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HomeMy WebLinkAbout05/30/89 Board of Public Works Minutes154 REGULAR MEETING MAY 30, 1989 The regular meeting of the Board of Public Works was convened at 9:34 a.m. on Tuesday, May 30, 1989, by Board President John E. Leszczynski, with Mr. Leszczynski, Mrs. Patricia E. DeClercq and Ms. Katherine Humphreys present. Also present was Assistant City Attorney Jenny Pitts-Manier. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the minutes of the regular meeting of the Board held on May 22, 1989 were approved. OPENING OF BIDS - ONE (1) 31000# GVW CAB & CHASSIS This was the date set for receiving and opening of sealed bids for the above referred to equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. Mr. Leszczynski noted that this equipment will be used by the sewer department. The following bids were opened and publicly read: SHAMROCK FORD TRUCK SALES, INC. 4707 West Western Avenue South Bend, Indiana 46619 Bid was submitted by Jack A. Keener, Sales Manager, Non -Collusion Affidavit was in order and a Bid Bond in the amount of $3,200.00 was submitted. BID: One (1) Ford F800 Cab & Chassis $31,362.00 Option: Tilt Hood - Add $ 505.00 W & W INTERNATIONAL, INC. 4849 West Western Avenue South Bend, Indiana 46619 Bid was submitted by James Ham, Non -Collusion Affidavit was in order and a Bid Bond in the amount of $3,400.00 was submitted. BID: One (1) Model 1990 International $33,686.98 4900 4x2. It was noted that Wacker Corporation, N92 W15000 Anthony Avenue, Menomonee Falls, WI, advised that they decline to bid at this time. Therefore, upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the bids were referred to the Department of Sanitation for review and recommendation. APPROVE CONTRACT FOR COLLECTION SERVICES - DEBT COLLECTION SERVICES FOR PAST DUE AMBULANCE ACCOUNTS FOR THE SOUTH BEND FIRE DEPARTMENT FOR 1989 (FEDERATED COLLECTION AGENCY) Mr. Leszczynski advised that pursuant to the award of the Proposal for debt collection services for past due ambulance accounts for the South Bend Fire Department for 1989 to Federated Collection Agency on May 22, 1989, the appropriate Contract for Collection Services is being submitted at this time for approval and execution. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the Contract as submitted was approved. APPROVE LOAN AGREEMENT AND SUBORDINATED SECURITY AGREEMENT - BANGOR REFRIGERATION/CITY OF SOUTH BEND Mr. Leszczynski advised that a Loan Agreement and a Subordinated I- I 155 REGULAR MEETING MAY 30, 1989 Security Agreement between Bangor Refrigeration Corporation, 3620 W. McGill, South Bend, Indiana and the City of South BendLby its Board of Public Works on behalf of its Economic Development Department, have been submitted to the Board for approval. Mr. Leszczynski explained that according to the Loan Agreement, the total financing requirement of Bangor Refrigeration is $1,162,000.00. He further explained that funding sources are as follows: - $100,000.00 Loan from the City - $312,000.00 Loan from the Business Development Corporation - $500,000.00 Loan from 1st Source Bank - $150,000.00 Loan from the Industrial Revolving Fund $100,000.00 Equity contribution by Bangor Refrigeration Mr. Don Inks, Economic Development & Business Assistance, Department of Economic Development, in response to questions from the news media, advised that the Bangor Refrigeration project entails the building of a new facility in the Airport Industrial Park. Mr. Inks stated that the City applied for the state grant for this project in the Fall of 1988. He noted that the City does not have to pay the money back to state and also noted that the $100,000.00 loan to Bangor is for a period of seven (7) years. It was noted that the City made application to the Department of Commerce for a grant of $100,000.00 of and conditioned upon the City lending that sum Refrigeration. It was further noted that upon receipt, the State will be placed in the City's Economic Development Fund and the money will be loaned directly to the specified in the State Grant Agreement. The Loan submitted today is necessary to complete the local will be administered by the Department of Economic Indiana for the purpose to Bangor Grant money State Grant company as Agreement process and Development. Therefore, upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the Loan Agreement and Subordinated Security Agreement as submitted were approved and executed. APPROVE AGREEMENT - INDIANA MICHIGAN POWER (SIGNALIZATION AT JACKSON & MIAMI STREETS) Mr. Michael P. Meeks, Director, Division of Engineering, submitted to the Board a Contract for Indiana Michigan Power to provide power to the new traffic light at the intersection of Miami and Jackson. Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the Agreement as submitted was approved and executed. APPROVE AGREEMENT - SONITROL SECURITY ALARMS, INC. (MAPLE LANE SCHOOL) Mr. Michael P. Meeks, Director, Division of Engineering, submitted to the Board a Service Agreement with Sonitrol Security Alarms, Inc. which he advised is for maintaining the existing alarm system at Maple Lane School. Mr. Leszczynski noted that the City of South Bend has acquired Maple Lane School and the Agreement submitted today transfers the security alarm system, which is already in place, to the City. It was noted that the Agreement is for monitoring the existing system and the cost of such service shall be $94.10 per month. Mrs. DeClercq made a motion that the Agreement be approved. Ms. Humphreys seconded the motion which carried. APPROVE WASTEWATER DISCHARGE PERMITS Mr. Donald W. Stilz, Pretreatment Coordinator, Wastewater Treatment Plant, recommended that the Board grant the following 157 REGULAR MEETING MAY 30, 1989 requesting that the 1000 block of Woodward Avenue, from Golden to Vassar, be closed from 10:00 a.m. to 9:00 p.m. on Sunday, June 11, 1989, for a block party. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the request was referred to the appropriate City departments and bureaus for review and recommendation. REQUEST TO CLOSE HUEY, FROM LINDEN TO SMITH, FOR BLOCK PARTY - JUNE 10-11, 1989 - REFERRED Mr. Charles Burks, 319 North Huey Street, South Bend, Indiana, submitted to the Board an Application For Use Of And Blocking Of Access To.Public Right -Of -Way For A Party Or Similar Event requesting that Huey Street, from Linden to Smith, be closed from 6:00 p.m. to 11:00 p.m. on Saturday, June 10, 1989 and from 12:00 noon until 12:00 midnight on Sunday, June 11, 1989 for a block party. Upon a motion made by Mr. Leszczynski, seconded by Mrs. -DeClercq and carried, the request was referred to the appropriate City departments and bureaus for review and recommendation. REQUEST OF HOLY CROSS PARISH TO CLOSE VASSAR AVENUE, BETWEEN LAWNDALE AND WILBER, IN CONJUNCTION WITH PARISH PICNIC - JUNE 18, 1989 - REFERRED In a letter to the Board, Rev. Don Dilg, C.S.C., Pastor, Holy Cross Parish, 1520 Vassar Avenue, South Bend, Indiana, advised that Holy Cross Parish is planning a Parish Picnic on June 18, 1989. Therefore, it is requested that Vassar Avenue, from Lawndale to Wilber, be closed off from 12:30 p.m. until 3:00 p.m. on June 18, 1989. Rev. Dilg stated that the church is planning on renting park equipment and using the park across the street (Muessel Grove) for some of their activities. Since small children will be present, it would be much safer if the street could be closed. Mr. Leszczynski made a motion that this request be submitted to the appropriate City departments and bureaus for review and recommendation. Mrs. DeClercq seconded the motion and it carried. REOUEST OF PENTECOSTAL CHURCH OF GOD IN CHRIST TO CONDUCT PARADE - JUNE 24, 1989 - REFERRED Ms. Mary L. Winters, Director and Ms. Vernell D. Moore, Supervisor, Moving for Jesus Drill Team of the Pentecostal Church of God in Christ, 1107 West Western Avenue, South Bend, Indiana, requested permission to conduct a parade from 12:00 noon until 3:00 p.m. on June 24, 1989, on Chapin Street and West Washington and Chestnut and West Washington which consists of six (6) blocks. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the request was referred to the appropriate City departments and bureaus for review and recommendation. APPROVE REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - CLEVELAND AND BRICK ROAD PHASE II PROJECT - LIGHTING IMPROVEMENTS Mr. Michael P. Meeks, Director, Division of Engineering, requested that the Board advertise for the receipt of bids for the Cleveland Road and Brick Road - Phase II Lighting Improvements Project which completes the City's improvements on Cleveland and Brick Roads with the inclusion of City -owned streetlights. Therefore, Mr. Leszczynski made a motion that the request be approved. Mrs. DeClercq seconded the motion which carried. REQUEST OF GREATER ST. JOHN MISSIONARY BAPTIST CHURCH FOR NO PARKING ON STREETS AROUND THE CHURCH - REFERRED In a letter to the Board, Rev. Billy W. Kirk, Pastor and Mr. Julius O'Neal, Chairman of Official Board, Greater St. John Missionary Baptist Church, 101 Adams Street, South Bend, Indiana, advised that the Official Board of the Church wish to address the REGULAR MEETING MAY 30, 1989 159 1 1 1 APPROVE REQUEST DUMPSTERS ON Pt THAWAY 2, INC. TO PLACE BARRICADE AND rnvm_nt.+_raav Mr. Leszczynski advised that the above referred to request, which was submitted to the Board on May 1, 1989, has been reviewed by various City departments and bureaus and is recommended for approval at this time subject to Hathaway 2, Inc., complying with the requirements of the Engineering and Legal Departments regarding the placement of the pedestrian barricade and dumpsters on public right-of-way. Mrs. DeClercq made a motion that the request be approved subject to the stipulations as outlined above. Ms. Humphreys seconded the motion and it carried. APPROVE TRAFFIC CONTROL DEVICE Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the following one (1) traffic control device was approved: 1. NEW INSTALLATION: No Parking - Standing or Stopping - Tow -Zone LOCATION: Orange Street, from College to Birdsell APPROVE TITLE SHEETS Mr. Leszczynski advised that the following Title Sheets are being submitted to the Board at this time for execution: 1. Cleveland Road at Brick Road Street Lighting 2. Baer's Parking Lot 3. Southampton Section 2 - Sewer/water Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the above referred to Title Sheets were approved and signed. APPROVE AND/OR RELEASE CONTRACTORS BONDS Mr. Leszczynski advised that Mr. Michael P. Meeks, Director, Division of Engineering, has reviewed the following Contractor's bonds and recommends that they be approved and/or released as indicated below: APPROVE EFFECTIVE - Steve Osborne 5/22/89 - Ancon Construction 5/20/89 - Housing Development Corporation of St. Joseph County 5/22/89 - John C. Glueckert 5/22/89 RELEASED EFFECTIVE - Ancon Construction Company, Inc. 5/20/89 It was noted that Ancon Construction Company, Inc., has changed insurance carriers and the action today releases the prior surety and approves a Contractor's Bond with a new insurance carrier. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the recommendation was accepted and the bonds were approved and/or released as indicated above. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a 160 REGULAR MEETING total of thirty-one (31) properties May 18, 1989, was submitted. Upon DeClercq, seconded by Ms. Humphreys submitted was filed. MAY 30, 1989 cleaned from May 15, 1989 to a motion made by Mrs. and carried, the report as APPROVE CLAIMS Mr. Juan Manigault, Executive Director, St. Joseph County Job Training Program, submitted a list containing one hundred nine (109) claims and recommended approval. Additionally, Mr. John Leisenring, Chief Deputy Controller, submitted Claim Docket Nos. 8891-9170 and recommended approval. Therefore, upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the claims were approved and the reports as submitted were filed. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the meeting adjourned at 9:59 a.m. Joh E. Leszczyns i ;�,a Patric' E. DeClercq ATT T: Sandra M. Parmerlee, Clerk 1 158 REGULAR MEETING parking problem at their Center. Therefore, they placed on the following MAY 30, 1989 church related to the Martin Luther King requested that "no parking" signs be streets: 1. Adams Street on both sides from Orange Street to Colfax. 2. Orange Street from Adams to College Street 3. College Street on the east side, from Washington Street to Orange Street. On Orange Street, no parking on either side. Mr. Leszczynski made a motion that this request be referred to the Police Department Traffic Division and the Bureau of Traffic and Lighting for review and recommendation. Mrs. DeClercq seconded the motion and it carried. APPROVE BLOCK PARTY REQUESTS: 1. HUEY STREET, FROM LINDEN TO SMITH - JUNE 11, 1989 2. SMITH STREET, FROM OLIVE TO HUEY - JUNE 10, 1989 Mr. Leszczynski advised that the appropriate City departments and bureaus have reviewed the above referred to block party requests which were submitted to the Board on May 22, 1989 and approval is recommended. Therefore, Mrs. DeClercq made a motion that the request to close Huey Street as indicated above be approved. Ms. Humphreys seconded the motion which carried. Additionally, Ms. Humphreys made a motion that the request to close Smith Street, from Olive to Huey, be approved. Mrs. DeClercq seconded that motion and it carried. APPROVE REQUEST TO CONDUCT WORLD'S LARGEST GARAGE SALE AT COLFAX PARKING GARAGE - JUNE 10, 1989 Mr. Leszczynski advised that the appropriate City departments and bureaus have reviewed the above referred to request which was submitted to the Board on March 27, 1989 and approval is recommended at this time. It was noted that Dr. Martin Feferman, owner of the landscaped lot just south of the parking garage, has also granted permission for use of his property as requested. Therefore, Mrs. DeClercq made a motion that the recommendation be accepted and the request be approved. Ms. Humphreys seconded the motion which carried. APPROVE REQUEST OF DEPAR RKS TO CLOSE NILES AVENUE, BETWEEN WASHINGTON AND COLFAX, ON JULY 4, 1989 AND JULY 22-23, 1989 IN CONJUNCTION WITH KAYAK RACES TO BE HELD ON THE EAST RACE Mr. Leszczynski advised that the appropriate City departments and bureaus have reviewed the request of Mr. Karl T. Stevens, Superintendent, Department of Public Parks, to close Niles Avenue, between Washington and Colfax, on July 4, 1989 and July 22-23, 1989 from 7:00 a.m. to 6:00 p.m. in conjunction with the kayak races to be held on the East Race and approval is recommended. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the recommendation was accepted and the request approved. APPROVE APPLICATION FOR BIDDER QUALIFICATION Mr. Leszczynski advised that the Application for Bidder Qualification for Ulrich Chemical, Inc. has been reviewed and recommended for approval. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the recommendation was accepted and the application approved. 1 1 il 156 REGULAR MEETING MAY 30, 1989 industries Wastewater Discharge Permits: 1. I/N Tek 30755 Edison Road New Carlisle, Indiana 2. KOKOKU Wire Industries 1217 South Walnut South Bend, Indiana. (formerly ACCO Babcock, Inc.) 3. Qualex, Inc. (formerly Fox Photo) 921 Louise Street South Bend, Indiana Mr. Stilz advised that KOKOKU Wire Industries and Qualex, Inc. had approved discharge permits under their respective former names. Both have requested that the name on the permit be changed to correspond to their present name. Mr. Leszczynski stated that the permit forms submitted for approval and execution are the standard documents for wastewater discharge permits. Therefore, Mr. Leszczynski made a motion that the permits be approved as requested. Mrs. DeClercq seconded the motion which carried. AWARD BIDS• - VIRIDIAN DRIVE PHASE IV PROJECT - RALPH JONES/WILLIAM RICHARDSON DRIVE PROJECT In a letter to the Board, Mr. Michael P. Meeks, Director, Division of Engineering, recommended that the Board accept the low bid of Walsh & Kelly, 24358 State Road 23, South Bend, Indiana, in the amount of $30,178.50 for the Viridian Drive Phase IV Project. It was noted that bids for this project were opened by the Board on May 22, 1989. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the recommendation was accepted and the bid awarded. Additionally, Mr. Meeks recommended that the Board accept the low bid of Rieth-Riley Construction Company, Inc., P.O. Box 1775 South Bend, Indiana, in the amount of $98,026.75 for the Ralph Jones/William Richardson Drive Project. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the recommendation was accepted and the bid awarded. APPROVE LETTER OF CREDIT #594 - JACK HICKEY ASSOCIATES (SOUTH HAMPTON SUBDIVISION) Mr. Michael P. Meeks, Director, Division of Engineering, asked that the Board accept the above referred to Letter of Credit in lieu of public improvements in South Hampton Subdivision. Irrevocable Letter of Credit #594, issued by Valley American Bank, in the amount of $45,000.00 for the account of Jack Hickey Associates, Inc., indicated that the letter of Credit is given to warrant the guarantee and completion of public improvements, water, sanitary sewers, curbs and streets in South Hampton Subdivision located in St. Joseph County, City of South Bend. It was noted that this Letter of Credit will be in effect until September 13, 1989. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the Letter of Credit as submitted was approved. REQUEST TO CLOSE THE 1000 BLOCK OF WOODWARD AVENUE FOR BLOCK PARTY - JUNE 11, 1989 - REFERRED Ms. Jane Pellouchoud, 1077 Woodward Avenue, South Bend, Indiana, submitted to the Board an Application For Use Of And Blocking Of Access To Public Right-Of-Way'For A Party Or Similar Event