and executed. 1 1 REGULAR MEETING JULY 31, 1989 223 APPROVE_ SETTLEMENT AND RELEASE OF CLAIMS - SELLAND LIVESTOCK, INC. Mr. Leszczynski advised that pursuant to a settlement of a claim in regards to damage done on February 15, 1989 to City Bureau of Traffic & Lighting equipment, the Great -West Casualty Company, on behalf of their insured, Selland Livestock, Inc., has submitted an offer of settlement in the amount of $1,529.22 along with the appropriate Release of All Claims form for execution. Therefore, Mr. Leszczynski made a motion that the settlement be accepted and the Release form be approved and executed. Mrs. DeClercq seconded the motion which carried. APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - SALE OF ABANDONED VEHICLES Mrs. Patricia E. DeClercq, Director, Department of Code Enforcement, requested permission to advertise for the sale of approximately eighteen (18) abandoned vehicles, which are being stored at Super Auto Salvage Corporation located at 3300 South Main Street, South Bend, Indiana. It was noted that all vehicles have been stored more than fifteen (15) days, identification checks had been run for auto theft and the owners and lienholders notified. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the above request was approved and a date of August 14, 1989 was established for the receiving and opening of sealed bids. OF FIRST AME ZION CHURCH TO CLOSE CAMPEAU STREET, AT 989 - REFERRED In a letter to the Board, Mr. Wendell Preston, Chairman of Mens Day Committee, First AME Zion Church, 801 N. Eddy, South Bend, Indiana requested permission to close Campeau Street, at Eddy Street from 10:00 a.m. to 6:00 p.m. on August 26-27, 1989, for the First AME Zion Church fun fair bazaar. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the request was referred to the appropriate City departments and bureaus for review and recommendation. iT TO CLOSE SOUTH STREET, BETWEEN SUNNYSIDE AND LONGFELLOW FOR NEIGHBORHOOD BLOCK PARTY - AUGUST 13, 1989 - REFERRED In a letter to the Board, Ms. M.C. Samuels -Wade, 1330 South Street, South Bend, Indiana, requested permission to close South Street, between Sunnyside and Longfellow from 4:00 p.m. to 11:00 p.m. on August 12, 1989, with a rain date of August 13, 1989, for a neighborhood block party. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the request was referred to the Bureau of Traffic and Lighting and the Police Department Traffic Division for review and recommendation. REQUEST OF SAINT JOSEPH'S MEDICAL CENTER TO CONDUCT 9TH ANNUAL SPORTSMED 10K ROAD RACE, 1 MILE FUN RUN AND 4K WALK - SEPTEMBER 17, 1989 - REFERRED In a letter to the Board, Ms. Mary Joe Elias, Administrator, Cardiopulmonary Resources and Mr. Ron Craker, Race Director, Sportsmed 10K, Saint Joseph's Medical Center, requested permission to conduct the 9th Annual Sportsmed 10K Road Race on Sunday, September 17, 1989 as well as the 1 Mile Fun Run and the non-competitive 4K Walk which are scheduled to begin at 2:00 p.m. and 2:05 p.m. respectively. Submitted with the request were the appropriate routes for these events. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the request was referred to the appropriate City departments and bureaus for review and recommendation. 224 REGULAR MEETING JULY 31. 1989 REQUEST OF DEPARTMENT OF REDEVELOPMENT TO ACQUIRE CITY -OWNED PROPERTY AT 622 COLUMBIA STREET - REFERRED In a letter to the Board,, Mrs. Hedy Robinson, Department of Economic Development, advised that the City owns a vacant lot at 622 S. Columbia Street which is adjacent to the property which the Department of Redevelopment owns at 624 S. Columbia. Mrs. Robinson advised that the department is presently working with a client regarding a house move and would like to own both lots for this purpose. Therefore, the Redevelopment Commission would appreciate securing the Deed to this City owned property. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried the request was referred to the appropriate City departments and bureaus for review and recommendation. APPROVE SIDEWALK SALE PERMIT APPLICATION Upon motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the following Sidewalk Sale Permit Application was approved: NAME: MS SHOPPE INC. BY: Geneva Foulks LOCATION: 113 W. Colfax DATE: August 2, 3, 4, 1989 APPROVE LICENSE APPLICATION - SECONDHAND DEALER Mr. Leszczynski advised that the following one (1) secondhand dealers license application has been received: NAME: THE BOUTIQUE EXCHANGE BY: Janine Kennedy ADDRESS: 729 North Niles FOR THE PURPOSE OF SELLING: Used clothing and accessories Mr. Leszczynski further advised that favorable recommendations have been received from the Bureau of Traffic and Lighting, Department of Code Enforcement, Police Department and Fire Department on the above application. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the above license application was approved and referred to the Deputy Controller's office for issuance of a license. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of forty-seven (47) properties cleaned from July 17, 1989 to July 20, 1989, was submitted. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the report as submitted was filed. APPROVE AND/OR RELEASE CONTRACTORS AND EXCAVATION BONDS Mr. Michael P. Meeks Director, Division of Engineering, has advised that he has reviewed the following bonds and recommends that they be approved and/or released as indicated: CONTRACTORS BONDS - Southmore Mutual Housing Corporation APPROVE Effective: 7/24/89 EXCAVATION BONDS - Excavating Engineers, Inc. APPROVE Effective: July 25, 1989 225 REGULAR MEETING JULY 31, 1989 - Robert J. Somers, d/b/a Bob Somers Plumbing RELEASE Effective: 8/21/89 - Zoltan Vida, d/b/a Vida Plumbing & Heating APPROVE Effective: 7/24/89 Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the recommendation was accepted and the bonds were approved and/or released as indicated above. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the following four (4) traffic control devices were approved: 1. REMOVAL: Handicap Space LOCATION: 2415 Bond Avenue REMARKS: Resident (Rosie Belle Bryant) deceased 2. NEW INSTALLATION: Handicap Space LOCATION: 1217 North Blaine REMARKS: In response to request submitted to the Board on July 10, 1989 by Ms. Lola Frye 3. REMOVAL: No turn on red LOCATIONS: Calvert & Twyckenham Ewing & Twyckenham Twyckenham & McKinley Ironwood & McKinley Miami & Donmoyer Mishawaka & 30th Street Mishawaka & 26th Street Ironwood & Jefferson LaSalle and Hill Miami and Ridgedale REMARKS: Seasonal 4. NEW INSTALLATION: No Parking LOCATION: Ford & Olive (northeast corner 20' east) APPROVE TITLE SHEETS Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the following Title Sheets were approved and signed: 1. Kensington Farms East P.U.D. Section 5 - Part 3 (sewer/water/street) 2. Western Avenue and Lombardy Street - Traffic Signal Modernization FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the Certificate of Insurance for The Robert Henry Corporation, P.O. Box 1407, South Bend, Indiana, was accepted and filed. APPROVE CLAIMS Chief Deputy City Controller John D. Leisenring, submitted Claim Docket Nos. 11710 through 12016 and Nos. 12017 through 12401 and recommended approval. Upon a motion made by Mrs. DeClercq, 226 REGULAR MEETING JULY 31, 1989 seconded by Mr. Leszczynski and carried, the claims were approved and the reports filed. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the meeting adjourned at 9:59 a.m. - " Patricia E. DeClercq Kat erlifie H u m p, LhNfey� s- - 4L) ATTEST: Sandra M. Parmerlee, Clerk L' 1