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HomeMy WebLinkAbout01/03/89 Board of Public Works MinutesI REGULAR MEETING JANUARY 3, i 9 �9 The regular meeting of the Board of Public Works was convened at 9:34 a.m. on Tuesday, January 3, 1989, by President John E. Leszczynski, with Mr. Leszczynski, Mrs. Patricia E. DeClercq and Ms. Katherine Humphreys present. Also present was Assistant City Attorney Marva J. Leonard -Dent. ELECTION OF BOARD OF PUBLIC WORKS PRESIDENT FOR 1989 Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, Mr. John E. Leszczynski was elected as President of the Board of Public Works for 1989. AGENDA ITEM ADDED Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, an Agreement for Services of Hearing Officer for the Human Rights Commission was added to the agenda. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the minutes of the December 19, 1988, regular meeting of the Board were approved. OPENING OF PROPOSALS - TOWING AND STORAGE OF ABANDONED VEHICLES FOR THE YEAR 1989 AND FILING OF APPLICATIONS FOR BIDDER QUALIFICATION Mr. Leszczynski advised that this was the date set for the receiving and opening of sealed Proposals for the above referred to services. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following Proposals were opened and read: SUPER AUTO SALVAGE CORPORATION 3300 South Main Street South Bend, Indiana Proposal was submitted by Paul follows: Schultz, President, and is as STORAGE: $500.00 Per month for storage of not less than 500 vehicles SALVAGE: $ 32.79 Per vehicle received from the Department of Code Enforcement and/or its agents VALLEY TOWING (FORMERLY J & B TOWING) 702 North College Street South Bend, Indiana Proposal was submitted by Jeffrey Nicklas, Owner, and is as follows: TOWING: A. Regular tow $35.00 per vehicle B. Tow without wheels $35.00 per vehicle C. $5.00 per visit of tow truck to an address and unable to tow because vehicle has been moved. STEVE & GENE'S AUTO 3109 South Gertrude Street South Bend, Indiana Proposal was submitted by Gene Hancz, Partner -Owner, and is as follows: 2 REGULAR MEETING` JANUARY 3, 1989 STORAGE: $1,000.00 Per month for storage of not less than 500 vehicles SALVAGE: $ 10.00 Per vehicle received from the Department of Code Enforcement and/or its agents TOWING: A. Regular tow $40.00 per vehicle B. Tow without wheels $45.00 per vehicle C. $5.00 per visit of tow truck to an address and unable to tow because vehicle has been moved. Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the Proposals as indicated above were referred to the Department of Code Enforcement for review and recommendation and the Applications for Bidder Qualification as submitted with the Proposals were accepted for filing and referred to the Affirmative Action Review Committee for review and recommendation. ADOPTION OF RESOLUTION NO. 1-1989 - DISPOSAL OF OBSOLETE EQUIPMENT (POLICE DEPARTMENT) In a letter to the Board, Police Chief Ronald Marciniak and Services Division Chief Joel Wolvos, advised that the Police Department has some resuscitation training devices which are functionally and/or mechanically obsolete which they would like to declare obsolete and have removed from the City inventory. Also, they requested permission to donate these devices to the St. Joseph County, Indiana Chapter of The American Red Cross so that spare parts can be utilized by the Red Cross for their existing training devices. Therefore, Mrs. DeClercq made a motion that Resolution No. 1-1989 be adopted and that the equipment listed in the Resolution be donated to The American Red Cross. Ms. Humphreys seconded the motion, it carried, and the following Resolution No. 1-1989 was adopted: RESOLUTION NO. 1-1989 WHEREAS, Indiana Code 36-1-11-6 permits and establishes procedure for disposal of personal property which is unfit for the purpose for which it was intended and which is no longer needed by the City. WHEREAS, the following Police Department equipment is unfit and no longer needed by the City of South Bend: C.P.R. - MANI #1844 C.P.R. - MANI #1277 RESUSCI-ANNE #834 RESUSCI-ANNE (NO P.D. #) MONITOR DEVICE #1276 NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, that each item of the equipment listed above is no longer needed by the City and is unfit for the purpose for which it was intended and has an estimated value of less than $500.00 and that all of the equipment listed above has a total estimated value of less than $1,000.00. 17 1 REGULAR MEETING JANUARY 3, 1989 BE IT FURTHER RESOLVED that said equipment be disposed of and removed from the City Inventory. ADOPTED this 3rd day of January, 1989. BOARD OF PUBLIC WORKS s/John E. Leszczynski s/Patricia E. DeClercq s/Katherine Humphreys ATTEST: s/Sandra M. Parmerlee, Clerk APPROVE CONSTRUCTION CONTRACT - EDWARDO'S PUBLIC IMPROVEMENTS PROJECT Mr. Leszczynski advised that in accordance with the bid awarded on December 12, 1988 to L.L. Geans & Sons, Inc., 56535 Magnetic Drive, Mishawaka, Indiana, in the amount of $65,800.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the Contract was approved subject to the filing of the appropriate Insurance, Performance Bond and Labor and Materials Payment Bond as required. APPROVE SUPPLEMENTAL AGREEMENT NO. 1 - COLE ASSOCIATES INC. (TWYCKENHAM IMPROVEMENTS PROJECT) Mr. Leszczynski advised that Cole Associates, Inc., 2211 East Jefferson Boulevard, South Bend, Indiana, has submitted Supplemental Agreement No. 1 in regards to the Twyckenham Improvements Project. Supplemental Agreement No. 1, in the amount of $86,200.00, indicates that it has been determined that the drainage requirements for the project can best be met by constructing a storm water sewer along Corby Boulevard from Twyckenham Drive to the St. Joseph River. Mr. Leszczynski further advised that the improvements to Twyckenham Drive will be between McKinley (U.S. 20) and South Bend Avenue (S.R. 23). It was noted that on August 5, 1985, the Board of Public Works entered into a Contract with Cole Associates, Inc., as it was determined that certain improvements were needed for Twyckenham Drive. Supplemental Agreement No. 1 submitted today increases the original contract fee of $98,500.00 by $86,200.00 for a new total of $184,700.00. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, Supplemental Agreement No. 1 as submitted was approved and executed. APPROVE AGREEMENT FOR SERVICES OF HEARING OFFICER - HUMAN RIGHTS COMMISSION (JOSEPH RUBIN) Mr. Leszczynski advised that submitted to the Board today was a renewal Agreement for Services of Hearing Officer for the Human Rights Commission for the period beginning January 3, 1989 and ending on the December 31, 1989. Mr. Leszczynski further advised that the Agreement indicates that the Hearing Officer, Mr. Joseph F. Rubin, Attorney At Law, 710 JMS Building, South Bend, Indiana, shall be compensated by the City in the amount of four hundred dollars ($400.00) per case coming to public hearing. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the Agreement as submitted was approved and executed. REGULAR MEETING JANUARY 3, 1989 APPROVE RECOMMENDED CHANGE IN PLANS, MATERIALS OR QUANTITIES - LOGAN STREET WIDENING PROJECT Mr. Leszczynski advised that submitted to the Board at this time was a Recommended Change in Plans, Materials or Quantities for the Logan Street Widening Project indicating an increased cost of $8,658.80 for various additional work that needs to be completed in conjunction with the widening project. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the Recommended Change in Plans, Materials or Quantities form as submitted was approved and executed. DENY PETITION FOR THE ESTABLISHMENT OF A RESTRICTED RESIDENTIAL PARKING ZONE - LONGLEY, BETWEEN BENDIX AND GOODLAND AVENUE Mr. Leszczynski stated that the Bureau of Traffic and Lighting has concluded its study of the Petition submitted to the Board on October 31, 1988 for the establishment of a restricted residential parking zone from 3029-3001 Longley (north side) and 3026-3002 Langley (south side), and as warrants as defined by the South Bend Municipal Code have not been met, recommends denial of the Petition at this time. The recommendation of Mr. Michael P. Meeks, Director, Division of Engineering, indicated that a study of the area requested revealed fifty per cent (50%) occupancy and forty-eight per cent (48%) non-resident occupancy on the north side of Longley which does not meet the seventy-five per cent (75%) occupancy requirement. Additionally, the study indicated eighteen per cent. (18%) occupancy and fifteen per cent (15%) non-resident occupancy on the south side of Longley which does not meet either ordinance requirement. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the Petition as submitted was denied. DENY REQUEST FOR STOP SIGN AT INTERSECTION OF ROCKNE DRIVE AND MAC ARTHUR AVENUE Mr. Leszczynski stated that Mr. Michael P. Meeks, Director, Division of Engineering, has advised that he has reviewed the above referred to request submitted to the Board on November 28, 1988 and recommends denial of the request as state and federal requirements were not met to warrant the installation of a stop sign at that location. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the recommendation was accepted and the request denied. APPROVE REQUEST TO ERECT TWO (2) WINDOW CANOPIES AT 217 SOUTH LAFAYETTE BOULEVARD Mr. Leszczynski advised that the appropriate City departments and bureaus have now concluded their review of the above referred to request which was submitted to the Board on November 28, 1988 and approval is recommended at this time. Therefore, upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the request was approved. APPROVE RECOMMENDATION OF AFFIRMATIVE ACTION REVIEW COMMITTEE Mr. Leszczynski stated that the Affirmative Action Review Committee has advised that after a complete review they have found that the following companies have met the requirements of the South Bend Affirmative Action ordinance and are recommended for approval as qualified City bidders: 1. Ruth Butler (catering service) 2. William Marty (catering service) 3. Theodore S. Morris (catering service) 4. Ziker Shannon Corporation I L 5 REGULAR MEETING JANUARY 3 ,_ 19 8 9 5. Superior Construction Company 6. Calumet Construction Corporation 7. Indiana Construction Corporation 8. Gibson Insurance Agency 9. Rollins Burdick Hunter of Indiana, Inc. 10. ISU/Cassady Neeser & Brassuer Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the recommendation was accepted and the above named companies approved as qualified City bidders. DENY REQUEST TO PURCHASE CITY -OWNED PROPERTY AT 709 E. OHIO STREET Mr. Leszczynski advised that the appropriate City departments and bureaus have reviewed the request submitted to the Board on September 6, 1988 by Mr. Dick Jones, 715 East Ohio Street, to purchase the above referred to property. At this time, the Department of Economic Development recommends that this property not be sold as it is located in the southeast study area where the Department of Economic Development is landbanking property. Therefore, upon a motion made Mrs. DeClercq, seconded by Ms. Humphreys and carried, the recommendation was accepted and the request denied. REQUEST FOR DESIGNATED HANDICAPPED PARKING SPACE AT 309 NORTH HUEY STREET - REFERRED In a letter to the Board, Mr. David Lewis, Jr., 309 North Huey Street, South Bend, Indiana, requested that the parking space in front of his residence be designated as a handicapped parking space. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the request was referred to the Bureau of Traffic and Lighting and the Police Department Traffic Division for review and recommendation. REQUEST OF KNIGHTS OF COLUMBUS TO CONDUCT ANNUAL MARCH FOR LIFE - JANUARY 22, 1989 - REFERRED In a letter to the Board, Mr. Arthur R. Leinen, PGK, Chairman, March for Life, Knights of Columbus, Santa Maria Council No. 553, 815 South Michigan Street, South Bend, Indiana, requested permission to conduct the annual, "March for Life" on Sunday, January 22, 1989 at 1:30 p.m. Mr. Leinen advised that the proposed route is as follows: Begin at the Knights of Columbus parking lot at 815 North Michigan Street, proceed west on Bartlett to Lafayette then south on Lafayette to Wayne Street, then west on Wayne Street to Taylor Street and then crossing Taylor to St. Patrick's Church. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the above request was referred to the appropriate City departments and bureaus for review and recommendation. REQUEST TO PURCHASE CITY -OWNED PROPERTY AT 1113 BURNS STREET - REFERRED In a letter to the Board, Mr. Elvis Willis, 302 Napoleon Boulevard, South Bend, Indiana, advised that he is the owner of Lot 77 Hartman and Millers Plat and would like to purchase City -owned Lot 78 Hartman and Millers Plat known at 1113 Burns Street. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the request was referred to the appropriate City departments and bureaus in order that a determination can be made whether the City need retain this property for any reason. REGULAR MEETING JANUARY 3, 1989 APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the following three (3) traffic control devices were approved: 1. NEW INSTALLATION: NO PARKING LOCATION: Riverside Drive - Lafayette West to 900 Block Riverside 2. REVISED TO: 2 HOUR HANDICAP LIMIT LOCATION: All Central Business District REMARKS: Changing all one (1) hour handicap zones to two (2) hours in Central Business District 3. REVISED TO: 2 HOUR PARKING 6 A.M. TO 6 P.M. LOCATION: 300 Blk. Lafayette West side of Street (North Lafayette) REMARKS: Presently "No Parking" change to 2 hour parking APPROVE TITLE SHEET -SUGAR MAPLE COURT Mr. Leszczynski advised that the Title Sheet indicating sewer/water and street improvements for the above referred to project being done by The Holladay Corporation was being presented at this time for execution. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the above referred to Title Sheet was approved and signed. RELEASE CONTRACTORS BONDS Mr. Leszczynski advised that Mr. Melvin Humphrey, Engineering Department, recommended that the Contractors Bonds for the following be released: 1. S & S Store Design, Inc. Released 1/3/89 2. Lookin Good Construction Released 1/25/89 Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the recommendation was accepted and the bonds released. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of fourteen (14) properties cleaned from December 12, 1988 to December 23, 1988, was submitted. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the report as submitted was filed. FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mrs. DeClercq, seconded and carried, Certificates of Insurance for the accepted for filing as submitted: 1. Peerless -Midwest, Inc. P.O. Box 26 Granger, IN 46530 2. E-Rect-O, Inc. 12807 McKinley Highway P.O. Box 846 Mishawaka, Indiana 46544 by Mr. Leszczynski following were 1 n 1 REGULAR MEETING JANUARY 3, 1989 APPROVE CLAIMS Mr. Juan Manigault, Executive Director, St. Joseph County Job Training Program, submitted a list containing one hundred thirty-four (134) claims, Chief Deputy Controller John D. Leisenring submitted Claim Docket No. 17432 through Claim Docket No. 17868 and Voucher Nos. 001-052 for the Bureau of Wastewater and Voucher Nos. 001-014 for the Bureau of Sewers were submitted for approval. Upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the claims were approved and the reports as submitted were filed. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the meeting adjourned at 9:51 a.m. ATTEST: 4✓ '� �I�iJVIt,R.1'LlClLkJ Sandra M. Parmerlee, Clerk 1 I� l ~ . - /i . my t Patricia E. DeClercq Katherine Humphreys