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HomeMy WebLinkAbout06/26/89 Board of Public Works Minutes180 REGULAR MEETING JUNE 26, 1989 The regular meeting of the Board of Public Works was convened at 9:37 a.m. on Monday, June 26, 1989, by Board President John E. Leszczynski, with Mr. Leszczynski, Mrs. Patricia E. DeClercq and Ms. Katherine Humphreys present. Also present was Assistant City Attorney Jenny Pitts-Manier. APPROVE MINUTES OF PREVIOUS MEETINGS Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the minutes of the special meeting of the Board held on June 15, 1989 and the minutes of the regular meeting of the Board held on June 19, 1989 were approved. APPROVE FUND/EC Ms. Betsy Harriman, Offi the Agreement for Staff approval is between the Board of Public Works on Department and the Trust of South Bend, Indiana. AGREEMENT FOR ' - INDUSTRIAL REVOLVING ce of Community Development, advised that Support submitted to the Board today for City of South Bend by and through the behalf of its Economic Development known as The Industrial Revolving Fund Ms. Harriman stated that the Agreement provides general staff support to the Trust for which the City shall receive the sum of $7,500.00. The term of the Agreement is January 1, 1989 through December 31, 1989 and the services to be provided include collection of documentation required by each respective loan agreement, contacting loan recipient if documentation is delinquent, special notification to the Trust in the case of a covenant violation and annual preparation of a financial statement. It was noted that even though the date of this Agreement is January 1, 1989 through December 31, 1989, the services have been provided since January and at this time the terms and conditions have been set forth in this Agreement for Staff Support. Ms. Harriman noted that no specific individual has been assigned to provide the services referred to above but services are provided by the staff of the Department of Economic Development. Therefore, upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the Agreement for Staff Support was approved and executed. :IAL ACTION - INDIANA DEPARTMENT OF HIGHWAYS - TURNING MOVEMENTS - U.S. 20 & MAPLEWOOD AVENUE AND WOODBINE Mr. Leszczynski advised that the Indiana Department of Highways has submitted to the Board an Official Action form which indicates that the IDOH proposes to make certain traffic control improvements and indicates that controls will be established. The Official Action form states that turning movements shall be controlled at the intersection of US 20 (Lincolnway) and Maplewood Avenue and Woodbine in the City of South Bend as follows: TURN ON RED - Shall be prohibited on the east and west approaches of the intersection of US 20 (Lincolnway) and Maplewood Avenue and Woodbine. RIGHT TURN ON RED - Shall be permitted on the north and south approaches of the intersection of U.S. 20 (Lincolnway) and Maple- wood Avenue and Woodbine. 181 REGULAR MEETING JUNE 26, L989 Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the Official Action forms as submitted by the Indiana Department of Highways concerning the above referred to controls to be established were approved and executed. APPROVE INDEMNIFICATION AND HOLD HARMLESS AGREEMENT - CROWE, CHIZEK AND COMPANY AND THE HOLLADAY CORPORATION (ETHNIC FESTIVAL PARADE) Submitted to the Board for approval was an Indemnification and Hold Harmless Agreement between the City of South Bend, The Holladay Corporation and Crowe, Chizek and Company. The Agreement indicated that Holladay Corporation and Crowe, Chizek & Company are owners of real estate at 100 East Wayne Street and at 330 West Jefferson Boulevard respectively and that the City wishes to utilize their property for disassembly of the Ethnic Festival Parade on July 2, 1989. It was noted that the City wishes to use the North entrance and steps of One Michiana Square located at 100 East Wayne Street for one of the Ethnic Festival entertainment areas. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the Agreement was approved and executed. APPROVE CHANGE ORDER NO. 1 - EDWARDO'S PUBLIC IMPROVEMENTS PROJECT Mr. Leszczynski advised that L.L. Geans & Sons, Inc., 56535 Magnetic Drive, Mishawaka, Indiana, has submitted Change Order No. 1 for the above referred to project indicating that the Contract amount be decreased by $16,494.00 for a new Contract sum, including this Change Order, in the amount of $49,306.00. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, Change Order No. 1 was approved and executed. APPROVE CHANGE ORDER NO. 1 - WASTEWATER TREATMENT PLANT IMPROVEMENTS PROJECT - MISCELLANEOUS SLUDGE HANDLING EQUIPMENT Mr. Randy J. Lindley, Associate, TenEch Engineering, Inc., 744 West Washington Street, South Bend, Indiana and Fruehauf Corporation, 137 South Olive Street, South Bend, Indiana, submitted to the Board Change Order No. 1 for two (2) aluminum dump trailers. The Change Order indicates that the original Contract price of $46,530.00, shall be increased by $1,535.00 for a new Contract price of $48,065.00. Mr. Leszczynski noted that this Change Order adds some items to the trailers that were purchased in January in conjunction with the Wastewater Treatment Plant Improvements Project. Therefore, Mr. Leszczynski made a motion that the Change Order as submitted be approved and executed. Ms. Humphreys seconded the motion which carried. APPROVE CHANGE ORDER NOS. 6, 9, 10 & 11 - MIAMI/JACKSON IRONWOOD/EWING INTERSECTION SIGNALIZATION PROJECT Mr. Leszczynski advised that Walsh & Kelly, Road 23, South Bend, Indiana, has submitted Highways Change Order Nos. 6, 9, 10 & 11 for to projects. The Change Orders add various conduits, handholes, common excavation and a follows: Inc., 24358 State Indiana Department of the above referred items such as re in the amounts as Change Order No. 6. Increase $ 8,700.00 No. 9. Increase $31,900.94 No. 10. Increase $ 201.50 No. 11. Increase $ 1,894.00 Therefore, Mr. Leszczynski made a motion that the Change Orders as submitted and outlined above be approved. Mrs. DeClercq seconded the motion which carried. 182 REGULAR MEETING JUNE 26, 1989 APPROVE CHANGE ORDER - U.S. 20 BYPASS PROJECT Mr. Leszczynski advised that the Change Order submitted by the Indiana Department of Highways for the U.S. 20 Bypass Project indicates a change in the size of the sewer pipe to be installed from twenty four inches (2411) to thirty inches (3011). Mr. Leszczynski noted that the City will be paying for the difference in price between the two (2) sizes. This change in size has an estimated cost of $12,628.00 with the City paying $3,445.00 of that increased cost which is the $13.00 per foot difference in price between the two (2) sizes of pipe. The Change Order also indicates that the $13.00 per foot difference in price will be paid directly by the City to Rieth-Riley Construction Company. Therefore, Mr. Leszczynski made a motion that the Change Order as submitted be approved. Mrs. DeClercq seconded the motion which carried. ADOPT RESOLUTION NO. 24-1989 - ADOPTING A WRITTEN FISCAL PLAN AND ESTABLISHING A POLICY FOR THE PROVISION OF SERVICES TO AN ANNEXED AREA IN PENN TOWNSHIP Mr. David Norris, Department of Economic Development, advised the Board that the Resolution submitted today for approval contains a fiscal plan that the Department has prepared estimating the costs to furnish, to the newly annexed area within three (3) years, services equivalent to those which are furnished to other parts of the City. He further stated that it has been determined that the City can provide some services without incurring additional costs but that the City will have to appropriate additional funds to provide police protection to the annexed area. Therefore, upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the following Resolution No. 24-1989 was adopted: RESOLUTION NO. 24-1989 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ADOPTING A WRITTEN FISCAL PLAN AND ESTABLISHING A POLICY FOR THE PROVISION OF SERVICES TO AN ANNEXED AREA IN PENN TOWNSHIP WHEREAS, there has been submitted to the Common Council of the City of South Bend an ordinance which proposes the annexation of the hereinafter described real estate located in Penn Township, St. Joseph County, Indiana; and, WHEREAS, the territory proposed to be annexed is of an increasingly urban nature and will require a level of municipal public services which is basic to the health and welfare of large populations, which services include police and fire protection, sewers, water, street lighting and similar municipal governmental and proprietary services; and, WHEREAS, the Board of Public Works now desires to establish and adopt a fiscal plan and establish a definite policy to furnish to said territory to be annexed within a period of three (3) years, proprietary services substantially equivalent in standard and scope to the proprietary services furnished by the City to other areas of the City which have characteristics of topography, patterns of land utilization and population density similar to said territory. NOW, THEREFORE, be it resolved by the Board of Public Works of the City of South Bend: SECTION 1. That it is in the best interests of the City of South Bend and of the area proposed to be annexed that the real estate located in Penn Township, St. Joseph County, Indiana, I 1 1 183 REGULAR MEETING JUNE 26, 1989 described in the Attachment "A" attached hereto and made a part hereof, be annexed to the City of South Bend. SECTION 2. It is now hereby declared and established that it is the policy of the City of South Bend to furnish to said territory municipal services within one (1) year and proprietary services within three (3) years, all of which shall be substantially equivalent in standard and scope to the services furnished by the City to other areas of the City which have characteristics of topography, patterns of land utilization and population density similar to said territory; and that such services shall include street maintenance, street lighting, sanitation service, water service and sewer service. Section 3. The Board of Public Works now establishes and adopts the fiscal plan attached hereto as Attachment "B" for the furnishing of said services. ATTEST s/Sandra M. Parmerlee Clerk SOUTH BEND BOARD OF PUBLIC WORKS s/John Leszczynski s/Patricia DeClercq s/Katherine Humphreys ATTACHMENT "A" PARCEL I. The North One-third (1/3) of the West half (1/2) of the Northwest quarter of Section, 33, T. 37 N., R. 3 E., Penn Township, St. Joseph County, Indiana being more particularly described as: Beginning at the Northwest Corner of said Section 33; thence N. 890-38'-01" E. along the North line of said Section and the Centerline of Jackson Road, 1337.61 ft. to the Northeast Corner of the West half of the Northwest quarter of said Section 33; thence S. 000-06'-27" W. along the East line of the West half of the Northwest quarter of said Section and the Centerline of Grass Road, 880.07 ft.; thence N. 890-52'-48" W., 1333.39 ft.; thence N. 000-10'-04" W. along the West line of Section 33; Containing 26.81 Acres. PARCEL II. That part of the Southeast quarter of Section 32, T. 37 N., R. 3 E., Penn Township, St. Joseph County, Indiana which is described as: Beginning at the East quarter Post of said Section; thence S. 000-30'-57" E. along the East line of said Section, 1336.19 ft.; thence S. 890-29'-30" W. along the South line of the North half of the Southeast quarter of said Section, 2649.56 ft.; thence N., 000-08'-29" W. along the North and South quarter line of said Section, 1333.02 ft.; thence N. 89°-25'-22" E. along the East and West quarter line of said Section, 2640.47 ft. to the Point of beginning. Containing 81.01 Acres. ATTACHMENT "B" CITY OF SOUTH BEND, INDIANA FISCAL PLAN FOR THE ANNEXATION OF THE PROPERTY LOCATED IN PENN TOWNSHIP NEAR THE INTERSECTION OF JACKSON AND GRASS ROADS INTRODUCTION The following Fiscal Plan, developed through the cooperative efforts of the City of South Bend's Controller's office, Department of Public Works, Police Department, Fire Department, Department of Neighborhood Code Enforcement, and the Department 184 REGULAR MEETING JUNE 26, 1989 of Public Works, represents the City's policy for the annexation of the property located near the southwest corner of the intersection of Jackson and Grass Roads (hereinafter, "Annexation Area"). This annexation meets the statutory contiguity requirements. I. LOCATION Parcel I of the Annexation Area is located in North One-third of the West half of the Northwest Quarter of Section 33, Township 37, North, Range 3 East, Penn.Township, St. Joseph County, Indiana near the intersection of Jackson and Grass Roads. Parcel II of the Annexation Area is located in the Southeast Quarter of Section 32, Township 37 North, Range 3 East, Penn Township, St. Joseph County, Indiana near the intersection of Johnson and Hickory Roads. Legal Descriptions of both parcels are attached as Exhibit 1. A map of the Annexation Area is attached as Exhibit 2. There are 26.81 acres of land within the Parcel I and 81.01 acres of land in Parcel II. II. EXISTING LAND USE The Annexation Area is currently vacant land. III. PROPOSED DEVELOPMENT Relative Real Estate Management Inc. proposes to develop the site for single-family residences. Parcel I will have no more than 134 lots and Parcel II will have no more than 405 lots. All surface drainage is to be handled through the use of retention basins located throughout the proposed subdivision in compliance with the City of South Bend Subdivision Standards. Relative Real Estate Management Inc. will provide all streets, street lighting, water facilities, sewers, and stormwater drainage facilities throughout the Annexation Area. IV. PROVISION OF CITY SERVICES A. Public Works No expenditure of funds by the City will be required to provide capital improvements due to the fact that Relative Real Estate Management, Inc. will be providing street construction, street lighting, sewer facilities, water facilities, and stormwater drainage facilities throughout the Annexation Area. The proposed streets represent less the one percent (1%) of the City's current road system and can be easily maintained with existing personnel and equipment. The wastewater treatment and collection systems can provide service to the proposed area without any additional expenditures by the City. The water system is adequate and available for the Annexation Area. The City can also provide solid waste collection services to the Annexation Area without additional equipment or personnel. B. Police Protection The Annexation Area will be added to the existing patrol district known as Beat 15. Police services to be provided to the Annexation Area will include traffic patrol, preventive patrol, crime deterence, police reporting services, and emergency responses by the Department. f] 185' REGULAR MEETING JUNE 26, 1989 The street locations within the Annexation Area will permit adequate access for police patrols as well as offering resistance to criminal activity. No unusual problems are anticipated; however, the number of homes, the proximity areas of high activity and traffic flow will require the City of South Bend to budget and appropriate additional funds in the approximate amount of $50,000 per year to provide police protection to the Annexation Area. C. Fire Protection The South Bend Fire Department can provide reasonably comparable fire protection to the proposed annexed area. The Annexation Area is located approximately 3.8 miles from South Bend Fire Department Station #10 at 308 West Ireland Road. Additional Fire Department units would respond, including Engine #8, which is located approximately 3.8 miles at 2402 Twyckenham. Response times will be comparable to other areas near the Annexation Area which are also served by stations 8 and 10. The Fire Department is in the process of considering the relocation of Station 10 to a location more central to the area served. It is anticipated that the relocation will occur within the next three to five years. No additional cost to the City can be attributed to the annexation of this area at this time. D. Neighborhood Code Enforcement The Department of Neighborhood Code Enforcement can perform code enforcement activities without acquiring additional equipment or hiring of additional personnel. The Humane Society of St. Joseph County currently provides animal control services on a County -wide basis. E. Public Parks There are adequate park facilities in the Southeast portion of the City which can be utilized by residents of the Annexation Area. Parks and facilities which are reasonably close to the Annexation Area are: Hamilton Park which has playground equipment, picnic tables and ball diamonds; Erskine Golf Course, which has an 18 hole course; O'Brien Park which has picnic facilities, lighted softball diamond, football field, playground equipment and about five (5) acres of woods; and Marshall Park, which has a tot lot, lighted tennis courts, ball diamonds, and a football field. No additional personnel or equipment will be needed to provide services to the Annexation Area. V. HIRING PLAN This annexation will not result in the elimination of jobs of employees of another governmental entity. NO. 25-1989 - TRANSFER OF VEHICL] CE DEPARTMENT/ST. JOSEPH COUNTY CIVIL DEFENSE) In a letter to the Board, Police Chief Ronald G. Marciniak advised that the South Bend Police Department and the Civil Defense Unit are going to exchange two (2) vehicles. The South Bend Police Department is loaning two (2) vehicles to the Civil Defense Unit and the Civil Defense Unit is returning two (2) vehicles to the Police Department. Therefore, the appropriate Resolution has been prepared and is being submitted for approval., Mrs. DeClercq made a motion that Resolution No. 25-1989 be adopted. Ms. Humphreys seconded the motion which carried and the following Resolution was adopted: M REGULAR MEETING JUNE 26, 1989 RESOLUTION NO. 25-1989 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS FOR THE TRANSFER OF TWO POLICE DEPARTMENT VEHICLES FROM THE SOUTH BEND POLICE DEPARTMENT TO THE ST. JOSEPH COUNTY CIVIL DEFENSE UNIT AND REQUESTING THE RETURN OF TWO SOUTH BEND POLICE DEPARTMENT VEHICLES FROM THE ST. JOSEPH COUNTY CIVIL DEFENSE UNIT TO THE SOUTH BEND POLICE DEPARTMENT WHEREAS, the City of South Bend Police Department owns the following two Police Department vehicles: (A) one (1) 1985 Dodge Diplomat, Vin 1B3BG2645FX626915 (old 711); and (B) one (1) 1985 Dodge Diplomat, Vin 1B3BG2643FX62895 (old 712), which are no longer necessary for use by the South Bend Police Department; and WHEREAS, it is the desire of the City of South Bend, in a spirit of interlocal governmental cooperation, to transfer said vehicles to the St. Joseph County Civil Defense Unit for its use until such time as the return of said vehicles is requested by the City of South Bend; and WHEREAS, the following two South Bend Police Department vehicles, previously transferred to the St. Joseph County Civil Defense Unit: (A) one (1) 1983 Chevrolet Malibu, Vin 1G1AW6990DR201012; and (B) one (1) 1985 Dodge Diplomat, Vin 1B3BG2642FX626919, are obsolete and unfit for use by the St. Joseph County Civil Defense Unit, and should be returned to the South Bend Police Department in exchange for the vehicles hereinabove described, and so as to allow the South Bend Police Department to dispose of them at its vehicle auction. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend as follows: (1) That the City transfers to the St. Joseph County Civil Defense Unit the following described vehicles for use by the St. Joseph County Civil Defense Unit until such time as the return of said vehicles is requested by the City of South Bend: (A) one (1) 1985 Dodge Diplomat, Vin 1B3BG2645FX626915 (old 711); and (B) one (1) 1985 Dodge Diplomat, Vin 1B3BG2643FX62895 (old 712); and (2) That the City of South Bend hereby requests the return of the following described South Bend Police Department vehicles from the St. Joseph County Civil Defense Unit: (A) one (1) 1983 Chevrolet Malibu, Vin 1G1AW6990DR201012; and 1 11 187 REGULAR MEETING JUNE 26, 1989 (B) one (1) 1985 Dodge Diplomat, Vin 1B3BG2642FX626919. ADOPTED this 26th day of June, 1989. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/JOHN E. LESZCZYNSKI s/PATRICIA E. DECLERCQ s/KATHERINE HUMPHREYS ATTEST: s/Sandra M. Parmerlee APPROVE REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - ONE (1) INDUSTRIAL LOADER/BACKHOE In a letter to the Board, Mr. Robert Kruszynski, Manager, Department of Sanitation, requested permission to advertise for the receipt of bids for one (1) Industrial Loader/Backhoe with 500 foot pound hydraulic breaker, permanently mounted on the machine. Mr. Kruszynski further advised that this item was approved in the Department of Sanitation's 1989 budget and the bid will reflect a trade-in of (1) 1976 Case 680E backhoe. He further noted that this piece of equipment will be used primarily by the Bureau of Sewer's Construction Department. Mr. Leszczynski made a motion that the request be approved. Ms. Humphreys seconded the motion which carried. APPROVE REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - NINETEEN (19) LEVEL AND VELOCITY SENSING METERS AND SIX (6) LEVEL ONLY SENSING METERS In a letter to the Board, Mr. John J. Dillon, Environmental Services, requested that the Board advertise for the receipt of bids for the above referred to meters. Mr. Leszczynski noted that these meters will be utilized by the Bureau of Wastewater to provide accurate data and to measure flows in various segments of the sewer system in conjunction with the CSO study now taking place. Mrs. DeClercq made a motion that the request be approved. Ms. Humphreys seconded the motion which carried. REQUEST OF VIETNAM VETERANS OF AMERICA TO CONDUCT MARCH - JULY 29, 1989 - REFERRED In a letter to the Board, Ms. Brenda Frye, Secretary, Vietnam Veterans of America, Chapter #442, Niles, Michigan, advised that the group is planning a P.O.W., M.I.A. Hostage Freedom March for Saturday, July 29, 1989. The route will begin at the state line on Business US31, US33 at approximately 7:30 a.m. Ms. Frye stated that the participants will be walking on the sidewalk down Business 31/33 to Navarre Street, west on Navarre to Main Street, south on Main to Western Avenue, west on Western Avenue to Taylor Street, south on Taylor to Coveleski Stadium and arriving at the stadium at about 10:30 a.m. Ms. Frye stated that they would like special permission to use one (1) lane of traffic starting at the intersection of Navarre and Main Streets. Ms. Frye also stated that approximately two hundred (200) to three hundred (300) people are expected to participate. Mr. Leszczynski made a motion that the request be referred to the appropriate City departments and bureaus for review and recommendation. Mrs. DeClercq seconded the motion which carried. REQUEST OF FOREST SIGN & DISPLAY, INC TO ERECT SIGN THAT WILL ENCROACH INTO PUBLIC RIGHT-OF-WAY - REFERRED Mr. Jeffrey K. Thompson, Forest Sign & Display, Inc., 2729 South Main Street, South Bend, Indiana, advised the Board that he is REGULAR MEETING JUNE 26, 1989 acting as agent for The Holladay Corporation and is requesting permission to erect one (1) double faced eight foot (81) by four foot (41) temporary painted leasing sign per a sketch which was submitted with the request. Mr. Thompson stated that the sign would project four feet (41) over the City right-of-way at approximately ten feet (101) from grade to base. No structural supports would be placed in the public right-of-way and the sign will not cause sight obstruction or be in proximity to vehicular traffic. Mr. Thompson stated that the sign would be erected on The Bath Building at 220 West Colfax Avenue. Mr. Leszczynski made a motion that the request be referred to the appropriate City departments and bureaus for review and recommendation. Mrs. DeClercq seconded the motion which carried. REQUEST TO CLOSE BLACKFORD WEST, FROM 5032 BLACKFORD WEST TO 5002 BLACKFORD WEST FOR BLOCK PARTY - JULY 8, 1989 - REFERRED Ms. Joy Druhan, 5015 Blackford West, South Bend, Indiana, on behalf of the residents of Blackford West, submitted an Application For Use Of And Blocking Of Access to Public Right -Of -Way For A Party Or Similar Event requesting permission to close Blackford West, from 5032 Blackford West to 5002 Blackford West, on Saturday, July 8, 1989, from 3:00 p.m. to 11:00 p.m. for a neighborhood block party. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the request was referred to the Bureau of Traffic and Lighting and the Police Department Traffic Division for review and recommendation. REQUEST OF VALLEY DEVELOPMENT COMPANY TO ENCROACH INTO PUBLIC RIGHT-OF-WAY AT 115 SOUTH LAFAYETTE BOULEVARD - REFERRED In a letter to the Board, Mr. John Freidline, Valley Development Company, 918 East Jefferson Boulevard, South Bend, Indiana, advised that the first step into the building located at 115 South Lafayette Boulevard protrudes onto the public right-of-way. As this has recently come to his attention, Mr. Freidline, at this time, is requesting permission to allow the step to stay in place as it is his understanding that the step has been in place since construction of the building in 1913 without incident. Mr. Leszczynski made a motion that the request be referred to the appropriate City departments and bureau for review and recommendation. Mrs. DeClercq seconded the motion which carried. REQUEST OF MARANATHA TEMPLE TO CONDUCT MARCH - SEPTEMBER 9, 1989 - REFERRED Ms. Shirley J. Reamer, Maranatha Temple, 760 South Michigan Street, South Bend, Indiana and Mr. Willie Coates, New Wings of Faith, March Sponsors, requested permission to conduct a March on Saturday, September 9, 1989 from 10:00 a.m. until 12:00 noon. Submitted with the request was a route which they would like to utilize for the march which begins at the Maranatha Temple and concludes at the Century Center. Mr. Leszczynski made a motion that the request be referred to the appropriate City departments and bureaus for review and recommendation. Mrs. DeClercq seconded the motion which carried. WHEELS AND BRAKES DIVISION TO CLOSE WESTMOOR FROM BENDIX TO SHERIDAN, FOR DIVISION OPEN HOUSE - JULY 16, 1989 - REFERRED Mr. Thomas F. Brown, Facility Security Officer, Bendix Wheels & Brakes Division, 3520 Westmoor, South Bend, Indiana, submitted to the Board an Application For Use Of And Blocking Of Access To Public Right -Of -Way For A Party Or Similar Event, requesting that Westmoor be closed from Bendix Drive to Sheridan on Sunday, July 16, 1989 from 11:00 a.m. until 6:00 p.m. for a Division Open House. Mr. Leszczynski made a motion that the request be 1 1 1 REGULAR MEETING JUNE 26, 1989 referred to the appropriate City departments and bureaus for review and recommendation. Mrs. DeClercq seconded the motion which carried. APPROVE CONTRACTORS BONDS Mr. Michael P. Meeks, Director, Division of Engineering, recommended that the following Contractors Bonds be approved: 1. Eugene E. Williams, Jr., Effective 6/21/89 2. Hal A. Finch Effective 6/22/89 3. Carney Excavating Effective 6/21/89 Mrs. DeClercq made a motion that the recommendation be accepted and the bonds be approved. Mr. Leszczynski seconded the motion which carried. APPROVE LICENSE_ APPLICATION - RUBBISH AND GARBAGE REMOVAL Mr. Leszczynski advised that the following one (1) Rubbish and Garbage Removal license application has been received and recommended for approval by Mrs. DeClercq, Director, Department of Code Enforcement, with the stipulation that the truck not be parked in any residential area full or partially filled with trash: 1. Alex Rowell 1248 South Bend Avenue South Bend, Indiana: It was noted that an inspection of the truck to be used had been conducted by the Solid Waste Bureau and the applicant was found to be in compliance. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the above license application was approved and referred to the Deputy Controller's office for issuance of a license. DENY LICENSE APPLICATI.ON - RUBBISH AND GARBAGE REMOVAL Mr. Leszczynski advised that the Board is in receipt of a Rubbish and Garbage Removal License application as submitted by Mr. James Scott, 2629 Newcome Street, South Bend, Indiana. Mr. Leszczynski further advised that Mrs. Patricia E. DeClercq, Director, Department of Code Enforcement, has advised that she has reviewed the license application and recommends at this time that the license be denied. It was noted that the applicant intends to operate the rubbish and garbage removal operation from his residence which is in violation of ordinance requirements. Therefore, Mr. Leszczynski made a motion that the recommendation be accepted and the application be denied. Mrs. DeClercq seconded the motion which carried. APPROVE REQUEST TO CLOSE LISTON STREET, FROM WALNUT TO STUDEBAKER, FOR REUNION - AUGUST 19, 1989 Mr. Leszczynski advised that the appropriate City departments and bureaus have reviewed the request which was submitted to the Board on June 5, 1989 to close Liston Street, from Walnut to Studebaker, on August 19-20, 1989 for a reunion. Based on that review, it is being recommended that the request be approved for one day only on August 19, 1989. It was noted that several members of the Austin family live on Liston Street which is requested to be closed. Therefore, Mrs. DeClercq made a motion that the recommendation be accepted and the request be approved for August 19, 1989. Mr. Leszczynski seconded the motion which carried. 190 REGULAR MEETING JUNE 26, 1989 DENY REQUEST FOR DESIGNATED HANDICAPPED PARKING SPACE AT 2318 ROGER STREET Mr. Leszczynski advised that the Police Department Traffic Division and the Bureau of Traffic and Lighting have reviewed the above referred to request which was submitted to the Board on June 19, 1989. It is being recommended at this time that the request be denied as Ms. Barnes does have a two (2) car drive at her residence which is available to her for parking and therefore no handicap signs are needed. Mrs. DeClercq made a motion that the recommendation be accepted and the request be denied. Mr. Leszczynski seconded the motion which carried. APPROVE BLOCK PARTY REQUESTS: - 1800 BLOCK OF WILBER, FROM MARQUETTE TO PORTAGE - JULY 4, 1989 - WAYNE STREET, FROM ESTHER TO GREENLAWN - JULY 4, 1989 - JACOB, FROM CEDAR TO MINER - JULY 8, 1989 Mr. Leszczynski advised that the above referred to block party requests, which were received by the Board on June 26, 1989, have been reviewed by the Bureau of Traffic and Lighting and the Police Department Traffic Division and are recommended for approval. Therefore, upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the recommendation was accepted and the requests approved. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the following two (2) traffic control devices were approved: 1. NEW INSTALLATION: No Parking LOCATION: On Riverside - Boland to Underpass 2. NEW INSTALLATION: 24' Stop Sign LOCATION: Calvert & Swygart REMARKS: "T" Intersection APPROVE TITLE SHEET - PARK SOUTH CONDOMINIUMS PHASE I (SEWER & WATER) Mr. Leszczynski advised that the Title Sheet for the above referred to project, which is outside of the City limits, was being presented at this time for execution. Upon a motion made by Mrs. DeClercq, seconded.by Ms. Humphreys and carried, the Title Sheet was approved and signed. APPROVE SIDEWALK SALE PERMIT APPLICATION Mr. Leszczynski advised that the following Sidewalk Sale Permit application has been submitted: NAME: Edwardo's Natural Pizza Restaurant LOCATION: 235 South Michigan Street DATES: July 1-2, 1989 It was noted that the appropriate Indemnification Agreement was signed and submitted with the application. Therefore, Mrs. DeClercq made a motion that the application be approved. Ms. Humphreys seconded the motion which carried. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of seventy-five (75) properties cleaned from June 5, 1989 to June 12, 1989, was submitted. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the report as submitted was filed. I- I REGULAR MEETING JUNE 26, 1989 191 1 1 APPROVE CLAIMS Mr. Juan A. Manigault, Executive Director, SJC Job Training Program, submitted a list containing one hundred forty-nine (149) claims and recommended approval. Additionally, Chief Deputy Controller John D. Leisenring, submitted Claim Docket Nos. 10101 through 10294 and 10501 through 10799 and recommended approval. Upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the claims were approved and the reports as submitted were filed. PRIVILEGE OF THE FLOOR QUESTIONS REGARDING LEAF REMOVAL EQUIPMENT In response to questions from the news media, Mr. Leszczynski advised that specifications for leaf removal machines are being prepared at this time and it is anticipated that the request to advertise for bids for this equipment will be submitted to the Board within the next two (2) weeks. Mr. Leszczynski also stated that the City has ordered the materials needed to construct the boxes that will be utilized in the leaf collection program. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the meeting adjourned at 9:59 a.m. ATT T: Sandra M. Parmerlee, Clerk . Leszcz f ka ( Patric'a E. DeClercq 192 1