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Home My WebLink About04/03/89 Board of Public Works MinutesValp CC rp REGULAR MEETING APRIL 3, 1989 The regular meeting of the Board of Public Works was convened at 9:33 a.m. on Monday, April 3, 1989, by Board President John E. Leszczynski, with Mr. Leszczynski, Mrs. Patricia E. DeClercq and Ms. Katherine Humphreys present. Also present was Assistant City Attorney Marva Leonard -Dent. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the minutes of the regular meeting of the Board held on March 27, 1989 were approved. OPENING OF BIDS - 27TH STREET LIFT STATION AT NORTHSIDE BOULEVARD AND FILING OF APPLICATIONS FOR BIDDER QUALIFICATION This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: H. DE WULF, INC. 58600 Executive Drive Mishawaka, Indiana 46544 Bid was signed by Henry DeWulf, President, Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. BID: Lift Station Manufactured by Smith & Loveless, Inc. Total Base Bid: $150,000.00 Additive Alternate A-1 Generator Set, Trailer Mounted $ 25,000.00 Total Amount of Bid with Alternate A-1 $175,000.00 HRP COMPANY, INC. P.O. Box 266 South Bend, Indiana 46624-0266 Bid was signed by Paul J. Fallon, General Manager, Non - Collusion Affidavit was in order and a 5% Bid Bond was submitted. BID: Lift Station Manufactured by Smith & Loveless, Inc. Total Base Bid: $107,003.00 Additive Alternate A-1 Generator Set, Trailer Mounted $ 15,800.00 Add for Consolidated Controller $ 1,960.00 KASER-SPRAKER CONSTRUCTION, INC. 25487 W. State Road 2 P.O. Box 3605 South Bend, Indiana 46619 Bid was signed by Gary L. Spraker, President, Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. BID: Lift Station Manufactured by Smith & Loveless, Inc. Total Base Bid: $ 98,385.00 Additive Alternate A-1 Generator Set, Trailer Mounted $ 16,650.00 REGULAR MEETING APRIL 3, 1989 Board Attorney Marva Leonard -Dent advised that the bid submitted by Haskins, Inc., 2520 Oak Road, Plymouth, Indiana was not properly notarized in that it lacked the notary seal. Therefore, upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the bid of Haskins, Inc., was rejected. Additionally, upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the bids were referred to the Bureau of Sanitation for review and recommendation and the applications for bidder qualification as submitted with the bids were accepted for filing and referred to the Affirmative Action Review Committee for review and recommendation. OPENING OF BIDS - STREET MATERIALS FOR THE CITY OF SOUTH BEND STREET DEPARTMENT FOR 1989 AND FILING OF APPLICATIONS FOR BIDDER QUALIFICATION Mr. Leszczynski advised that this was the date set for receiving and opening of sealed bids for the above referred to materials. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. Following is a list of the street materials for which bids were requested: 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. 21. 22. 23. 24. 25. HAC Surface - #11 Limestone HAC Surface - #11 BF Slag HAC Surface - #11 BF Slag W/Fib. HAC Surface - #11 BF Slag Mod. HAC Surface - #11 BF Sand Mix HAC Binder - #8 or #9 HAC Binder - #11 HAC Base - #5D Bituminous Patch Material Bit. Patch Material W/Fiber Mineral Agg. #2 Stone or Slag Coarse Agg. - #9 Spec. Coarse Agg. #73 Stone or Slag Coarse Agg. - #73 Gravel Fine Agg. - #23 or #24 15,000 15,000 5,000 5,000 5,000 6,000 3,000 3,000 1,000 1,000 15,000 5,000 5,000 5,000 1,500 Coarse Agg. - Crusher Run 7/16 XO 1,500 Ready Mix Concrete Class A - Limestone 600 Ready Mix Concrete Class A Slag Ready Mix Concrete, Class B Portland Cement Bituminous Material - Tack Bituminous Mat. - Dust Palative Emulsified Asphalt Fiber Reinforced Asphalt Membrane Joint/Crack Main. Mat. Joint Sealant and Stress Absorbing Membrane - Laid in Place 1,000 150 3,000 100 175,000 600,000 ton ton ton ton ton ton ton ton ton ton ton ton ton ton ton ton cy cy cy bags ton gal gal 80,000 gal The following bids were opened and publicly read: WHIBCO, INC. P.O. Box 259 - River Road 50 ton Leesburg, NJ 08327 Mr. Walter R. Sjogren, Jr., advised that Whibco, Inc., declines to bid at this time. THE LEVY COMPANY, INC. P.O. Box 540 Portage, Indiana 46368 Bid was signed by Martin R. Norville, Vice -President, Sales/ Marketing, Non -Collusion Affidavit was in order and a 10% Bid Bond was submitted. 1 I REGULAR MEETING APRIL 3, 1989 1 BID: ITEM NO. UNIT PRICE AMOUNT #11 $7.95 $119,250.00 #13 7.80 39,000.00 #16 7.55 11,325.00 TOTAL AMOUNT OF BID: $169,575.00 ROSE FUEL & MATERIALS, INC. 513 East Madison Street South Bend, Indiana 46617 Bid was signed by Mr. Robert B. Harwood, Chairman of the Board, Non -Collusion Affidavit was in order and a Certified Check in the amount of $1,584.00 was submitted. BID: ITEM NO. UNIT PRICE AMOUNT #20 $5.28 $ 15,840.00 ELF ASPHALT, INC. 1510 Clover Road Mishawaka, Indiana 46545 Bid was signed by Philip Ehrman, Vice -President, Non - Collusion Affidavit was in order and a 10% Bid Bond was submitted. BID: ITEM NO. #21 #22 #23 AC-20 (Asphalt base for #24) UNIT PRICE $120.00 .40 .55 .73 ECKLER-LAHEY LUMBER COMPANY 1406 South Franklin Street South Bend, Indiana 46613 Bid was signed by Peter H. Mullen, Non -Collusion Affidavit was in order and a Cashier's Check in the amount of $1,530.00 was submitted. r-Wo-oz ITEM NO. UNIT PRICE AMOUNT #20 $5.10 $ 15,300.00 MICHIANA PAVING & EXCAVATING, INC. 705 South Beiger Street Mishawaka, Indiana 46544 Bid was signed by Charles W. Meixel, President, Non -Collusion Affidavit was in order and a 10% Bid Bond was submitted. BID: ITEM NO. UNIT PRICE #1 $ 19.00 #2 20.00 #3 33.25 #4 33.25 #5 33.25 #6 15.85 #7 16.60 #8 15.85 #9 24.00 #10 40.00 • • REGULAR MEETING APRIL 3, 1989 HASS CONCRETE PRODUCTS COMPANY 24423 State Road #23 South Bend, Indiana 46614 Bid was signed by Joseph F. Wagner, General Manager, Non - Collusion Affidavit was in order and a 10% Bid Bond was submitted. BID: ITEM NO. UNIT PRICE AMOUNT #17 $54.20 $32,520.00 #18 53.70 53,700.00 #19 44.30 6,645.00 #20 4.95 14,850.00 TOTAL AMOUNT OF BID: $107,715.00 ADDENDUM: Add to concrete price per yard if requested or applicable: Demurrage - $50.00 per hour in excess of 5 min. per yard unloading time. 1% Cal. Chl. add $1.75 per yd., 2% Cal. Chl. add $2.00 per yd. Heated conc. Nov. 15 to April 15 (add $4.50 per yard). Due to City and County regulations controlling the washing of the chutes after delivering the concrete, it is requested that all purchasers shall be responsible for material left in chutes and water used to clean them. It will be necessary to have a suitable washout area. WALSH & KELLY, INC. 24358 State Road 23 South Bend, Indiana 46614 Bid was signed by Thomas O. Walsh, President, Non -Collusion Affidavit was in order and a 10% Bid Bond was submitted. BID: ITEM NO. UNIT PRICE AMOUNT #1 $ 18.85 $282,750.00 #2 19.25 288,750.00 #3 32.00 160,000.00 #4 32.00 160,000.00 #5 32.00 160,000.00 #6 16.00 96,000.00 #7 16.50 49,500.00 #8 16.00 48,000.00 #9 25.74 25,740.00 #10 39.85 39,850.00 #25 $1,850.00 92,500.00 RIETH-RILEY CONSTRUCTION COMPANY, INC. P.O. Box 1775 South Bend, Indiana 46634 Bid was signed by M.C. Hilary, Area Manager, Non -Collusion Affidavit was in order and a 10% Bid Bond was submitted. BID: ITEM NO. UNIT PRICE AMOUNT #1 $ 17.95 $269,250.00 #2 18.75 281,250.00 #3 31.25 156,250.00 #4 28.20 141,000.00 #5 29.75 148,750.00 #6 15.50 93,000.00 #7 15.70 47,100.00 48 15.00 45,000.00 #9 23.95 23,950.00 #10 39.50 39,500.00 1 Em REGULAR MEETING APRIL 3, 1989 Board Attorney Marva Leonard -Dent advised that the bid submitted by St. Joseph Materials Company, Inc., 60669 Orange Road, South Bend, Indiana, was not signed and was therefore a defective bid. Additionally, the bid submitted by Vulcan Materials Company, 24358 State Road #23, South Bend, Indiana, did not contain adequate bid security and was also a defective bid. Therefore, upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the bids submitted by St. Joseph Materials Company, Inc. and Vulcan Materials Company were rejected. Additionally, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the bids which were read were referred to the Street Department for review and recommendation and the applications for qualification as submitted with the bids were accepted for filing and referred to the Affirmative Action Review Committee for review and recommendation. APPROVE COMMUNITY DEVELOPMENT CONTRACT The following Community Development Contract was presented to the Board for approval: DIVISION OF ECONOMIC DEVELOPMENT AND BUSINESS ASSISTANCE WEST WASHINGTON DEVELOPMENT The targeted goal for this activity is to conduct appraisals, title searches and legal surveys on selected properties in the West Washington/Chapin Revitalization Area. The total cost of this activity shall not exceed $95,000.00. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the above referred to Contract was approved and executed. APPROVE CONTRACT FOR DOG LICENSING SERVICES - HUMANE SOCIETY OF ST. JOSEPH COUNTY, INDIANA, INC. Mr. Leszczynski advised that a Contract for Dog Licensing Services, between the City of South Bend and the Humane Society of St. Joseph County, Indiana, Inc., has been submitted to the Board for approval. Mrs. Patricia E. DeClercq, Director, Department of Code Enforcement, advised that she and City Controller Katherine Humphreys have been meeting with representatives of the Humane Society for some time to discuss this proposal which would allow dog licenses to be purchased at the Humane Society. Mrs. DeClercq stated that the Common Council has acted favorably in regards to this matter thereby allowing the City to enter into this type of arrangement with the Humane Society. Therefore, Mrs. DeClercq made a motion that the Contract as submitted be approved and executed. Ms. Humphreys seconded the motion and it carried. In response to questions from the news media, Mrs. DeClercq advised that the licensing fee collected by the Humane Society would be split between the Humane Society and the City. She further advised that this procedure will be set in place as soon as some of the final details have been worked out with the Humane Society. Ms. Humphreys advised the Board that Mrs. DeClercq has worked long and hard on this matter and has done a great job in bringing this matter to this final point. ADOPT RESOLUTION NO. 12-1989 - SALE OF CITY -OWNED PROPERTY - 1210 MC CARTNEY, 1113 BURNS AND 263 MAPLE Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys REGULAR MEETING APRIL 3, 1989 and carried, the following Resolution No. 12-1989 was adopted: BOARD OF PUBLIC WORKS RESOLUTION NO. 12-1989 WHEREAS, the Board of Public Works of the City of South Bend, Indiana, has compiled a current detailed inventory of all real property owned by the City of South Bend; and WHEREAS, the Board of Public Works has reviewed said inventory of real property and it finds that certain of the parcels of real estate now owned by the City of South Bend are not necessary to the public use and are not set aside by State and City laws for public purposes; and WHEREAS, the Board of Public Works finds that each of the properties described below has an assessed valuation of less than $2,000.00, that the cost of maintaining said parcels equals or exceeds the estimated fair market value of the parcels, and that the highest and best use of the parcels is sale to an abutting landowner. WHEREAS, the Board of Public Works now wishes to take the necessary action to make it possible for the Board, in the future, to sell said parcels of real estate pursuant to State statutes. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana: 1. That the parcels of real estate owned by the City contained in the following list are not necessary to the public use, are not set aside by State or City laws for public purposes, that the cost of maintaining said parcels equals or exceeds the estimated fair market value of said parcels and the highest and best use of said parcels is sale to an abutting landowner: ADDRESS DEED NO. 1210 McCartney 1166 1113 Burns Street 1114 263 Maple 1131 ADOPTED this 3rd day of April, 1989. BOARD OF PUBLIC WORKS s/John E. Leszczynski s/Patricia E. DeClercq s/Katherine Humphreys ATTEST: s/Sandra M. Parmerlee, Clerk APPROVE LICENSE APPLICATIONS - SECONDHAND DEALER Mr. Leszczynski advised that the following nine (9) secondhand dealer license applications have been received: NAME: BY: ADDRESS: FOR THE PURPOSE OF SELLING: NAME: BY: ADDRESS: FOR THE PURPOSE OF SELLING: THAT OTHER STORE Gene Mudica 2119 Miami Street Household items (used) MIAMI JEWELRY BUY -SELL -REPAIR Frank Anastasio 1906 Miami Street Pre -owned items 91 1 1 REGULAR MEETING NAME: BY: ADDRESS: FOR THE PURPOSE OF SELLING: NAME: BY: ADDRESS: FOR THE PURPOSE OF SELLING: NAME: BY: ADDRESS: FOR THE PURPOSE OF SELLING: NAME: BY: ADDRESS: FOR THE PURPOSE OF SELLING: NAME: BY: ADDRESS: FOR THE PURPOSE OF SELLING: APRIL 3, 1989 RED'S PAWN SHOP S. Krupnik 1079 Lincolnway East Various items COUNTRY ROSE GIFTS & ANTIQUES INC. Dorene Ruffner 2919 Mishawaka Avenue Antiques, jewelry, gifts, dolls INDIANA FURNITURE Fred Romine 742 W. Indiana Avenue Used furniture PAUL GILL'S 2ND EDITION Paul Gill 217 S. Lafayette Blvd. Furniture KEN'S DISCOUNT SALES Kenneth W. Parritt 2802 W. Western Ave. New & used general merchandise NAME: ANCHOR SALES BY: Charles Howard ADDRESS: 1020 Lincolnway West FOR THE PURPOSE OF SELLING: Jewelry, used clothing, household items and furniture NAME: MASONS HEATING & APPLIANCES BY: Robert J. Nowaczewski ADDRESS: 915 South Michigan Street FOR THE PURPOSE OF SELLING: Washers, dryers & refrigerators Mr. Leszczynski further advised that favorable recommendations have been received from the Bureau of Traffic and Lighting, Department of Code Enforcement, Police Department and Fire Department on the above applications. Mrs. DeClercq made a motion that the license applications as outlined above be approved and referred to the Deputy Controller's office for issuance of licenses. Ms. Humphreys seconded the motion and it carried. DENY SECONDHAND DEALER LICENSE APPLICATION - KELLUM'S FASHION WEAR AND APPLIANCES Mr. Leszczynski advised that the following license application has been submitted to the Board: NAME: BY: ADDRESS: FOR THE PURPOSE OF SELLING: KELLUM'S FASHION WEAR AND APPLIANCES Willie Kellum 530 East LaSalle New clothing, used appliances Mr. Leszczynski further advised that a review of this application by various City departments and bureaus has revealed that there 92 REGULAR MEETING APRIL 3, 1989 is insufficient off-street parking at the location indicated on the application. Therefore, Mrs. DeClercq made a motion that the license application as submitted be denied. Ms. Humphreys seconded the motion and it carried. APPROVE APPLICATION FOR BIDDER QUALIFICATION Mr. Leszczynski advised that it has been recommended that the application for bidder qualification as submitted by Korte Brothers, Inc., 335 Murray Street, Fort Wayne, Indiana, be approved. Therefore, upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, Korte Brothers was approved as a qualified City bidder. APPROVE REQUEST FOR FLAT RATE AT PARKING GARAGE IN CONJUNCTION WITH OPENING NIGHT AT COVELESKI STADIUM In a Memorandum to the Board, Ms. Mikki Dobski, Director, Office of Community Affairs, requested permission to open the Main Street parking garage on April 7, 1989 from 5:00 p.m. to 11:00 p.m. for a flat rate of one dollar ($1.00). Ms. Dobski stated that the purpose of this request is to provide additional off -site parking for the large crowds expected for Opening Night at the Coveleski Stadium. Ms. Dobski further advised that TRANSPO will be providing a special "Trolley" shuttle from the downtown area to the stadium for a nominal fee. Therefore, upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the request as submitted was approved. REQUEST TO PURCHASE CITY -OWNED PROPERTY AT 208 CHAPIN STREET - REFERRED Mr. Leszczynski advised that the Board is in receipt of a letter from Mr. Patrick Doyle, 730 West Jefferson, South Bend, Indiana, stating that he owns and lives at 730 W. Jefferson and also owns the lot and house next door at 734 West Jefferson. He is therefore interested in purchasing the parcel of land which is currently owned by the City located at 208 Chapin Street. Mr. Doyle stated that this parcel of property backs up to his property and he wishes to purchase the lot in order to maintain it, clean it and at some point move a house onto the property. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the request was referred to the appropriate City departments and bureaus in order that a determination can be made of whether the City need retain this property for any reason. APPROVE TRAFFIC CONTROL DEVICE Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the following one (1) traffic control device was approved: 1. NEW INSTALLATION: Stop Sign LOCATION: Tasher & Fellows REMARKS: Uncontrolled "T" intersection APPROVE CLAIMS Mr. Juan Manigault, Executive Director, St. Joseph County Job Training Program, submitted a list containing seventy (70) claims and recommended approval. Additionally, Chief Deputy Controller John D. Leisenring, submitted Claim Docket No. 6594 through Claim Docket No. 6836 and recommended approval. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the claims were approved and the reports as submitted were filed. 93 REGULAR MEETING ADJOURNMENT There being motion made carried, the 1 LI no further business by Mr. Leszczynski, meeting adjourned ATT T: IIV Sandra M. Parmerlee, Clerk 1 APRIL 3,,1989 to come before the Board, upon a seconded by Ms. Humphreys and at 9:58 a.m. BOARD OF PUBLIC WORKS t WAVJ�N MIR_ _i AV,�