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HomeMy WebLinkAbout03/27/89 Board of Public Works MinutesREGULAR MEETING MARCH 27 1989 The regular meeting of the Board of Public Works was convened at 9:35 a.m. on Monday, March 27, 1989, by Board President John E. Leszczynski, with Mr. Leszczynski, Mrs. Patricia E. DeClercq and Ms. Katherine Humphreys present. Also present was Assistant City Attorney Marva Leonard -Dent. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the minutes of the regular meeting of the Board held on March 20, 1989 were approved. OPENING OF BIDS - ONE (1) 2.5 CUBIC YARD RUBBER TIRE LOADER This was the date set for receiving and opening of sealed bids for the above referred to equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: INDIANA EQUIPMENT COMPANY, INC. 8410 Zionsville Road P.O. Box 68555 Indianapolis, Indiana 46268 Bid was signed by Mr. Gerard A. Guilloz, Vice -President, Non - Collusion Affidavit was in order and a Bid Bond in the amount of $4,200.00 was submitted. BID: One (1) New 1989 Dresser Model 520-B Four Wheel Drive Articulated Payloader: Price F.O.B. City of South Bend $102,984.00 Less trade-in of Case W-20-B Loader $ 61,204.00 Net Difference F.O.B. City of South Bend $ 41,780.00 A.H. CHOITZ & COMPANY, INC. 25166 West State Road #2 South Bend, Indiana 46619 Bid was signed by Mr. A.H. Choitz, President, Non -Collusion Affidavit was in order and a Bid Bond in the amount of $4,298.00 was submitted. BID: One (1) 544E John Deere Loader Less Trade of Case W20 $42,975.00 MAC DONALD MACHINERY COMPANY, INC. 52401 Ralph Jones Drive South Bend, Indiana 46628 Bid was signed by Mr. Mark J. Johnston, Secretary, Non - Collusion Affidavit was in order and a Bid Bond in the amount of 10% was submitted. BID: One (1) Case, Model 621, Articulated Wheel Loader New, equipped with all features standard to the 621: F.O.B. to Wastewater Treatment Plant $60,500.00 Trade - Case W20B (allow) 19,000.00 Net $41,500.00 Optional: One (1) Case, Model 621, Demonstrator, 75 hours $58,000.00 Trade - Case W20B (allow) 19,100.00 Total $38,900.00 REGULAR MEETING MARCH 27, 1989 Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the bids were referred to the Department of Sanitation for review and recommendation. APPROVE AGREEMENT FOR EXCHANGE OF FUNDS - DEPARTMENT OF ECONOMIC DEVELOPMENT Ms. Betsy Harriman, Office of Community Development, advised that the above referred to Agreement, between the City of South Bend, acting through its Department of Economic Development and the Business Development Corporation of South Bend, Mishawaka and St. Joseph County allows for an exchange of funds in that the BDC will receive flexible UDAG repayment dollars and CDBG repayment dollars as opposed to program income from the office of Community Development. Ms. Harriman further advised that as a result of this arrangement the BDG will not have to follow all the Federal regulations they currently are required to follow when utilizing Community Development program income funds. Ms. Harriman stated that this arrangement will be in effect for a period of three (3) years and the dollar amount involved is $150,000.00. She further advised that there is no loss of money between the two (2) entities but merely an exchange of funds. Therefore, upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the Agreement as submitted was approved and executed. APPROVE COMMUNITY DEVELOPMENT ADDENDUM Mr. Leszczynski advised that the following Community Development Addendum was submitted to the Board for approval: ADDENDUM I SOUTH BEND REDEVELOPMENT COMMISSION MONROE PARK DEVELOPMENT ACTIVITY Ms. Betsy Harriman, Office of Community Development, advised that this Addendum adds $200,000.00 to the contract amount. The additional funds became available due to a transfer of funds and from an additional entitlement that was not anticipated by the Office of Community Development. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the Community Development Addendum as submitted was approved. APPROVE PUBLIC TELEPHONE SERVICE AND COMMISSION AGREEMENTS Mr. Steve White, City Auditor/Investment Officer, submitted to the Board a Public Telephone Service and Commission Agreement between the Indiana Bell Telephone Company and the City of South Bend and an AT&T Individual Commission Agreement between AT&T Communications, Inc., and the City of South Bend. Mr. White advised that through the Department of Justice, owners of pay telephones now have the ability to choose which company will provide their long distance telephone service. Mr. White further advised that AT&T submitted the best Proposal to handle the long distance calls on the City's pay telephones. He noted that the City will receive a commission on long distance calls made on the nineteen (19) pay telephones the City has in service. Therefore, upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the Agreements as submitted were approved and executed. In response to questions from the news media, it was noted that Indiana Bell's proposed commission rate is eighteen per cent (180) with the proposed commission amount estimated to be M REGULAR MEETING MARCH 27, 1989 $3,095.11. Indiana Bell's contract is for three (3) years. AT&T's proposed commission rate is ten per cent (10%) plus a four per cent (40) bonus for six (6) months. The proposed commission amount is estimated to be $2,679.00. The AT&T contract is for two (2) years. AWARD PROPOSAL - CABLE REPLACEMENT - MORRIS CIVIC AUDITORIUM In a letter to the Board, Mr. Dale Balsbaugh, Morris Civic Auditorium, advised that after careful research and comparison of the Proposals received on February 13, 1989, it is his recommendation that the Proposal submitted by Koontz -Wagner be accepted. He stated that this Proposal fulfills all the technical requirements for the job and is within the necessary requirements of the U.S. electrical code. It was noted that the Proposal of Koontz -Wagner was not the lowest Proposal received but was the one that was best able to provide the materials necessary to complete the project. Therefore, upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the recommendation was accepted and the Proposal awarded. AWARD BID - ONE (1) CAB AND CHASSIS WITH A GROSS VEHICLE WEIGHT OF 35000 TO BE USED TO HOLD A 20 YD. TRASH COMPACTOR - DEPARTMENT OF SANITATION - BUREAU OF SOLID WASTE In a letter to the Board, Mr. Robert Kruszynski, Manager, Department of Sanitation, advised that after reviewing the two (2) bids submitted to the Board on March 20, 1989, he is recommending that the Board award the low bid submitted by Shamrock Ford Truck Sales in the amount of $38,227.00 which does include a $5,000.00 trade-in on Solid Waste Unit #571. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the recommendation was accepted and the bid awarded. APPROVE REOUEST OF SOUTH BEND PUBLIC TRANSPORTATION CORPORATION TO ERECT A SHELTER AT SAMPLE AND HUMPHREYS COURT Mr. Leszczynski advised that the appropriate City departments and bureaus have reviewed the above referred to request which was submitted to the Board on March 13, 1989, and recommend approval at this time. Therefore, upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the recommendation was accepted and the request approved. APPROVE REOUEST OF RIVER PARK CHURCH OF CHRIST TO CONDUCT PARADE IN CONJUNCTION WITH VACATION BIBLE SCHOOL PROGRAM - MAY 28. 1989 Mr. Leszczynski advised that the above referred to request, submitted to the Board on March 6, 1989, has been reviewed by various City departments and bureaus and it is recommended at this time that the request as submitted be approved. Therefore, upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the recommendation was accepted and the request approved. APPROVE APPLICATIONS FOR BIDDER QUALIFICATION Mr. Leszczynski advised that the following applications for bidder qualification have been submitted for Board approval: 1. Kent Meters, Inc. 2. E.J.P. Midwest Therefore, upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the above named applicants were approved as qualified City bidders. NZE REGULAR MEETING MARCH 27, 1989 APPROVE REQUEST OF AMERICAN LEGION AUXILIARY, PULASKI UNIT 357, TO CONDUCT POPPY SALES - MAY 5-6, 1989 Mr. Leszczynski advised that the appropriate City departments and bureaus have reviewed the above referred to request which was submitted to the Board on March 20, 1989, and approval is recommended at this time. Therefore, upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the recommendation was accepted and the request approved. APPROVE TEMPORARY STREET NAME CHANGES IN OBSERVANCE OF DYNGUS DAY AND SOLIDARITY DAY - MARCH 27, 1989 Mr. Leszczynski advised that Mayor Joseph E. Kernan has requested the following temporary street name changes in observance of Dyngus Day and Solidarity Day, Monday, March 27, 1989: - Corner of Ford and Warren, to be named Dyngus Boulevard Corner of Hill and South Bend Avenue, to be named Solidarity Avenue - Corner of Colfax and Elm, to be named Solidarity Avenue Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the request was approved. REQUEST TO CONDUCT WORLD'S LARGEST GARAGE SALE AT COLFAX PARKING GARAGE - JUNE 10, 1989 - REFERRED In a Memorandum to the Board, Ms. Denielle Baldwin, Office of Community Affairs, requested permission to hold the 14th Annual World's Largest Garage Sale on Saturday, June 10, 1989 at the Colfax Parking Garage. Ms. Baldwin also requested standard traffic controls, crowd control and paramedic on -call coverage. Additionally, permission to use the landscaped lot just south of the parking garage is also requested. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the request was referred to the appropriate City departments and bureaus for review and recommendation. INQUIRY INTO THE POSSIBILITY OF CLOSING A SECTION OF SOUTH CHAPIN STREET, BETWEEN DUBAIL AND BRUCE, FOR ESTATE AUCTION - APRIL 29, 1989 - REFERRED In a letter to the Board, Mrs. Becky J. Papai, 2305 Midway Drive, Niles, Michigan, inquired of the Board about the possibility of blocking a section of South Chapin Street, between Dubail Street and Bruce Street, for an estate auction to be held on Saturday, April 29, 1989 beginning at 9:00 a.m. The auction will be held at 1719 South Chapin Street. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq, and carried, the inquiry was referred to the appropriate City departments and bureaus for review and recommendation. -ROUTE TRAFFIC IN CONJUNCTION WITH STUDEBAKER FESTIVAL - MAY 5-7, 1989 - REFERRED In a letter to the Board, Mr. Thomas E. Brubaker, Executive Director, Studebaker National Museum, 120 South St. Joseph Street, South Bend, Indiana, advised that on the weekend of May 5, 6 and 7, 1989, the Studebaker National Museum will present the Studebaker Festival in downtown South Bend. The activities will take place around the museum at 525 South Main Street. The events will include a car show, a car corral and the "Studebaker Indiana" Swap Meet held at Newman & Altman at 405 West Sample Street. REGULAR MEETING MARCH 27, 1989 Mr. Brubaker advised that because of the above mentioned activities, there is a need to re-route adjacent streets to facilitate traffic to the outdoor auto exhibit and car corral, adjacent to the museum and Coveleski Regional Baseball Stadium. Therefore, he is requesting the following traffic pattern on Saturday, May 6, 1989: Close Lafayette Boulevard between Bronson Street and South Street. Close South Street between Main and Lafayette Boulevard. Traffic regulations to be at the discretion of ,the South Bend Police Department Traffic Division Mr. Brubaker further.advised that the museum will use its own barricades and would ask for assistance from the police and Civil Defense Police if needed. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the request was referred to the appropriate City departments and bureaus for review and recommendation. APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - SALE OF ABANDONED VEHICLES Mrs. Patricia E. DeClercq, Director, Department of Code Enforcement, requested permission to advertise for the sale of approximately twelve (12) abandoned vehicles, which are being stored at Super Auto Salvage Corporation, 3300 South Main Street, South Bend, Indiana. It was noted that all vehicles have been stored more than fifteen (15) days, identification checks had been run for auto theft and the owners and lienholders notified. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the above request was approved and a date of April 10, 1989, was established for the receiving and opening of sealed bids. APPROVE TRAFFIC CONTROL DEVICE Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the following one (1) traffic control device was approved: NEW INSTALLATION: HANDICAP SPACE LOCATION: 1808 Florence Street REMARKS: Pursuant to request submitted on behalf of Mr. Enoch Brownlee to the Board of Public Works on March 6, 1989 FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of forty-one (41) properties cleaned from March 6, 1989 to March 17, 1989, was submitted. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the report as submitted was filed. APPROVE CLAIMS Chief Deputy City Controller John D. Leisenring, submitted Claim Docket Nos. 5923 through 6174 and 6177 through 6540 and recommended approval. Additionally, Voucher Nos. 214-243 for the Bureau of Wastewater, Voucher Nos. 176-205 for the Bureau of Sewers and Voucher Nos. 12-18 for the Bureau of Solid Waste were also submitted for approval. Therefore, upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the claims and vouchers were approved and the reports as submitted were filed. REGULAR MEETING MARCH 27, 1989 ADJOURNMENT There being no further business. to come before the Board, upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the meeting adjourned at 9:55 a.m. BOARD OF PUBLIC WORKS c J n E. Leszcz n lei Patr' is E. DeClercq / ATTE Sandra M. Parmerlee, Clerk