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HomeMy WebLinkAbout01/16/89 Board of Public Works MinutesREGULAR MEETING JANVARY 16, 1989 11 The regular meeting of the Board of Public Works was convened at 9:32 a.m. on Monday, January 16, 1989 by Board Member Patricia E. DeClercq, with Mrs. DeClercq and Ms. Katherine Humphreys present. Board President John E. Leszczynski was not in attendance. Also present was Assistant City Attorney Marva J. Leonard -Dent. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the minutes of the January 9, 1989, regular meeting of the Board were approved. AWARD PROPOSAL - PROPERTY AND CASUALTY INSURANCE COVERAGE In a letter to the Board, Ms. Katherine Humphreys, Director, Administration and Finance, advised that insurance Proposals submitted to the Board on December 12, 1988 have been reviewed and she recommends at this time that the Proposal submitted by the Gibson Insurance Agency, 404 South Columbia Street, Suite 200, South Bend, Indiana, be awarded as follows: Property Insurance Gibson Insurance Agency Kemper Insurance Company - Annual Premium $116,157.00 Boiler and Machinery Gibson Insurance Agency Cincinnati Insurance Company - Annual Premium $3,211.00 Liability Insurance Gibson Insurance Agency Cincinnati Insurance Company - Annual Premium $59,894.00 Worker's Compensation Gibson Insurance Agency Orion Group - Annual Premium $235,129.00 Therefore, upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the Proposal of Gibson Insurance Agency was awarded as indicated above. AWARD PROPOSALS - SALVAGE AND STORAGE OF ABANDONED VEHICLES Mrs. Patricia E. DeClercq, Director, Department of Code Enforcement, advised the Board that the Proposals received on January 3, 1989 for the storage and salvage of abandoned vehicles have been reviewed and it is recommended at this time that the following Proposals be accepted: Storage: Super Auto Salvage $500.00 per month for storage of not less than 500 vehicles Salvage: Super Auto Salvage $32.79 per vehicle received from the Department of Code Enforcement or its agent. Mrs. DeClercq noted that no recommendation is being made at this time for the towing of abandoned vehicles as those Proposals are still under review. Therefore, upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the recommendation was accepted and the above referred to Proposals approved and awarded. APPR CITY Ms. Kathryn Baumgartner, Director, Bureau of Housing, Board that the Council of Providers of Services to the advised the Homeless, 9 12 REGULAR MEETING JANUARY 16, 1989 Inc., (CoPosh) has acquired and renovated the site of the former Gilbert's building for use as a homeless shelter and multi -service center. To support the development of this center, the City of South Bend appropriated $53,000.00 from two (2) Grants received from the Department of Housing and Urban Development Emergency Shelter Grant Program. CoPosh must show evidence of an additional $53,000.00 used for renovation of the shelter. To date, approximately $400,000.00 has been spent on the renovation. Therefore, submitted to the Board today is a contract with CoPosh in the amount of $53,000.00. Upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the Agreement as submitted was approved and executed. APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - SALE OF ABANDONED VEHICLES Mrs. Patricia E. DeClercq, Director, Department of Code Enforcement, requested permission to advertise for the sale of approximately forty-two (42) abandoned vehicles, which are being stored at South Bend Auto Parts storage lot located at 218 South Grant Street, South Bend, Indiana. It was noted that all vehicles have been stored more than fifteen (15) days, identification checks had been run for auto theft and the owners and lienholder notified. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the above request was approved and a date of January 30, 1989, was established for the receiving and opening of sealed bids. APPROVE RESOLUTION FORM - TRUSTCORP BANK (SAFE DEPOSIT VAULT) In a letter to the Board, Mr. John E. Leszczynski, Director, Public Works, advised that the Engineering Department has a safety deposit box which stores microfilm and other important items. It has come to his attention that the names on the box need to be updated and therefore he submitted a Resolution form from Trustcorp Bank, P.O. Box 6, South Bend, Indiana, for Board approval and execution. The Resolution Form certifies that Mr. John E. Leszczynski and Mr. Michael P. Meeks, of the Department of Public Works, are empowered and directed to rent a safe in the safe deposit vault of Trustcorp Bank, South Bend, Indiana and have right of access. Upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the Resolution Form as submitted was approved and executed. APPROVE CONTRACT FOR GAS SERVICE AT MUNICIPAL SERVICES FACILITY Mr. John E. Leszczynski, Director, Public Works, submitted to the Board a Contract for gas service with the Northern Indiana Public Service Company for service at the Municipal Services Facility. He advised that due to a recent rate increase at NIPSCO, Mr. William Penn has been reviewing different options for providing natural gas to heat and operate the Municipal Services Facility. Based on his discussions, it is advantageous for the City to contract under rate schedule #325 for uninterruptible gas service. This new rate, based on 1988 consumption figures, should result in a reduction in the gas bill of approximately $1,800.00. Therefore, Mr. Leszczynski recommended that the Board approve the new rate schedule. The Contract indicates that NIPSCO shall begin to supply gas service about January 14, 1989 and the Contract shall continue in effect for an initial term ending January 12, 1990 and from year to year thereafter unless cancelled. Upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the recommendation was accepted and the Contract approved. APPROVE CHANGE ORDER NO. 1 - ST. JOSEPH/WAYNE PARKING FACILITY Mr. Michael P. Meeks, Director, Division of Engineering, submitted to the Board Change Order No. 1 as submitted by Carl J. Reinke and Sons, Inc., P.O. Box 3095, South Bend, Indiana, 13 REGULAR MEETING JANUARY 16, 1989 indicating an increase of $14,398.32 and sixteen (16) days to the project. The new Contract amount, including this Change Order, is $3,211,485.32 and the new Contract completion date is May 17, 1989. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, Change Order No. 1 as submitted was approved. APPROVE REQUEST OF KNIGHTS OF COLUMBUS TO CONDUCT ANNUAL MARCH FOR LIFE - JANUARY 22, 1989 Mrs. DeClercq advised that the appropriate City departments and bureaus have reviewed the above referred to request submitted to the Board on January 3, 1989 and recommend approval at this time. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the recommendation was accepted and the request approved. APPROVE REQUEST TO CONDUCT MARTIN LUTHER KING DAY MARCH - JANUARY 16, 1989 Mrs. DeClercq advised that the Bureau of Traffic and Lighting and the Police Department Traffic Division have reviewed a request submitted by Ms. Mikki Dobski, Director, Office of Community Affairs, to conduct the annual March commemorating Martin Luther King on Monday, January 16, 1989 at 1:00 p.m. It was noted that the March will begin at the County -City Building on Jefferson Boulevard and proceed down Jefferson Boulevard to the Century Center. Therefore, upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the recommendation was accepted and the request approved. APPROVE APPLICATIONS FOR BIDDER QUALIFICATION Mrs. DeClercq stated that the Affirmative Action Review Committee has advised that after complete review, they have found that the following companies have met the requirements of the South Bend Affirmative Action Ordinance and therefore recommend that they be approved as qualified City bidders: 1. Best Equipment Company, Inc. 2. Super Auto Salvage Corporation 3. Steve and Gene's Auto 4. Valley Towing Co. Therefore, upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the recommendation was accepted and the above named companies approved as qualified City bidders. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the following two (2) traffic control devices were approved: 1. NEW INSTALLATION: Handicap - two (2) spaces LOCATION: On Colfax at Michigan (north side) 2. REVISED TO: Stop Sign - 4 Way Stop LOCATION: Cedar & Niles REMARKS: Upgrading of Niles Avenue - Geometric changes FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of forty-three (43) properties cleaned from December 29, 1988 to January 6, 1989, was submitted. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the report as submitted was filed. 14 REGULAR MEETING JANUARY 16, 1989 FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, a Certificate of Insurance for Memorial Health System, Et Al, 205 West Jefferson, Suite 600, South Bend, Indiana, was accepted for filing as submitted. APPROVE CLAIMS Upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the following claim vouchers were approved as submitted: Bureau of Wastewater - 053-084 Bureau of Sewers - 015-050 Bureau of Solid Waste - 001-003 ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the meeting adjourned at 9:45 a.m. ATT T: Sandra M. Parmerlee, Clerk John Leszczynsk��i0 Patricia E. DeClercq Katlhe`fine- I-TumFYiE'reys 1 1