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HomeMy WebLinkAbout05/08/89 Board of Public Works Minutes129 REGULAR MEETING MAY 8, 1989 The regular meeting of the Board of Public Works was convened at 9:31 a.m. on Monday, May 8, 1989, by Board President John E. Leszczynski, with Mr. .Leszczynski, Mrs. Patricia E. DeClercq and Ms. Katherine Humphreys present. Also present was Assistant City Attorney Jenny Pitts-Manier. AGENDA ITEM ADDED Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the Agreement for Use of Public Right -of -Way for Foot Races and Similar Events for the Michiana Watershed River Run was added to the agenda. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the minutes of the regular meeting of the Board held on May 1, 1989 were approved. APPROVE AMENDMENT I - GRANT AGREEMENT - CITY/SOUTH BEND DEVELOPMENT CORPORATION Ms. Betsy Harriman, Office of Community Development, submitted to the Board for approval Amendment I to the Grant Agreement between the City of South Bend, Indiana and South Bend Development Corporation. The grant agreement, entered into on October 14, 1982, is amended as follows: 1. The name of the South Bend Development Corporation shall be changed to Business Development Corporation of South Bend, Mishawaka and St. Joseph County, Inc. 2. Item 2 F shall read: "Development Corporation agrees that all program income received by it after the completion of all City activities as provided for in the Development Agreement between City and New Energy shall be used by the Development Corporation for community and economic development activities which would be eligible for assistance under Title I of the Housing & Community Development Act of 1974, as amended. Under dissolution of Development Corporation, all program income funds remaining shall be returned to the City. In addition, all outstanding assets (loans, etc.) acquired or made under this agreement shall be transferred to the City for collections, disposition, etc." Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the above Amendment I was approved. APPROVE CONSTRUCTION CONTRACT - CLEVELAND & BRICK INTERSECTION IMPROVEMENT PROJECT Mr. Leszczynski advised that in accordance with the bid awarded on April 17, 1989 to Rieth-Riley Construction Co., Inc., P.O. Box 1775, South Bend, Indiana, in the amount of $215,763.75 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the Contract was approved and the appropriate Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVE LETTER OF CREDIT - SABLE RIDGE SECTION 3 Mr. Leszczynski advised that Mr. Michael Meeks, Director, Division of Engineering, submitted to the Board a Letter of Credit for Sable Ridge Section No. 3 for drainage improvements, 130 REGULAR MEETING MAY 8, 1989 water and sanitary sewer improvements, and storm sewer improvements. The Letter of Credit issued by the Michigan National Bank, 1903 S. Eleventh Street, Niles, Michigan, is in the amount of $110,801.75. The Letter of Credit further states that this agreement will remain in effect until Lang -Feeney and Associates certifies to the Board and Michigan National Bank that the required improvements are complete. Therefore, upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the Letter of Credit for Sable Ridge Section 3 was accepted and approved. APPROVE AMENDED IRREVOCABLE LETTER OF CREDIT - CROSS CREEK INC. Mr. Michael P. Meeks, Director, Division of Engineering, submitted to the Board and asked that the Board accept the Amended Irrevocable Letter of Credit No. S-8659 from Trustcorp Bank for the account of Cross Creek, Inc. 828 E. Jefferson Boulevard, South Bend, Indiana. This Agreement extends the Letter of Credit date to October 26, 1989. Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the Amended Irrevocable Letter of Credit was approved as submitted. REQUEST OF COUNCIL TO ST. JOSEPH CO CT INTERSECTION S ITATIONS - ILD SAFETY MAY 20, 1989 - REFERRED In a letter to the Board, Mr. Jeff Jennings, Safety Coordinator, St. Joseph County Chapter, NCSC, advised that the National Child Safety council is planning an event called "Junction Fundtion" (Intersection Collections) on Saturday, May 20, 1989 from 10:00 a.m. to 6:00 p.m. and requests the following intersections for their use: 1. Michigan and Angela (City of South Bend) 2. Jefferson and Ironwood (City of South Bend) 3. Jefferson and Logan (City of South Bend and City of Mishawaka) Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the above request was referred to the appropriate City departments and bureaus for review and recommendation. APPROVE REQUEST TO ADVER 31000# GVW CAB & CHASSIS 'ISE FOR THE RECEIPT OF BIDS - ONE (1 In a letter to the Board Mr. Robert Kruszynski, Manager, Department of Sanitation, requested permission to advertise for the receipt of bids for one (1) 31000# GVW Cab & Chassis. This is an additional piece of equipment to be used primarily by the Bureau of Sewer's Construction Department. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the request to advertise was approved. REQUEST TO PURCHASE CITY -OWNED PROPERTY AT 719 WEST JEFFERSON - REFERRED In a letter to the Board, Mr. Kirt L. Edly, 120 Garfield Court, South Bend, Indiana, indicated that he was interested in purchasing the City -owned property at 719 W. Jefferson, South Bend, Indiana. Mr. Edly advised that it is not his intention to build on this lot. He would like to landscape and maintain it as green space. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the above request was referred to the necessary City departments and bureaus for a determination as to whether or not the City need retain the lot for any reason. 1 131 REGULAR MEETING MAY 8, 1989 REQUEST OF ST. STEPHEN'S PARISH TO CLOSE MC PHERSON STREET IN CONJUNCTION WITH CHURCH FESTIVAL - JULY 2:3, 1989 - REFERRED Rev. Richard A. Laurick, CSC, Pastor, St. Steven's Parish, 1102 W. Thomas Street, South Bend, Indiana, advised that the Parish will be conducting its Parish Summer Festival on Sunday, Julv 23, 1989. In conjunction with said Festival, Rev. Laurick requested that McPherson Street from Thomas to Napier be closed from Saturday, July 22, 1989 at 9:00 a.m. through Sunday, July 23, 1989. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the request was referred to the Bureau of Traffic and Lighting and the Police Department Traffic Division for review and recommendation. REQUEST OF I RESTRICTIONS -MICHIGAN VALVES, INC., TO REMOVE P NMORE STREET IN CONJUNCTION WITH GR _G OPEN HOUSE - MAY 24, 1989 - REFERRED In a letter to the Board Ms. Trish Yancy, Office Manager, Indiana -Michigan Valves, Inc., 3502 W. McGill Street, South Bend, Indiana, requested permission to allow parking on Kenmore Street from Cleveland Street to the Eckridge Company at 3120 North Kenmore in conjunction with their Grand Opening Open House on Wednesday, May 24, 1989 from 3:00 p.m. to 9:00 p.m. They expect around 350 people to attend and feel they may need additional parking space. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the above request was referred to the Bureau of Traffic and Lighting and the Police Department Traffic Division for review and recommendation. APPROVE REQUEST OF MATTHYS LITTLE LEAGUE TO CLOSE MEADOW LANE, BETWEEN LOMBARDY AND EVERGREEN IN CONJUNCTION WITH OPENING DAY ACTIVITIES - MAY 13, 1989 In a letter to the Board, Mr. Rich Allen, Maurice Matthys Little League, requested permission to close Meadow Lane, between Lombardy and Evergreen on May 13, 1989 from 7:30 a.m. to 9:00 a.m. in conjunction with opening day activities. He stated that in the past traffic congestion in front of the ball park has become nearly unmanageable. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the above request was approved subject to favorable recommendations from the Bureau of Traffic and Lighting and the Police Department Traffic Division. APPROVE APPLICATIONS FOR BIDDER QUALIFICATION Mr. Leszczynski stated that the Board has been advised that after a complete review the following companies have met the require- ments of the South Bend Affirmative Action ordinance and are recommended for approval as qualified City bidders: 1. Albright & Wilson Americas 2. Van Waters & Rogers, Inc. 3. Rieth-Riley Construction Co., Inc. 4. Cardinal Chemical Corp. 5. 6. Bonded Chemicals Corp. K.A. Steel Chemicals, Inc. 7. PVS Chemicals, Inc. 8. Federated Collection Agency 9. Indiana and Burns, Inc. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the recommendation was accepted and the above named companies approved as qualified City bidders. 132 REGULAR MEETING MAY 8, 1989 APPROVE REQUEST OF POTAWATOMI ZOOLOGICAL SOCIETY, INC. FOR PARKING RESTRICTIONS IN CONJUNCTION WITH ZOOFEST - JUNE 10-11, 1989 Mr. Leszczynski advised that the appropriate City departments and bureaus have reviewed the above referred to request submitted to the Board on May 1, 1989 and recommend approval. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the recommendations were accepted and the request approved. APPROVE TRANSPO REQUEST TO RENAME JEFFERSON BOULEVARD AS "TRANSPO WAY" - MAY 17, 1989 Mr. Leszczynski advised that the appropriate City departments and bureaus have reviewed the above referred to request submitted to the Board on May 1, 1989 and recommend approval. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the recommendations were accepted and the request approved. APPROVE REQUEST OF WEST SIDE MEMORIAL COMMITTEE TO CONDUCT MEMORIAL DAY PARADE - MAY 29, 1989 Mr. Leszczynski advised that the appropriate City departments and bureaus have reviewed the above referred to request submitted to the Board on May 1, 1989 and recommend approval. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the recommendations were accepted and the request approved. APPROVE REQUEST OF ST. MARY OF THE ASSUMPTION CHURCH TO CLOSE A PORTION OF ASSUMPTION DRIVE IN CONJUNCTION WITH ANNUAL PARISH FESTIVAL - AUGUST 13, 1989 Mr. Leszczynski advised that the appropriate City departments and bureaus have reviewed the above referred to request submitted to the Board on May 1, 1989 and recommend approval. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the recommendations were accepted and the request approved. APPROVE REQUEST OF KNIGHTS OF COLUMBUS TO CONDUCT ANNUAL TOOTSIE ROLL SALE ON PUBLIC RIGHT-OF-WAY - MAY 12-13, 1989 Mr. Leszczynski advised that the appropriate City departments and bureaus have reviewed the above referred to request submitted to the Board on May 1, 1989 and recommend approval. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the recommendations were accepted and the request approved. APPROVE AGREEMENT FOR USE OF PUBLIC RIGHT-OF-WAY FOR FOOT RACES AND SIMILAR EVENTS - 19TH ANNUAL RIVER RUN Mr. Leszczynski advised that pursuant to Resolution No. 9-1985, establishing policies and fees for foot races and similar events, adopted by the Board of Public Works on March 4, 1985, Michigan Watershed, Inc., sponsor of the 19th Annual River Run to be held on Saturday, May 13, 1989, has fulfilled resolution requirements and therefore the appropriate Agreement is being submitted to the Board at this time. It was noted that on April 10, 1989 the Board of Public Works approved the date for this event. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the Agreement as indicated above was approved and executed. I u REGULAR MEETING MAY 8, 1 c 8 9 133 1 1 APPROVE RELEASE OF CONTRACTORS BOND Mr. Michael P. Meeks, Director, Division of Engineering, recommended that the Contractors Bond for Brusky Construction be released effective May 2, 1989. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the recommendation was accepted and the bond released. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of forty-two (42) properties cleaned from April 24, 1989 to April 28, 1989, was submitted. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the report as submitted was filed. FILING OF HUMANE SOCIETY REPORT - APRIL Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the Monthly Report for the month of April, indicating the number and types of animals handled for the City of South Bend, as submitted by the Humane Society of St. Joseph County, Inc., was accepted for filing. APPROVE CLAIMS Chief Deputy City Controller John D. Leisenring, submitted Claim Docket No. 7704 through Claim Docket No. 7979 and Claim Docket No. 7990 through Claim Docket No. 8176 and recommended approval. Upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the claims were approved and the report filed. Voucher Nos. 355-391 and Nos. 393-396 for the Bureau of Wastewater, Voucher Nos. 257-279 for the Bureau of Sewers and Voucher Nos. 26-27 for the Bureau of Solid Waste were submitted for approval. Upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the claims were approved and the reports as submitted were filed. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the meeting adjourned at 9:40 a.m. AT T T: Sandra M. Parmerlee, Clerk - OW 0 0 N , '. 0 ��2 0. -, A. N - -, ON