HomeMy WebLinkAbout01/09/89 Board of Public Works MinutesD
REGULAR MEETING JANUARY 9, 1989
The regular meeting of the Board of Public Works was convened at
9:34 a.m. on Monday, January 9, 1989, by President John E.
Leszczynski, with Mr. Leszczynski and Mrs. Patricia E. DeClercq
present. Board member Katherine Humphreys was not in attendance.
Also present was Assistant City Attorney Marva J. Leonard -Dent.
AGENDA ITEMS ADDED
Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq
and carried, the following items were added to the agenda:
1. Request to advertise for receipt of bids for Rental of'
Uniforms
2. Traffic Control Device
APPROVE MINUTES OF PREVIOUS MEETING
Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski
and carried, the minutes of the January 3, 1989, regular meeting
of the Board were approved.
APPROVE OPERATING AGREEMENT - ST. JOSEPH/WAYNE PARKING FACILITY
Ms. Ann Kolata, Deputy Executive Director, Department of Economic
Development, advised that the Operating Agreement submitted to
the Board today for approval and execution is in regards to the
St. Joseph/Wayne Parking Facility that is currently under
construction.
Ms. Kolata stated that the Redevelopment Commission is leasing
the parking facility from the Redevelopment Authority. The
Operating Agreement submitted today is between the City of South
Bend Board of Public Works and the Redevelopment Commission for
the operation of the garage as a public City parking garage once
construction is completed. She noted that the term of the
Agreement is twenty and one-half (20 1/2) years or until the
facility is totally paid. At that time, the Lease would expire
or be renegotiated.
Ms. Kolata further explained that the Operating Agreement
provides to the Board full responsibility for the operation of
the garage. The fees collected become property of the Commission
and are to be set aside for the Commission. She stated that the
garage would pay for itself but any surplus funds must be used to
pay off the garage. The Agreement further outlines the duties
required of the Board in the operation of the parking facility.
Ms. Kolata informed the Board that this Agreement will be
presented to the Redevelopment Commission on January 13, 1989 for
their consideration. She also noted that the Department of
Economic Development has already been receiving inquiries
regarding the parking spaces available in the garage.
Therefore, upon a motion made by Mrs. DeClercq, seconded by Mr.
Leszczynski and carried, the Agreement as submitted was approved
and executed.
APPROVE AGREEMENT FOR PROVISION OF YOUTH SERVICES
Mr. Leszczynski advised that submitted to the Board was a renewal
Agreement between the Board of Public Works of the City of South
Bend and Youth Services Bureau, Inc. whereby the City retains YSB
to provide certain services to the City's youth and their
families. The Agreement further indicates that YSB as
compensation for the services performed pursuant to the
Agreement, shall be paid by the City the amount of fifty thousand
dollars ($50,000.00). The term of the Agreement is January 9,
1989 until December 31, 1989. Therefore, upon a motion made by
Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the
Agreement was approved and executed.
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REGULAR MEETING
APPROVE AGREEMENT
C
Ms. Betsy Harriman, Office of Community Development, submitted to
the Board for approval an Agreement for Staff Support between the
Neighborhood Business Development Corporation, Inc., and the City
of South Bend by and through its Board of Public Works on behalf
of its Economic Development Department whereby the NBDC will pay
to the City the amount of ten thousand dollars ($10,000.00) for
staff support for calendar year 1989. Ms. Harriman stated that
the City has been providing this service for three (3) years and
it is necessary as the Business Development Corporation does not
have the staff to do the work necessary. She further stated that
the support provided is basically accounting work. Upon a motion
made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried,
the Agreement was approved and executed.
JANUARY 9, 1989
R STAFF SUPPORT - NEI
BUSINESS
PMENT DEPAR
APPROVE MODIFICATION OF STIPULATION AND AGREEMENT - SIBLEY
MACHINE AND FOUNDRY
Assistant City Attorney Marva Leonard -Dent advised the Board that
on November 22, 1988, the Board executed a Stipulation and
Agreement in the Sibley Machine and Foundry bankruptcy matter.
Submitted today is a modification of that Stipulation and
Agreement which was required because of objections by the
Official Creditors Committee to one of the provisions in the
original Agreement. The modification now requires that in the
event of default by Sibley, the City must petition the Court for
relief from the automatic stay imposed as a result of the
bankruptcy proceedings. Upon a motion made by Mrs. DeClercq,
seconded by Mr. Leszczynski and carried, the Modification as
submitted was approved and executed.
APPROVE EXTRA WORK AGREEMENTS AND CHANGE ORDER - LOGAN STREET
WIDENING PROJECT
Submitted to the Board for approval were the following Extra
Work Agreements and Change Order for the Logan Street Widening
Project:
Extra Work Agreement $9,784.65
(power cable, strain pole, bolts, foundation)
Change Order (decrease) - $9,346.25
Extra Work Agreement $ 50.00
(delineator post)
Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq
and carried, the above referred to Extra Work Agreements and
Change Order as submitted were approved and executed.
APPROVE IRREVOCABLE STANDBY LETTER OF CREDIT - NEIGHBORHOOD
HOUSING SERVICES
Mr. Melvin Humphrey, Bureau of Design and Construction, submitted
Irrevocable Standby Letter of Credit #703 from 1st Source Bank
for Neighborhood Housing Services of South Bend, Inc. on behalf
of the City of South Bend as guarantee to complete construction
of public improvements - curbs, treelawn and related work, by May
30, 1989. Mr. Humphrey further advised that the work to be done
is adjacent to 908-916 South Bend Avenue and this will allow the
recording of the subdivision plat prior to completion of the
improvements. Therefore, upon a motion made by Mr. Leszczynski,
seconded by Mrs. DeClercq and carried, the Letter of Credit as
submitted was accepted and approved.
REQUEST OF MICHIANA WATERSHED, INC. TO CONDUCT 19TH ANNUAL RIVER
RUN - MAY 13, 1989 - REFERRED
In a letter to the Board, Mr. William K. Wright, Acting Race
Chairman, advised that he is requesting on behalf of Michiana
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REGULAR MEETING JANUARY 9. 1989
Watershed, Inc., sponsors of the Annual St. Joseph River Run,
permission to hold the 19th Annual St. Joseph River Run on
Saturday, May 13, 1989. Upon a motion made by Mr. Leszczynski,
seconded by Mrs. DeClercq and carried, the request was referred
to the appropriate City departments and bureaus for review and
recommendation.
APPROVE REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - RENTAL OF NEW
UNIFORMS FOR VARIOUS BUREAUS AND DEPARTMENTS WITHIN THE CITY OF
SOUTH BEND
In a Memorandum to the Board, Ms. Catherine Hubbard, Personnel
Coordinator, requested that the Board advertise for the receipt
of bids for the rental of new uniforms for various City bureaus
and departments within the City of South Bend. Upon a motion
made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried,
the request was approved.
APPROVE TRAFFIC CONTROL DEVICE
Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq
and carried, the following one (1) traffic control device was
approved:
1. NEW INSTALLATION: Handicap Zone
LOCATION: 1234 Goodland Avenue
REMARKS: As submitted to the Board
on December 5, 1988 by
Mr. Ralph Szymanski on
behalf of his son David
APPROVE EXCAVATION BOND
Mr. Melvin Humphrey, Engineering Department, recommended that the
Excavation Bond for Hebron Plumbing and Heating, Inc. be approved
effective January 9, 1989. Upon a motion made by Mr.
Leszczynski, seconded by Mrs. DeClercq and carried, the
recommendation was accepted and the bond approved.
FILING OF HUMANE SOCIETY MONTHLY REPORT - DECEMBER 1988
Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski
and carried, the Humane Society Report for the month of December,
1988 was accepted for filing as submitted.
ADJOURNMENT
There being no further business to come before the Board, upon a
motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and
carried, the meeting was adjourned at 9:48 a.m.
ATTEST:
John E. Leszczynski
j4. " �La 2, - I
Patricia E. DeClercq
Sandra M. Parmerlee, Clerk