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HomeMy WebLinkAbout04/10/89 Board of Public Works MinutesREGULAR MEETING APRIL 10, 1989 The regular meeting of the Board of Public Works was convened at 9:37 a.m. on Monday, April 10, 1989, by Board President John E. Leszczynski, with Mr. Leszczynski, Mrs. Patricia E. DeClercq and Ms. Katherine Humphreys present. Also present was Assistant City Attorney Jenny Pitts-Manier. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the minutes of the regular meeting of the Board held on April 3, 1989 were approved. OPENING AND AWARD OF BIDS - SALE OF ABANDONED VEHICLES This was the date set for receiving and opening of sealed bids for the sale of approximately twelve (12) abandoned vehicles which have been stored at Super Auto Salvage Corporation, 3300 South Main Street, South Bend, Indiana. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: K-AUTO SALVAGE MR. WALTER KOWALSKI 56670 Sonora Road South Bend, Indiana VEHICLE NO. TAG NO. AMOUNT BID 1. 10187 $ 43.00 2. 10199 18.50 3. 10360 43.00 4. 10510 32.00 5. 10585 52.00 6. 10642 28.00 7. 10666 15.00 8. 11424 48.00 9. 1,1535 48.00 10. 11558 20.00 11. 9442 57.00 12. 9507 20.00 SUPER AUTO SALVAGE CORPORATION MR. PAUL E. SCHULTZ 3300 South Main Street South Bend, Indiana VEHICLE NO. TAG NO. AMOUNT BID 1. 10187 $ 36.79 2. 10199 22.29 3. 10360 36.79 4. 10510 26.29 S. 10585 38.28 6. 10642 36.79 7. 10666 26.29 8. 11424 36.79 9. 11535 36.79 10. 11558 26.29 11. 9442 36.79 12. 9507 26.29 AUTO WORLD 1112 Clay Street Mishawaka, Indiana VEHICLE NO. TAG NO. AMOUNT BID 3. 10360 $ 27.00 11. 9442 37.00 95 REGULAR MEETING APRIL 10, 1989 STEVE & GENE'S AUTO TRUCK SALVAGE MR. GENE HANCZ 3109 Gertrude Street South Bend, Indiana VEHICLE NO. TAG NO. AMOUNT BID 1. 10187 $ 37.75 2. 10199 10.75 3• 10360 37.75 4. 10510 37.75 5• 10585 40.75 6. 10642 35.75 7. 10666 22.75 8• 11424 37.95 9• 11535 35.75 10. 11558 35.75 11. 9442 35.75 12. 9507 25.75 Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the above bids were referred to the Department of Code Enforcement for immediate review and recommendation in order that an award could be made prior to adjournment of the meeting. Following that review, upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the following bids were awarded: K-AUTO SALVAGE MR. WALTER KOWALSKI 56670 Sonora Road South Bend, Indiana VEHICLE NO. TAG NO. AMOUNT BID 1. 10187 $ 43.00 3• 10360 43.00 5• 10585 52.00 8. 11424 48.00 9• 11535 48.00 11. 9442 57.00 TOTAL: $291.00 SUPER AUTO SALVAGE CORPORATION MR. PAUL E. SCHULTZ 3300 South Main Street South Bend, Indiana VEHICLE NO. TAG NO. AMOUNT BID 2. 10199 $ 22.29 6. 10642 36.79 7. 10666 26.29 12. 9507 26.29 TOTAL: $ 111.66 STEVE & GENE'S AUTO TRUCK SALVAGE MR. GENE HANCZ 3109 Gertrude Street South Bend, Indiana VEHICLE NO. TAG NO. AMOUNT BID 4. 10510 $ 37.75 10. 11558 35.75 TOTAL: $ 73.50 GRAND TOTAL: $476.16 �_V, REGULAR MEETING APRIL 10, 1989 APPROVE APPLICATIONS FOR BIDDER QUALIFICATION Mr. Leszczynski advised that it has been recommended that the applications for bidder qualification as submitted by the following be approved and they be qualified as City bidders: 1. Ideal Consolidated, Inc. 2. HRP Company, Inc. 3. Rose Fuel & Materials, Inc. 4. Elf Asphalt, Inc. Therefore, upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the recommendation was accepted and the above named companies approved as qualified City bidders. AWARD QUOTATION - IMPROVEMENTS AT MUNICIPAL SERVICES FACILITY (GARAGE PORTION) Mr. Leszczynski stated that Mr. Michael P. Meeks, Director, Division of Engineering, has advised that he has reviewed the Quotations for the above referred to project received and opened by the Board on February 27, 1989, and recommends at this time that the Quotation submitted by Ideal Consolidated, Inc., 806 West Sample Street, South Bend, Indiana, in the amount of $19,309.00, which includes the additional amount of $2,587.00 as alternate for silicone tube,,be awarded. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the recommendation was accepted and the Quotation awarded. AWARD BID - 27TH STREET LIFT STATION AT NORTHSIDE BOULEVARD In a letter to the Board, Mr. John J. Dillon, Bureau of Wastewater, advised that after careful review by the Wastewater staff and their engineers, it is recommended that the bid of Kaser-Spraker Construction, Inc., 25487 West S.R. 2, South Bend, Indiana, in the amount of $115.035.00 for the replacement of the 27th Street Lift Station and the trailer mounted generator be awarded. It was noted that bids for this project were opened by the Board of Public Works on April 3, 1989. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the recommendation was accepted and the bid awarded. APPROVE RE, OF NATIONAL MUSEUM TO RE - AND CLOSE STREETS IN CONJUNCTION WITH STUDEBAKER 5-7, 1989 FESTIVAL - MAV Mr. Leszczynski advised that the appropriate City departments and bureaus have reviewed the above referred to request which was submitted to the Board on March 27, 1989 and approval is recommended at this time. Therefore, upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the recommendation was accepted and the request approved. APPROVE REQUEST OF MICHIANA WATERSHED, INC TO CONDUCT 19TH ANNUAL RIVER RUN - MAY 13, 1989 Mr. Leszczynski advised that the Bureau of Traffic and Lighting, Police Department Traffic Division, Fire Department, Park Department and City Attorney's office have reviewed the above referred to request which was submitted to the Board on January 9, 1989 and approval is recommended. Therefore, upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the recommendation was accepted and the request approved. DENY REQUEST TO CLOSE SECTION OF SOUTH CHAPIN STREET, BETWEEN DUBAIL AND BRUCE, FOR ESTATE AUCTION - APRIL 29, 1989 Mr. Leszczynski advised that the appropriate City departments and bureaus have reviewed the above referred to inquiry which was submitted to the Board on March 27. 1989. I 1 97 REGULAR MEETING APRIL 10, 1989 Mrs. Patricia E. DeClercq, Director, Department of Code Enforcement, advised that she has reviewed this request and as this is not the type of event for which the Board has granted a closure of a street in the past and as it appears that this closure is for a private estate auction, she recommends denial of the request. Mrs. DeClercq stated that the Board typically grants street closures for neighborhood block parties in which the entire neighborhood participates as well as for other events sponsored by not -for -profit organizations. `.Therefore, upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the recommendation was accepted and the request denied. ACCEPT GIFT OF PROPERTY - PARCEL LOCATED ON THE WEST SIDE OF THE ST. JOSEPH RIVER AT THE N.E. CORNER OF CLEVELAND AND RIVERSIDE DRIVE , Mr. Leszczynski stated that the City has been advised that an individual would like to give to the City a gift of some property located north of the Wastewater Treatment Plant. He stated that this matter has been reviewed by various City departments and bureaus and it is recommended that the City accept the gift of the property. It was noted that Attorney Charles Roemer, Roemer & Mintz, 1400 Trustcorp Building, South Bend, Indiana, by letter, advised the Board that the law firm of Roemer and Mintz represents Ms. Grace Newrock and her recently deceased mother, Hattie F. Newrock. Mrs. Hattie Newrock died last November and is survived by Grace a I s her sole heir. At the time of her death, Mrs. Hattie Newrock's only asset was an ownership interest in a parcel of land located on the west side of the St. Joseph River at the northeast corner of Cleveland Road and Riverside Drive. Ms. Grace Newrock would like to donate Hattie Newrock's interest in the real estate to the City of South Bend by signing a Quit -Claim Deed transferring the parcel. Therefore, upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the recommendation to accept the property was approved. REQUEST OF POLICE DEPARTMENT TO OFFER FOR SALE OBSOLETE COMPUTER SYSTEM - REFERRED In a letter to the Board, Police Chief Ronald G. Marciniak and Services Division Chief Joel H. Wolvos, advised that the Police Department is requesting permission to dispose of the Hewlett Packard Computer System by sale to the highest bidder. The H-P computer hardware is obsolete to the needs of the Police Department and is no longer needed. Mr. Leszczynski advised that this equipment has been replaced by the computer aided dispatch system. Mrs. DeClercq made a motion that the request be granted. However, as it was determined that this matter should be referred to the Legal Department for review and recommendation regarding the proper procedure for the disposal of this equipment, Mrs. DeClercq amended her motion that the request be referred to the Legal Department for review and recommendation. Ms. Humphreys seconded the motion and it carried. APPROVE REQUEST OF FIRE DEPARTMENT TO ADVERTISE FOR THE RECEIPT OF PROPOSALS FOR DEBT COLLECTION SERVICES FOR PAST DUE AMBULANCE ACCOUNTS FOR 1989 In a letter to the Board, Fire Chief Luther Taylor advised that the Fire Department E.M.S. Division utilizes the services of a collection agency for past due ambulance accounts. Therefore, he is requesting that the Board solicit Proposals for debt collection services for past due ambulance accounts for the year 1989. Upon a motion made by Mrs. DeClercq, seconded'by Ms. Humphreys and carried, the request was approved. REGULAR MEETING APRIL 10, 1989 APPROVE REQUEST OF POLICE DEPARTMENT TO CONDUCT BICYCLE AND UNCLAIMED PROPERTY AUCTION - MAY 20, 1989 In a letter to the Board, Police Chief Ronald G. Marciniak, requested permission to dispose of unclaimed bicycles and other unclaimed property at a public auction to be held on Saturday, May 20, 1989 beginning at 8:30 a.m. and concluding at approximately 12:30 p.m. or until all items are sold. Chief Marciniak indicated that a partial list of items to be sold are bicycles, lawn furniture, televisions, typewriters, stereo gear, gas grill and miscellaneous goods. As always, the auction will be held rain or shine in the Street Department garage at the rear of the police station. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the request was approved as submitted. REQUEST OF ST. JOSEPH COUNTY MEMORIAL SOCIETY TO CLOSE WASHINGTON STREET BETWEEN MAIN AND LAFAYETTE IN CONJUNCTION WITH MEMORIAL DAY ACTIVITIES - MAY 29, 1989 - REFERRED Mr. Leszczynski advised that the Board is in receipt of a letter from Ms. Virginia Hanson, Secretary, St. Joseph County Memorial Society, 19459 Orchard Street, South Bend, Indiana, requesting that Washington Street, between Main and Lafayette, be closed for approximately one (1) hour on Monday, May 29, 1989 beginning at 2:00 p.m. in conjunction with Memorial Day activities to be conducted in front of the Sailors and Soliders Monument on the courthouse lawn. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the request was referred to the appropriate City departments and bureaus for review and recommendation. REQUEST OF ST. JOE VALLEY WATERCOLOR SOCIETY FOR TRAFFIC CONTROL ASSISTANCE IN CONJUNCTION WITH LEEPER PARK ART FAIR - JUNE 24-25 1989 - REFERRED Ms. Elizabeth James, Director, St. Joe Valley Watercolor Society, P.O. Box 6038, South Bend Indiana, advised the Board that the St. Joe Valley Watercolor Society, sponsors of the Leeper Park Art Fair, has obtained permission from the Board of Park Commissioners to use Leeper Park for purposes of conducting the annual art fair Ms. James stated that they have fulfilled the requirements for insurance in the amount mandated by the City. At this time, Ms. James advised that the Society is requesting assistance to ease traffic congestion on the days of the fair. They would like the streets Riverside Drive (bordering on the north side of Leeper Park) made one-way west. Also, Park Lane, (bordering on the south side of Leeper Park) made one-way east. Additionally, it is requested that Riverside Drive and one (1) side of Park Lane be posted with "No Parking" signs which would result in parking on only one (1) side of each of those streets. Ms. James stated that it is hoped that this could be enforced by the Civil Defense. In addition to the above traffic control from Civil Defense, their services are requested for security of the paraphernalia belonging to the artists that would remain in the park overnight. Security would be needed from 6:00 p.m., Saturday, June 24, 1989 until 9:00 a.m., Sunday, June 25, 1989. Therefore, upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the 'above request was referred to the appropriate City departments and bureaus for review and recommendation. REGULAR MEETING 99 1 P OF LIBERTY SOUK APRIL 10, 1989 ELECTRONICS TO INSTALL CANOPY AT 2315 LINCOLNWAY WEST - REFERRED Mr. Udo E.K. Radandt, President, Liberty Sound & Electronics, 511 East Colfax, South Bend, Indiana, has requested permission to have an entrance canopy erected at the place of his business at 511 East Colfax. Mr. Randandt submitted to the Board the specifications of the canopy to be erected. Therefore, upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the request was referred to the appropriate City departments and bureaus for review and recommendation. REQUEST OF FOREST SIGN & DISPLAY, INC. TO INSTALL SIGN OVER PUBLIC RIGHT-OF-WAY AT 123 NORTH HILL STREET - REFERRED In a letter to the Board, Mr. Emerson Douglass, Forest Sign & Display, Inc., 2729 South Main Street, South Bend, Indiana, advised that his company proposes to install a double -face illuminated sign which will project approximately one (1) foot, ten (10) inches onto the public right-of-way at 123 North Hill Street at the Darr & Associates building. Mr. Douglass submitted with his request various information regarding the sign and its installation. Therefore, upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the request was referred to the appropriate City departments and bureaus for review and recommendation. In a letter to the Board, Ms. Christo Adalbert/Corvilla Run Director, Huron Street, South Bend, Indian conduct the annual one (1) and f Mr. Borkowski advised that this funds for the benefit of Corvill day care for handicapped of the area. REFERRED 89 St. Saint Adalbert Parish, 2420 West a, requested permission to ive (5) mile foot races. event is held yearly to raise a, an area organization providing Mr. Borkowski further advised that the runs will be held on Sunday, July 9, 1989 beginning at 6:00 p.m. and ending at approximately 7:30 p.m. He submitted with the request maps depicting the usual route as used in the past and stated that approximately two hundred twenty-five (225) individuals are expected to participate. Therefore, upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the request was referred to the appropriate City departments and bureaus for review and recommendation. APPROVE REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - CHEMICALS - BUREAU OF WASTEWATER In a letter to the Board, Mr. Karl R. Kopec, Manager, Bureau of Wastewater, requested that the Board advertise for the receipt of bids for the following chemicals: 1. Chlorine 2. Ferric Chloride 3. By -Product Phosphoric Acid Mr. Kopec stated that these bids would be the basis for their purchases from June 1, 1989 through December 31, 1990. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the request was approved. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the following four (4) traffic control devices were approved: 100 REGULAR MEETING APRIL 10, 1989 1. REMOVAL: Handicap Parking Space LOCATION: 1326 Grace Street REMARKS: Resident is deceased 2. NEW INSTALLATION: Stop Sign LOCATION: 813 North Michigan Street REMARKS: In blind alley behind 813 North Michigan - southeast corner & southwest corner 3. REMOVAL: Handicap Parking Space LOCATION: 211 East South Street REMARKS: Resident moving 4. NEW INSTALLATION: No Parking - Temporary LOCATION: Jefferson - Main to Lafayette - both sides. Lafayette, Jefferson to City Parking lot drive, both sides. REMARKS: Temporary "No Parking" while County -City Building is having roof repairs - about three (3) weeks beginning 4/10/89. APPROVE LICENSE APPLICATIONS - RUBBISH AND GARBAGE REMOVAL Mr. Leszczynski advised that the following two (2) Rubbish and Garbage Removal license applications have been received: 1. Michael & Sue Clark 2615 Kenwood Avenue South Bend, Indiana 2. Robert Lacy 1733 North College South Bend, Indiana It was noted that inspections of the trucks to be used have been conducted by the Solid Waste Bureau and both applicants were found to be in compliance. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the above applications were approved and referred to the Deputy Controller's office for issuance of licenses. APPROVE AND/OR RELEASE CONTRACTORS BONDS Mr. Leszczynski advised that Mr. Michael P. Meeks, Director, Division of Engineering, has recommended that the Contractor's Bond issued to Lorenzo Johnson be released effective March 14, 1989. Additionally, Mr. Meeks recommended that the Contractor's Bond for C.E. Stafford be approved effective April 10, 1989. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the recommendation was accepted and the above bonds approved and/or released as indicated above. FILING OF HUMANE SOCIETY MONTHLY REPORT - MARCH Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the Monthly Report for the month of March, indicating the number and types of animals handled for the City of South Bend, as submitted by the Humane Society of St. Joseph County, Inc., was accepted for filing. FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the Certificate of Insurance for David Pfeiffer, REGULAR MEETING APRIL 10, 1989 101 1 d/b/a MCS Engineering, 336 Chestnut Street, Michigan City, Indiana was accepted and filed. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of sixty-three (63) properties cleaned from March 20, 1989, to March 31, 1989, was submitted. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the report as submitted was filed. APPROVE CLAIMS Mr. Leszczynski advised that submitted and recommended for approval were Voucher Nos. 244-288 for the Bureau of Wastewater, Voucher Nos., 206-229 for the Bureau of Sewers and Voucher No. 19 for the Bureau of Solid Waste. Therefore, upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the vouchers were approved and the report as submitted was filed. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the meeting adjourned at 9:55 a.m. M:AA�) Sandra M. Parmerlee, Clerk J n E. Leszczy