Loading...
HomeMy WebLinkAbout06/12/89 Board of Public Works Minutes164 REGULAR MEETING JUNE 12, 1989 The regular meeting of the Board of Public Works was convened at 9:34 a.m. on Monday, June 12, 1989, by Board President John E. Leszczynski, with Mr. Leszczynski and Mrs. Patricia E. DeClercq present. Board member Ms. Katherine Humphreys was not in attendance. Also present was Assistant City Attorney Jenny Pitts-Manier. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the minutes of the regular meeting of the Board held on June 5, 1989 were approved. OPENING OF BIDS - BAER'S PARKING LOT IMPROVEMENTS PROJECT This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: KASER-SPRAKER CONSTRUCTION, INC. 25487 W. State Road 2 P.O. Box 3605 South Bend, Indiana 46619 Bid was signed by Gary L. Spraker, President, Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. BID: TOTAL AMOUNT ITEMS 1 THRU 25: $97,729.00 ALTERNATE: $ 7,880.00 MICHIANA PAVING & EXCAVATING, INC. 705 South Beiger Street Mishawaka, Indiana 46544 Bid was signed by Mr. Sean Watt, General Manager, Non - Collusion Affidavit was in order and a 5% Bid Bond was submitted. BID: TOTAL AMOUNT ITEMS 1 THRU 25: $77,143.47 ALTERNATE: $ 7,704.00 RIETH-RILEY CONSTRUCTION COMPANY, INC. P.O. Box 1775 South Bend, Indiana 46634 Bid was signed by Mr. Kenneth G. Noble, Sales Manager, Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. BID: TOTAL AMOUNT ITEMS 1 THRU 25: $86,870.00 ALTERNATE: $11,800.00 WALSH & KELLY, INC. 24358 State Road 23 South Bend, Indiana 46614 Bid was signed by Mr. Thomas 0. Walsh, President, Non - Collusion Affidavit was in order and a 5% Bid Bond was submitted. BID: TOTAL AMOUNT ITEMS 1 THRU 25: $93,902.20 ALTERNATE: $ 8,400.00 1 1 165 REGULAR MEETING JUNE 12, 1.989 Mr. Leszczynski noted that the improvements to the Baer's lot include landscaping and lighting. It was further noted that the South Bend Public library will be utilizing one-half (1/2) of this parking lot. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the bids were referred to the Engineering Department and Department of Economic Development for review and recommendation. APPROVE COMMUNITY DEVELOPMENT CONTRACT AND ADDENDUM The following Community Development Contract and Addendum were presented to the Board for approval: C''C1NTR A rT DIVISION OF ECONOMIC DEVELOPMENT AND BUSINESS ASSISTANCE WEST WASHINGTON DEVELOPMENT The targeted goal for this activity is to provide two hundred (200) clean-ups within the boundaries of the West Washington -Chapin Revitalization Area. The total cost of this activity shall not exceed $10,000.00. ADDENDUM I CENTER CITY ASSOCIATES, INC. SOUTH BEND CENTRAL DEVELOPMENT AREA REVOLVING LOAN FUND Addendum I reflects a time extension through July 31, 1989, adds to the Guidelines construction costs as a loan guarantee activity and requires review for direct and guaranteed loans over $30,000.00. Ms. Betsy Harriman, Office of Community Development, was present and answered questions asked by the news media regarding the above Contract and Addendum. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the above referred to Contract and Addendum were approved and executed. ACCEPT AND APPROVE EASEMENT AND FILING OF MAINTENANCE BOND - FAITH CHRISTIAN CENTER SEWER Mr. Leszczynski advised that Mr. Michael P. Meeks, Director, Division of Engineering, has submitted to the Board a Sewer Easement to the City from Faith Christian Center and a three (3) year Maintenance Bond. He noted that Faith Christian Center has constructed a sewer and is now giving the City an easement for acceptance. Therefore, Mrs. DeClercq made a motion that the Easement be accepted and approved and the Maintenance Bond be filed. Mr. Leszczynski seconded the motion which carried. APPROVE CONSTRUCTION CONTRACT - RALPH JONES/WILLIAM RICHARDSON DRIVE PROJECT Mr. Leszczynski advised that in accordance with the bid awarded on May 30, 1989, to Rieth-Riley Construction Company, Inc., P.O. Box 1775, South Bend, Indiana, in the amount of $98,026.75 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVE CHANGE ORDER NO. 1 - EDISON ROAD (CRESTWOOD TO HICKORY) PROJECT Mr. Leszczynski advised that submitted to the Board today is Change Order No. 1 for the Edison Road Project which indicates an 166 REGULAR MEETING JUNE 12, 198 increase of $1,312.41 for the placement posts on Edison Road. Therefore, upon Leszczynski, seconded by Mrs. DeClercq Order as submitted was approved. APPROVE CHANG IRONWOOD/EWIN Mr. Leszczyns & 8 have been project: of no parking signs and a motion made by Mr. and carried, the Change submitted to the Board for the No. 5 Increase $ 350.00 No. 7 Increase 300.00 No. 8 Increase 3,600.00 J EUT ange above Order,Nos. 5, 7 referred to Mr. Leszczynski further advised that the Change Orders are for curbs and pipes . He therefore made a motion that the Change Orders as submitted be approved. Mrs. DeClercq seconded the motion which carried. FILING OF CONFLICT OF INTEREST STATEMENT - T. BROOKS BRADEMAS Mr. Leszczynski stated that submitted to the Board today is a Conflict of Interest Statement that indicates that the Housing Development Corporation is currently purchasing some property from Mr. T. Brooks Brademas for rehabilitation. As Mr. Brademas is a member of the HDC Board the statement indicates that a conflict of interest does exist. However, the execution of the transaction would not violate the Board/Member relationship as outlined in Indiana State law. It was noted that Mr. Brademas. would not vote on the matter. In response to an inquiry from the news media, Board Attorney Jenny Pitts-Manier reiterated and clarified that Mr. T. Brooks Brademas owns the property that the HDC is interested in purchasing and he is also a member of the HDC Board. In response to questions from the news media, Mrs. DeClercq advised that she is a member of the HDC Board and that the HDC is negotiating the purchase of five (5) properties from Mr. Brademas. Mrs. DeClercq further stated that the HDC is trying to acquire housing for low and moderate income individuals and the acquisition of these properties is consistent with the goals of the HDC. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the Conflict of Interest Statement as submitted was accepted for filing. ADOPT RESOLUTION NO. 22-1989 - SALE OF CITY -OWNED PROPERTY - 719 WEST JEFFERSON Mr. Leszczynski advised that the request to purchase the above referred to City -owned property has been reviewed by appropriate City departments and bureaus and has been recommended for sale. Therefore, Mr. Leszczynski made a motion that Resolution No. 22-1989 be adopted. Mrs. DeClercq seconded the motion and the following Resolution was adopted: BOARD OF PUBLIC WORKS RESOLUTION NO. 22-1989 WHEREAS, the Board of Public Works of the City of South Bend, Indiana, has compiled a current detailed inventory of all real property owned by the City of South Bend; and 1 n 1 167 REGULAR MEETING JUNE 12, 1989 WHEREAS, the Board of Public inventory of real property and it real estate now owned by the City to the public use and is not set public purposes; and Works has reviewed said finds that a certain parcel of of South Bend is not necessary aside by State and City laws for WHEREAS, the Board of Public Works finds that the property described below has an assessed valuation of less than $2,000.00, that the cost of maintaining said parcel equals or exceeds the estimated fair market value of the parcel, and that the highest and best use of the parcel is sale to an abutting landowner. WHEREAS, the Board of Public Works now wishes to take the necessary action to make it possible for the Board, in the future, to sell said parcel of real estate pursuant to State statutes. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana: 1. That the parcel of real estate owned by the City contained in the following list is not necessary to the public use, is not set aside by State or City laws for public purposes, that the cost of maintaining said parcel equals or exceeds the estimated fair market value of said parcel and the highest and best use of said parcel is sale to an abutting landowner: ADDRESS DEED NO. 719 W. Jefferson 785 ADOPTED this 12th day of June, 1989. BOARD OF PUBLIC WORKS s/John E. Leszczynski s/Patricia E. DeClercq ATTEST: s/Sandra M. Parmerlee, Clerk ADOPT RESOLUTION NO. 23-1989 - DISPOSAL OF OBSOLETE (POLICE DEPARTMENT) Mr. Leszczynski advised that on April 17, 1989, the Board approved the sale of a Police Department Hewlett Packard Computer System through a public auction. At this time the appropriate Board Resolution is being submitted for approval. Therefore, Mrs. DeClercq made a motion that Resolution No. 23-1989 be adopted. Mr. Leszczynski seconded the motion which carried and the following Resolution was adopted:. RESOLUTION NO. 23-1989 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which it was intended and is no longer needed by the City of South Bend: HEWLETT PACKARD COMPUTER SYSTEM WHEREAS, Indiana Code 36-1-11-6(b) permits and establishes procedure for disposal of personal property which is unfit for • •� REGULAR MEETING JUNE 12, 1989 the purpose for which it was intended and which is no longer needed by the City. NOW, THEREFORE, BE IT RESOLVED, by the Board of Public Works of the City of South Bend that the system listed above is no longer needed by the City; is unfit for the purpose for which it was intended; and has an estimated total value of One Thousand Dollars ($1,000.00) or more. BE IT FURTHER RESOLVED that said equipment must be sold at a public auction, conducted by an auctioneer licensed under Indiana Code 25-6.1, after advertising the property for sale, in accordance with Indiana Code 5-3-1. ADOPTED this 12th day of June, 1989. BOARD OF PUBLIC WORKS s/John E. Leszczynski s/Patricia E. DeClercq ATTEST: s/Sandra M. Parmerlee, Clerk APPROVE REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - CAR WASHES FOR CITY VEHICLES In a letter to the Board, Police Chief Ronald G. Marciniak requested that the Board advertise for the receipt of bids for car washes for City vehicles for the period August 1, 1989 through July 31, 1990. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the request was approved. REQUEST OF MORRIS CIVIC AUDITORIUM FOR CONSIDERATION OF DESIGNATED PARKING SPACES - REFERRED In a letter to the Board, Mr. Dale Balsbaugh, Director, Morris Civic Auditorium, 211 North Michigan Street, South Bend, Indiana outlined the problem with employee parking at the Morris Civic Auditorium and provided several suggestions to alleviate the problems. Mr. Leszczynski made a motion that the letter as submitted be referred to the Bureau of Traffic and Lighting and the Police Department Traffic Division for review and recommendation. Mrs. DeClercq seconded the motion which carried. BLOCK PARTY REQUESTS - REFERRED - DALE STREET, FROM IRVINGTON TO ECKMAN - JULY 1, 1989 - WALL STREET, FROM TWYCKENHAM TO CHESTER - JULY 8, 1989 Ms. Candence Howell, 921 E. Eckman, South Bend, Indiana, submitted to the Board an Application For Use Of And Blocking Of Access To Public Right -Of -Way For A Party Or Similar Event requesting that Dale, from Irvington to East Eckman, be closed from 12:00 noon until 10:00 p.m. on Saturday, July 1, 1989, for a neighborhood block party. Additionally, in a letter to the Board, Mr. Terry L. Dickerson, 1321 Wall Street, advised that a neighborhood block party has been scheduled for the 1400 block of Wall Street on Saturday, July 8, 1989 from 2:00 p.m. to 12:00 midnight. The party will be open to all Wall Street residents from Twyckenham to Sunnyside. Therefore, Mr. Dickerson requested permission to close Wall Street, from Twyckenham to Chester Street for this event. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the above referred to requests were referred to the appropriate City departments and bureaus for review and recommendation. i REGULAR MEETING JUNE 12, 1989 1 1 REQUEST OF NOTRE DAME SENIORS TO CONDUCT RUN FROM NOTRE DAME TO BRIDGET MC GUIRES - AUGUST 31, 1989 - REFERRED In a letter to the Board, Ms. Maureen O'Brien, 2769 Diana Avenue, Anaheim, California, advised that in the Fall of 1989 she will be a senior at the University of Notre Dame and is on a committee that is planning a number of activities for senior welcome week in August and early September. One of the activities planned for this welcome week is a run from the University to Bridget McGuire's. Ms. O'Brien therefore requested permission to conduct a run from the University of Notre Dame to Bridget McGuires located at the intersection of Corby and Eddy Streets on Thursday, August 31, 1989 at 6:30 p.m. She stated that approximately one hundred fifty (150) students will participate in the event utilizing the route which she submitted with the request. Mr. Leszczynski made a motion that the request be referred to the appropriate City departments and bureaus for review and recommendation. Mrs. DeClercq seconded the motion which carried. In a letter to the Board, Mr. Thomas F. Burzynski, Executive Director, Hospice of St. Joseph County, Inc., 902 East Cedar Street, South Bend, Indiana, advised that Hospice of St. Joseph County would like to conduct its 4th annual Walk for Hospice on Sunday, October 15, 1989, at 1:00 p.m., utilizing the route which was submitted with the request. The walk would be a 17K walk which would begin and end at Potawatomi Park. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the request was referred to the appropriate City departments and bureaus for review and recommendation. REQUEST TO PURCHASE CITY -OWNED PROPERTY AT THE N.E. CORNER OF CHAPIN AND WESTERN AVENUE - REFERRED In a letter to the Board, Mr. Adel Zughayer, Owner, Hi Low Grocery Store, 2321 Lincolnway West, South Bend, Indiana, advised that he is interested in purchasing City owned lot numbers 2008, 2009 and 2010 which are located at the N.E. corner of Chapin and Western Avenue. Mr. Zughayer stated that he would like to purchase these lots to build a supermarket, laundry and beauty shop if the space warrants. He stated that it is his intention to make this area a mini shopping mall area. Therefore, Mr. Leszczynski made a motion that this request be referred to the appropriate City departments and bureaus in order that a determination can be made whether the City need retain this property. Mrs. DeClercq seconded the motion which carried. REQUEST TO CONDUCT ETHNIC FESTIVAL EVENTS - REFERRED: - TO CLOSE STREETS FOR ETHNIC FESTIVAL BOOTH AREA - $1.00 PARKING RATE AT MUNICIPAL PARKING GARAGES (APPROVED) - ETHNIC FESTIVAL BED RACE - ETHNIC FESTIVAL BIKE RACE - JULY 1 1989 -_FESTIVAL 4 MILE RUN & 1.1 MILE FUN RUN - JULY 2, 1989 - ETHNIC FESTIVAL PARADE - JULY 1, 1989 Ms. Mikki Dobski, Director, Office of Community Affairs, submitted to the Board requests for the above referred to events and advised that approval is appreciated. Ms. Dobski requested permission to block the necessary streets and to provide no parking areas to accommodate the 1989 Ethnic Festival booths as follows: - Michigan Street from Colfax to Western - Washington Street from St. Joseph to Main - Jefferson Street from St. Joseph to Main - Wayne Street from St. Joseph to Main - Western Avenue, from St. Joseph to Main 170 REGULAR MEETING JUNE 12, 1989 Ms. Dobski advised that they will do their best to only barricade as many days as absolutely necessary to include but not exceed: - Michigan Street Tuesday, June 27th - Monday, July 3rd - All east/west streets - Saturday, July 1st and Sunday, July 2nd. Additionally, Ms. Dobski requested that both Municipal Parking Facilities be open to the public at a rate of $1.00 per day on July 1st and 2nd. Ms. Dobski additionally advised that the Muscular Dystrophy Association has requested use of Washington Street, between Michigan and Main, to hold their annual bed race. Also, permission is requested to conduct the bike race utilizing the same route as in the past from 1:00 p.m. to 7:00 p.m. on July 1, 1989. Permission is also requested to conduct a 4-Mile Race and 1.1 Mile Fun Run beginning at 7:30 a.m. on Sunday, July 2, 1989 utilizing the route submitted with the request. The Ethnic Festival Parade will be on July 1, 1989 from 10:00 a.m. until 12:00 noon with set-up in school field. The parade will proceed down Eddy Street to East Jefferson, East Jefferson west to Columbia and disbanding at block six. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the request for $1.00 parking rate at both parking garages in conjunction with the Ethnic Festival was approved and all other requests as outlined above were referred to the appropriate City departments and bureaus for review and recommendation. APPROVE ETHNIC FESTIVAL BOOTH APPLICATIONS In a Memorandum to the Board, Ms. Katherine Humphreys, Director, Administration and Finance, advised that she has reviewed additional booth applications for the Ethnic Festival and recommends that they be approved. Therefore, the total applications submitted to date for which approval is requested are: Food 52 Craft 44 Display 15 Children's Activities 6 TOTAL: 117 Mrs. DeClercq made a motion that the additional applications be approved. Mr. Leszczynski seconded the motion and it carried. AWARD BID - ONE (1) 31000## GVW CAB & CHASSIS Mr. Robert Kruszynski, Manager, Department of Sanitation, advised that after reviewing the bids received on May 30, 1989, for the above referred to equipment, he is recommending that the low base bid of Shamrock Ford Truck Sales, Inc., 4707 West Western Avenue, South Bend, Indiana, in the amount of $31.362.00 plus an additional $505.00 for a tilt hood on the cab for a total bid of $31,867.00 be awarded. Mr. Kruszynski advised that this unit will be used by the Bureau of Sewers construction and maintenance crews. Therefore, Mr. Leszczynski made a motion that the recommendation be accepted and the bid awarded. Mrs. DeClercq seconded the motion which carried. 1 REGULAR MEETING JUNE 12, 1989 1'71 1 L� APPROVE REQUEST TO CLOSE WOODMONT, FROM PIEDMONT WAY TO TRENT WAY, FOR NEIGHBORHOOD BLOCK PARTY - JUNE 17, 1989 Mr. Leszczynski advised that the appropriate City departments and bureaus have reviewed the above referred to request which was submitted to the Board on June 5, 1989 and approval is recommended. Therefore, Mr. Leszczynski made a motion that the recommendation be accepted and the request be approved. Mrs. DeClercq seconded the motion which carried. APPROVE REQUEST OF HOLY CROSS PARISH TO CLOSE VASSAR. FROM LAWNDALE TO WILBER, IN CONJUNCTION WITH PARISH PICNIC - JUNE 18. 1989 Mr. Leszczynski noted that on May 30, 1989, Holy Cross Parish submitted a request to the Board to close Vassar, from Lawndale to Wilber,in cojunction with the parish picnic to be held on June 18, 1989. He further noted that this request has now been reviewed by the Bureau of Traffic and Lighting, Police Department Traffic Division and the City Attorney's office and approval is recommended. Therefore, Mr. Leszczynski made a motion that the recommendation to approve be accepted. Mrs. DeClercq seconded the motion which carried. APPROVE RE, UEST TO CLOSE SUNNYMEDE AVENUE, FROM TWYCKENHAM TO FOR NEIGHBORHOOD BLOCK PARTY - JULY 2, 1989 Mr. Leszczynski advised that the appropriate City departments and bureaus have now reviewed the above referred to request which was submitted to the Board on June 5, 1989 and approval is recommended. Therefore, Mr. Leszczynski made a motion that the request be approved. Mrs. DeClercq seconded the motion which carried. APPROVE SIDEWALK SALE PERMIT APPLICATIONS Mr. Leszczynski advised that the following Sidewalk Sale Permit applications have been submitted for approval: 1. NAME: BY: LOCATION: DATES: 2. NAME: BY: LOCATION: DATES: Erica's Needlework & Framing Dennis E. Riedel 1602 Mishawaka Avenue June 22-23, 1989 Osco Drug Store #822 Jeffrey Reynolds 128 So. Michigan July 1-2, 1989 It was noted that the appropriate Indemnification Agreement was attached to each application submitted. Mr. Leszczynski made a motion that the applications be approved. Mrs. DeClercq seconded the motion which carried. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the following six (6) traffic control devices were approved: 1. NEW INSTALLATION: 1 Hour Parking 6A - 6P LOCATION: 714 East Jefferson REMARKS: New Business K A C on the RUN 2. NEW INSTALLATION: No Parking, standing, or stopping - tow zone LOCATION: 643 LaPorte Avenue (in the alley) 172 REGULAR MEETING JUNE 12, 1989 3. NEW INSTALLATION: LOCATION: REMARKS: 4. NEW INSTALLATION: LOCATION: 5. NEW INSTALLATION: LOCATION: 6. NEW INSTALLATION: LOCATION: Temporary — Handicap Zone 200 South Main (east side of street - three (3) spaces July 1st and 2nd for Ethnic Festival Stop Sign — Uncontrolled "T" intersection Woodlawn and Hollywood Stop Sign - Uncontrolled "T" intersection Woodlawn and Berkley Stop Sign - Uncontrolled "T" intersection Woodlawn and Beverly Place APPROVE CONTRACTOR'S BOND Mr. Michael P. Meeks, Director, Division of Engineering, recommended that the Contractor's Bond for Three-M Construction be approved effective May 22, 1989. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the above Contractor's Bond was approved. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of twenty-seven (27) properties cleaned from May 30 1989 to June 1, 1989, was submitted. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the report as submitted was filed. APPROVE CLAIMS Mr. Juan Manigault, Executive Director, St. Joseph County Job Training Program, submitted a list containing one hundred seventeen (117) claims and recommended approval. Additionally, Chief Deputy Controller John D. Leisenring, submitted Claim Docket No. 9844 through Claim Docket No. 10100 and recommended approval. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the claims were approved and the reports as submitted were filed. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the meeting adjourned at 9:55 a.m.' John1. Leszczynski ATT T: L �*. �-& .,o,, Sandra M. Parmerlee, Clerk