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HomeMy WebLinkAbout02/13/89 Board of Public Works Minutes37 REGULAR MEETING FEBRUARY 13, 1989 The regular meeting of the Board of Public Works was convened at 9:33 a.m. on Monday, February 13, 1989, by Board member Patricia E. DeClercq with Mrs. DeClercq and Ms. Katherine Humphreys present. Board President John E. Leszczynski was not in attendance. Also present was Chief Deputy City Attorney Thomas Bodnar. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the minutes of the February 6, 1989, regular meeting of the Board were approved. OPENING OF BIDS - ONE (1) STEEL TRACKED BULLDOZER AND FILING OF APPLICATION FOR BIDDER QUALIFICATION This was the date set for receiving and opening of sealed bids for the above referred to equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: INDIANA EQUIPMENT COMPANY, INC. 4530 Merchant Road Fort Wayne, Indiana 46856 Bid was signed by Gerard A. Guilloz, Vice -President, Non - Collusion Affidavit was in order and a Bid Bond in the amount of $12,000.00 was submitted. BID: One (1) New 1989 Dresser Model TD-15-E Crawler Type Tractor: $119,766.00 Warranty: As per specifications Delivery: 60 to 90 days MAC ALLISTER MACHINERY COMPANY, INC. 7515 East 30th Street Indianapolis, Indiana Bid was signed by William L. Krodel, Assistant Treasurer, Non -Collusion Affidavit was in order and a 10o Bid Bond was submitted. BID: One (1) New Caterpillar Model D6 Tractor, Series H, 74-inch gauge: $103,104.80 Warranty: One (1) year full parts and labor followed by MacAllister Limited Extended Power Train Warranty for 24-months or a total of 5,000 machine hours, whichever occurs first, from date of delivery. Delivery: Approximately ninety (90) days from receipt of order or substitute unit Upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the above bids were referred to the Bureau of Sewers and the application for bidder qualification as submitted by Indiana Equipment Company, Inc. was referred to the Affirmative Action Review Committee for review and recommendation. OPENING OF QUOTATIONS - CABLE REPLACEMENT - MORRIS CIVIC AUDITORIUM It was noted that this was the date set for the opening of Proposals to replace drop cables and their respective feeds at the Morris Civil Auditorium. The following Quotations were opened and read: mue REGULAR MEETING FEBRUARY 13, 1989 SCANLON ELECTRIC COMPANY, INC. 715 East LaSalle Avenue South Bend, Indiana 46617 Quotation was submitted by Mr. Gerald F. Vascil, General Manager and is as follows: QUOTATION: $7,284.00 LA PLACE'S ELECTRIC 702 South Main Street Mishawaka, Indiana 46544 Quotation was submitted by Dan Schaubert, Superintendent, and is as follows: QUOTATION: $3,500.00 DELTA STAR ELECTRIC, INC. 1125 South Walnut Street South Bend, Indiana 46619 Quotation was submitted by Harold Berebitsky, Estimator/ Engineer and is as follows: QUOTATION: $3,850.00 KOONTZ-WAGNER ELECTRIC 3801 Voorde Drive South Bend, Indiana 46628 Quotation was submitted by Jerry intendent Construction Division QUOTATION: $5,150.00 L. Wiggins, Project Super - and is as follows: Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the above Quotations were referred to Mr. Dale Balsbaugh, Theatre Director, Morris Civic Auditorium for review and recommendation. ADOPT RESOLUTION NO. 5-1989 - SCRAP METAL/JUNK DEALERS/TRANSFER STATION LICENSE APPLICATIONS FOR 1989 Mrs. Patricia E. DeClercq, Director, Department of Code Enforcement, advised that the Fire Department Prevention Bureau and the Department of Code Enforcement have reviewed the seventeen (17) Scrap Metal/Junk Dealers/Transfer Station License applications as submitted for licenses for 1989, have inspected the premises of each applicant and at this time approval of the applications is recommended. Therefore, upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the recommendation was accepted, Resolution No. 5-1989 was adopted and the Clerk instructed to forward to the Common Council a similar Resolution for their consideration and approval: RESOLUTION NO. 5-1989 WHEREAS, scrap metal/junk dealers/transfer stations license renewal applications for the year 1989 have been received by the Board of Public Works; and WHEREAS, inspections of the properties have been completed by the Department of Code Enforcement and the Fire Prevention Bureau as required by Chapter 4, Article 4, Section 4-51 of the Municipal Code; and fl 39 REGULAR MEETING FEBRUARY 13, 1989 WHEREAS, the Department of Code Enforcement and the Fire Prevention Bureau have found that such premises are fit and proper for the maintenance and operation of such businesses; and WHEREAS, Chapter 4, Article 4, Section 4-51 of the Municipal Code requires adoption of a Resolution of the Board of Public Works recommending the renewal of the license applications. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana, that the license renewal applications for the following be recommended favorably based upon the satisfactory review of the properties by the Department of Code Enforcement and the Fire Prevention Bureau: A-1 Auto Parts 2014 S. Lafayette Blvd. Boliden Metech, Inc. 445 N. Sheridan Hurwich Iron Company, Inc. 1610 Circle Avenue Hurwich Iron Company, Inc. 1602 S. Lafayette Blvd. Hurwich Iron Company, Inc. 1700 S. Lafayette Blvd. Hurwich Iron Company, Inc. 2016 W. Washington Ave. North Side Iron & Paper Company 3123 S. Gertrude St. South Bend Auto Parts 307 W. Calvert St. South Bend Baling & Iron Company 1420 S. Walnut St. South Bend Iron & Metal Company 429 W. Indiana Ave. South Bend Scrap & Processing Division 1305 Prairie Ave. South Bend Scrap & Processing Division 3114 S. Gertrude South Bend Waste Paper Company 1519 S. Franklin St. Steve & Gene's Auto Truck Salvage 3109 S. Gertrude St. Super Auto Salvage Corporation 3300 S. Main St. Weaver Truck & Equipment Company 3700 S. Gertrude St. Western Avenue Iron & Metal Company 3123 S. Gertrude St. BE IT FURTHER RESOLVED that this Resolution shall be submitted to the Common Council for its consideration and adoption of an appropriate Resolution. DATED this 13th day of February, 1989. BOARD OF PUBLIC WORKS s/Patricia E. DeClercq s/Katherine Humphreys ATTEST: s/Sandra M. Parmerlee, Clerk APPROVE COMMUNITY DEVELOPMENT CONTRACTS Ms. Betsy Harriman, Office of Community Development, submitted to the Board twenty-two (22) Contracts for approval. Ms. Harriman explained that all of the Contracts, except one (1), are for calendar year 1989. The one (1) 1988 Contract, in the amount of $14,380.00 is for planning costs for West Washington Street Development. Upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the following Community Development Contracts were approved and executed: DIVISION OF BUSINESS ASSISTANCE AND ECONOMIC DEVELOPMENT WEST WASHINGTON DEVELOPMENT The targeted goal for this activity is the development of a comprehensive plan for revitalizing the West Washington area. The total cost of this activity shall not exceed $14,388.00. REGULAR MEETING FEBRUARY 13, 1989 MONROE PARK DEVELOPMENT CORPORATION MONROE PARK DEVELOPMENT CORPORATION PROGRAMS The targeted goals for the activities under this Contract are New Construction - to assist in the new construction of one (1) new single family housing unit. Acquisition/Rehab - to acquire, rehab, and sell or rent two (2) housing structures. The total amount of this activity shall not exceed $30,000.00. NORTHEAST NEIGHBORHOOD COUNCIL, INC. NORTHEAST NEIGHBORHOOD COUNCIL The targeted goal for this activity is for the Northeast Neighborhood Center to be open two hundred forty (240) days for public access to the Center and the services it provides. The total cost of this activity shall not exceed $5,000.00. YOUNG WOMEN'S CHRISTIAN ASSOCIATION OF ST. JOSEPH COUNTY WOMEN'S CRISIS SHELTER ACTIVITY The targeted goal for this activity is to provide shelter to one hundred seventy-five (175) women and children. The total cost of this activity shall not exceed $25,950.00. SPECIALIZED TRANSPORTATION SYSTEM OF ST. JOSEPH COUNTY, INC. SPECIALIZED TRANSPORTATION SERVICE The targeted goal for this activity is to provide five thousand (5,000) one-way trips to elderly and handicapped persons residing within the corporate boundaries of the City of South Bend. The total cost of this activity shall not exceed $30,400.00. CENTER CITY ASSOCIATES, INC. CENTER CITY ASSOCIATES, INC. MATCH The Agency will assist in the marketing and promotion of downtown business activities and develop and implement a downtown revitalization program based upon a public/ private partnership. The Agency will also administer a commercial loan/grant fund in the Central Business District. The total cost of this activity shall not exceed $20,000.00. DIVISION OF ECONOMICDEVELOPMENT AND BUSINESS ASSISTANCE NEIGHBORHOOD BUSINESS DEVELOPMENT ADMINISTRATIVE ACTIVITY The targeted goal for this activity is to provide comprehensive monitoring of the Commercial Revolving Loan Fund and assist in the organizational development of the Neighborhood Business Development program. The total cost of this activity shall not exceed $15,000.00. SOUTH BEND REDEVELOPMENT COMMISSION REDEVELOPMENT ADMINISTRATIVE BUDGET The total cost of this activity shall not exceed $199,400.00. NEIGHBORHOOD HOUSING SERVICES OF SOUTH BEND, INC. NHS HOUSING ASSISTANCE PROGRAMS The targeted goals for this activity are: 1. To provide administrative support for the 41 REGULAR MEETING FEBRUARY 13, 1989 acquisition/rehab/resale and revolving loan program. 2. To make loans for rehabilitation of five (5) houses through the Revolving Loan Fund. 3. To rehabilitate two (2) housing units through the acquisition/rehabilitation/rental program. The Contract indicates that $38,000.00 shall be available tc NHS immediately upon execution of this Contract for the acquisition/rehab/rental activity. An additional $30,000.00 will be released to NHS as they document they have secured the "matching" funds. HOUSING DEVELOPMENT CORPORATION OF ST. JOSEPH COUNTY HOUSING REHABILITATION FUND ACTIVITY The targeted goal for this activity is to assist forty (40) households in their housing rehabilitation efforts. The total cost of this activity shall not exceed $388,600.00. $148,000.00 of these funds must be used for housing assistance within the West Washington/Chapin area. BUREAU OF HOUSING BUREAU OF HOUSING MANAGEMENT AND INSPECTION ACTIVITY The total cost of this activity shall not exceed $323,000.00. RENEW, INCORPORATED RENEW, INC. ACQUISITION/REHABILITATION ACTIVITY The targeted goal for this activity is to acquire and re- habilitate two (2) single family housing units. The total cost of this activity shall not exceed $30,000.00. CANCO, INC. CANCO NEGLECT PREVENTION ACTIVITY The targeted goal for this activity is to provide crisis intervention counseling to sixty-five (65) families within the Community Development Neighborhood Re- vitalization Area. The total cost of this activity shall not exceed $24,700.00. REAL SERVICES, INC. OLDER ADULT CRIME VICTIM PROGRAM ACTIVITY The targeted goal for this activity is to counsel five hundred fifty (550) victims. The total cost of this activity shall not exceed $9,650.00. SOUTH BEND HERITAGE FOUNDATION SOUTH BEND HERITAGE ADMINISTRATION The targeted goals for this activity are: - to provide administrative and service support for all programs and areas to be served. To assist in the significant improvement of the condition of three (3) housing units in the Monroe Park and three (3) housing units in the Chapin NRD areas. - to provide administrative and service support for the Near West Side Commercial Loan Program. To assist in the significant improvement of the condition of three (3) commercial structures in the Chapin/Washington commercial area. - to work, in partnership, with the Monroe Park Develop- ment Corporation to build new housing units within Monroe Park. The total cost of this activity shall not exceed $45,000.00. 42 REGULAR MEETING FEBRUARY 13, 1989 DEPARTMENT OF CODE ENFORCEMENT NEIGHBORHOOD CLEAN-UP CREW ACTIVITY The targeted goal for this activity is to clean-up one thousand (1,000) sites within the Community Development Neighborhood Revitalization Area. The total cost of this activity shall not exceed $82,650.00. DEPARTMENT OF CODE ENFORCEMENT MANAGEMENT/INSPECTION ACTIVITY The targeted goal.for this activity is to conduct three thousand (3,000) inspections. The total cost of this activity shall not exceed $201,400.00. LEGAL SERVICES PROGRAM OF NORTHERN INDIANA, INC. LEGAL SERVICES ACTIVITY The targeted goal for this activity is to provide six hundred (600) persons with legal counseling or referral services. The total cost of this activity shall not exceed $36,600.00. SOUTH BEND HUMAN RIGHTS COMMISSION HUMAN RIGHTS STAFF ATTORNEY ACTIVITY The total cost of this activity shall not exceed $13,000.00. LA SALLE PARK DISTRICT COUNCIL, INC. LA SALLE-FILLMORE NEIGHBORHOOD CENTER The targeted goal for this activity is for the Center to be open two hundred forty (240) days for public access to the Center and the services it provides. The total cost of this activity shall not exceed $10,450.00. HISTORIC PRESERVATION COMMISSION OF ST. JOSEPH COUNTY HISTORIC PRESERVATION ADMINISTRATIVE ASSISTANT/ SURVEY RECORDS The targeted goals for this activity are: - assistance in obtaining neighborhood historic district designations; - provide technical assistance on the implications of multiple resource district designation; - disseminate information on economic benefits of preservation; - updating historic sites survey and providing a copy of the update to Economic Development for staff use; - conduct reviews of federally funded projects; - technical assistance to the Community Development planning staff and recipients of C.D. funds as requested. The total cost of this activity shall not exceed $6,650.00. MADISON CENTER, INC. RAPE CRISIS COUNSELING The targeted goal for this activity is to counsel thirty (30) victims and provide outreach and support services to nine hundred (900) non -victim individuals. The total cost of this activity shall not exceed $24,100.00. APPROVE FIRE ALARM ASSISTANCE CONTRACT - UNIVERSITY OF NOTRE DAME Mrs. DeClercq advised that a mutual aid Agreement between the City and the University of Notre Dame has been submitted to the 1 1 1 43 REGULAR MEETING FEBRUARY 13, 1989 Board for approval. She noted that the City provides fire alarm assistance to the University and when necessary, the University, provides their assistance to the City. The Contract, for the period January 1, 1989 through December 31, 1989, indicates that the University shall pay the City the sum of one hundred thirty-five dollars ($135.00) per month as a service fee for the term of the Contract. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the Contract as submitted was approved and executed. APPROVE CONTRACT FOR CONSULTING SERVICES —PURCHASING FEASIBILITY STUDY (DAVID L. SYPNIEWSKI) Ms. Katherine Humphreys, Director, Administration and Finance, submitted to the Board for approval a Contract for Consulting Services between the City and Mr. David L. Sypniewski whereby Mr. Sypniewski will conduct a study on consolidating purchasing services. Ms. Humphreys noted that the Consultant will be paid on a per hour basis with the maximum amount of -hours set by the Contract. Therefore, upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the Contract as submitted was approved and executed. APPROVE AGREEMENTS FOR FINANCIAL ADVISOR SERVICES - SPRINGSTED, INC. Ms. Katherine Humphreys, Director, Administration and Finance, submitted to the Board three (3) separate Agreements with Springsted, Inc., Public Finance Advisors, 251 North Illinois Street, Indianapolis, Indiana, who is the financial advisor that the City has worked with on short and long terms bond issues. Ms. Humphreys stated that one (1) of the Agreements is for the 1989 Tax Anticipation Time Warrants, First Series 1989, which matter is before the Common Council tonight for first reading, one (1) is for the 1988 Tax Anticipation Time Warrants, Second Series 1988 and the third Agreement is for the financial services provided for the 1989 Bonds issued for the Wastewater Treatment Plant Improvements Project. Therefore, Ms. Humphreys made a motion that the Agreements as submitted be approved. Mrs. DeClercq seconded the motion and it carried. APPROVE RECOMMENDATION TO REJECT PROPOSALS FOR TOWING OF ABANDONED VEHICLES Mrs. Patricia E. DeClercq, Director, Department of Code Enforcement, advised the Board that the Department has reviewed the Proposals received on January 3, 1989 for the towing of abandoned vehicles and recommends at this time that the Proposals received be rejected. Mrs. DeClercq, therefore, made a motion that the Proposals previously received be rejected. Ms. Humphreys seconded the motion and it carried. REQUEST OF STUDEBAKER NATIONAL MUSEUM TO PLACE APPROXIMATELY TWENTY (20) PATHFINDER SIGNS TO THE MUSEUM - REFERRED In a letter to the Board, Mr. Thomas E. Brubaker, Executive Director, Studebaker National Museum, 120 South St. Joseph Street, South Bend, Indiana, advised that on behalf of the Museum, he is seeking permission to erect museum signage (pathfinder signs) to direct and attract visitors to the museum. Mr. Brubaker advised that the following twenty (20) locations have been selected for the placement of the signs: 1. Portage North (2 signs) 2. Michigan North (2 signs) 3. Michigan South (2 signs) 4. Downtown (4 signs) Er REGULAR MEETING FEBRUARY 13, 1989 5. U.S. 20 East (2 signs) 6. U.S. 20 West (2 signs) 7. Western Avenue (2 signs) 8. South Bend Avenue Northeast (2 signs) 9. South Bend Avenue Southwest (2 signs) Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the request was referred to the appropriate City departments and bureaus for review and recommendation. APPROVE REQUEST OF OFFICE OF COMMUNITY AFFAIRS TO CHANGE ST JOSEPH STREET AT JEFFERSON BOULEVARD TO "ST PATRICK'S BOULEVARD" - MARCH 17, 1989 In a Memorandum to the Board, Ms. Mikki Dobski, Office of Community Affairs, requested approval for a street name change on Friday, March 17, 1989 at 11:30 a.m. in honor of St. Patrick's Day. She stated that it is requested that St. Joseph Street at Jefferson Boulevard be changed to read "St. Patrick's Boulevard." Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the request was approved. REQUEST OF SOUTH BEND TRIBUNE TO CONDUCT SUNBURST MARATHON AND 10K ROAD RACE - JUNE 10, 1989 - REFERRED In a letter to the Board, Ms. Joyce Fox, Race Director, South Bend Tribune Sunburst Events, 225 West Colfax Avenue, South Bend, Indiana, requested permission to conduct the Sunburst Marathon (26.2 mile) and the 10K (6.2 mile) road race on Saturday, June 10, 1989. Ms. Fox submitted with the request maps of the courses, and a mile by mile time schedule showing when the first runners will enter an area and when the area will be clear of Sunburst participants. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the request was referred to the appropriate City departments and bureaus for review and recommendation. REQUEST FOR DESIGNATED HANDICAPPED PARKING SPACE AT 750 SOUTH FALCON STREET - REFERRED In a letter to the Board, Ms. Darlene Bodnar, 750 South Falcon Street, South Bend, Indiana, advised that she is a victim of muscular sclerosis and her condition requires that any walking be limited. Ms. Bodnar submitted a letter from her doctor verifying her disability and requested that the parking space in front of her residence be designated as a handicapped parking space. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the request was referred to the Bureau of Traffic and Lighting and the Police Department Traffic Division for review and recommendation. APPROVE REQUEST FOR ASSISTANCE WITH YOUTH CONCERTS AT MORRIS CIVIC AUDITORIUM - APRIL 27-28 1989 Mrs. DeClercq advised that the appropriate City departments and bureaus have reviewed the above referred to request which was submitted to the Board on January 30, 1989, and recommend approval at this time. Therefore, upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the recommendation was accepted and the request approved. APPROVE LICENSE APPLICATIONS - PUBLIC PARKING FACILITY Upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the following public parking facility license applications were approved and referred to the Deputy Controller's office for issuance of the appropriate licenses: 45 REGULAR MEETING FEBRUARY 13, 1989 1. First Interstate Bank of Northern Indiana 115 Franklin Place South Bend, Indiana ,2. First Interstate Bank of Northern Indiana 322 South Lafayette Boulevard South Bend, Indiana It was noted that the required Proof of Insurance as well as the hours and rates to be charged were attached to the applications. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the following four (4) traffic control devices were approved: 1. NEW INSTALLATION: Stop Sign LOCATION: Meade and Colfax REMARKS: Previously unsigned T-intersection 2. REMOVAL: Handicap Tow Zone LOCATION: 1405 E. Dubail REMARKS: Mrs. Vitole deceased 3. NEW INSTALLATION: Handicap LOCATION: 133 East Milton REMARKS: Pursuant to request submitted to the Board on November 14, 1988 by Ms. Viola Laurence 4. NEW INSTALLATION: No Parking LOCATION: Edison - Crestwood to Hickory FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of forty-eight (48) properties cleaned from January 31, 1989 to February 3, 1989, was submitted. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the report as submitted was filed. FILING OF HUMANE SOCIETY REPORT - JANUARY Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the Humane Society report for the month of January indicating the number of animals handled for the City of South Bend was accepted for filing as submitted. APPROVE CLAIMS Chief Deputy Controller John D. Leisenring submitted Claim Docket No. 4389 through Claim Docket No. 4652 and Voucher Nos. 114-148 for the Bureau of Wastewater were submitted for approval. Upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the claims were approved and the reports as submitted were filed. M REGULAR MEETING FEBRUARY 13, 1989 ADJOURNMENT There being no further business to come before the Board, upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the meeting adjourned at 9:53 a.m. Patricia E. elk DeClercq Katherine Humphreys ATTE ST: Sandra M. Parmerlee, Clerk �l r�