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HomeMy WebLinkAbout07/10/89 Board of Public Works MinutesREGULAR MEETING JULY 10, 1989 193 1 1 1 The regular meeting of the Board of Public Works was convened at 9:41 a.m. on Monday, July 10, 1989 by Board President John E. Leszczynski, with Mr. Leszczynski, Mrs. Patricia E. DeClercq and Ms. Katherine Humphreys present. Also present was Deputy City Attorney Sandra Boyd. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the minutes of regular meeting of the Board held on June 26, 1989 were approved. OPENING OF BIDS - CAR WASHES FOR CITY VEHICLES FOR THE PERIOD AUGUST 1, 1989 THROUGH JULY 31, 1990 AND FILING OF APPLICATION FOR BIDDER QUALIFICATION Mr. Leszczynski advised that July 3, 1989, was the date set for the receiving of bids for the above referred to services. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. As the Board of Public Works meeting set for that date was cancelled, the following bid received on that date was opened and read: DON'S GAS & CAR WASH, INC. 1836 South Michigan Street South Bend, Indiana Bid was signed by Sharon K. Zwierzynski, Non -Collusion Affidavit was in order and a Certified Check in the amount of $160.00 was submitted. BID: Wet Wash only, 1-100 units per month: $1.50 each Wet Wash only, 100 or more units per month: $1.25 each Jeeps: $1.50 each Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the above bid was referred to the Police Department for review and recommendation and the application for bidder qualification as submitted by Don's Gas was accepted for filing and referred to the Affirmative Action Review Committee for review and recommendation. OPENING AND AWARD OF BID - SALE OF CITY -OWNED PROPERTY - 719 WEST JEFFERSON Mr. Leszczynski advised that this was the date set receiving and opening of sealed bids for the sale property at 719 West Jefferson Street, South Bend, Clerk tendered proofs of publication of Notice in Tribune and the Tri-County News which were found t sufficient. The following bid was received: MR. KIRT L. EDLY 120 Garfield Court, South Bend, Indiana BID: $275.00. for the of City -owned Indiana. The the South Bend o be Mr. Leszczynski noted that the property has an appraised value of $275.00. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the offer of $275:00 for the property at 719 W. Jefferson was accepted and the matter referred to the City Attorney's office for the drafting of the appropriate Purchase Agreement. 194 REGULAR MEETING JULY 10, 1989 OPENING OF QUOTATIONS - ROOF REPAIRS AT MORRIS CIVIC AUDITORIUM Mr. Leszczynski advised that this was the date set for the receiving of Quotations for the repair of a leakage problem in the roof at the Morris Civic Auditorium at 211 North Michigan Street as requested by Dale Balsbaugh, Director, Morris Civic Auditorium. The following Quotations were received and read: NORTH CENTRAL ROOFING, INC. 1118 North Logan Street Mishawaka, Indiana 46545 Quotation was signed by Thomas R. Parkinson, President and was in the amount of $8,968.00. G.P. ROOFING 14151 Euretha Avenue Mishawaka, Indiana 46544 Quotation was signed by Mr. Sam Pyburn and was in the amount of $922.50. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the Quotations were referred to Mr. Balsbaugh for review and recommendation. ADOPT RESOLUTION NO. 26-1989 - ADOPTING A WRITTEN FISCAL PLAN AND ESTABLISHING A POLICY FOR THE PROVISION OF SERVICES TO AN ANNEXED AREA IN CENTRE TOWNSHIP Mr. David Norris, Department of Economic Development, advised the Board that the Resolution submitted today establishes a policy for providing services to a four (4) acre site on Ireland Road and a fiscal plan that essentially states that the City will be able to provide services to the site, which will be a commercial development, without any problem and with no additional equipment or personnel required. Therefore, upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the following Resolution No. 26-1989 was adopted: RESOLUTION NO. 26-1989 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ADOPTING A WRITTEN FISCAL PLAN AND ESTABLISHING A POLICY FOR THE PROVISION OF SERVICES TO AN ANNEXED AREA IN CENTRE TOWNSHIP WHEREAS, there has been submitted to the Common Council of the City of South Bend an ordinance which proposes the annexation of the hereinafter described real estate located in Centre Township, St. Joseph County, Indiana; and, WHEREAS, the territory proposed to be annexed is of an increasingly urban nature and will require a level of municipal public services which is basic to the health and welfare of large populations, which services include police and fire protection, sewers, water, street lighting and similar municipal governmental and proprietary services; and, WHEREAS, the Board of Public Works now desires to establish and adopt a fiscal plan and establish a definite policy to furnish to said territory to be annexed within a period of three (3) years, proprietary services substantially equivalent in standard and scope to the proprietary services furnished by the City to other areas of the City which have characteristics of topography, patterns of land utilization and population density similar to said territory. 195 REGULAR MEETING JULY 10, 1989 NOW, THEREFORE, be it resolved by the Board of Public Works of the City of South Bend: SECTION 1. That it is in the best interests of the City of South Bend and of the area proposed to be annexed that the real estate located in Centre Township, St. Joseph County, Indiana, described in the Attachment "A" attached hereto and made a part hereof, be annexed to the City of South Bend. SECTION 2. It is now hereby declared and established that it is the policy of the City of South Bend to furnish to said territory municipal services within one (1) year and proprietary services within three (3) years, all of which shall be substantially equivalent in standard and scope to the services furnished by the City to other areas of the City which have characteristics of topography, patterns of land utilization and population density similar to said territory; and that such services shall include street maintenance, street lighting, sanitation service, water service and sewer service. Section 3. The Board of Public Works now establishes and adopts the fiscal plan attached hereto as Attachment "B" for the furnishing of said services. SOUTH BEND BOARD OF PUBLIC WORKS s/John Leszczynski s/Patricia DeClercq s/Katherine Humphreys ATTEST: s/Sandra M. Parmerlee Clerk ATTACHMENT "A" LEGAL DESCRIPTION That part of the Northeast quarter of Section 30, T. 37 N., R. 3 E., Centre Township, St. Joseph County, Indiana which is described as: Beginning at a Point on the East and West quarter line of said Section which is West (assumed bearing), 1052.30 ft. from the East quarter Post of said Section; thence West along said line and the Centerline of Ireland Road, 273.10 ft. to the Southwest Corner of the East half of the Northeast quarter of said Section; thence N. 00000147" E. along the West line of the East half of the Northeast quarter of said Section, 655.06 ft. (657.25 ft., record) to an existing Iron Pipe; thence East parallel with the East and West quarter line of said Section, 273.10 ft.; thence S. 00*00147" W., 655.06 ft. (657.25 ft., Record) to the Point of Beginning. Subject to the legal rights of a public highway and any easements, covenants or restrictions of record. ATTACHMENT "B" CITY OF SOUTH BEND, INDIANA FISCAL PLAN FOR THE ANNEXATION OF THE PROPERTY LOCATED IN CENTRE TOWNSHIP NEAR THE INTERSECTION OF IRELAND AND IRONWOOD ROADS INTRODUCTION The following Fiscal Plan, developed through the cooperative efforts of the City of South Bend's Controller's Office, Department of Public Works, Police Department, Fire Department, Department of Neighborhood Code Enforcement, and the Department 196 REGULAR MEETING JULY 10, 1989 of Public Works, represents the City's policy for the annexation of the property located in Centre Township near the intersection of Ireland and Ironwood Roads (hereinafter, "Annexation Area"). This annexation meets the statutory contiguity requirements. I. LOCATION The Annexation Area is located in the Northeast Quarter of Section 30, Township 37 North, Range 3 East, Centre Township, St. Joseph County, Indiana near the intersection of Ireland and Ironwood Roads. A Legal Description of the Annexation Area is attached as Exhibit 1. A map locating the Annexation Area is attached as Exhibit 2. There are approximately 4 acres of land within the Annexation Area. II. EXISTING LAND USE The Annexation Area is currently vacant land. III. PROPOSED DEVELOPMENT S & H Partnership has no specific plans for development of the Annexation Area. The property owners are planning to petition to have the property zoned "C" commercial after the property is annexed. IV. PROVISION OF CITY SERVICES A. Public Works This annexation will not require the construction of any streets, street lighting, water facilities, sewers, and stormwater drainage facilities. No additional personnel will need to be hired or additional equipment purchased to service the Annexation Area. B. Police Protection The present Beat 15 has patrol responsibilities for the Annexation Area. The Police Department will be able to provide police services to the annexation area without the appropriation of additional funds. No additional equipment or officers will be required service to this area and no degradation to service in any other area will result. C. Fire Protection The South Bend Fire Department does not foresee any unusual fire protection problems related to this development. The project is located within two miles of Fire Station 10 at 308 West Ireland Road. Additional Fire Department units would respond, including Engine 8, which is located within two miles at 2402 Twyckenham. The long range plan under which the Fire Department currently operates includes a review of the need for additional personnel and equipment. The relocation of Station #10 to the annexation area is also under consideration. D. Neighborhood Code Enforcement No additional personnel will need to be hired or additional equipment purchased to service the Annexation Area. E. Public Parks No additional personnel will need to be hired or additional equipment purchased to service the Annexation Area. REGULAR MEETING JULY 10, 1989 197 1 V. HIRING PLAN This annexation will not result in the elimination of jobs of employees of another governmental entity. APPROVE DISTRICT ENGINEER'S REPORT OF INSPECTION AND RECOMMENDATION FOR ACCEPTANCE - EDISON ROAD IMPROVEMENTS PROJECT Mr. Leszczynski advised that a District Engineer's Report of Inspection and Recommendation for Acceptance for the Edison Road Widening Improvements Project has been submitted for approval and execution. Therefore, Mrs. DeClercq made a motion that the report be approved. Ms. Humphreys seconded the motion which carried. APPROVE PROJECT COMPLETION AFFIDAVIT - MAPLE LANE 4'S PHASE IV PROJECT Mr. Leszczynski advised that Mr. John T. Phair, The Holladay Corporation, P.O. Box 1331, South Bend, Indiana, has submitted a Project Completion Affidavit for the Maple Lane 4's Phase IV Project along with a Maintenance Bond in the amount of $6,800.00 in conjunction with this project. Mr. Leszczynski made a motion that the Project Completion Affidavit be approved and executed. Mrs. DeClercq seconded the motion which carried. APPROVE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT - MONROE PARK IMPROVEMENTS PROJECT Mr. Leszczynski advised that L.L. Geans & Sons, Inc., 56535 Magnetic Drive, Mishawaka, Indiana, has submitted Change Order No. 1 (Final) indicating that the Contract amount be increased by $2,718.61 for a new Contract sum including this Change Order in the amount of $30,761.91. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved and the appropriate three-year Maintenance Bond as submitted was accepted and filed. APPROVE REQUEST TO ADVERTISE FOR THE RECEIPT OF PROPOSALS - MEDICAL PROVIDER FOR THE CITY OF SOUTH BEND Ms. C.J. Cartwright, Safety & Risk Manager, advised that at the present time, there is no contract for services rendered to City employees by physicians. Therefore, Ms. Cartwright requested that the Board advertise for the acceptance of Proposals for Medical Provider Services. In response to questions from the news media, Ms. Humphreys advised that this procedure is normal practice and that currently this service is being provided by Michiana Occupational Health Center. She further stated that at this time the City is preparing to accept proposals for these services. Mr. Leszczynski made a motion that the request be approved. Ms. Humphreys seconded the motion which carried. TO ADVERTISE FOR i "EIPT OF BIDS - SALE Mrs. Patricia E. DeClercq, Director, Department of Code Enforcement, requested permission to advertise for the sale of approximately twenty-seven (27) abandoned vehicles, which are being stored at Super Auto Salvage Corporation, 3300 South Main Street, South Bend, Indiana. It was noted that all vehicles have been stored more than fifteen (15) days, identification checks had been run for auto theft and the owners and lienholders notified. Upon a motion made by Mrs. DeClercq, seconded by Ms. m REGULAR MEETING JULY 10, 1989 Humphreys and carried, the above request was approved and a date of July 24, 1989, was established for the receiving of sealed bids. APPROVE REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - LEAF VACUUMS FOR OPERATION RELEAF Mr. John Leszczynski, Director, Department of Public Works, requested that the Board advertise for the receipt of bids for twelve (12) leaf vacuums for the City of South Bend Operation Releaf. Therefore, Mr. Leszczynski made a motion that the request to advertise be approved. Ms. Humphreys seconded the motion which carried. REQUESTS FOR DESIGNATED HANDICAPPED PARKING SPACES - REFERRED: - 1217 NORTH BLAINE - 1222 NORTH BLAINE In a letter to the Board, Ms. Lola Frye, 1217 North Blaine Avenue, South Bend, advised that she is handicapped and because of numerous vehicles parking on her street, is unable to park in front of her home. Therefore, Ms. Frye requested that the parking space in front of her residence be designated as a handicapped parking space. Additionally, in a letter to the Board, Ms. Hazel Druley, 1222 North Blaine Street, South Bend, Indiana, advised that she is also handicapped and has other individuals who pick her up for various matters and they are unable to park in front of her residence because of other residents utilizing available parking spaces. Ms. Druley noted that she does not drive but would like the space in front of her home designated as a handicapped parking space so the individuals who take her around will have a place to park when they pick her up. Mrs. DeClercq made a motion that the above two (2) requests be referred to the Bureau of Traffic and Lighting and the Police Department Traffic Division for review and recommendation. Ms. Humphreys seconded the motion which carried. REQUEST OF CITY AWNING TO ERECT CANOPY AT EDWARDO'S RESTAURANT AT THE CORNER OF WAYNE AND MICHIGAN STREETS - REFERRED In a letter to the Board, Mr. H. Craft, Sales Representative, City Awning of South Bend, Indiana, 1835 South Franklin Street, South Bend, Indiana, requested permission to erect a canopy at the Edwardo's Restaurant located on the corner of Wayne and Michigan Streets. Mr. Craft submitted with his request a drawing of the canopy indicating dimensions and type of canopy to be erected. Mr. Leszczynski made a motion that the request be referred to the appropriate City departments and bureaus for review and recommendation. Mrs. DeClercq seconded the motion which carried. ROAST - AUGUST 19, 1989 - REFERRED Mr. Todd Ullery, Manager/Owner, Parkview Tavern Corporation, 515 East Jefferson Boulevard, South Bend, Indiana, submitted an Application For Use Of And Blocking Of Access To Public Right -Of -Way For A Party Or Similar Event which indicated that the Parkview Tavern would like to have closed the alley between the tavern and Balloon's & More Shop from 8:00 a.m. until 11:00 p.m. on Saturday, August 19, 1989 in conjunction with their annual hog roast. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the request was referred to the appropriate City departments and bureaus for review and recommendation. 199 REGULAR MEETING JULY 10, 1989 APPROVE SIDEWALK SALE PERMIT APPLICATIONS Mr. Leszczynski advised that the following three (3) Sidewalk Sale Permit applications have been submitted: 1. NAME: LADY IN WAITING, INC. BY: Elizabeth Campeau LOCATION: 2121 South Miami DATES: August 3-5, 1989 2. NAME: DUFFINS MIAMI FLORIST, INC. BY: Daniel Duffin LOCATION: 2208 Miami Street DATES: August 3-5, 1989 3. NAME: LITTLE BLESSINGS BOUTIQUE BY: Janet Koucouthakis LOCATION: 2123 Miami Street DATES: August 3-5, 1989 It was noted that the appropriate Indemnification Agreements were completed and attached to each application. Therefore, upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the above applications were approved and executed. AWARD BID - BAER'S PARKING LOT IMPROVEMENTS PROJECT In a Memorandum to the Board, Mr. Michael P. Meeks, Director, Division of Engineering, recommended that the Board award the low bid of Michiana Paving & Excavating, Inc., 705 Beiger Street, Mishawaka, Indiana, in the amount of $67,747.47, which is the base bid plus alternates, for the above referred to project. It was noted that bids for this project were opened by the Board on June 12, 1989. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the recommendation was accepted and the bid awarded. APPROVE REQUESTS: - OF VIETNAM VETERANS OF AMERICA TO CONDUCT HOSTAGE FREEDOM MARCH JULY 29, 1989 - OF BENDIX WHEELS & BRAKES DIVISION TO CLOSE WESTMOOR STREET FOR DIVISION OPEN HOUSE - JULY 16, 1989 - OF HOSPICE OF ST. JOSEPH COUNTY TO CONDUCT 4TH ANNUAL WALK FOR HOSPICE - OCTOBER 15, 1989 - TO CLOSE UNION AVENUE FOR NEIGHBORHOOD BLOCK PARTY - AUGUST 6, 1989 - OF WOMEN'S ART LEAGUE FOR TRAFFIC ASSISTANCE IN CONJUNCTION WITH GARDEN WALK - SEPTEMBER 7, 1989 Mr. Leszczynski advised that the appropriate City departments and bureaus have reviewed the above referred to requests which were submitted to the Board on June 12, 1989, June 19, 1989 and June 26, 1989 and approval is recommended. Therefore, Mrs. DeClercq made a motion that the recommendations be accepted and the requests be approved. Ms. Humphreys seconded the motion which carried. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the following five (5) traffic control devices were approved: 1. NEW INSTALLATION: No Parking 6 P.M. TO 3 A.M. - TOW ZONE LOCATION: 200 block College - west side 200 REGULAR MEETING JULY 10, 1989 2. NEW INSTALLATION: LOCATION: 3. NEW INSTALLATION: LOCATION: 4. NEW INSTALLATION: LOCATION: 5. NEW INSTALLATION: LOCATION: No Parking -Standing or Stopping Tow Zone College, Washington to Orange (east side) No Parking -Standing or Stopping Tow Zone 100 Block Adams (both sides of street) No Parking -Standing or Stopping Tow Zone Orange Street, College to Birdsell (south side) No Parking 2222 South Michigan Street APPROVE RELEASE OF CONTRACTORS BONDS Mr. Michael P. Meeks, Director, Division of Engineering, recommended that the Contractor's Bond for Stephen Thies, 1312 Belmont Avenue, South Bend, be released effective July 19, 1989. Additionally, Mr. Meeks recommended that the Contractors Bond for Larson Danielson Construction Company, Inc., be released effective July 6, 1989. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the above Contractors Bonds were released. FILING OF CERTIFICATES OF INSURANCE Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, Certificates of Insurance for the following were accepted and filed: 1. E-Rect-O, Inc. 12807 McKinley Highway P.O. Box 846 Mishawaka, Indiana 2. Ritschard Brothers, Inc. 1204 West Sample Street South Bend, Indiana 46619 FILING OF HUMANE SOCIETY MONTHLY REPORT - JUNE The Humane Society report for the month of June indicating the number of animals and matters handled for the City of South Bend was submitted for filing. Mrs. DeClercq made a motion that the report be accepted and filed. Mr. Leszczynski seconded the motion which carried. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORTS Reports from the Department of Code Enforcement indicating a total of forty-seven (47) properties cleaned from June 19, 1989 to June 22, 1989, and twenty-seven (27) properties cleaned from June 26, 1989 to June 29, 1989, were submitted. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the report as submitted was filed. APPROVE CLAIMS Mr. Juan Manigault, Executive Director, St. Joseph County Job Training Program, submitted a list containing forty-two (42) I 1 I REGULAR MEETING JULY 10, 1989 201 claims, Chief Deputy Controller John D. Leisenring submitted Claim Docket Nos. 10832 through 11041 and 11091 through 11261, Voucher Nos. 502-561 for the Bureau of Wastewater, Voucher Nos. 367-420 for the Bureau of Sewers and Voucher No. 38 for the Bureau of Solid Waste, were submitted for approval. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the claims and vouchers were approved and the reports as submitted were filed. PRIVILEGE OF THE FLOOR: APPROVE REQUEST TO INVOKE EMERGENCY POWERS OF BOARD IN REGARDS TO SEWER FAILURE IN THE 1200 BLOCK OF MAIN STREET Mr. Leszczynski advised at this time that he is requesting that the Board invoke its emergency powers and authorize and seek emergency bids from contractors for the repair of a broken sewer line in the 1200 block of South Main Street which oc<,urred over the weekend. Therefore, Mrs. DeClercq made a motion to approve the Board invoking its emergency powers in this situation. Ms. Humphreys seconded the motion which carried. In response to questions from the new media concerning this matter, Mr. Leszczynski advised that it was a brick sewer that collapsed and is in need of repair, that the damage extended from curb to curb, that traffic has been re-routed and that it is anticipated that repair work will take two (2) to three (3) weeks. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the meeting adjourned at 10:00 a.m. ohn E. Leszcz i AA� -e , a Patricia E. DeClercq Katherine Humphreys ATT Sandra M. Parmerlee, Clerk