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HomeMy WebLinkAbout06/19/89 Board of Public Works Minutes174 REGULAR MEETING JUNE 19, 1989 The regular meeting of the Board of Public Works was convened at 9:33 a.m. on Monday, June 19, 1989, by Board Member Patricia E. DeClercq, with Mrs. DeClercq and Ms. Katherine Humphreys present. Board President John E. Leszczynski was not in attendance. Also present was Assistant City Attorney Jenny Pitts-Manier. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the minutes of the regular meeting of the Board held on June 12, 1989 were approved. OPENING OF BIDS - CLEVELAND ROAD & BRICK ROAD - PHASE II LIGHTING IMPROVEMENTS PROJECT This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. Mrs. DeClercq noted that no bids were received for this project. In response to a question from the news media regarding this project, Mrs. DeClercq stated that it is expected that Mr. Michael P. Meeks, Director, Division of Engineering, will request that this project be re -advertised for the receipt of bids. APPROVE COMMUNITY DEVELOPMENT ADDENDA AND CONTRACT FOR SERVICES Mrs. DeClercq advised that two (2) Community Development Addenda and a Contract for Services have been submitted to the Board for approval. Ms. Betsy Harriman, Office of Community Development, informed the Board that Addendum I, Department of Code Enforcement, Management/Inspection Activity, reduces the management/inspection activity by $51,300.00 and transfers the money to the Department of Code Enforcement Neighborhood Clean -Up Crew Activity, though Addendum I, to provide for additional personnel for the summer weed program. Ms. Harriman further advised that the Contract for Services, between the City and Professional Realty Associates, Inc., provides for the mowing of City -owned vacant lots in the West Washington/Chapin Revitalization Area. The price per lot for mowing is $15.00 not to exceed $6,750.00 for a period of three (3) months from June 19, 1989 to and including the 15th day of September, 1989. Upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the above referred to Addenda and Contract for Services were approved and executed. APPROVE CONSTRUCTION CONTRACT - VIRIDIAN DRIVE PHASE IV PROJECT Mrs. DeClercq advised that in accordance with the bid awarded on May 30, 1989, to Walsh & Kelly, Inc., 24358 State Road 23, South Bend, Indiana, in the amount of $30,178.50 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the Contract was approved and the appropriate Performance Bond and Labor and Materials Payment Bond as submitted were filed. AND SIMILAR EVENTS - Mrs. DeClercq advised establishing policies JSE OF PUBLIC RIGHT-OF-WAY FOR FOOT RACF ST. ADALBERT that pursuant to Resolution No. 9-1985, and fees for foot races and similar events, 1 1 1'75 REGULAR MEETING JUNE 19, 1989 adopted by the Board of Public Works on March 4,1985, the sponsor of the St. Adalbert/Corvilla Run has fulfilled resolution requirements and an Agreement with the sponsor is being presented to the Board at this time. It was noted that on April 27, 1989, the Board of Public Works approved the date for this event subject to the sponsor meeting all Resolution requirements. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the Agreement as submitted was approved and executed. APPROVE INDEMNIFICATION AND HOLD HARMLESS AGREEMENT - ETHNIC FESTIVAL PARADE Mrs. DeClercq noted that submitted to the Board for approval and execution was an Indemnification and Hold Harmless Agreement between the City of South Bend and the South Bend Community School Corporation. The Agreement indicates that the City wishes to utilize the lots and restrooms at the South Bend Community School Corporation's School Field on Saturday, July 1, 1989 for Ethnic Festival activities and staging of the Ethnic Festival parade. Therefore, Mrs. DeClercq made a motion that the Indemnification Agreement as submitted be approved. Ms. Humphreys seconded the motion and the Agreement was executed. BLOCK PARTY REQUESTS - REFERRED Mrs. DeClercq advised that the following block party requests have been received: LOCATION: Union Avenue, between Solomon and MacArthur DATE: August 6, 1989 TIME: 12:00 noon to 8:00 p.m. SUBMITTED BY: Julie Schreiber ADDRESS: 2402 Union Avenue LOCATION: Wayne Street, between Esther and Greenlawn DATE: July 4, 1989 TIME: 4:00 p.m. to 10:00 p.m. SUBMITTED BY: Betsy Creary ADDRESS: 1720 E. Wayne St. LOCATION: Wilber Street, from Marquette to Portage DATE: July 4, 1989 TIME: 2:00 p.m. to 6:30 p.m. SUBMITTED BY: Karoline Farrell ADDRESS: 1842 Wilber St. LOCATION: Jacob Street, from Cedar to Miner DATE: July 8, 1989 TIME: 3:00 p.m. to 9:00 p.m. SUBMITTED BY: Johnnie or Arleatrice Reeves ADDRESS: 521 North Jacob. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the above block party requests were referred to the appropriate City departments and bureaus for review and recommendation. 176 REGULAR MEETING JUNE 19, 1989 REQUEST OF WOMEN'S ART LEAGUE FOR TRAFFIC ASSISTANCE IN CONJUNCTION WITH GARDEN WALK - SEPTEMBER 7 1989 - REFERRED In a letter to the Board, Ms. Barbara B. Towns, 52044 Farmington Square Road, Granger, Indiana, advised that the South Bend Women's Art League is planning a Garden Walk for the cities of South Bend/Mishawaka to take place on September 7, 1989 from 10:00 a.m. to 4:00 p.m. with a rain date of September 8, 1989. All proceeds of this event will be donated to the South Bend Art Center for children's activities and educational programs. Submitted with the letter were the locations of the homes that will be visited on the walk which will begin with the Shiojiri Niwa garden in Mishawaka. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the above referred to information was referred to the Bureau of Traffic and Lighting and the Police Department Traffic Division for a determination of what type of traffic assistance may be required and supplied for this event. REQUEST FOR DESIGNATED HANDICAPPED PARKING SPACE AT 2318 ROGER STREET - REFERRED In a letter to the Board, Ms. Myra Barnes, 2318 Roger Street, South Bend, Indiana, advised that she has back arthritis and would like the parking space in front of her residence designated as a handicapped parking space. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the request was referred to the Bureau of Traffic and Lighting and the Police Department Traffic Division for review and recommendation. AEERUVE REQUEST OF PENTECOS PARADE - JUNE 24, 1989 OF GOD IN CHRIST Mrs. DeClercq advised that the appropriate City departments and bureaus have reviewed the above referred to request which was submitted to the Board on May 30, 1989 and approval is recommended. Therefore, Mrs. DeClercq made a motion that the request be approved. Ms. Humphreys seconded the motion which carried. APPROVE BLOCK PARTY REQUESTS: - TO CLOSE E. WAYNE STREET SOUTH - JUNE 24 1989 - TO CLOSE WALL ST., FROM TWYCKENHAM TO CHESTER - JULY 8 1989 - TO CLOSE DALE ST. BETWEEN IRVINGTON AND ECKMAN - JULY 1 1989 Mrs. DeClercq advised that the above referred to block party requests, submitted to the Board on June 5, 1989 and June 13, 1989, have been reviewed by the Bureau of Traffic and Lighting and the Police Department Traffic Division and they have recommended at this time that the block parties be approved. Therefore, upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the recommendations were accepted and the requests approved. APPROVE ETHNIC FESTIVAL ACTIVITIES: - ETHNIC FESTIVAL BED RACE - JULY 2 1989 - STREET CLOSURES FOR ETHNIC FESTIVAL BOOTH AREA - JUNE 27 1989 TO JULY 3. 1989 - ETHNIC FESTIVAL BOOTH APPLICATION - ETHNIC FESTIVAL PARADE - JULY 1 1989 - ETHNIC FESTIVAL 4 MILE RACE AND 1.1 MILE FUN RUN - ETHNIC FESTIVAL BIKE RACE - JULY 1 1989 Mrs. DeClercq advised that the appropriate City departments and bureaus have reviewed the above referred to requests for related Ethnic festival events and approval is recommended. It was noted that Katherine Humphreys, Administration and Finance, also recommended that one (1) additional Ethnic Festival booth I -- I REGULAR MEETING JUNE 19, 1989 177 1 1 1 application be approved bringing the total number of booth applications approved to one hundred eighteen (118). Therefore, separate motions were made by Ms. Humphreys and seconded by Mrs. DeClercq and carried, that the festival bed race, street closures, additional booth application, parade, and bike race be approved. Additionally, Mrs. DeClercq made a motion that the Ethnic Festival 4 Mile Race and 1.1 mile fun run be approved. Ms. Humphreys seconded the motion which carried. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the following five (5) traffic control devices were approved: 1. NEW INSTALLATION: LOCATION: REMARKS: Stop Sign 30" Stop Signs Cedar & Notre Dame 4-Way Intersection 2. REVISED TO: No Parking Loading Zone LOCATION: 3610 & 3612 Western Avenue REMARKS: Music School - Safety for children 3. NEW INSTALLATION: LOCATION: REMARKS: 4. NEW INSTALLATION: LOCATION: REMARKS: 5. NEW INSTALLATION: LOCATION: No Parking 3212 Keller In front of M.R. Falcons No Parking Ewing & Ironwood 500' Each direction (left turn lanes) No Parking Johnson Street - Lincolnway West - intersection 20' north of West side of APPROVE SIDEWALK SALE PERMIT APPLICATION Mrs. DeClercq advised that the following Sidewalk Sale Permit application has been submitted for approval: 1. NAME: Dainty Maid Bake Shop BY: Cathy L. Pearson LOCATION: 231 South Michigan St. DATES: July 1-2, 1989 It was noted that the appropriate Indemnification Agreement was attached to the application submitted. Mrs. DeClercq made a motion that the application be approved. Ms. Humphreys seconded the motion which carried. APPROVE TITLE SHEET Mrs. DeClercq advised that the Title Sheet for sewer/water/street for Staffordshire Estates Subdivision was being presented at this 178 REGULAR MEETING JUNE 19, 1989 time for execution. Upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the above referred to Title Sheet was approved and signed. APPROVE AND/OR RELEASE EXCAVATION BONDS Mrs. DeClercq stated that Mr. Michael P. Meeks, Director, Division of Engineering, has recommended that the Excavation Bond for Calumet Construction Corporation, 1247 169th Street, Hammond, Indiana, be approved effective June 12, 1989 and that the Excavation Bond for Excavating Engineers, Inc., P.O. Box 179, Granger, Indiana, be released effective August 4, 1989. Therefore, Mrs. DeClercq made a motion that Mr. Meeks's recommendations be accepted. Ms. Humphreys seconded the motion which carried, and the bonds as indicated above were approved and/or released as recommended. FILING OF HUMANE SOCIETY MONTHLY REPORT - MAY The Humane Society report for the month of May indicating the number and types of animals handled for the City of South Bend was submitted for filing. Mrs. DeClercq made a motion that the report be filed. Ms. Humphreys seconded the motion which carried. APPROVE CLAIMS Mrs. DeClercq advised that Voucher Nos. 469-501 for the Bureau of Wastewater, Voucher Nos. 351-366 for the Bureau of Sewers and Voucher Nos. 35-37 for the Bureau of Solid Waste were submitted for approval. Therefore, Ms. Humphreys made a motion that the vouchers as submitted be approved and the report be filed. Mrs. DeClercq seconded the motion which carried. PRIVILEGE OF THE FLOOR CONCERNS REGARDING SQUARE PARKING ON MICHIGAN STREET AND. RE UEST FOR CHANGE TO SLANT PARKING Mr. Ralph Johnson, 734 North Cushing Street, South Bend, Indiana, was present and addressed the Board concerning his request to change the parking on Michigan Street, from Western to Colfax, to slant parking. It was noted that on June 5, 1989, Mr. Johnson submitted to the Board a Petition form requesting this change. At this time Mr. Johnson relayed to the Board the circumstances of a recent accident on Michigan Street which he felt was the direct result of the square parking. Mr. Johnson utilized an illustration of the area to indicate the facts of the accident. He stated that with slant parking the accident could have been avoided. Mr. Johnson stated that at the time he submitted his petition, Mr. Leszczynski indicated that parking spaces would be lost with the change to slant parking. He stated that there is a beautiful brick design that denies approximately ten (10) parking spaces that could offset the change to slant parking. Mrs. DeClercq thanked Mr. Johnson for presenting this information to the Board and advised him that the Board appreciates his concern and the concerns presented today with be noted in conjunction with the Petition form recently submitted. Mrs. DeClercq reminded Mr. Johnson that the Petition for the change from square to slant parking is being reviewed by various City departments and bureaus and that he will be notified when the results of that review come back to the Board. t 1 REGULAR MEETING JUNE 19, 1989 179 QUESTIONS FROM THE NEW MEDIA CONCERNING THE CITY'S 1990 BUDGET AND NEGOTIATIONS WITH THE F.O.P. AND TEAMSTERS Ms. Humphreys answered numerous questions from the new media concerning the budgets submitted by Department heads for 1990. She advised that those budgets are being loaded into the computer and she has not reviewed them to date. In regards to the wage negotiations, Ms. Humphreys advised that meetings have been held with the F.O.P. and with the Teamsters and she answered numerous other questions regarding the negotiating teams, who they involve, the amount of monies available and deadline dates for submission of the salary ordinance and budget to the Common Council. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the meeting adjourned at 9:58 a.m. 1 ATT Sandra M. Parmerlee, Clerk 1 J¢ih E. Leszczyrfs1 i/ Patr'cia E. DeClercq r therine H eys