Loading...
HomeMy WebLinkAbout12/31/90 Board of Public Works MinutesREGULAR MEETING DECEMBER 31, 1990 421 1 1 �1 The regular meeting of the Board of Public Works was convened at 9:35 a.m. on Monday, December 31, 1990, by Board President John E. Leszczynski, with Mr. Leszczynski, Ms. Katherine Humphreys and Mrs. Patricia E. DeClercq present. Also present was Chief Assistant City Attorney Jenny Pitts Manier. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the minutes of the regular meeting of the Board held on December 26, 1990 were approved. AGENDA ITEM STRICKEN Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, Award of Bid - Remodeling of New Equipment Services Building was stricken from the agenda. OPENING OF BIDS - TRANSWESTERN BUILDING - DEMOLITION PROJECT This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following. bids were opened and publicly read: O'ROURKE CONSTRUCTION COMPANY 660 Lunken Park Drive Cincinnati, Ohio 45226 Bid was signed by Ms. Jacquelyn S. President, Non -Collusion Affidavit Discrimination Commitment form was cent (50) Bid Bond was submitted. BID PACKAGE NO. 2 BASE BID PRICE: NATIONAL WRECKING COMPANY 2441 North Leavitt Street Chicago, Illinois 60647 Bid was signed by Mr. Sheldon Non -Collusion Affidavit was in Commitment form was completed Bond was submitted. Schurger, Executive was in order, Non - completed and a five $1,167,000.00 Vice - per J. Mandell, President, order, Non -Discrimination and a five per cent (50) Bid BID PACKAGE NO. 2 BASE BID PRICE: $1,094,000.00 U.S. DISMANTLEMENT CORPORATION 3801 North Milwaukee Avenue Chicago, Illinois 60641 Bid was signed by Mr. Allen Formeister, Vice -President, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a five per cent (5a) Bid Bond was submitted. BID PACKAGE NO. 2 BASE BID PRICE: $1,168,000.00 ACTION WRECKING, INC. 1700 Wentworth Avenue Chicago Heights, Illinois 60411 Bid was signed by Mr. Lawrence Riccio, President, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a Bid Bond in the amount of $125,000.00 was submitted. BID PACKAGE NO. 2 BASE BID PRICE: $2,100,123.25 422 REGULAR MEETING DECEMBER 31. 1990 WARNER AND SONS, INC. P.O. Box 87 29009 US 33 West Elkhart, Indiana 46515 Bid was signed by Mr. Jack Warner, President, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a five per cent (5%) Bid Bond was submitted. BID PACKAGE NO. 2 BASE BID PRICE: $ 873,456.00 Bid also noted that Warner and Sons, Inc., is submitting this bid with the following qualifications: The information furnished by the Owner indicates the contaminated flooring to be a special waste. In order to dispose of this material at any legal landfill, extensive further testing will be required. Should this testing determine any part or all of this waste to be other than a special waste, a change order to cover all additional costs for disposal and associated testing will have to be negotiated and added to the contract. ANDERSON EXCAVATING AND WRECKING COMPANY 1824 South 20th Street Omaha, Nebraska 68108 Bid was signed by Mr. Lanny L. Levell, Vice -President, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a Bid Bond in the amount of $55,000.00 was submitted. BID PACKAGE NO. 2 BASE BID PRICE: $1,058,000.00 RITSCHARD BROTHERS, INC. 1204 West Sample Street South Bend, Indiana 46619 Bid was signed by Mr. Carmelo Ritschard, President, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a five per cent (5%) Bid Bond was submitted. BID PACKAGE NO. 2 BASE BID PRICE: $1,225,000.00 Bid Clarification: Ritschard Brothers bid indicates that they have determined that the work required for the demolition portion of this project will require 165 days to complete. Since the 135 calendar days completion time is unattainable, they are making specific notation of such to the Owner/Engineer in this Proposal as provided for in the specifications, Section 01010, Summary of Work, Item 1.06, Paragraph A. Prices are based on the above noted completion time and does not provide for any liquidated damages. HOMRICH WRECKING, INC. 9607 Dearborn Street Detroit, Michigan 48209 Bid was signed by Mr. Roger I. Homrich, President, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a five per cent (5%) Bid Bond was submitted. BID PACKAGE NO. 2 BASE BID PRICE: $ 943,444.75 REGULAR MEETING DECEMBER 31. 1990 423 1 1 BIERLEIN DEMOLITION CONTRACTORS, INC. 2903 South Graham Road Saginaw, MI 48603 Bid was signed by Mr. Michael Bierlein, President, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a five per cent (5%) Bid Bond was submitted. BID PACKAGE NO. 2 BASE BID PRICE: $ 987,654.32 Qualifications: 1. The price for Wood Floor Removal and Disposal as Special Waste. 2. Bierlein's intent is to ship Special Waste to Prairie View Landfill only. 3. The Special Waste prices are subject to review and approval of the waste material at the respective sites and State permitting at Prairie View Landfill. 4. The City/Owner has all information needed to obtain the Solid Waste Permits from the Indiana Department of Environmental Management, Solid and Hazardous Waste Section for the wood flooring material. 5. Bierlein has included only two TCLP tests for the acceptance of wood flooring disposal at Prairie View Landfill. Any other costs of analysis for acceptance by the disposal facility or (IDEM), (EPA) are not included. 6. Timing of demolition will start after all permits and licenses have been obtained and asbestos abatement is completed. ADAMO DEMOLITION COMPANY, INC. 300 East Seven Mile Road Detroit, Michigan 48203 Bid was signed by Mr. John T. Adamo, President, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a five per cent (5%) Bid Bond was submitted. BID PACKAGE NO. 2 BASE BID PRICE: $1,269,231.50 Board Attorney Jenny Pitts Manier advised that the bids submitted by Dore & Associates Contracting, 900 Harry S. Truman Parkway, P.O. Box 146, Bay City, MI and Zebrowski & Associates, Inc., P.O. Box 391, Farmington, Michigan, did not contain the notary seal in the notary jurat. She noted that the bids were properly signed by the bidders and the respective notary but the seal was missing in both instances. Ms. Manier further noted that the purpose of the notary is to verify that the person signing the bid is who they say they are. It was also noted that the Board could accept and read these bids and reject them later should they find them non -responsive. Therefore, Mr. Leszczynski made a motion that the bids of Dore & Associates Contracting and Zebrowski & Associates, Inc., be publicly read and that the persons signing the bid forms be contacted to confirm their signatures. Ms. Humphreys seconded the motion which carried and the following bids were read: ZEBROWSKI & ASSOCIATES INC. P.O. Box 391 Farmington, Michigan 48024 Bid was signed by Mr. Edward Tim Sullivan, President, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a five per cent (5%) Bid Bond was submitted. BID PACKAGE NO. 2 BASE BID PRICE: $1,293,000.00 424 REGULAR MEETING DECEMBER 31, 1990 DORE & ASSOCIATES CONTRACTING, INC. P.O. Box 146 Bay City, MI 48707 Bid was signed by Mr. Arthur P. Dore, Chairman, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a Bid Bond in the amount of $56,000.00 was submitted. BID PACKAGE NO. 2 BASE BID PRICE: $1,115,949.00 Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the above bids were referred to Cole Associates, the Engineering Department and the Department of Economic Development for review and recommendation. OPENING OF BIDS - ONE (1) DUAL REAR WHEEL ONE TON CHASSIS - FIRE DEPARTMENT This was the date set for receiving and opening of sealed bids for the above referred to equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: GATES CHEVROLET CORPORATION 401 South Lafayette Boulevard South Bend, Indiana 46601 Bid was signed by Charles J. Lindzy, Fleet Manager, Non - Collusion Affidavit was in order and a ten per cent (100) Bid Bond was submitted. BID: One (1) 1991 Chev. Crew Cab - Model CR30943 and as specifications on file, with exceptions noted below. GVWR is 10,500. Cab/Chassis. Net Price, including allowance for 1980 Chev. Van: $17,062.76 Exceptions: 1. Tires are LT215/85R 16-D HW. 2. Engine is 6.2 liter diesel - 379 cu. in. 3. Alternator is std. production. 4. Battery is std. production. JORDAN MOTORS, INC. 609 East Jefferson Boulevard Mishawaka, Indiana 46545 Bid was signed by Mr. Thomas L. Wargo, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a ten per cent (100) Bid Bond was submitted. BID: One (1) 1991 Ford 1 Ton DRW Chassis: $18,411.00 Allow for trade: - 4,000.00 Net selling price: $14,411.00 5 year/60,000 mile powertrain warranty. Allow approximately 60 days delivery from date of order. SUMMERS FORD COMPANY P.O. Box #8 Fortville, Indiana 46040 Bid was signed by Mr. Rex Dishon, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a ten per cent (100) Bid Bond was submitted. 1 I 1 425 REGULAR MEETING DECEMBER 31, 1990 BID: One (1) 1991 Ford F350 Cab & Chassis Crew Cab Truck: $19,250.00 Alternate bid for crewcab: One (1) 1991 Ford F-Super Duty Crew Cab & Chassis: $24,750.00 Additional alternate bid for crewcab: One (1) 1991 Ford F600 Crewcab Cab & Chassis: $28,600.00 Note: All after market installation and work to be done at the Ford Plant at Louisville, Kentucky by Ford or Fontaine modification center with full Ford warranty. Note: For 5-year warranty on F350 and F-Super duty chassis Add: $ 350.00 For 5-Year warranty on drive line for F600 Add: $ 650.00 Copy of base warranty enclosed and full specifications of F600 also enclosed with bid. Delivery 120-180 days ARO, due to aftermarket installations. Note - Special paints are not included in bid, any production paint is included, special paint will require additional pricing. Bid in effect for 45 days after opening of bid. Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the above bids were referred to the Fire Department for review and recommendation. OPENING OF BIDS - FERRIC CHLORIDE, SULFUR DIOXIDE AND CHLORINE - DIVISION OF ENVIRONMENTAL SERVICES This was the date set for receiving and opening of sealed bids for the above referred to chemicals. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. Mr. Leszczynski advised that the following vendors have advised that they decline to bid at this time: 1. Midland Resources, Inc. 706 Massachusetts, Suite 208 Lawrence, KS 66044 2. Haviland Products Company 421 Ann Street, NW Grand Rapids, MI 49504 3. Citi-Chem, Inc. P.O. Box 1512 Cherry Hill, New Jersey 08034 4. Van Waters & Rogers, Inc. 59865 Market Street South Bend, Indiana 46614 The following bids were opened and publicly read: PB & S CHEMICAL COMPANY 6471 South 50 West Columbus, IN 47201 Bid was signed by Mr. Mark Snider, Branch Manager, Non- 426 REGULAR MEETING DECEMBER 31, 1990 Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a ten per cent (10%) Bid Bond was submitted. BID: CONTAINER DESCRIPTION 2000# Cyl. Chlorine PRICE PER UNIT CONTAINER DEPOSIT $400.00 Ton Cyl. $750.00 2000# Cyl. Sulfur Dioxide $420.00 Ton Cyl. $1,200.00 Prices firm for period of one (1) year. CARDINAL CHEMICAL DIVISION OF ALEXANDER CHEMICAL CORPORATION P.O. Box 248 Bid was signed by Mr. Wayne H. Macklin, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a Bank Check in the amount of $7,492.50 was submitted. BID: QUANTITY UNIT DESCRIPTION UNIT PRICE AMOUNT 150 Tons Chlorine 2000 lb. $320.00 $48,000.00 Containers delivered in truck loads of ten No deposit 400 Tons Ferric Chloride NO BID 75 Tons Sulfur Dioxide $359.00 $26,925.00 No deposit Note: The above prices are firm through December 31, 1991. Plant is located in Kingbury, Indiana, sales office is located in Lemont, Illinois. PVS CHEMICALS, INC. (MICHIGAN) 6500 French Road Detroit, Michigan 48213 Bid was signed by Mr. Michael McGuiok, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a ten per cent (10%) Bid Bond was submitted. BID: QUANTITY UNIT DESCRIPTION UNIT PRICE AMOUNT 400 Tons Ferric Chloride $200.00/ton $80,000.00 delivered- 4 days notice K.A. STEEL CHEMICALS, INC. 4333 Transworld Road, Suite 250 Schiller Park, Illinois 60176 Bid was signed by Mr. Robert E. Steel, President, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and one Bid Bond in the amount of $6,750.00 for the bid for liquid chlorine and a Bid Bond in the amount of $7,132.00 for the bid for ferric chloride were submitted. �j 1 427 1 REGULAR MEETING BID: QUANTITY UNIT 150 Tons DECEMBER 31 1990 DESCRIPTION UNIT PRICE Liquid Chlorine $450.00* * There is a refundable deposit of $750.00 per ton container. 400 Dry Tons Ferric Chloride $178.30 AMOUNT $67,500.00 $71,320.00 WECCO, INC. 28 Kenton Lands Road P.O. Box 18580 Erlanger, KY Bid was signed by Mr. Ronald W. Bruder, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a ten per cent (100) Bid Bond was submitted. QUANTITY UNIT DESCRIPTION 150 Tons Liquid Chlorine $750.00 deposit 3-4 day delivery ARO 75 Tons Sulfur Dioxide $750.00 Deposit 3-4 day delivery ARO UNIT PRICE $320.00 $359.00 AMOUNT $48,000.00 $26,925.00 BONDED CHEMICALS, INC. P.O. Box 1870 Lima, Ohio 45802 Bid was signed by Mr. Paul W. Cochran, General Manager, Non - Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a Bid Bond in the amount of $4,894.80 was submitted. BID: QUANTITY UNIT DESCRIPTION UNIT PRICE AMOUNT 150 tons Liquid Chlorine $326.32 $48,948.00 20004 net cylinders - F.O.B. South Bend, IN Terms - Net 30 days. Cylinder deposits on memo basis. Delivery lead time is 3-5 days ARO. ROWELL CHEMICAL CORPORATION 15 Salt Creek Lane, Suite 205 Hinsdale, IL 60521 Three (3) separate bid Form 96's were submitted. All were signed by Mr. Terrence J. Matray, Non -Collusion Affidavits were in order, the Non -Discrimination Commitment form was completed and three (3) Certified Checks in the amounts of $2,775.00, $4,875.00 and $8,134.40 were submitted. BIDS: 150 20001b. containers Chlorine $325.00 per ton or $16.25 per cwt. Total: $48,750.00 Delivery per specifications. Firm price for contract period. W. REGULAR MEETING DECEMBER 31, 1990 75 tons basis 100% FeC13 Ferric Chloride $203.36 per ton basis 100% FeC13 or $0.10168/# basis 100% FeC13 in 45,000 pound min.tank trailers Total: 2000 pound containers Sulfur Dioxide Total: $81,344.00 $370.00 per ton or $18.50/cwt. $27,750.00 Delivery per specifications. Firm price for contract period. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the above bids were referred to the Division of Environmental Services for review and recommendation. PUBLIC HEARING AND FAVORABLE RECOMMENDATION - ALLEY VACATION: 2ND OF BLAINE AVENUE Mr. Leszczynski advised Board's Public Hearing follows: that this was the date set for the on a proposed alley vacation described as Second east -west alley South of Lincolnway West, located between the West right-of-way line of Blaine Avenue and the East line of the First north -south alley West of Blaine Avenue, part situated in Klingles Michigan Avenue Addition in the East Half of the South- west Quarter of Section 2, Township 37 North, Range 2 East, in the City of South Bend, St. Joseph County, IN It is noted that this Public Hearing is being held in order for the Board to submit a recommendation to the Common Council concerning the Vacation Petition filed by Mr. Willie E. Lott, 537 Blaine Avenue, South Bend, Indiana. It was further noted that pursuant to South Bend Municipal Code Section 18-53.8, owners whose property abut the proposed alley to be vacated as well as those property owners within one hundred fifty feet (150') of the alley to be vacated were notified of the Board's Public Hearing date. Mr. Edward C. Magdalinski, 534 Cleveland Avenue, South Bend, Indiana, property owner of Lot #19, was present and submitted to the Board his letter in opposition to the closing of the alley. Mr. Magdalinski advised the Board that the closing of the alley would create more traffic down his alley which is already used like a race track. He noted that Mr. Willie Lott, the Petitioner, has also complained in the past about the amount of traffic going through the alley. Mr. Magdalinski stated that cars park in the alley making it difficult to use the alley. Also, there are children in the neighborhood and the parents of those children are concerned about their safety. Mr. Magdalinski submitted to the Board a letter from Mr. & Mrs. Carl L. Broockerd, 536 Cleveland Avenue, South Bend, Indiana, indicating that they also are opposed to the closing of the alley. Ms. Diana Taylor, 536 North Blaine, was present and advised the Board that she is opposed to the closing of the alley because Blaine is a very busy street with large houses and they can park only on one side of the street. She noted that a number of families own two (2) to three (3) cars with Mr. Lott owning four (4). She noted that the residents need that alley in order to turn around. To use another alley to turn around is not acceptable because there is no visibility and because of the amount of traffic that utilizes this busy street it would create a very dangerous situation. She also noted that some of the f� 429 REGULAR MEETING DECEMBER 31, 1990 neighbors do use the alley to park their cars making use of the alley even more difficult. Also, the alleys are full of potholes and in need of repair. Ms. Taylor recommended that someone who makes the decision on whether the alley should be vacated should visit the area and see the problems that exist. She noted that she has used, with Mr. Lott's permission, a vacant lot which he owns in order that friends attending a party at her home could park their cars. Mr. Magdalinski asked why the City doesn't do something about the cars that park in the alley. He stated that police cars go through the alley and have to drive on Ms. Taylor's property to get through yet they don't stop to issue tickets. Mr. Leszczynski advised Mr. Magdalinski that that complaint will be forwarded to the Police Department. Mr. Willie E. Lott, 537 Blaine Avenue, Indiana, Petitioner, addressed the Board and stated that the fact that the alley is being used for parking of cars by neighbors should not have anything to do with the fact that he wants to vacate the alley. He noted that Blaine is a busy street and a snow route and he could get his vehicles off of the street if the alley is vacated in order for him to extend his garage. He noted that because he cannot park his vehicles on the vacant lot which he owns since he was advised by the Department of Code Enforcement that he could not park his cars on that lot and since his single car garage will not accommodate his vehicles, he would like to vacate the alley in order to extend his garage. He noted that within a three (3) block radius there are approximately thirty (30) vacant lots that are being used for the parking of cars. There was much discussion among Mr. Magdalinski, Ms. Taylor and Mr. Lott about the parking situation in the area. In response to Ms. Taylor's inquiry if Mr. Lott could build a garage on the portion of the alley to be vacated, Mrs. DeClercq stated that certain codes must be met and that he cannot build a garage on a vacant lot if there is not an existing structure on that lot. He also needs to meet all building codes in the construction of the new garage. It was noted that Mr. Lott is the property owner of Lots #8 & 9 which are located on both sides of the alley. Mr. Leszczynski suggested to Mr. Lott that he might want to think about replatting the lots into one big lot and Mr. Lott stated that that is his intention. Mr. Leszczynski advised that the Engineering Department has submitted an unfavorable recommendation on the closing of this alley because they were unaware that Mr. Lott was the property owner of Lots 8 & 9 and also because of the utility easements located in the right-of-way. Mr. Leszczynski noted that Mr. Lott could seek permission from the utility companies to release those easements. Mr. Leszczynski further advised that the Department of Economic Development, Area Plan Commission and the Fire Department have submitted favorable recommendations concerning this proposed vacation. Again there was conversation between Ms. Taylor, Mr. Magdalinski and Mr. Lott concerning the parking situation in the area. Mr. Leszczynski noted that Mr. Lott's request to vacate the alley in order to enlarge his garage and remove his vehicles from the street will help to solve some of the parking problems in the area. As far as Mr. Magdalinski's complaint about the increased traffic through his alley which would occur, that is something that cannot be anticipated and perhaps with increased traffic, some of the vandalism that Mr. Magdalinski stated has occurred to his property will be stopped. There being no further comments concerning this proposed alley vacation, upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the Public Hearing on this matter was closed. 430 REGULAR MEETING DECEMBER 31, 1990 After discussion with Ms. Taylor about her current use of the alley, it was discovered that she utilized the exit of the alley to turn her car around. Mr. Leszczynski noted that should the alley be vacated, that exit would still be there for her use as the alley would be vacated from the back of the sidewalk right-of-way line. Mr. Lott stated that it is not his intent to block that exit for use as a turnaround. In regards to Mr. Magdalinski's concerns about increased traffic, Ms. Taylor suggested that perhaps Speed Limit and Watch For Children signs could be posted in the alley to slow vehicles down. Mr. Magdalinski still stated that he was concerned about the number of vehicles utilizing the alley at a high rate of speed. He noted that his car was already hit by a hit and run driver. Ms. Taylor noted that four (4) of her cars were hit by hit and run drivers already as well. Mr. Magdalinski stated that his battery was stolen from his driveway twice and now his gasoline is being stolen as well. Mr. Leszczynski advised that it is his opinion that there are more benefits than harm in closing the alley and that getting cars off of the street will help. Also, the turnaround needed by Ms. Taylor will still be there for her use. Mr. Leszczynski stated that the Clerk of the Board will be instructed to advise the Police Chief to monitor the situation because of the number of concerns raised. Therefore, Mr. Leszczynski made a motion that the Clerk forward to the Common Council a favorable recommendation on the above referred to alley vacation subject to any and all utility easements. Mr. Leszczynski suggested to Mr. Magdalinski that he may want to consider vacating the portion of the alley along his house. Ms. Taylor stated that it is her desire that the person making the final decision come out to the area before they consider closing the alley. Mr. Leszczynski advised those present that the Board of Public Works merely makes a recommendation to the Common Council who makes the final decision regarding the closing of the alley. He noted that the Board's review of the Petition is strictly technical and no technical reason can be found why this alley should not be closed. Mr. Leszczynski further stated that this appears to be a neighborhood problem and suggested that residents contact their Councilman and Councilmen at Large to review this situation. Mr. Magdalinski continued his opposition to the closing of the alley and stated that the Board is not thinking right on this matter. Ms. Humphreys seconded the motion made by Mr. Leszczynski that the Board forward to the Common Council a favorable recommendation on this proposed alley vacation. Mrs. DeClercq opposed. APPROVE AGENCY AGREEMENTS - AIRPORT ECONOMIC DEVELOPMENT AREAS Board Attorney Jenny Pitts Manier informed the Board that they previously agreed to act as agent on behalf of the Redevelopment Commission on the Airport 2010 Project and therefore submitted to the Board today were Agency Agreements between the South Bend Redevelopment Authority and the City of South Bend through the Board of Public Works for purposes of the Authority designating the Board to act as its agent for purposes of constructing, purchasing and installing certain improvements in the Airport Economic Development Area. The Agency Agreement which serves as Exhibit A to Redevelopment Authority Resolution No. 26 pertains to the taxable improvements to be constructed in the area and the Agency Agreement attached to Redevelopment Authority Resolution No. 27 pertains to the tax 1 1 1 U by REGULAR MEETING DECEMBER 31. 1990 exempt improvements to be constructed in the area. Mrs. DeClercq made a motion that the Agreements as submitted be approved and executed. Ms. Humphreys seconded the motion which carried. APPROVE VEHICLE SALVAGE AND STORAGE CONTRACTS - DEPARTMENT OF CODE ENFORCEMENT Mrs. Patricia E. DeClercq, Director, Department of Code Enforcement, advised that the Vehicle Salvage Contract and Vehicle Storage Contract between the City and Super Auto Salvage, 3300 South Main Street, South Bend, Indiana, submitted to the Board for approval are the same as approved last year for these services. Mrs. DeClercq noted that the Department is pleased that Super Auto will continue to provide storage for abandoned vehicles towed by the Department as well as salvage of those vehicles deemed by the Department to be worth less than one hundred dollars ($100.00). She noted that the Contracts have been reviewed and executed by Super Auto and again reiterated that she is pleased that they want to continue these services under the same terms and conditions as last year. Therefore, Mrs. DeClercq made a motion that the Contracts as submitted be approved and executed. Ms. Humphreys seconded the motion which carried. APPROVE CONTRACTS - WATER WORKS BOARD OF DIRECTORS Mr. Leszczynski advised that Agreements between the City of South Bend, through its Board of Public Works, and Renalda Robinson, A.J. Kromkowski and Wallace S. Gartee, in their capacity as members of the Board of Water Commissioners, have been submitted for approval. It is noted that the term of these Agreements is January 1, 1991 until December 31, 1991 and that members of the Board shall be paid three thousand four hundred dollars ($3,400.00) per year for services rendered. Mrs. DeClercq made a motion that the Agreements as submitted be approved. Mr. Leszczynski seconded the motion which carried. APPROVE CONTRACT FOR DOG LICENSING SERVICES Board Attorney Jenny Pitts Manier advised that submitted to the Board today for approval was a Contract for Dog Licensing Services between the City and the Humane Society of St. Joseph County, Indiana, Inc. for the period January 1, 1991 to and including the 31st day of December 1991. Ms. Manier noted that the terms of the Contract are the same as last year and that the Humane Society provides dog licensing services along with City. In that capacity, the Humane Society keeps one-half of all fees that they obtain. It was noted that because of this service there has been an increase in the amount of licenses issued. Ms. Humphreys made a motion that the Contract be approved and executed. Mr. Leszczynski seconded the motion which carried. APPROVE CHANGE ORDERS NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVITS• 1. WEST BANK LIGHTING PROJECT - PHASE I 2. WEST BANK LIGHTING II - JEFFERSON SOUTH PROJECT Mr. Leszczynski advised that the following Contractor has submitted Change Orders No. 1 (Final) and Project Completion Affidavits for the following projects: WEST BANK LIGHTING PROJECT - PHASE I CONTRACTOR: Trans Tech Electric, Inc. P.O. Box 3915 South Bend, Indiana INCREASE: $14,705.70 NEW CONTRACT AMOUNT INCLUDING C.O.: $94,008.20 432 REGULAR MEETING WEST BANK LIGHTING II - JEFFERSON CONTRACTOR: Trans Tech Electric, P.O. Box 3915 South Bend, Indiana DECREASE: $ 952.00 NEW CONTRACT AMOUNT INCLUDING C.O. DECEMBER 31, 1990 SOUTH PROJECT Inc. $54,288.00 Upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the above Change Orders No. 1 (Final) and Project Completion Affidavits indicating the new final costs were approved and the appropriate three-year Maintenance Bonds as submitted were filed. APPROVE REQUEST TO ADVERTISE FOR THE TWENTY-FIVE (25) VEHICLES FOR THE 1991 POLICE VEHICLE - UP TO FLEET Police Chief Ronald G. Marciniak submitted to the Board the specifications for the 1991 Police Vehicle Fleet and requested that the Board advertise for the receipt of bids for these vehicles. Chief Marciniak noted that the City contemplates purchasing up to twenty-five (25) vehicles. However, as the number of vehicles to be purchased depends in part, on the total cost to the City, the vendor's bid should indicate the cost to the City should it purchase anywhere from one (1) to twenty-five (25) vehicles, inclusive. Chief Marciniak further noted that the Police Department requires the right to split the order between two (2) or more dealers to allow for a variety of makes and styles as needed by the Department. The low bid will not be the only determining factor for the selection of a vendor and for bid award. Chief Marciniak advised that all autos must be new cars. No rentals or demonstrators will be accepted. Any exceptions to the specifications must be noted by the dealer at the time of bidding. All units bid shall be American made automobiles. Vendors are required to submit bids stating the full purchase price without trade-ins. Therefore, Ms. Humphreys made a motion that the request be approved. Mrs. DeClercq seconded the motion which carried. APPROVE REQUEST TO OFFER FOR SALE POLICE SUBSTATION - 1716 SOUTH MICHIGAN STREET In a Memorandum to the Board, Ms. Cleo Hickey, Department of Economic Development, requested that the Board offer the Police substation located at 1716 South Michigan Street for sale. This structure has been vacated by the Police Department and there are no plans to reuse this property by the Police. Ms. Hickey noted that she has been contacted by a realtor representing a prospective buyer for the property. Therefore, she recommended that the Board accept offers for this property from January 4, 1991 until 9:30 a.m. on January 28, 1991. She also recommended that the lowest bid amount to be considered for acceptance be set at $24,000.00. Ms. Hickey attached to the Memorandum a copy of a letter of opinion of the property value for the Board's reference. Being familiar with the property and holding an Indiana Real Estate license, she will perform the second appraisal of the property. Therefore, Mrs. DeClercq made a motion that the request to offer this property for sale be approved and that the Board set January 28, 1991 at 9:30 a.m. as the Public Hearing date regarding this matter. Ms. Humphreys seconded the motion which carried. APPROVE RELEASE OF CONTRACTOR'S BOND Mr. Leszczynski advised that the Engineering Department has 1 433 REGULAR MEETING DECEMBER 31, 1990 recommended that the Bond of Contractor for Don Overholser, d/b/a D & 0 Concrete be released effective December 31, 1990. Mr. Leszczynski made a motion that the recommendation be approved. Mrs. DeClercq seconded the motion which carried. FILING OF CERTIFICATES OF INSURANCE Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the Certificates of Insurance for the following were accepted and filed: 1. Warner & Sons, Inc. P.O. Box 87 Elkhart, Indiana 2. McCormick & Company, Inc. 11350 McCormick Road Hunt Valley, MD FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORTS Mr. Leszczynski advised that the Department of Code Enforcement has submitted reports of lots cleaned as follows: City Owned/Miscellaneous: Ten (10) 12-17-90 TO 12-19-90 Other Lots: Seventy (70) 12-10-90 TO 12-20-90 Therefore, Mrs. DeClercq made a motion that the reports as submitted be accepted and filed. Mr. Leszczynski seconded the motion which carried. APPROVE CLAIMS Chief Deputy City Controller John D. Leisenring, submitted Claim Docket No. 17610 through 18024 and Claim Docket No. 18103 through 18632 and recommended approval. Additionally, Mr. Juan A. Manigault, Executive Director, Employment and Training Services of St. Joseph County, submitted a list containing ninety-two (92) claims and recommended approval. Therefore, upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynsk' and carried, the claims were approved and the reports filed. PRIVILEGE OF THE FLOOR: QUESTIONS REGARDING FLOODING AT BOWMAN CREEK In response to questions from the news media concerning what the City is planning to do to alleviate the problems in the Bowman Creek area, Mr. Leszczynski advised that the creek is private property and some of the problems are being caused by the creek being used for the disposal of debris and that cleaning the creek would help to alleviate some of the problems being experienced. Mr. Leszczynski also noted that it is the City intent to talk to residents of the area as soon as possible in order to come up with some short term and long term solutions. Mr. Leszczynski advised that the water coming into the City through the creeks actually comes from the county and discussions will be held with them regarding this concern. Mr. Jack Dillon, Director, Environmental Services, advised that due to the record rain fall and melting of snow, the Wastewater Treatment Plant handled approximately fifty-eight (58) million gallons of water which is a record high in his tenure with the Plant. 434 REGULAR MEETING DECEMBER 31. 1990 ADJOURNMENT There being no further business to come before the Board, upon a motion made by Ms. Humphreys, seconded by Mr. Leszczynski and carried, the meeting adjourned at 10:43 a.m. b�ohn Leszczfydski C Patricia E. DeClercq Katherine Humphreys ATT T: -ndra M. Parmerlee, Clerk