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Home My WebLink About07/17/89 Board of Public Works Minutes202 REGULAR MEETING JULY.17, 1989 The regular meeting of the Board of Public Works was convened at 9:38 a.m. on Monday, July 17, 1989 by Board President John E. Leszczynski, with Mr.-Leszczynski and Mrs. Patricia E. DeClercq present. Board member Ms. Katherine Humphreys_was.not in attendance. Also present was Assistant City Attorney Jenny Pitts-Manier. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the minutes of the regular -meeting of the Board held on July 10, 1989_were_approved. OPENING OF BIDS - ONE (1) INDUSTRIAL LOADER/BACKHOE WITH 500 FOOT POUND HYDRAULIC BREAKER PERMANENTLY MOUNTED ON THE MACHINE AND FILING OF_APPLICATIONS FOR BIDDER QUALIFICATION Mr. Leszczynski advised that this was -the date set for the receiving of bids for the above referred'to equipment.- The Clerk tendered proofs'of publication of Notice iri the South Bend_ Tribune and the..Tri-County News which were found to be sufficient and the following bids were opened and publicly read: - BRANDEIS MACHINERY & SUPPLY CORPORATION 3617 Southeastern Avenue P.O. Box 33103 Indianapolis, Indiana 46203-0130 Mr. David Sharp, Sales Coordinator, advised that Brandeis Machinery & Supply Corporation decline to bid at this time. A.H. CHOITZ & COMPANY, INC. 25166 West State Road #2 South Bend, Indiana 46619 Bid was signed by Mr. James E. Colley, Vice -President, Non Collusion Affidavit was in order and a Bid Bond in the amount of $5,868.00 was submitted. BID: 1 (ONE) NEW JOHN DEERE 510C WHEEL/LOADER/BACKHOE, W/KENT KHB400 BREAKER $68.200.00 LESS TRADE OF CASE 680E W/L/H-$10,000.00 TRADE DIFFERENCE $58,200.00 OPTION: 30" TRENCHING BUCKET -ADD $ 675.00 MAC DONALD MACHINERY COMPANY, INC. 52401 Ralph Jones Drive South Bend, Indiana 46628 Bid was signed by Mark J. Johnston, Secretary, Non -Collusion Affidavit was in order and a 10% Bid Bond was submitted. BID: 1 (ONE) CASE, 680L LOADER-BACKHOE, EQUIPPED AS SPEC'D MEETING OR EXCEEDING SPECIFICATIONS F.O.B. WASTEWATER TREATMENT PLANT $51,750.00 STANLEY, MB550 BREAKER, INSTALLED $11,450.00 TOTAL $62,750.00 TRADE - CASE MODEL 680-$10,000.00 NET BID $52,750.00 REGULAR MEETING JULY 17, 1989 203 1 KENTUCKY MACHINERY, INC. D/B/A KITCHEN MACHINERY, INC. 7255 West Washington Street Indianapolis, Indiana 46231 Mr. John H. Nash, Sales Administrator, advised that they decline to bid at this time. RUDD EQUIPMENT COMPANY 5820 Industrial Road Fort Wayne, Indiana 46825 Bid was signed by Mr. R. L. Nicolai, Branch Manager, Non - Collusion Affidavit was in order and a 10o Bid Bond was submitted. BID: One (1) NEW JCB MODEL 1700B BACKHOE LOADER WITH HAMMER, INSTALLED $56,519.00 LESS TRADE-IN ALLOWANCE -$ 6,400.00 NET DIFFERENCE $50,119.00 OPTION: FOR 30" TRENCHING BASKET $ 560.00 Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the bids were referred to Mr. Robert Kruszynski at the Department of Sanitation for review and recommendation and the applications for bidder qualification were accepted for filing and referred to the Affirmative Action Review Committee for review and recommendation. In response to questions from the news media, Mr. Kruszynski advised that this equipment will be used for sewer cave-ins. OPENING OF BIDS - NINETEEN (19) LEVEL AND VELOCITY SENSING METERS AND SIX (6) LEVEL ONLY SENSING METERS AND FILING OF APPLICATIONS FOR BIDDER QUALIFICATION Mr. Leszczynski advised that this was the date set for the receiving of bids for the above referred to equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient and the following bids were opened and publicly read: MONTEDORO-WHITNEY CORPORATION 2741 McMillan Road P.O. Box 321 San Luis Obispo, California 93406 Bid was submitted by Fred Holloway, was in order and an Official Check $6,764.50 was submitted. Non -Collusion Affidavit in the amount of BID: 19 Montedoro-Whitney Model Q-Logger Portable datalogging flow monitor. Equipped with a combination depth and velocity probe with 25 feet of probe cable. Depth range will be 0-10 feet full scale and velocity range will be -20 to +20 feet per second. Each logger will be provided with a rain gage input (standard), two disposable lantern cell batteries and instruction manual. Unit Price: $ 3,525.00 Total Amount: $66,975.00 1 Montedoro-Whitney Model QBase integrated data collection and processing software program. For MS DOS portable and office computers. f5, REGULAR MEETING JULY 17, 1989 Unit Price: $595.00 Total Amount: $595.00 1 9-pin or 25-pin interrogation communication cable, 3 feet long. Connects lap top computer to Q-Logger. Unit Price: $75.00 Total Amount: $75.00 TOTAL BASE BID PER ITEM A SPECIFICATIONS: $67,645.00 OPTIONAL ITEMS 19 Sampler Trigger Output Unit Price: $ 295.00 Total Amount: $5,605.00 Stainless Steel mounting band (probe holder portion of the AR-824 band set only). Each: $117.00 AR-824 Stainless Steel mounting band. For 8-24 inch diameter pipes. Each: $337.00 EP-2, 2 inch stainless steel extension band. Adds 2 inches diameter to AR-824 Each: $36.00 EP-3, 3 inch stainless steel extension band. Adds 3 inches diameter to AR-824. Each: $39.00 EP-16, 16 inch stainless steel extension band. Adds 16 inches in diameter to AR-824. Also used with stainless steel probe mounting'band for mounting in large diameter pipes. Each: $117.00 Extra probe cable over 25 feet and up to 100 feet. Price: $2.00/foot Montedoro-Whitney model PVM-2A portable velocity meter and calibrator. Each: $2,355.00 ITEM B NO BID ISCO, INC. ENVIRONMENTAL DIVISION 531 Westgate Boulevard Lincoln, NE 68528-1586 Bid was signed by Mr. Marty L. Thomas, Non -Collusion Affidavit was in order and a 10% Bid Bond was submitted. BID: 19 Model 2510 Memory Module $28,405.00 57 2K Plug -In Memory Board 3,705.00 19 Standard Level Sensor 11,115.00 1 Memory Module Batt. Chgr-117V-Q.A. 150.00 1 Model 2520 Calibrator 1,295.00 1 Model 2530 Interrogator 4,485.00 1 Mag Tape Data Cartridge Box of 5 140.00 1 Interrogator Batt. Chgr. - 117V-QA 60.00 205 REGULAR MEETING JULY 17, 1989 1 Data Proc. Sfwr. DK&MAN-IBM (5-1/411) $ 895.00 6 Model 3210 W/Ultrasonic Sensor 16,170.00 7 Nickel Cadmium Battery Assy. - Q.A. 1,435.00 1 Five Station Battery Charger - QA 285.00 TOTAL: $68,140.00 OPTIONAL: y 1 Level Sensor Mtg.,Ring 6" 36.00 1 Level Sensor Mtg. Ring 8" 38.00 1 Level Sensor Mtg. Ring 10" 40.00 1 Level Sensor Mtg. Ring 12" 43.00 1 Level Sensor Mtg. Ring 15" 47.00 TEXAS NUCLEAR CORPORATION P.O. Box 9267 Austin, Texas 78766 Bid was submitted by Mr. Walt Boyes, Jr., Market Manager, Non -Collusion Affidavit was in order and a 10% Bid Bond was submitted. BID: For Item "B" Only: 6 Each Series UD-1100 Portable Ultrasonic Flow Recorder/Datalogger Total price for six (6) systems: $30,005.00 Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the bids were referred to Mr. Jack Dillon, Director, Environmental applications Services, for review and for bidder qualification were recommendation and the accepted for filing and referred to the Affirmative Action Review Committee for review and recommendation. Mr. Leszczynski and Mr. Dillon answered numerous questions asked by the news media regarding this equipment and its use. Mr. Leszczynski advised that this equipment will be utilized in the combined sewer overlow survey. Mr. Jack Dillon, Director, Environmental Services, advised that thirteen (13) meters will be permanently installed with the remaining meters utilized as backups which may be permanently installed at a later date. Mr. Leszczynski noted that the combined sewer study, conducted by Lawson -Fisher, is part of the City's permit requirements. REQUEST FOR PUBLIC HEARING REGARDING DENIAL OF RUBBISH AND GARBAGE REMOVAL LICENSE APPLICATION - JAMES SCOTT - REFERRED Mr. Leszczynski advised that on June 26, 1989, the Board of Public Works denied the Rubbish and Garbage Removal License application for Mr. James Scott, 2629 Newcome Street, South Bend, Indiana. At that time, Mr. Scott was advised that he was entitled to a Hearing before the Board of Public Works regarding this matter. Mr. Leszczynski further stated that Mr. Scott has now advised that he would like a Public Hearing regarding the denial of his license. Therefore, Mrs. DeClercq made a motion that the request for a Public Hearing be referred to the City Attorney's office for review. Mr. Leszczynski seconded the motion and it carried. 206 REGULAR MEETING JULY 17. 1989 ADOPT RESOLUTION NO. 27-1989 —APPROVING THE TRADE-IN OR EXCHANGE OF CITY -OWNED PROPERTY AS PART OF PURCHASE PRICE OF PROPERTY OF SIMILAR NATURE (POLICE DEPARTMENT) Mr. Leszczynski stated that Police Chief Ronald G. Marciniak has advised that the Police Department would like to purchase a used vehicle for use in the Special Operations Section, the cost of said vehicle being $6,500.00. Additionally, the Department would like to trade-in a vehicle for a credit of $3,500.00 with the balance of $3,000.00 to be paid from the Seizure Monies of the Special Operations Forfiture Account. Therefore, the appropriate Resolution has been prepared and has been submitted to the Board today for approval. Mrs. DeClercq made a motion that the Resolution be adopted. Mr. Leszczynski seconded the motion and Resolution No. 27-1989 as follows was adopted: RESOLUTION NO. 27-1989 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS APPROVING THE TRADE-IN OR EXCHANGE OF CITY -OWNED PROPERTY AS PART OF PURCHASE PRICE OF PROPERTY OF SIMILAR NATURE WHEREAS, it has been determined by the Board of Public Works of the City of South Bend that the following described property is unfit for the purpose for which it was intended and should be traded in or exchanged for property of a similar nature: 1984 Ford Bronco II, 4x4 S#1FMBU14S8EUB1276 (Old Mechanical #734) and; WHEREAS, it has been determined by the Board of Public Works of the City of South Bend that the following described property is of a similar nature to the above -described property, and should be purchased, with the above -described property being traded in so as to reduce the purchase price, in part or in full: 1984 Pontiac Grand Prix, 2-Door H.T. S42GAK37HXE22003709 and; WHEREAS, I.C. 36-1-11-9 authorizes the Board of Public Works to trade in or exchange City -owned property for partial or full reduction in the purchase price of property of a similar nature. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, AS FOLLOWS: 1. The following described property shall be traded in or exchanged as a reduction on the purchase price of the following described property of a similar nature: 1984 Ford Bronco II, 4x4 S#1FMBU14S8EUB1276 (Old Mechanical #734) 1984 Pontiac Grand Prix, 2-Door H.T. S#2GAK37HXE22003709 2. That the latter described property, in No. 1 immediately above, shall be purchased from Magrames Auto Emporium, 2001 Lincolnway West, Mishawaka, Indiana, for a total purchase price of three thousand dollars ($3,000.00), the same reflecting a reduction for the trade-in or exchange of the former described property, in No. 1 immediately above. 3. That the traded in or exchanged property, to wit: 1 E 1984 Ford Bronco II, 4x4 S#1FMBU14S8EUB1276 (Old Mechanical #734) 20 REGULAR MEETING JULY 17, 1989 shall be removed from the inventory of the City of South Bend. Adopted this 17th day of July, 1989. BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA s/John E. Leszczynski, President s/Patricia E. DeClercq, Member ATTEST: s/Sandra M. Parmerlee, Clerk APPROVE REQUEST TO ADVERTISE FOR THE RECEIPT OF PROPOSALS - EMPLOYEE ASSISTANCE PROGRAM SERVICES Ms. C.J. Cartwright, Safety & Risk Manager, requested that the Board advertise for the receipt of Proposals for Employee Assistance Program Services. Therefore, Mrs. DeClercq made a motion that the request be approved. Mr. Leszczynski seconded the motion which carried. REQUEST TO ENCROACH ONTO PUBLIC RIGHT-OF-WAY AT 601 SOUTH OLIVE STREET - REFERRED In a letter to the Board, Kenneth & Joyce Clearwater, Howard Park Hardware, 613 East Jefferson Street, South Bend, Indiana, advised that they are trying to obtain financing to purchase Gene's Dry Goods Store at 601 South Olive Street, South Bend, Indiana. After having a survey made of the property, it was discovered that they were not able to get clear title since there is six inches (611) extended onto City property. The building at 601 South Olive Street was built in 1924 and this is the first survey conducted. Therefore, they requested the City's help in obtaining this property and would like the City to give them the right to obtain a clear title by giving up or letting them purchase the six inches (611) of City property. Mrs. DeClercq made a motion that the above request be referred to the appropriate City departments and bureaus for review and recommendation. Mr. Leszczynski seconded the motion which carried. APPROVE REOUEST OF FOREST SIGN & DISPLAY. INC. TO ERECT SIGN THAT WILL ENCROACH INTO PUBLIC RIGHT-OF-WAY Mr. Leszczynski advised that the various City departments and bureaus have reviewed the above referred to request which was submitted to the Board on June 26, 1989, and approval is recommended. It was noted that approval is recommended for a thirty (30) day period only. Therefore, Mr. Leszczynski made a motion that the recommendations be accepted and the request approved. Mrs. DeClercq seconded the motion which carried. APPROVE REQUEST TO CLOSE PARKOVASH. FROM IROOUOIS TO LAFAYETTE. FOR NEIGHBORHOOD BLOCK PARTY - JULY 22, 1989 Mr. Paul Piller, 331 Parkovash, South Bend, Indiana, submitted an Application For Use of And Blocking Of Access To Public Right -Of -Way For A Party Or Similar Event, requesting that the 300 & 400 blocks of Parkovash, from Iroquois to Lafayette be closed on Saturday, July 22, 1989 from 2:00 p.m. to 10:00 p.m. for a neighborhood block party. Mr. Leszczynski noted that the appropriate City departments and bureaus have reviewed this request and approval is recommended. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the request was approved. W*11 REGULAR MEETING JULY 17, 1989 APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the following two (2) traffic control devices were approved: 1. NEW INSTALLATION: Stop Sign LOCATION: Indiana and Virginia REMARKS: "T" Intersection 2. REMOVAL: Handicap space LOCATION: 1235 Goodland REMARKS: Requested by Mr. Edward E. Williams APPROVE CONTRACTOR'S BOND Mr. Leszczynski advised that Paul Davis Systems of South Bend, Inc., have submitted a Contractor's Bond and it is his recommendation that the bond be approved effective July 17, 1989. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the bond was approved. APPROVE SIDEWALK SALE PERMIT APPLICATIONS Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the following Sidewalk Sale Permit applications, which included the appropriate signed Indemnification Agreements, were approved: NAME: THE CLOTHES TREE BY: Kay Marshall LOCATION: 2212 Miami Street DATES: August 3-5, 1989 NAME: BRANT'S BEN FRANKLIN BY: Ernest Brant LOCATION: 2114 Miami Street DATES: August 3-5, 1989 FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, a Certificate of Insurance for the following was accepted and filed: 1. Ziolkowski Construction, Inc. 1005 South Lafayette Blvd. P.O. Box 1106 South Bend, Indiana FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of ninety (90) properties cleaned from July 5, 1989 to July 7, 1989, was submitted. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the report as submitted was filed. APPROVE CLAIMS Chief Deputy City Controller John D. Leisenring, submitted Claim Docket No. 11262 through Claim Docket No. 11645 and recommended approval. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the claims were approved and the report filed. 11 REGULAR MEETING JULY 17, 1989 209 ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the -meeting adjourned at 9:58 a.m. 1 ATT Sandra M. Parmerlee, Clerk 1 r hn E. Leszczy s Patricia E. DeClercq Katherine Humphreys