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HomeMy WebLinkAbout02/27/89 Board of Public Works Minutes53 REGULAR MEETING FEBkUARI 27 , L989 The regular meeting of the Board of a.m. on Monday, February 27, 1989, Leszczynski, with Mr. Leszczynski, Katherine Humphreys present. Also Attorney Marva Leonard -Dent. Public Works was convened at 9:34 by Board President John E. Mrs. Patricia E. DeClercq and Ms. present was Assistant City ANNOUNCEMENT OF SPECIAL MEETING OF THE BOARD - MARCH 3, 1989 Mr. Leszczynski advised that the Board of Public Works will conduct a Special Meeting on Friday, March 3, 1989 at 9:30 a.m. It was noted that the purpose of the meeting was to accept the Official Statement for the 1989 Tax Anticipation Warrants. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the minutes of the February 20, 1989, regular meeting of the Board were approved. OPENING OF QUOTATIONS - IMPROVEMENTS AT MUNICIPAL SERVICES FACILITY (GARAGE PORTION) Mr. Leszczynski advised that this was the date set for the receiving and opening of sealed Quotations for the above referred to project. The following Quotations were received and publicly read: ANDREW TROEGER & COMPANY, INC. 122 South Niles Avenue South Bend, Indiana Quotation was submitted by Mr. Jack S. Troeger, Vice -President, and is as follows: QUOTATION: $19,450.00 IDEAL CONSOLIDATED, INC. 806 West Sample Street South Bend, Indiana 46625 Quotation was submitted by Mr. Robert Nowlend and is as follows: QUOTATION: $16,722.00/Alternate for silicone tube - $2,587.00 Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the Quotations received were referred to the appropriate City departments and bureaus for review and recommendation. APPROVE CONTRACT FOR CONSULTING SERVICES - SAM MERCANTANI Ms. Betsy Harriman, Office of Community Development, advised that the Contract submitted today is for staff support for the Business Development Corporation and also the City's Office of Community Development. She stated that Mr. Mercantani will handle fundraising, and miscellaneous paperwork and items that need to be handled in regards to the neighborhood business assistance program. She also stated that Mr. Mercantani is starting his second year in this capacity. Previously, Mr. Mercantani's Contract for Consulting Services was with the Business Development Corporation but it was decided to shift the Contract to the City. It was noted that the Contract is between Mr. Sam Mercantini and the City of South Bend by and through its Board of Public Works on behalf of the Department of Economic Development and is for the period January 1, 1989 to and including the 31st day of December, 1989. The Contract is in the amount of $24,000.00 of which the Business Development Corporation will pay $10,000.00 and the remainder coming from block grant money. Therefore, upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the Contract was approved and executed. 54 REGULAR MEETING FEBRUARY 27, 1989 APPROVE EXTENSION OF CONTRACT FOR TOWING OF ABANDONED VEHICLES Mrs. Patricia E. DeClercq, Director, Department of Code Enforcement, reminded members of the Board that on February 6, 1989, the Board approved a Vehicle Towing Contract with Mid American Recovery, Inc., 1408 Elwood Avenue, South Bend, Indiana, for a thirty (30) day period which included a provision that the Contract can be renewed. At this time, Mrs. DeClercq requested a thirty (30) day extension of the Contract under the same terms as in the Contract previously approved. Therefore, Mrs. DeClercq made a motion that the Contract as previously approved by the Board on February 6, 1989 be extended for a period of thirty (30) days. Mr. Leszczynski seconded the motion and it carried. APPROVE LEASE PURCHASE CONTRACT - 1ST SOURCE AUTO LEASE In a letter to the Board, Mr. John D. Leisenring, Chief Deputy Controller, advised that on February 6, 1989, the Board accepted a Lease Purchase Proposal with 1st Source Auto Lease, Inc., for the acquisition of a tow truck for the Department of Code Enforcement. Mr. Leisenring therefore submitted to the Board today the appropriate documents which represent the Lease Purchase Contract between the City and 1st Source Auto Lease which must be executed by the Board. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the following documents were approved and executed: - Guidelines for determining excess wear and tear at lease termination - Supplemental to Lease of Personal Property - Motor Vehicle Lease Agreement - Insurance Indemnification Statement APPROVE STATE - LOCAL PUBLIC AGENCY AGREEMENT - TRAFFIC SIGNAL MODERNIZATION AT PORTAGE AND CALIFORNIA AND AT PORTAGE AND FOREST Mr. Leszczynski advised that Mr. Michael P. Meeks, Director, Division of Engineering, has submitted to the Board for approval and execution the standard state Agreement entitled State - Local Public Agency Agreement as received from the Indiana Department of Highways in regards to the traffic signal modernization at Portage and California and at Portage and Forest. Mr. Leszczynski made a motion that the Agreement as submitted be approved and executed. Mrs. DeClercq seconded the motion and it carried. APPROVE RELEASE OF EASEMENT Mr. Leszczynski advised that the Release of Easement submitted today for approval is necessitated due to Can-Am's development in the area of the easement. It was noted that the Release indicates that the City had obtained an easement for storm drainage and sewage for the tract or parcel of land situated on a portion of Lot #1 as shown on the recorded Plat of Mill Race Subdivision.. The Release of Easement releases and terminates all rights and interests in said easement and the utilities will be abandoned in place. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the Release of Easement was approved and executed. ADOPT RESOLUTION NO. 8-1989 - TRANSFER OF REAL PROPERTY - 2402 ROSE STREET Mr. Leszczynski advised that Resolution No. 8-1989 relates to the property known as Maple Lane School located at 2402 Rose Street and is the official City acceptance of the property from the South Bend Community School Corporation. Therefore, upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the following Resolution No. 8-1989 was adopted: 1 1 55 REGULAR MEETING FEBRUARY 27, 1989 RESOLUTION NO. 8-1989 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS FOR TRANSFER OF REAL PROPERTY LOCATED AT 2402 EAST ROSE STREET WHEREAS, pursuant to I.C. 36-1-11-8 the City of South Bend as a governmental entity, has the authority to execute a transfer, for any amount of real property, with another governmental entity upon terms and conditions agreed upon by the entities as evidenced by adoption of substantially identical resolutions by each entity; and WHEREAS, the City's Board of Public Works is the Board having the power to sell, exchange or transfer property of the City; and WHEREAS, the South Bend Community School Corporation ("CORPORATION") a governmental entity, presently owns a parcel of real property in St. Joseph County, Indiana known as the Maple Lane School, which is located at 2402 East Rose Street, South Bend, which property is referred to in this Resolution as ("SCHOOL"); and WHEREAS, the CORPORATION has not utilized the SCHOOL for several years due to a restructuring and reorganization of its school districts with the SCHOOL not being utilized on a regular basis for a period of years; and WHEREAS, the City of South Bend ("CITY") requested that the CORPORATION transfer the SCHOOL to the CITY so that the United States Army Reserve may use it as an Army Reserve Center, vacating the present Army Reserve Center located on Northside Boulevard in South Bend, Indiana, which facility is needed as a part of the expansion of the campus of Indiana University at South Bend; and WHEREAS, the superintendent of the CORPORATION held a public hearing as required by law on February 22, 1989 at 3:15 p.m. and the CORPORATION has determined, by Resolution adopted on February 22, 1989, (See Attachment) that the transfer of the SCHOOL to the CITY will serve civic and cultural purposes of the CITY and will relieve the CORPORATION of considerable expense in maintaining and insuring the SCHOOL which is no longer needed for school purposes or any other purpose of the CORPORATION; and WHEREAS, the Resolution of the CORPORATION provides that the completion of the transfer is subject to the CITY adopting a Resolution, which is substantially identical to paragraph 2 of the Resolution adopted by the CORPORATION, in accordance with Indiana Statutes. NOW, THEREFORE, BE IT RESOLVED by the CITY, that: 1. The CORPORATION has determined that the SCHOOL will no longer be needed for school purposes or for any other purpose of the CORPORATION and shall be transferred to the CITY. 2. That a public hearing concerning this transfer was conducted by the Superintendent of Schools in accordance with law on February 22, 1989 at 3:15 p.m., prior to the CORPORATION'S Board giving its final approval to the delivery of a deed and conveyance of the SCHOOL. 3. Pursuant to the requirements of Indiana statues, ownership and title to the SCHOOL shall be transferred to the CITY by a Quit -Claim Deed and Bill of Sale from the CORPORATION upon the CITY paying the CORPORATION the sum of Ten Dollars ($10.00) in cash, and the CITY shall accept the same. 4. Transfer of the SCHOOL shall be made by the CORPORATION in an "as is" condition with no warranties, indemnities or representations made by the CORPORATION as to its condition. 56 REGULAR MEETING FEBRUARY 27, 1989 5. The date of the transfer shall be determined by the CORPORATION. 6. The CORPORATION may remove from the SCHOOL any of its fixtures and equipment prior to the transfer to the CITY. This Resolution is hereby adopted this 27th day of February, 1989. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/JOHN E. LESZCZYNSKI s/PATRICIA E. DECLERCQ s/KATHERINE HUMPHREYS ATTEST: s/Sandra M. Parmerlee APPROVE INSURANCE INDEMNIFICATION STATEMENT - CLAY UTILITIES Mr. Leszczynski advised that as part of the insurance requirements of the Clay Utilities Lease, an Insurance Indemnification Statement has been submitted for Board approval and execution. The Statement indicates that the City will provide insurance and indemnification protection under its Public Liability and Physical Self -Insurance Program to Clay Utilities with limits of not less than $2,000,000.00 for bodily injury and $500,000.00 for property damage. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the Statement as submitted was approved and executed. APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - ONE (1) CAB AND CHASSIS WITH A GROSS VEHICLE WEIGHT OF 35000 In a letter to the Board, Mr. Robert Kruszynski, Manager, Department of Sanitation, requested that the Board advertise for the receipt of bids for one (1) cab and chassis with a gross vehicle weight of 35000. This vehicle will be used by the Department of Sanitation, Bureau of Solid Waste, to hold a 20 YD. trash compactor. Mr. Kruszynski further advised that this item was approved in the 1989 budget. Additionally, the proposed bid will reflect a trade-in of one (1) 1978 International truck Model 1854, with an 18 yard S II Packer. Therefore, upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the above request was approved. APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - SALE OF ABANDONED VEHICLES Mrs. Patricia E. DeClercq, Director, Department of Code Enforcement, requested permission to advertise for the sale of approximately eleven (11) abandoned vehicles, which are being stored at Super Auto Salvage Corporation, 3300 Main Street, South Bend, Indiana. It was noted that all vehicles have been stored more than fifteen (15) days, identification checks had been run for auto theft and the owners and lienholders notified. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the above request was approved and a date of March 13, 1989, was established for the receiving and opening of sealed bids. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the following two (2) traffic control devices were approved: 1. REVISED TO: 1 Hour Parking 6A - 6P LOCATION• 1300 Block of Miami 2. REMOVAL: No Parking LOCATION: East Side of Illinois Street across from 833 57 REGULAR MEETING FEBRUARY 27. 1989 REQUEST TO CLOSE RIVERSIDE DRIVE, BETWEEN CALIFORNIA AND GOLDEN, IN CONJUNCTION WITH EASTER EGG HUNT - MARCH 25, 1989 - REFERRED In a letter to the Board, Ms. Marty Kenahan, 1061 Riverside Drive, South Bend, Indiana, requested that Riverside Drive, between California and Golden, be closed from 10:30 a.m. until 12:00 noon on Saturday, March 25, 1989 in conjunction with the Third Annual Riverside Drive Neighborhood Easter Egg Hunt that will take place in Shetterley Park. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the request was referred to the appropriate City departments and bureaus for review and recommendation. REQUEST TO CONDUCT HORSE AND CARRIAGE RIDES IN DOWNTOWN SOUTH BEND - REFERRED In a letter to the Board, Clinton and Patricia Yeager, 15799 CR#8, Bristol, Indiana, requested permission to run carriage rides in downtown South Bend. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the request was referred to the appropriate City departments and bureaus for review and recommendation. APPROVE REQUEST OF MAURICE MATTHYS LITTLE LEAGUE TO CONDUCT PARADE - MAY 13, 1989 Mr. Leszczynski advised that the appropriate City departments and bureaus have reviewed the above referred to request submitted to the Board on February 20, 1989 and recommend approval. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the recommendation was accepted and the request approved. APPROVE REQUEST OF CHET WAGGONER LITTLE LEAGUE TO CONDUCT ANNUAL OPENING DAY PARADE - MAY 6, 1989 Mr. Leszczynski advised that the appropriate City departments and bureaus have reviewed the above referred to request submitted to the Board on February 6, 1989 and recommend approval. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the recommendation was accepted and the request approved. APPROVE REQUEST TO CLOSE ST. JOSEPH STREET, BETWEEN BARTLETT AND NAVARRE, FOR NEIGHBORHOOD BLOCK PARTY - MARCH 17. 1989 Mr. Leszczynski advised that the Bureau of Traffic and Lighting and the Police Department Traffic Division have reviewed the above referred to request submitted to the Board on February 6, 1989 and recommend approval. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the recommendation was accepted and the request approved. APPROVE REQUEST OF CITY AWNING OF SOUTH BEND TO ERECT FABRIC AWNINGS ON THE FIRST FLOOR OF THE LAFAYETTE BUILDING - 115 S. LAFAYETTE Mr. Leszczynski advised that the appropriate City departments and bureaus have reviewed the above referred to request submitted to the Board on February 20, 1989 and recommend approval. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the recommendation was accepted and the request approved. FILING OF APPLICATION FOR BIDDER QUALIFICATION Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the application submitted by Kent Meters, Inc., P.O. Box 1852, Ocala, Florida was accepted for filing and referred to the Affirmative Action Review Committee for review and recommendation. APPROVE LICENSE APPLICATIONS - RUBBISH AND GARBAGE Mr. Leszczynski advised that the following five (5) Rubbish and Garbage license applications have been received: W REGULAR MEETING FEBRUARY 27, 1989 1. Browning -Ferris Industries of Indiana, Inc. 1750 West Lusher Avenue P.O. Box 1887 Elkhart, Indiana 2. Sylvester Mullins 115 South Cherry Street South Bend, Indiana 3. Grayson R. Warren, Jr. 2515 Humboldt South Bend, Indiana 4. Elson Shelton 922 North Olive Street South Bend, Indiana 5. Eddie Ivory 1302 West Linden Avenue South Bend, Indiana It was noted that inspections of the trucks to be used had been conducted by the Solid Waste Bureau and all applicants were found to be in compliance. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the above license applications were approved and referred to the Deputy Controller's office for issuance of licenses. DENY SECONDHAND DEALERS LICENSE APPLICATION - APARTMENT LIQUIDITATORS Mr. Leszczynski advised that the appropriate departments and bureaus have reviewed the license application submitted by Mr. Frank Shula to operate Apartment Liquiditators at 1722 Western Avenue and it is recommended at this time that the license be denied. In a Memorandum to the Board Mrs. Patricia E. DeClercq, Director, Department of Code Enforcement, advised that the proposed use of the property is not in conformity with the City's zoning ordinance and in addition, there is insufficient parking. The owner was contacted regarding these problems and has not responded. Therefore, Mrs. DeClercq made a motion that the recommendation be accepted and the license application be denied. Ms. Humphreys seconded the motion and it carried. APPROVE EXCAVATION BOND Mr. Melvin Humphrey, Engineering Department, recommended that the Excavation Bond for Mr. Ross A. Catanzarite, Jr., d/b/a South Bend Plumbing, Inc., be approved effective February 27, 1989. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the Excavation Bond was approved. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of fifty (50) properties cleaned from February 8, 1989 to February 17, 1989, was submitted. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the report as submitted was filed. APPROVE CLAIMS Chief Deputy City Controller John D. Leisenring, submitted Claim Docket Nos. 4698 through 4960 and Nos. 4970 through 5338 and the Bureau of Wastewater submitted Voucher No. 149-187 and recommended approval. Therefore, upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the claims were approved and the reports as submitted were filed. 7-j 1 REGULAR MEETING 59 FEBRUARY 27, 1989 ADJOURNMENT There being motion made the meeting 1 no further business to come before the Board, upon a by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, adjourned at 9:50 a.m. ATTEST: i Sandra M. Parmerlee, Clerk 1 J 4VA E. szczyn Patricia E. DeClercq