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HomeMy WebLinkAbout03/13/89 Board of Public Works Minutes69 REGULAR MEETING MARCH 13, 1989 The regular meeting of the Board of Public Works was convened at 9:32 a.m. on Monday, March 13, 1989, by Board President John E. Leszczynski, with Mr. Leszczynski, Mrs. Patricia E. DeClercq and Ms. Katherine Humphreys present. Also present was Assistant City Attorney Marva Leonard -Dent. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the minutes of the regular meeting of the Board held on March 6, 1989 were approved. OPENING AND AWARD OF BIDS - SALE OF ABANDONED VEHICLES This was the date set for receiving and opening of sealed bids for the sale of approximately eleven (11) abandoned vehicles which have been stored at Super Auto Salvage Corporation located at 3300 South Main Street, South Bend, Indiana. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: MR. PAUL KOWALSKI K AUTO SALVAGE 56670 Sonora South Bend, Indiana 46619 Vehicle No. 1. $36.00 Vehicle No. 7. 4. 36.00 9. 5. 36.00 10. 6. 56.00 MR. GENE HANCZ STEVE AND GENE'S AUTO TRUCK SALVAGE 3109 Gertrude P.O. Box 2883 South Bend, Indiana 46680 Vehicle No. 1. $35.75 2. 35.75 3. 35.75 4. 35.75 5. 35.75 6. 35.75 MR. MARTIN OLTMAN 920 Fairway Street South Bend, Indiana Vehicle No. 2. $25.00 10. 25.00 Vehicle No. 7. 8. 9. 10. 11. $32.00 36.00 42.00 $35.75 35.75 35.75 35.75 25.75 Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the above bids were referred to the Department of Code Enforcement for immediate review and recommendation in order that an award could be made prior to adjournment of the meeting. Following that review, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the following bids were awarded: 70 REGULAR MEETING MARCH 13, 1989 MR. PAUL KOWALSKI K AUTO SALVAGE 56670 Sonora South Bend, Indiana 46619 1. Tag # 10171 Chrysler $ 36.00 4. Tag # 10349 Plymouth 36.00 5. Tag # 10526 Pontiac 36.00 6. Tag # 10614 Chevy 56.00 9. Tag # 84590 Olds 36.00 10. Tag # 8776 Pontiac 42.00 TOTAL: $242.00 MR. GENE HANCZ STEVE AND GENE'S AUTO TRUCK SALVAGE 3109 Gertrude P.O. Box 2883 South Bend, Indiana 46680 2. Tag # 10172 Dodge $ 35.75 3. Tag # 10344 Plymouth 35.75 7. Tag # 11506 Olds 35.75 8. Tag # 11534 Plymouth 35.75 11. Tag # 9506 Chev. 25.75 TOTAL: $168.75 GRAND TOTAL: $410.75 FILING OF SUBCONTRACTOR STATEMENT (ST. JOSEPH/WAYNE PARKING FACILITY) Board Attorney Marva Leonard -Dent advised that the Verified Statement of Amount Due presented to the Board today for filing as submitted by Mr. Rick Cornwell, Cornwell Rebar, Inc., who is a subcontractor on the St. Joseph/Wayne Parking Facility, is required pursuant to I.C. 36-1-12-12 and 36-1-12-13.1. She noted that Cornwell Rebar, Inc., makes the claim for services rendered and materials furnished for the above referred to project in the amount of $22,834.10. She further noted that this is the process that must be followed when a subcontractor submits a claim because he has not been paid by the contractor. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the Verified Statement of Amount Due was accepted for filing as submitted. of Economic Development, advised that submitted to the Board today is a Resolution approving an Inter -Local Governmental Agreement in regards to the American Moulding Project. Ms. Shane stated that because the City of South Bend has been awarded an Industrial Development State Grant to enable the City to provide the infrastructure improvements necessary to implement the Amerian Moulding Project and because the receipt of the grant money by the State will be conditioned upon the full sum of the grant being used by the City directly for this project, the appropriate Inter -Local Governmental Agreement between the City of South Bend and the County of St. Joseph has been prepared and has been submitted today for Board approval. Ms. Shane also noted that the Agreement will be submitted to the Common Council for consideration at its meeting to be held today. Therefore, upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the following Resolution No. 11-1989 f� 1 I 71 REGULAR MEETING MARCH 13, 1989 indicating support and approval of the Inter -Local Governmental Agreement was adopted: RESOLUTION NO. 11-1989 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA APPROVING AN INTER -LOCAL GOVERNMENTAL AGREEMENT BETWEEN THE CITY OF SOUTH BEND, INDIANA AND THE COUNTY OF ST. JOSEPH, INDIANA, CONCERNING AMERICAN MOULDING, INC. WHEREAS, the City of South Bend, Indiana (City) is the recipient of an Industrial Development Grant to be used for the purposes set forth in Indiana Code 4-4-12-1 in conjunction with the American Moulding, Inc. project (Project); and WHEREAS, the Project is located outside the corporate limits of the City of South Bend, Indiana but within St. Joseph County, Indiana (County); and WHEREAS, the Project is in the best interest of the citizens of the City and the County and will advance the health, safety, welfare and economic vitality of the City and the County; and WHEREAS, the County and the City desire to enter into an agreement whereby the City's Department of Public Works will bid out and supervise the infrastructure work to be done in the County pursuant to the Grant Agreement and the City's Economic Development Department will administer the Grant funds for the Project; and WHEREAS, the County will assume maintenance responsibility for the public access road after construction is completed; and WHEREAS, the City and the County have informally agreed to construct the infrastructure comprising the Project and desire to formalize said agreement by executing an Inter -Local Government Agreement between the City of South Bend, Indiana and the County of St. Joseph, Indiana concerning American Moulding, Inc., which Agreement is attached hereto and incorporated herein; and WHEREAS, it is the intention of the parties to begin construction on or about April 15, 1989 and to complete same on or about September 15, 1989; and WHEREAS, the receipt and use of these funds were inducements for American Moulding, Inc. to locate its new manufacturing facility in that portion of the Toll Road Industrial Park which is located in the County. NOW, THEREFORE, BE IT RESOLVED, by the Board of Public Works of the City of South Bend, Indiana as follows: SECTION I. The Inter -Local Governmental Agreement between the City of South Bend, Indiana and the County of St. Joseph, Indiana concerning American Moulding, Inc. is hereby approved. Dated this 13th day of March, 1989. SOUTH BEND PUBLIC BOARD OF WORKS s/John E. Leszczynski s/Patricia E. DeClercq s/Katherine Humphreys ATTEST: s/Sharon Macon, Acting Clerk 72 REGULAR MEETING MARCH 13, 1989 APPROVE LEASE AGREEMENT - 25327 STATE ROAD 23 (FRATERNAL ORDER OF POLICE) Mr. Leszczynski advised that submitted to the Board is a Lease Agreement between the Fraternal Order of Police Lodge No. 36 and the City of South Bend which indicates that the Fraternal Order of Police leases certain real property described as 25327 State Road 23 to the City of South Bend from February 1, 1989 to and including January 31, 1990 and the City will pay to the Fraternal Order of Police, as rent for said premises, the sum of six thousand dollars ($6,000.00). Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the Lease Agreement as submitted was approved and executed. APPROVE REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS FOR STREET DEPARTMENT MATERIALS In a letter to the Board, Mr. Bill Penn, Director, Division of Transportation, requested that the Board advertise for the receipt of bids for Street Department materials for 1989. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the request was approved. APPROVE REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS REPLACEMENT OF THE 27TH STREET LIFT STATION Mr. Jack Dillion, Director, Wastewater Treatment Plant, requested that the Board advertise for the receipt of bids for the replacement of the 27th Street Lift Station located at Northside Boulevard. Mr. Dillion advised that this station is one of the oldest in the collection system. Therefore, upon a motion made by made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the request was approved. REQUEST TO PURCHASE CITY -OWNED PROPERTY AT 1629 SOUTH WILLIAM STREET - REFERRED In a letter to the Board, Mr. Lucio Ortiz, 1633 South William Street, South Bend, Indiana, advised that he is the owner of lots #8, 9 and 10 and is interested in purchasing the City -owned property at 1629 South William Street (Lot #11). Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the request was referred to the appropriate City departments and bureaus in order that a determination can be made whether or not the City need retain the above referred to property. REQUEST OF SOUTH BEND PUBLIC TRANSPORTATION CORPORATION TO ERECT A SHELTER AT SAMPLE AND HUMPHREYS COURT - REFERRED Mr. Art Barnes, Assistant General Manager, South Bend Public Transportation Corporation, 901 East Northside Boulevard, P.O. Box 1437, South Bend, Indiana, advised that TRANSPO desires to install a shelter on the Ivy Tech Campus at the intersection of Sample Street and Humphreys Court. Mr. Barnes stated that TRANSPO will handle the installation and provide a concrete foundation. Ivy Tech will maintain the shelter and provide the necessary insurance. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the request was referred to the appropriate City departments and bureaus for review and recommendation. APPROVE REQUEST OF OFFICE OF COMMUNITY AFFAIRS FOR FREE PARKING AT MUNICIPAL PARKING GARAGES - MARCH 17 1989 In a Memorandum to the Board, Ms. Mikki Dobski, Director, Office of Community Affairs, requested Board approval to provide free parking at the municipal parking garages on Friday, March 17, 1989, for those attending the Notre Dame National Championship Community Celebration at Century Center. Ms. Dobski advised that 73. 1 REGULAR MEETING free parking should be of Century Center. Sh anticipated and it is insuring that there ar community who choose t accomplishments of the made by Mrs. DeClercq, request was approved. MARCH 13 1989 in effect from 3:30 p.m. until the closing e further advised that a large group is requested that they be accommodated as well e no costs involved for members of the o attend this recognition of the Notre Dame team. Therefore, upon a motion seconded by Ms. Humphreys and carried, the APPROVE APPLICATION FOR BIDDER QUALIFICATION Mr. Leszczynski advised that the application for bidder qualification as submitted by Badger Meter, Inc., Milwaukee, Wisconsin, has been reviewed and it is recommended at this time that Badger Meter be approved as a qualified City bidder. Therefore, upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the recommendation was accepted and the application approved. FILING OF CERTIFICATES OF INSURANCE Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, Certificates of Insurance for the following were accepted for filing as submitted: 1. Frederick C. Kroll 2. Pence -Dickens & Heeter, Inc. 51240 Redwood Road 1906 East McKinley South Bend, Indiana Mishawaka, Indiana 46545 FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of forty (40) properties cleaned from February 28, 1989 to March 3, 1989, was submitted. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the report as submitted was filed. APPROVE CLAIMS Chief Deputy Controller John D. Leisenring submitted Claim Docket No. 5666 through Claim Docket No. 5872 for approval. Upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the claims were approved as submitted. Additionally, Voucher Nos. 188-212 for the Bureau of Wastewater, Voucher Nos. 124-175 for the Bureau of Sanitation and Voucher Nos. 007-011 for the Bureau of Solid Waste were submitted for approval. Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the vouchers were approved as submitted. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the meeting adjourned at 9:55 a.m. ATT T:1 11V ' Sandra M. Parmerlee, Clerk