Loading...
HomeMy WebLinkAbout03/20/89 Board of Public Works Minutes74 REGULAR MEETING MARCH 20, 1989 The regular meeting of the Board of Public Works was convened at 9:34 a.m. on Monday, March 20, 1989, by Board President John E. Leszczynski, with Mr. Leszczynski, Mrs. Patricia E. DeClercq and Ms. Katherine Humphreys present. Also present was Assistant City Attorney Marva Leonard -Dent. AGENDA ITEMS ADDED AND DELETED Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the Award of Proposal to replace drop cables at the Morris Civic Auditorium was deleted from the agenda and proposed changes to the PEBSCO Deferred Compensation Plan was added to the agenda. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the minutes of the regular meeting of the Board held on March 13, 1989 were approved. OPENING OF BIDS - ONE (1) CAB AND CHASSIS WITH A GROSS VEHICLE WEIGHT OF 35000 TO BE USED TO HOLD A 20 YD. TRASH COMPACTOR - DEPARTMENT OF SANITATION - BUREAU OF SOLID WASTE Mr. Leszczynski advised that this was the date set for the receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: WACKER CORPORATION N92 W15000 Anthony Avenue P.O. Box 9007 Menomonee Falls, WI 53051-9007 Mr. James J. Freres, Government Accounts Manager, advised that Wacker Corporation submits "No Bid" at this time. W & W INTERNATIONAL, INC. 4849 West Western Avenue South Bend, Indiana 46619 Bid was submitted by Robert M. Drabecki, Non -Collusion Affidavit was in order and a Bid Bond in the amount of $4,720.00 was submitted. BID: 1990 Intl Model 4900 $43,435.00 Trade -In: Fleet #571 2,750.00 Total Net Trade Difference $40,685.00 SHAMROCK FORD TRUCK SALES, INC. 4707 West Western Avenue South Bend, Indiana 46619 Bid was signed by Rick A. Ecker, President, Non -Collusion Affidavit was in order and a Bid Bond in the amount of $4,200.00 was submitted. BID: 1989 Ford LN8000 Cab & Chassis $43,227.00 Less Trade In 5,000.00 Total $38,227.00 Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the bids were referred to the Department of Sanitation for review and recommendation. (5 REGULAR MEETING MARCH 20. 1989 PUBLIC HEARING AND FAVORABLE RECOMMENDATION - STREET VACATION: WASHINGTON STREET WEST OF NILES AVENUE EXTENDED AND EAST OF THE EAST RACE Mr. Leszczynski advised that this was the date set for the Board's Public Hearing on a proposed street vacation described as follows: That portion of Washington Street west of Niles Avenue described as follows: Beginning at the southeast corner of Lot 48 of the original Town of Lowell thence west along the south line of said Lot 48 which is also the north right-of-way line of Washington Street a distance of 132 feet to a point; thence southeasterly to a point on the south right-of-way line of Washington Street which point is 70 feet west of the west right-of-way line of. Niles Avenue; thence east 70 feet along said south right-of-way line of Washington Street to the west right- of-way line of Niles Avenue; thence north 82.5 feet more or less along the west right-of-way line of Niles Avenue extended to the place of beginning, containing approximately 8,332 square feet. It was noted that this Public Hearing is being held in order for the Board to submit a recommendation to the Common Council concerning the Vacation Petition filed by the City of South Bend Board of Public Works, 1308 County -City Building, South Bend, Indiana. It was further noted that pursuant to South Bend Municipal Code Section 18-53.8, owners whose property abut the proposed street to be vacated as well as those within fifty (50) feet of the proposed vacation were notified of the Board's Public Hearing date. There being no one present wishing to speak either for or against the proposed street vacation, and no written objections having been filed with the Board, upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the Public Hearing on this matter was closed. Mr. Leszczynski advised that favorable comments have been received from the Engineering Department, Area Plan Commission and the Department of Economic Development concerning this proposed street vacation. Therefore, upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the Clerk was instructed to forward to the Common Council a favorable recommendation on the above referred to street vacation subject to any and all utility easements. PUBLIC HEARING AND FAVORABLE RECOMMENDATION - STREET VACATION: PORTION OF WEST WAYNE STREET RIGHT-OF-WAY FROM LOT #288 OF THE ORIGINAL PLAT OF SOUTH BEND Mr. Leszczynski advised that this was the date set for the Board's Public Hearing on the following proposed street vacation which is a certain portion of right-of-way that will be utilized for development in conjunction with Edwardo's Restaurant: The North 11.00 feet of West Wayne Street right-of-way that is abutting the East 73.00 feet of Lot #288 of the Original Plat of South Bend excepting therefrom a rectangular portion 6.02 feet North -South by 14.00 feet East-West at the Southeast corner of said 11.00 feet strip. It was noted that this Public Hearing is being held in order for the Board to submit a recommendation to the Common Council concerning the Vacation Petition filed by Mr. Rick Pitts, Department of Economic Development, 1200 County -City Building, 76 REGULAR MEETING MARCH 20, 1989 South Bend, Indiana. It was further noted that pursuant to South Bend Municipal Code Section 18-53.8, owners whose property abut the proposed street to be vacated as well as those within fifty (50) feet of the proposed vacation were notified of the Board's Public Hearing date. Mr. Rick Pitts, Department of Economic Development, was present and advised the Board that the purpose of the vacation is to construct a "greenhouse" type seating area for the adjacent Edwardo's Restaurant. Mr. Pitts stated that this is an important project which will bring activity along and off of Michigan Street. The vacation is to provide some additional space for the greenhouse coming off of the building where the Edwardo's Restaurant will be going in and is very much in alignment with plans that the Department of Economic Development has had for some years. Mr. Pitts stated that this is a very well thought out project, that there is sufficient space remaining on the sidewalk for pedestrian traffic and the Department of Economic Development is in support of the vacation. Mr. Leszczynski advised that the ordinance submitted with the Petition to the Common Council should contain language should the restaurant fail to utilize the space for a greenhouse type seating. Mr. Larry Koepfle, Department of Economic Development, advised Mr. Leszczynski that a substitute ordinance will be submitted to the Common Council which contains a Section V which states that in the event that the vacated property ceases to be used as a "greenhouse" seating area for an adjacent restaurant, this vacation shall be void and the property shall revert to public right-of-way status. There being no one else present wishing to speak either for or against the proposed street vacation, and no written objections having been filed with the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the Public Hearing on this matter was closed. It was noted that favorable comments have been received from the Area Plan Commission and the Department of Economic Development concerning this proposed street vacation. Therefore, upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the Clerk was instructed to forward to the Common Council a favorable recommendation on the above referred to street vacation subject to any and all utility easements. APPROVE COMMUNITY DEVELOPMENT ADDENDA The following Community Development Addenda were presented to the Board for approval: ADDENDUM II HOUSING DEVELOPMENT CORPORATION HOUSING REHABILITATION FUND ACTIVITY Addendum II adds $12,920.00 to this activity which is targeted to the West Washington/Chapin Street area. ADDENDUM II WEST WASHINGTON/CHAPIN BUSINESS ASSISTANCE Addendum II releases an additional $37,000.00 to South Bend Heritage and extends the time of the contract. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the above referred to Addenda were approved and executed. 1 1 77 REGULAR MEETING MARCH 20. 1989 APPROVE AGREEMENTS - MEMBERS OF THE BOARD OF PUBLIC SAFETY Mr. Leszczynski advised that submitted to the Board at this time are renewal Agreements for calendar year 1989 between the three (3) citizen members of the Board of Public Safety, Elmer L. Carr, Jack R. Bland and Thadeus T. Zakowski and the City of South Bend. It was noted that each member of the Board shall receive the sum of three thousand four hundred dollars ($3,400.00) per year for services rendered. Therefore, upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the Agreements as submitted were approved and executed. REQUEST OF AMERICAN LEGION AUXILIARY, PULASKI UNIT 357 TO CONDUCT POPPY SALES - MAY 5-6, 1989 - REFERRED In a letter to the Board, Ms. Jean Bowersox, Chairman, American Legion Auxiliary, Pulaski Unit 357, 1606 Western Avenue, South Bend, Indiana, requested permission to offer poppies for sale on May 5 & 6, 1989. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the request was referred to the necessary City departments and bureaus for review and recommendation. REQUEST OF ST. MARY OF THE ASSUMPTION CHURCH AND SCHOOL TO REPLACE DIRECTIONAL SIGN TO THE CHURCH - REFERRED In a letter to the Board,_ Reverend John F. Pfister, Pastor, St. Mary of the Assumption School, 3402 South Locust Road, South Bend, Indiana, advised that located on the southeast corner of Ireland and Locust Roads is an old very worn directional sign to St. Mary's. It is their desire to replace the old sign with something more attractive and readable. The new sign could be located in the same place as the present sign and it would not be obstructive to traffic from either Ireland or Locust Roads. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the request was referred to the appropriate City departments and bureaus for review and recommendation. APPROVE AMENDMENT TO PEBSCO DEFERRED COMPENSATION PLAN Mr. Leszczynski advised that Ms. Katherine Humphreys, Director, Administration and Finance, submitted to the Board changes to the PEBSCO Deferred Compensation Plan document. These changes are a result of the Tax Reform Act of 1986 and the recently passed Technical Corrections Bill. These changes have been reviewed by the City Attorney's office and will be communicated to City employees participating in the Plan. Therefore, upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the Plan Document, containing the required changes, was approved and executed. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the following two (2) traffic control devices were approved: 1. REVISED TO: TOW ZONE LOCATION: 100 South Main St. REMARKS: Revised from Sheriff's Parking to Sheriff's Parking - Tow Zone 2. REVISED TO: TOW ZONE LOCATION: 200 South Main Street REMARKS: Revised from "Federal Marshall PARKING" to "Federal Marshall Parking - Tow Zone" MARCH 20, 1989 REGULAR MEETING APPROVE LICENSE APPLICATIONS - RUBBISH AND GARBAGE REMOVAL Mr. Leszczynski advised that the following two (2) Rubbish and Garbage Removal license applications have been received: 1. Jessie J. Love 309 South Iowa Street South Bend, Indiana 2. City of South Bend 3113 Riverside Drive South Bend, Indiana It was noted that inspections of the trucks to be used have been conducted by the Solid Waste Bureau and the applicants were found to be in compliance. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the above license applications were approved and referred to the Deputy Controller's office for issuance of licenses. FILING OF APPROVED CERTIFICATE OF APPROPRIATENESS (FIREHOUSE THEATRE - 701 PORTAGE) Mr. Leszczynski advised that pursuant to the Board approval of the Application for Certificate of Appropriateness which was submitted to the Historic Preservation Commission for consideration regarding proposed work to be done at the Firehouse Theatre located at 701 Portage Avenue, the Board has now been advised that the Historic Preservation Commission has approved the Certificate of Appropriateness for the installation of security lights at the theatre. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the notification of approval of the Certificate of Appropriateness was accepted for filing as submitted. APPROVE CLAIMS Mr. Juan Manigault, Executive Director, St. Joseph County Job Training Program, submitted a list containing one hundred sixty-three (163) claims and recommended approval. Additionally, the Bureau of Wastewater submitted for approval Voucher No. 213 in the amount of $182,858.00 to Midwest Brown Bear and recommended approval. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the claims and voucher were approved and the reports as submitted were filed. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the meeting adjourned at 9:46 a.m. E. Leszcz Patricia E. De lercq a _ efine -Humph"rws ATT T: Sandra M. Parmerlee, Clerk 1 1 1