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Home My WebLink About07/24/89 Board of Public Works Minutes210 REGULAR MEETING JULY 24, 1989 The regular meeting of the Board of Public Works was convened at 9:34 a.m. on Monday, July 24, 1989 by Board President John E. Leszczynski, with Mr. Leszczynski, Mrs. Patricia E. DeClercq and Ms. Katherine Humphreys present. Also present was Assistant City Attorney Jenny Pitts-Manier. AGENDA ITEM ADDED Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, an Emergency Shelter Grant Subcontract Agreement was added to the agenda. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the minutes of the regular meeting of the Board held on July 17, 1989 were approved. OPENING AND AWARD OF BIDS - SALE OF ABANDONED VEHICLES This was the date set for receiving and opening of sealed bids for the sale of approximately twenty-seven (27) abandoned vehicles which have been stored at Super Auto Salvage Corporation, 3300 South Main Street, South Bend, Indiana. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: MR. GENE HANCZ STEVE & GENE'S AUTO TRUCK SALVAGE 3109 Gertrude Street P.O. Box 2883 South Bend, Indiana 46680 BID: VEHICLE # TAG NO. MAKE OF VEHICLE AMOUNT BID 1. 1030 3 BUICK $35.75 2. 10329 OLDS 35.75 3. 10460 MERCURY 15.75 4. 10582 LINCOLN 35.75 5. 10589 TOYOTA 15.75 6. 10877 FORD 15.75 7. 10940 FORD 15.75 8. 11049 DODGE 15.75 9. 11082 OLDS 25.75 10. 11161 DATSUN 10.75 11. 11163 PLYMOUTH 35.75 12. 11206 FORD 20.75 13. 11218 FORD 20.75 14. 11264 FORD 25.75 15. 11276 OLDS 35.75 16. 11305 PONTIAC 40.75 17. 11310 FORD 35.75 18. 11392 PLYMOUTH 35.75 19. 11455 CHEVY 40.75 20. 11504 CHEVY 40.75 21. 11536 FORD 65.75 22. 11617 FORD 40.75 23. 11618 FORD 35.75 24. 11619 OLDS 35.75 25. 8727 FORD 25.75 26. 8735 FORD 25.75 27. 9063 CADILLAC 40.75 REGULAR MEETING JULY 24, 1989 Ll MR. PAUL SCHULTZ SUPER AUTO SALVAGE CORPORATION 3300 South Main Street South Bend, Indiana 46614 BID: VEHICLE # TAG NO. MAKE OF VEHICLE 1. 10303 BUICK 2. 10329 OLDS 3. 10460 MERCURY 4. 10582 LINCOLN 5. 10589 TOYOTA 6. 10877 FORD 7. 10940 FORD 8. 11049 DODGE 9. 11082 OLDS 10. 11161 DATSUN 11. 11163 PLYMOUTH 12. 11206 FORD 13. 11218 FORD 14. 11264 FORD 15. 11276 OLDS 16. 11305 PONTIAC 17. 11310 FORD 18. 11392 PLYMOUTH 19. 11455 CHEVY 20. 11504 CHEVY 21. 11536 FORD 22. 11617 FORD 23. 11618 FORD 24. 11619 OLDS 25. 8727 FORD 26. 8735 FORD 27. 9063 CADILLAC MRS. NINA TESKE 54830 Pear Road South Bend, Indiana BID: AMOUNT BID $82.63 47.56 36.75 73.50 27.50 57.50 47.63 73.50 42.75 27.50 27.50 37.50 27.50 37.50 32.50 53.50 37.50 27.50 27.50 47.50 27.50 46.50 42.50 78.75 22.50 27.50 37.50 VEHICLE # TAG NO. MAKE OF VEHICLE AMOUNT BID 7. 10940 FORD $78.00 12. 11206 FORD 58.00 16. 11305 PONTIAC 53.00 22. 11617 FORD 43.00 MR. PAUL KOWALSKI K AUTO SALVAGE 56670 Sonora Road South Bend, Indiana BID: VEHICLE # TAG NO. MAKE OF VEHICLE AMOUNT BID 3. 10460 MERCURY $22.50 4. 10582 LINCOLN 55.00 5. 10589 TOYOTA 20.00 6. 10877 FORD 41.50 7. 10940 FORD 51.50 8. 11049 DODGE 42.50 212 REGULAR MEETING JULY 24, 1989 10. 11161 DATSUN 20.00 11. 11163 PLYMOUTH 38.50 12. 11206 FORD 26.00 13. 11218 FORD 24.00 14. 11264 FORD 43.00 15. 11276 OLDS 41.00 16. 11305 PONTIAC 52.00 17. 11310 FORD 42.00 18. 11392 PLYMOUTH 22.50 19. 11455 CHEVY 32.00 20. 11504 CHEVY 38.00 22. 11617 FORD 43.00 23. 11618 FORD 25.00 24. 11619 OLDS 52.00 25. 8727 FORD 22.00 27. 9063 CADILLAC 42.00 Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the above bids were referred to the Department of Code Enforcement for immediate review and recommendation in order that an award could be made prior to adjournment of the meeting. Following that review, upon a motion made by Mrs. DeClercq, seconded by Ms.. Humphreys and carried, the following bids were awarded: MR. GENE HANCZ STEVE & GENE'S AUTO TRUCK SALVAGE 3109 Gertrude Street P.O. Box 2883 South Bend, Indiana 46680 VEHICLE # TAG NO. MAKE OF VEHICLE AMOUNT BID 18. 11392 PLYMOUTH $35.75 19. 11455 CHEVY 40.75 21. 11536 FORD 65.75 25. 8727 FORD 25.75 TOTAL: $168.00 MR. PAUL KOWALSKI K AUTO SALVAGE 56670 Sonora Road South Bend, Indiana VEHICLE # TAG NO. MAKE OF VEHICLE AMOUNT BID 11. 11163 PLYMOUTH $38.50 14. 11264 FORD 43.00 15. 11276 OLDS 41.00 17. 11310 FORD 42.00 27. 9063 CADILLAC 42.00 TOTAL: $206.50 MRS. NINA TESKE 54830 Pear Road South Bend, Indiana VEHICLE # TAG NO. MAKE OF VEHICLE AMOUNT BID 7. 10940 FORD $78.00 12. 11206 FORD 58.00 TOTAL: $136.00 I- I 1 213 REGULAR MEETING MR. PAUL SCHULTZ SUPER AUTO SALVAGE CORPORATION 3300 South Main Street South Bend, Indiana 46614 JULY 24, 1989 VEHICLE # TAG NO. MAKE OF VEHICLE AMOUNT BID 1. 10303 BUICK $82.63 2. 10329 OLDS 47.50 3. 10460 MERCURY 36.75 4. 10582 LINCOLN 73.50 5. 10589 TOYOTA 27.50 6. 10877 FORD 57.50 8. 11049 DODGE 73.50 9. 11082 OLDS 42.75 10. 11161 DATSUN 27.50 13. 11218 FORD 27.50 16. 11305 PONTIAC 53.50 20. 11504 CHEVY 47.50 22. 11617 FORD 46.50 23. 11618 FORD 42.50 24. 11619 OLDS 78.75 26. 8735 FORD 27.50 TOTAL: $ 792.88 GRAND TOTAL: $1,303.88 AWARD BIDS - NINETEEN (19) LEVEL AND VELOCITY SENSING METERS AND SIX (6) LEVEL ONLY SENSING METERS Mr. Leszczynski'stated that Mr. John J. Dillon, Director, Environmental Services, has advised that upon review of the bids received on July 17, 1989, for the above referred to equipment, it is being recommended at this time that the bid of Montedoro-Whitney Corporation, 2741 McMillan Road, P.O. Box 321 San Luis Obispo, California 93406 be accepted and awarded for Item "A" for flow meters in an amount of $67,645.00 as follows: Nineteen (19) Montedoro-Whitney Model Q-Logger Portable datalogging flow monitor. Equipped with a combination depth and velocity probe with 25 feet of probe cable. Depth range will be 0-10 feet full scale and velocity range will be -20 to +20 feet per second. Each logger will be provided with a rain gage input (standard), two disposable lantern cell batteries and instruction manual. Unit Price: $ 3,525.00 Total Amount: $66,975.00 One (1) Montedoro-Whitney Model QBase integrated data collection and processing software program. For MS DOS portable and office computers. Unit Price: $595.00 Total Amount: $595.00 One (1) 1 9-pin or 25-pin interrogation communication cable, 3 feet long. Connects lap top computer to Q-Logger. Unit Price: Total Amount: $75.00 $75.00 TOTAL BASE BID PER ITEM A SPECIFICATIONS: $67,645.00 214 REGULAR MEETING JULY 24, 1989 Additionally, it is recommended that the the bid of ISCO, Inc., Environmental Division, 531 Westgate Boulevard, Lincoln, NE be awarded for Items #9, #10, #11 and #12, referred to as Item "B" for flow meters, as follows: 1 Data Proc. Sfwr. DK&MAN-IBM (5-1/4") $ 895.00 6 Model 3210 W/Ultrasonic Sensor 16,170.00 7 Nickel Cadmium Battery Assy. - Q.A. 1,435.00 1 Five Station Battery Charger - QA 285.00 TOTAL: $18,785.00 Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the recommendations were accepted and the bids were awarded as indicated above. AWARD BID - CAR WASHES FOR CITY VEHICLES FOR THE PERIOD AUGUST 1 1989 THROUGH JULY 31, 1990 Police Chief Ronald G. Marciniak advised the Board that he has reviewed the one (1) bid received on July 3, 1989 for car washes for City vehicles and recommends at this time that the bid of Don's Gas & Car Wash, Inc., 1836 South Michigan Street, South Bend, Indiana, be awarded as follows: Wet Wash only, 1-100 units per month: $1.50 each Wet Wash only, 100 or more units per month: $1.25 each Jeeps: $1.50 each Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the recommendation was accepted and the above referred to bid was awarded and as no bids were received for full -service car washes, the Police Department was authorized to seek at least two (2) quotations for this service and submit their findings and recommendation to the Board. ACCEPT AND APPROVE EASEMENT AGREEMENTS _-_27TH STREET LIFT STATION Mr. Leszczynski advised that two (2) Easement Agreements from David Lesley, 2625 Northside Boulevard, South Bend, Indiana, granting unto the City a permanent easement over and under the following described parcels of real estate have been submitted: Lots H and I as shown on the Plat of the subdivision of Lot C to River Park, now the City of South Bend, Indiana, by the Twin City Reality Company recorded July 21, 1900 in Plat Book 7, Page 74 in the Office of the Recorder of St. Joseph County, Indiana. It was noted that these Easements are for the benefit of the City for the maintenance of a sewer system. Therefore, Mr. Leszczynski made a motion that the Easement Agreements be accepted and approved. Mrs. DeClercq seconded the motion which carried. ADOPT RESOLUTION NO. 28-1989 - AUTHORIZING THE TRANSFER OF VEHICLE TITLES Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the following Resolution No. 28-1989 was adopted: RESOLUTION NO. 28-1989 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS AUTHORIZING THE TRANSFER OF VEHICLE TITLES WHEREAS, on August 12, 1986, the Board of Public Works of the City of South Bend adopted Resolution No. 18-1986, declaring obsolete sixty-seven (67) City -owned vehicles and approving their sale at a public auction held on September 6, 1986; and I_ - I REGULAR MEETING JULY 24, 1989 215 WHEREAS, one (1) of those sixty-seven (67) vehicles declared obsolete was a 1980 Blue Ford Fairmont carrying vehicle identification number: OX92B139929; and WHEREAS, as the result of oversight, this 1980 Blue Ford Fairmont was removed from the group of sixty-seven (67) obsolete vehicles and replaced with another obsolete City -owned vehicle, to -wit: a 1979 Ford, carrying vehicle identification number: 9X92Y110790; and WHEREAS, as the result of oversight, the certificate of title to the 1980 Blue Ford Fairmont was not replaced by the certificate of title for the substituted 1979 Ford; and WHEREAS, the bid Mr. William Jenkins for J&B Auto Sales, was accepted as the highest and best bid on the 1979 Ford; and WHEREAS, as the result of the failure to substitute the certificate of title for the 1979 Ford with that of the 1980 Blue Ford Fairmont, the certificate of title to the 1980 Blue Ford Fairmont was transferred, in error, to J&B Auto Sales; and WHEREAS, Mr. Jenkins subsequently transferred the 1979 Ford, along with the certificate of title to the 1980 Blue Ford Fairmont, to Ms. Teresa Graves, who recently identified the error and brought the same to the attention of the Board; and WHEREAS, Ms. Graves cannot transfer the title to the 1979 Ford until title to the same is properly transferred to her; and WHEREAS, the City of South Bend currently has possession of the 1980 Blue Ford Fairmont, the title to which it desires to receive back from Ms. Graves, and has title to the 1979 Ford which Ms. Graves desires to receive from the City; NOW THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend as follows: 1. That photocopies of the titles to the 1980 Blue Ford Fairmont, carrying vehicle identification number: OX92B139929, and to the 1979 Ford carrying vehicle number: 9X92Y110790 be made by the Clerk of the Board. 2. That the Clerk transfer proper title to the 1979 Ford carrying vehicle identification number 9X92Y110790 to Ms. Teresa Grays upon receipt from her of the proper title to the 1980 Blue Ford Fairmont carrying vehicle identification number: OX92B139929. 3. That the Clerk of the Board file with the local license branch office said photocopies, said corrected titles, police department vehicle checks for both the 1979 Ford and the 1980 Blue Ford Fairmont, a copy of this resolution, and the attached affidavit of the Clerk, a true and complete copy of the same being incorporated herein. ADOPTED this 24th day of July, 1989. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/JOHN E. LESZCZYNSKI s/PATRICIA E. DECLERCQ s/KATHERINE HUMPHREYS ATTEST: s/Sandra M. Parmerlee APPROVED this 24th day of July, 1989. 216 REGULAR MEETING JULY 24, 1989 APPROVE - I/N - I/N TEK PHASE I LIFT STATION Mr. Leszczynski advis Completion Affidavits been submitted to the FINAL CHANGE ORDERS AND TEK PHASE III SEWER PIPING ON AFFIDAVITS: d that Final Change Orders and Project for the above referred to projects have Board as follows: PHASE III SEWER PIPING Change Order - Decrease: $ 29,730.90 New Contract Sum: $ 617,957.40 PHASE I - LIFT STATIONS Change Order - Increase $ 51,163.60 New Contract Sum: $1,210,682:00 It was noted that the appropriate Maintenance Bonds were submitted with each Project Completion Affidavit. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the Final Change Orders and Project Completion Affidavits as submitted were approved and executed. In response to questions from the news media regarding how the the construction of a second building at the I/N Tek plant would affect the City of South Bend, Mr. Leszczynski advised that more sewers will be put in but the City will not incur any additional cost. He noted that there are multiple funding sources for this project. APPROVE CONTRACT FOR LEGAL SERVICES - EMPLOYMENT AND TRAINING SERVICES/CITY OF SOUTH BEND Mr. Leszczynski advised that Employment and Training Services of St. Joseph County has submitted a Fixed Unit Price Agreement which is for legal services to be provided by the City Attorney's office to ETS, formerly the St. Joseph County Job Training Program. Mr. Leszczynski noted that this is a renewal contract and the terms, which are the same as last year, are six (6) hours of legal services per month at a total cost of $300.00 with additional hours to be billed at a rate of $50.00 per hour. Mrs. DeClercq made a motion that the Agreement as submitted be approved. Ms. Humphreys seconded the motion which carried. - CITY OF SOUTH BEND/KO-OP 65, INC. In a letter to the Board, Ms. Kathryn Baumgartner, Director, Bureau of Housing, advised that the City of South Bend has received an Emergency Shelter Grant in the amount of $42,000.00 from the U.S. Department of Housing and Urban Development to provide shelter and related services to the homeless. Ms. Baumgartner submitted to the Board a Contract Agreement with KO -OP 65, Inc., which will provide food service at the Center for the Homeless. Under this Agreement, KO -OP 65, Inc., will receive $11,750.00 to purchase food and equipment to enable them to continue the food service at the Center. Mr. Ted Leverman, Bureau of Housing, was present and advised the Board the in the next week the Board will be receiving two (2) additional contracts for approval with the Youth Service Bureau and the United Religious Community making up the total amount of $42,000.00 which was received. Mr. Leverman further advised that KO -OP 65 has been providing food service at the Center for the Homeless and running the I- I REGULAR MEETING JULY 24, 1989 217 1 1 1 kitchen. These funds will enable them to purchase a van to pick-up donated food and also to buy additional food for the Center. Mrs. DeClercq made a motion that the Agreement be approved. Ms. Humphreys seconded the motion which carried. APPROVE WASTEWATER DISCHARGE PERMIT_- BOLIDEN METECH INC. Mr. Donald W. Stilz, Pretreatment Coordinator, Environmental Services, submitted to the Board and recommended approval of a Wastewater Discharge Permit for Boliden Metech, Inc., 445 North Sheridan, South Bend, for the period July 24, 1989 to July 24, 1994. Mr. Leszczynski made a motion that this permit be approved. Mrs. DeClercq seconded the motion which carried and Permit No. SB026 was approved. APPROVE APPLICATION FOR BIDDER QUALIFICATION Mr. Leszczynski stated that the Board has been advised that the Affirmative Action Application for Bidder Qualification as submitted by Don's Gas & Car Wash, Inc., 1836 South Michigan Street, South Bend, Indiana, has been recommended for approval. Therefore, Mrs. DeClercq made a motion that the recommendation be accepted and the application be approved. Ms. Humphreys seconded the motion which carried. Mr. Leszczynski stated that Ms. Cindy Berg, 128 East Tasher, South Bend, Indiana, has advised that the residents of the 100 block of East Tasher are planning a block party on July 29, 1989, from 3:00 p.m. until 11:00 p.m. and would therefore like the 100 block of East Tasher, from Michigan and Jennings, closed for the block party. Mr. Leszczynski noted that the appropriate City departments and bureaus have reviewed this request and approval is recommended. Therefore,, Mr. Leszczynski made a motion that the request be approved. Ms. Humphreys seconded the motion which carried. REQUEST OF CITY AWNING TO ERECT A CANOPY AT 1905 MIAMI STREET - REFERRED In a letter to the Board, Mr. Hank Craft, Sales Representative, City Awning of South Bend, 1835 South Franklin Street, South Bend, Indiana, requested permission to install a canopy which will project out over the City sidewalk at Jovis Restaurant, 1905 Miami Street. Mr. Craft advised the Board of the following information regarding the canopy: - Front edge of canopy will project a minimum of three (3) feet (3611) over the sidewalk; - Frame will consist of three -fourths inch (3/411) heavy duty aluminum rafters spaced equally apart and one inch (11') bottom and top rails; - Bottom of frame will be a minimum of eight feet, six inches (816"),''(102" from sidewalk). Mr. Craft additionally submitted a drawing of the canopy with his request. Mr. Leszczynski made a motion that the request be referred to the appropriate City departments and bureaus for review and recommendation. Mrs. DeClercq seconded the motion which carried. 218 REGULAR MEETING JULY 24, 1989 APPROVE REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - PARKING LOT, LANDSCAPING & LIGHTING — EAST RACE PARK NO. II PROJECT In a Memorandum to the Board, Mr. Larry Koepfle, Department of Economic Development, advised that the Department would like to begin the process for public bidding for the above referred to project and he therefore requested that the Board advertise for the receipt of bids. Mr. Leszczynski made a motion that the request be approved. Mrs. DeClercq seconded the motion which carried. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of ninety-five (95) properties cleaned from July 10, 1989 to July 13, 1989, was submitted. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the report as submitted was filed. APPROVE CLAIMS Mr. Juan Manigault, Executive Director, St. Joseph County Job Training Program, submitted a list containing sixty-six (66) claims and recommended approval. Additionally, Voucher Nos. 562-608 for the Bureau of Wastewater, Voucher Nos. 421-455 for the Bureau of Sewers and Voucher Nos. 39-42 for the Bureau of Solid Waste were submitted for approval. Upon,a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the claims and vouchers were approved and the reports as submitted were filed. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the meeting adjourned at 9:50 a.m. J hn E. Leszczy s i 4J�'� r t6 Patricia E. DeClercq Katherine Humphreys ATTE T: / rv. andra M. Parmerlee, Clerk 1 1