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HomeMy WebLinkAbout02/06/89 Board of Public Works MinutesREGULAR MEETING FEBRUARY 6, 1989 31 1 1 The regular meeting of the Board of Public Works was convened at 9:33 a.m. on Monday, February 6, 1989, by President John E. Leszczynski, with Mr. Leszczynski, Mrs. Patricia E. DeClercq and Ms. Katherine Humphreys present. Also present was Assistant City Attorney Marva Leonard -Dent. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the minutes of the January 30, 1989, regular meeting of the Board were approved. ADOPT RESOLUTION NO. 4-1989 - DISPOSAL OF SERVICE REVOLVER (POLICE DEPARTMENT) Mr. Leszczynski stated that Police Chief Ronald Marciniak advised that Sergeant Larry Vergon has retired, in good standing, from the South Bend Police Department effective February 9, 1989 after twenty (20) years of service. In keeping with Section 2-124 of the Municipal Code, Chief Marciniak requested that the Board declare Sgt. Vergon's service revolver, a Smith and Wesson .357 caliber revolver, serial number 251K310 as surplus property and no longer useful to the City. Chief Marciniak further stated that this declaration by the Board will authorize the presentation of the revolver to Sgt. Vergon as a tribute for his service to the City. Therefore, upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the recommendation of Chief Marciniak was accepted and the following Resolution No. 4-1989 was adopted: RESOLUTION NO. 4-1989 WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and WHEREAS, the Common Council of the City of South Bend passed as amended on January 11, 1988, Ordinance No. 7847-88, which mandates the Board of Public Works of the City of South Bend to determine that the service revolver of a police officer who retires in good standing is surplus property and no longer useful to the City of South Bend; and WHEREAS, Sergeant Larry Vergon has retired from the South Bend Police Department after twenty (20) years of service and the Board of Public Safety of the City of South Bend has determined that he has retired in good standing; and WHEREAS, I.C. 36-1-11-6 permits and establishes procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that service revolver Serial No. 251K310 a .357 caliber Smith and Wesson revolver, is no longer needed by the City and is unfit for the purpose for which it was intended and has an estimated fair market value of less than Five Hundred Dollars ($500.00). 32 REGULAR MEETING FEBRUARY 6. 1989 BE IT FURTHER RESOLVED that said property be disposed of and removed from the Citv inventorv. ADOPTED this 6th day of February, 1989. BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND s/John E. Leszczynski s/Patricia E. DeClercq s/Katherine Humphreys ATTEST: s/Sandra M. Parmerlee, Clerk APPROVE EMERGENCY VEHICLE TOWING CONTRACT (ABANDONED VEHICLES) Mrs. Patricia E. DeClercq, Director, Department of Code Enforcement, advised that the City presently does not have a contract for the towing of abandoned vehicles and the City is trying to resolve that problem. She stated that today she is asking the Board to enter into an Emergency Contract with Mid American Recovery, Inc., 1408 Elwood Avenue, South Bend, Indiana at the rate of $15.00 per tow for emergency services. She further stated that the term of this contract is one (1) month, February 1, 1989 through February 28, 1989 and the appropriate Certificate of Insurance has been provided. She informed the Board that if this service is needed for longer than the one (1) month period the Board would be asked to extend that contract on a monthly basis. Mrs. DeClercq stated that because there are numerous abandoned vehicles now in the neighborhoods that need to be towed she asks that the Board take favorable action on this Emergency Vehicle Towing Contract with Mid American Recovery, Inc. Therefore, Mr. Leszczynski made a motion that the Contract as submitted be approved and executed. Ms. Humphreys seconded the motion and it carried. APPROVE LEASE PURCHASE AGREEMENT - DEPARTMENT OF CODE ENFORCEMENT VEHICLE Mrs. Patricia E. DeClercq, Director, Department of Code Enforcement, informed the Board that the Department is currently looking at the acquisition of a tow truck for the towing of abandoned vehicles. Several estimates for such a vehicle were obtained and the Department has found that such a vehicle is available at a total purchase price of $22,903.00. She further stated that the Deputy City Controller has solicited Proposals from three (3) local financial institutions for a lease purchase arrangement for this vehicle. The Proposals received were as follows: 1st Source Auto Leasing: 10.50 Valley American Bank: 11.0o 1st Interstate Bank: 11.50 Mrs. DeClercq stated that it is her recommendation that the Board accept lst Source Auto Leasing's rate of 10.5% and authorize the Deputy City Controller to negotiate a Lease Purchase Agreement for the acquisition of the vehicle and that it be submitted to the Board for approval. Therefore, upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the Proposal of 1st Source Auto Leasing at the rate of 10.5% was accepted and the Deputy City Controller authorized to negotiate the appropriate Lease Purchase Agreement for this vehicle. At this time Mrs. DeClercq answered questions regarding the towing of abandoned vehicles as submitted to her from members of the news media. 33 REGULAR MEETING FEBRUARY 6, 1989 APPROVE APPLICATIONS FOR BIDDER QUALIFICATION Mr. Leszczynski advised that it has been recommended that the Applications for Bidder Qualification as submitted by the following companies be approved: 1. Monarch Industrial Towel & Uniform Rental, Inc. 812 North Wilber Street South Bend, Indiana 2. Peerless -Midwest, Inc. 51255 Bittersweet Road Granger, Indiana 3. -Ace-Tex Corporation 1408 Elwood Avenue South Bend, Indiana Therefore, upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the recommendation was accepted and the above companies approved as qualified City bidders. AWARD BID - RENTAL OF NEW UNIFORMS FOR VARIOUS BUREAUS AND DEPARTMENTS WITHIN THE CITY OF SOUTH BEND Ms. Catherine Hubbard, Personnel Coordinator, advised the Board that after review of the bids received on January 30, 1989 for the above referred to service, it is being recommended at this time that the bid submitted by Monarch Industrial Towel & Uniform Rental, Inc. in the amount of $85,885.82 for one hundred four (104) weeks service be accepted and awarded. Therefore, upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the recommendation was accepted and the bid awarded. APPROVE CONTRACT - LINCOLN NATIONAL ADMINISTRATIVE SERVICES CORPORATION (CAFETERIA PLAN) Ms. Catherine Hubbard, Personnel Coordinator, submitted to the Board a Contract with the Lincoln National Administrative Services Corporation regarding the City's cafeteria plan and recommended that it be approved and executed. Ms. Katherine Humphreys, Director, Administration and Finance, answered questions of the news media regarding the various aspects of the cafeteria plan and its purpose. Ms. Humphreys stated that at the present time the education portion of the program is in progress with the actual start-up date for the plan being April 1, 1989. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the Contract documents as submitted were approved and executed. It was noted that on December 18, 1988, the Board of Public Works awarded the Proposal submitted by Lincoln National for the cafeteria plan. APPROVE INDIANA DEPARTMENT OF HIGHWAYS EXTRA WORK AGREEMENT - LOGAN STREET WIDENING PROJECT Mr. Leszczynski advised that the Engineering Department has submitted to the Board an Indiana Department of Highways Extra Work Agreement for the Logan Street Widening Project which indicates a deduction of $1,362.93. which is a 10.7% deduction on bituminous base. Mr. Leszczynski made a motion that the Extra Work Agreement as submitted be approved. Ms. Humphreys seconded the motion and it carried. APPROVE DISTRICT ENGINEER'S REPORT OF INSPECTION AND RECOMMENDATION FOR ACCEPTANCE (PARTIAL) - HICKORY ROAD Mr. Leszczynski advised that the Engineering Department has submitted a District Engineer's Report of Inspection and Recommendation for Acceptance (Partial) for the Hickory Road project which indicates acceptance (partial) of this project and 34 REGULAR MEETING FEBRUARY 6, 1989 therefore ready to be turned over to the City for maintenance as it does meet requirements. Mr. Leszczynski made a motion that the Engineer's Report as submitted be approved. Mrs. DeClercq seconded the motion and it carried. REQUEST OF CHET WAGGONER'S LITTLE LEAGUE TO CONDUCT ANNUAL OPENING DAY PARADE - MAY 6, 1989 - REFERRED In a letter to the Board, Mr. Vincent T. DeLalla, President, Chet Waggoner Little League, 18588 South Cypress Circle, South Bend, Indiana, requested approval for a Chet Waggoner Little League Parade to be held on May 6, 1989 starting at 8:00 a.m. The parade will start at the Coveleski Stadium and proceed along the same route as used last year which is as follows: Begin at Coveleski Stadium parking lot on Taylor Street; north on Taylor to Washington; east on Washington to William Street; north on William to Portage Avenue; north on Portage Avenue to Cleveland Road; east on Cleveland Road to Riverside Drive; south on Riverside Drive to the Park entrance (located at the rear of the St. Joseph County Highway Garage, 3301 Riverside Drive. Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the request was referred to the appropriate City departments and bureaus for review and recommendation. FILING OF PETITIONS FOR RESTRICTED RESIDENTIAL PARKING ZONES AT PORTIONS OF FRANKLIN PLACE AND W. JEFFERSON BOULEVARD Mrs. Freeman Yeager, 129 Franklin Place, South Bend, Indiana, submitted to the Board Petitions for the establishment of restricted residential parking zones at portions of Franklin Place and W. Jefferson Boulevard to assist her tenants in those buildings. Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the Petition was referred to the Bureau of Traffic and Lighting in order that the appropriate traffic study could be conducted in those areas. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the following four (4) traffic control devices were approved: 1. REVISED TO: 1 Hour Parking 6A - 6P LOCATION: 336 North Notre Dame 2. NEW INSTALLATION: Handicap - One (1) space LOCATION: 309 North Huey REMARKS: Pursuant to the request submitted to the Board on January 3, 1989 by Mr. David Lewis, Jr. 3. NEW INSTALLATION: Handicap - Two (2) spaces LOCATION: On Fellows at Chippewa 4. REMOVAL: Handicap Tow Away Zone LOCATION: 613 South Michigan REMARKS: Business has moved - Alternative Mobility 35 REGULAR MEETING FEBRUARY 6, 1989 FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of seventy-four (74) properties cleaned from January 17, 1989 to January 27, 1989, was submitted. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the report as submitted was filed. FILING OF CERTIFICATES OF INSURANCE Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, Certificates of Insurance for the following were accepted for filing: 1. LaFree Excavating, Inc., 11252 W. 3rd Street Osceola, Indiana 2. Rieth-Riley Construction Company P.O. Box 477 Goshen, Indiana 46526 3. Walsh and Kelly, Inc., W & K Equipment Co., Inc., Thomas Walsh 1700 East Main Street Griffith, Indiana 46319-2999 APPROVE CLAIMS Mr. Juan Manigault, Executive Director, St. Joseph County Job Training Program, submitted three (3) lists containing two hundred nineteen (219) claims and recommended approval. Additionally, Chief Deputy Controller John D. Leisenring, submitted Claim Docket No. 4172 through Claim Docket No. 4388 and recommended approval. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the claims were approved and the reports as submitted were filed. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the meeting adjourned at 9:46 a.m. MEETING RECONVENEND Mr. Leszczynski reconvened the meeting of the Board of Public Works at 9:47 a.m. to consider an Agreement for Engineering Services with Clyde E. Williams & Associates which was on the Board's February 6, 1989 agenda but was not available for consideration before the regular meeting adjourned. APPROVE AGREEMENT FOR ENGINEERING SERVICES - CLYDE E. WILLIAMS AND ASSOCIATES Mr. Leszczynski advised that submitted at this time is an Agreement with Clyde E. Williams and Associates in the amount of $104,550.00 for a computerized traffic design system for the downtown area similar to the computerized traffic signals in place on Ireland Road. Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the Agreement as submitted was approved and executed. Mr. Leszczynski, in response to questions from the news media, explained that the Agreement is for the design of computerized traffic signals at forty-six (46) intersections in the downtown area. The fee for the engineering services is $104,550.00 and 36 REGULAR MEETING FEBRUARY 6, 1989 the actual construction costs are approximately $1.2 million dollars. Mr. Leszczynski further stated that the design work will take approximately one (1) year to complete. Mr. Leszczynski further explained that the cost of this construction will be paid for with state and Federal Aid Urban funds and that the City's contribution to the project is the engineering services fee. Mr. Leszczynski and Mr. Michael P. Meeks, Director, Division of Engineering, discussed with and answered questions of the news media regarding the advantages of computerized signalization indicating that the computer will adjust according to traffic flow. They also noted that this type of computerized signalization is in place on Ireland Road and based on that positive experience this type of system is being expanded to the downtown business district and at a later time to the arterials that lead into downtown South Bend. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the reconvened meeting of the Board adjourned at 9:53 a.m. John E. Leszczynski ATTtk : Sandra M. Parmerlee, Clerk 1 1 11