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Home My WebLink About12/17/90 Board of Public Works Minutesam. REGULAR MEETING DECEMBER 17, 1990 The regular meeting of the Board of Public Works was convened at 9:39 a.m, on Monday, December 17, 1990, by Board President John E. Leszczynski, with Mr. Leszczynski, Mrs. Patricia E. DeClercq and Ms. Katherine Humphreys present. Also present was Chief Assistant City Attorney Jenny Pitts Manier. AGENDA ITEMS ADDED/STRICKEN Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the following items were added/stricken from the agenda: ADD - 1991 Holiday Schedule for City Employees STRICKEN - Vehicle Salvage Contract - Department of Code Enforcement APPROVE MINUTES OF PREVIOUS MEETINGS Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the minutes of the regular meeting of the Board held on December 10, 1990 and the minutes of the Special Meeting of the Board held on December 13, 1990 were approved. South Bend, Indiana OPENING AND AWARD OF BIDS - SALE OF ABANDONED VEHICLES This was the date set for receiving and opening of sealed bids for the sale of approximately twelve (12) abandoned vehicles which have been stored at Super Auto Salvage Corporation, 3300 South Main Street, South Bend, Indiana. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: CHARLES R. YOUNG, SR. 230 East Dayton Street South Bend, Indiana VEHICLE NO. TAG NO. AMOUNT BID 1. 12018 $ 20.00 3. 12906 $ 60.00 4. 12917 $ 50.00 5. 12923 $ 60.00 6. 12931 $ 45.00 7. 13708 $ 40.00 8. 13714 $ 45.00 9. 13717 $ 25.00 10. 13793 $ 50.00 11. 14047 $ 30.00 12. 14049 $ 40.00 MR. PAUL E. SCHULTZ SUPER AUTO SALVAGE P.O. Box 2654 3300 South Main Street South Bend, Indiana 46680 VEHICLE NO. TAG NO. AMOUNT BID 1. 12018 $ 27.79 2. 12898 $ 42.79 3. 12906 $109.79 4. 12917 $ 47.49 5. 12923 $ 62.79 6• 12931 $ 47.49 7. 13708 $ 32.79 8. 13714 $ 47.79 9. 13717 $ 41.79 REGULAR MEETING DECEMBER 17, 1990 10. 13793 $188.79 11. 14047 $ 41.79 12. 14049 $219.79 MR. GENE HANCZ STEVE & GENE'S AUTO TRUCK SALVAGE 3109 Gertrude P.O. Box 2883 South Bend, Indiana 46680 VEHICLE NO. TAG NO. AMOUNT BID 1. 12018 $ 39.75 2• 12898 $ 65.75 3. 12906 $ 49.75 4. 12917 $ 55.75 5. 12923 $ 55.75 6• 12931 $ 59.75 7. 13708 $ 49.75 8• 13714 $ 39.75 9. 13717 $ 35.75 10. 13793 $ 59.75 11. 14047 $ 39.75 12. 14049 $ 49.75 MR. PAUL KOWALSKI K AUTO SALVAGE 56670 Sonora Road South Bend, Indiana 46619 VEHICLE NO. TAG NO. AMOUNT BID 3. 12906 $ 76.00 4. 12917 $ 78.00 5. 12923 $ 73.00 6• 12931 $ 63.99 7. 13708 $ 51.00 8• 13714 $ 71.00 10. 13793 $ 92.00 12• 14049 $ 92.99 Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the above bids were referred to the Department of Code Enforcement for immediate review and recommendation in order that an award could be made prior to adjournment of the meeting. Following that review, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the following bids were awarded: MR. PAUL E. SCHULTZ SUPER AUTO SALVAGE P.O. Box 2654 3300 South Main Street South Bend, Indiana VEHICLE NO. 46680 TAG NO. AMOUNT 3. 12906 BID $109.79 9. 13717 $ 41.79 10. 13793 $188.79 11. 14047 $ 41.79 12• 14049 $219.79 MR. GENE HANCZ STEVE & GENE'S AUTO TRUCK SALVAGE 3109 Gertrude P.O. Box 2883 South Bend, Indiana 46680 REGULAR MEETING VEHICLE NO. TAG NO. 1. 12018 2. 12898 MR. PAUL KOWALSKI K AUTO SALVAGE 56670 Sonora Road South Bend, Indiana 46619 DECEMBER 17, 1990 AMOUNT BID $ 39.75 $ 65.75 VEHICLE NO. TAG NO. AMOUNT BID 4. 12917 $ 78.00 5. 12923 $ 73.00 6. 12931 $ 63.99 7. 13708 $ 51.00 8• 13714 $ 71.00 OPENING OF BIDS - REMODELING OF NEW EQUIPMENT SERVICES BUILDING - 1045 WEST SAMPLE STREET This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. Mr. Leszczynski stated that Powell Construction Company, Inc., 1713 South Bend Avenue, South Bend, Indiana, has advised that they are unable to bid on this project at this time. The following bids were opened and publicly read: CASTEEL CONSTRUCTION CORPORATION P.O. Box 628 South Bend, Indiana 46624 Bid was signed by Mr. R. V. Casteel, President, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a five per cent (5%) Bid Bond was submitted. BASE BID: $877,000.00 ALTERNATE #1 - ADD: 36,000.00 ALTERNATE #2 - ADD: 4,200.00 ALTERNATE #3: NO BID ALTERNATE 44 - ADD: 14,300.00 ALTERNATE #6 - ADD: 43,180.00 ALTERNATE #7 - ADD: 124,000.00 ALTERNATE #8 - ADD: 2,600.00 ALTERNATE #9 - ADD: 16,300.00 GIBSON-LEWIS, INC. P.O. Box 488 1001 West llth Street Mishawaka, Indiana 46544 Bid was signed by Mr. Robert Carpenter, Collusion Affidavit was in order and a Bond was submitted. President, Non - five per cent ( 5 0 ) Bid BASE BID: $888,500.00 ALTERNATE 41 - ADD: $ 5,700.00 ALTERNATE #2 - ADD: 3,300.00 ALTERNATE #3 - ADD: 21,000.00 ALTERNATE #4 - ADD: 16,500.00 ALTERNATE 46 - ADD: 54,500.00 ALTERNATE #7 - ADD: 91,300.00 ALTERNATE #8 - ADD: 8,000.00 ALTERNATE #9 - ADD: 11,300.00 1 1 1 REGULAR MEETING DECEMBER 17, 1990 HARRY H. VERKLER, CONTRACTOR, INC. 645 Wilber Street P.O. Box 3608 South Bend, Indiana 46619 Bid was signed by Mr. Fred H. Lusk, President, Non - Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a five per cent (50) Bond was submitted. BASE BID: $863,368.00 ALTERNATE #1 N.C. ALTERNATE #2 - ADD: 5,000.00 ALTERNATE #3 NO BID ALTERNATE 44 - ADD: 15,800.00 ALTERNATE 46 - ADD: 46,750.00 ALTERNATE 47 - ADD: 115,637.00 ALTERNATE #8 - ADD: 8,250.00 ALTERNATE #9 - ADD: 14,000.00 Bid ANCON CONSTRUCTION COMPANY, INC. 2146 Elkhart Road P.O. Box 825 Goshen, Indiana 46526 Bid was signed by Mr. Andrew W. Frech, President, Non - Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a five per cent (50) Bid Bond was submitted. BASE BID: $878,000.00 ALTERNATE #1 - DEDUCT: 1,000.00 ALTERNATE #2 - ADD: 4,250.00 ALTERNATE #3 NO BID ALTERNATE 44 - ADD: 15,000.00 ALTERNATE #6 - ADD: 44,800.00 ALTERNATE #7 - ADD: 98,000.00 ALTERNATE #8 - ADD: 8,000.00 ALTERNATE #9 - ADD: 13,800.00 MAJORITY BUILDERS. INC. 62900 U.S. 31 South South Bend, Indiana 46614 Bid was signed by Mr. Richard E. Slagle, President, Non - Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a five per cent (50) Bid Bond was submitted. BASE BID: $872,650.00 ALTERNATE #1 - ADD: 4,640.00 ALTERNATE #2 - ADD: 3,880.00 ALTERNATE #3 - ADD: 13,000.00 ALTERNATE #4 - ADD: 14,600.00 ALTERNATE 46 - ADD: 54,000.00 ALTERNATE ALTERNATE #7 #8 - ADD: - ADD: 95,000.00 8,300.00 ALTERNATE #9 - ADD: 16,400.00 Add for vinyl base - $1,040.00. To install sprinklers under storage bin mezzanine add $2,790.00. L. L. GEANS & SONS, INC. 56535 Magnetic Drive Mishawaka, Indiana 46545 Bid was signed by Mr. Rocky R. Geans, President, Non - Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a five per cent (50) Bid Bond was submitted. M REGULAR MEETING DECEMBER 17, 1990 BASE BID: $815,454.00 ALTERNATE #1 - DEDUCT: 3,310.00 ALTERNATE #2 - ADD: 4,750.00 ALTERNATE #3 N/A ALTERNATE ##4 - ADD: 14,440.00 ALTERNATE #6 - ADD: 42,500.00 ALTERNATE #7 - ADD: 93,680.00 ALTERNATE ##8 - ADD: 7,575.00 ALTERNATE #9 - ADD: 12,120.00 ALTERNATE #10 - ADD: 954.00 Voluntary Alternate: Fire Protection for parts storage area - add $3,800.00. ZIOLKOWSKI CONSTRUCTION, INC. 1005 South Lafayette P.O. Box 1106 South Bend, Indiana 46624 Bid was signed by Mr. Ben Ziolkowski, President, Non - Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a five per cent (50) Bid Bond was submitted. BASE BID: $812,774.00 ALTERNATE #1 - ADD: 11,858.00 ALTERNATE #2 - ADD: 2,738.00 ALTERNATE #3 - ADD: 9,878.00 ALTERNATE #4 - ADD: 16,480.00 ALTERNATE #6 - ADD: 51,292.00 ALTERNATE 47 - ADD: 82,065.00 ALTERNATE #8 - ADD: 7,880.00 ALTERNATE #9 - ADD: 9,100.00 REINKE CONSTRUCTION CORPORATION 1216 West Sample Street P.O. Box 3095 South Bend, Indiana 46619 Bid was signed by Mr. H. G. Reinke, Jr., President, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a five per cent (50) Bid Bond was submitted. BASE BID: $965,000.00 ALTERNATE #1 - ADD: 5,468.00 ALTERNATE #2 - ADD: 4,196.00 ALTERNATE #3 - ADD: DELETE ALTERNATE #4 - ADD: 15,800.00 ALTERNATE #6 - ADD: 47,000.00 ALTERNATE #7 - ADD: 121,727.00 ALTERNATE #8 - ADD 8,250.00 ALTERNATE #9 - ADD 17,472.00 ALTERNATE #10 - ADD 1,030.00 (Vinyl Base) KASER-SPRAKER CONSTRUCTION, INC. 25487 West State Road 2 P.O. Box 3605 South Bend, Indiana 46619 Bid was signed by Mr. Gary L. Spraker, President, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a five per cent (50) Bid Bond was submitted. BASE BID: $886,600.00 ALTERNATE #1 - ADD: 11,700.00 ALTERNATE #2 - ADD: 4,688.00 1 1 DECEMBER 17, 1990 REGULAR MEETING NO BID 15,300.00 45,780.00 103,600.00 8,000.00 15,200.00 ALTERNATE ##10 - ADD: 1,030.00 (Vinyl Base) Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the above bids were referred to the Engineering Department and The Troyer Group for review and recommendation. OPENING OF BIDS - APPROXIMATELY 12,000 TONS BULK SOI ALTERNATE #3 - ADD: ALTERNATE ##4 - ADD: ALTERNATE ##6 - ADD: ALTERNATE ## 7 - ADD: ALTERNATE 48 - ADD: ALTERNATE ##9 - ADD: (ROCK SALT) CHLORIDE This was the date set for receiving and opening of sealed bids for the above referred to rock salt. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: AKZO SALT, INC. D/B/A INTERNATIONAL SALT COMPANY P.O. Box 352 Abington Executive Park Clarks Summit, PA 18411-0352 Bid was signed by Mr. Robert H. Jones, Vice President, Bidding and Marketing, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a Certified Check in the amount of $35,064.00 was submitted. BID: 12,000 Tons Bulk Ice Control Rock Salt $ 29.22/Ton Total: $350,640.00 - Truck Delivery. - Minimum truckload - 21 tons. - Terms of payment are net thirty (30) days from shipment. - Bulk rock salt will be treated with an anti -caking agent. - Rock Salt is mined in the USA by American labor. International Salt will protect their quoted price on deliveries prior to and including 10/31/91 provided their quote is accepted within sixty (60) days from bid opening date of December 17, 1990. MORTON INTERNATIONAL, INC. MORTON SALT DIVISION 100 North Riverside Plaza Chicago, Illinois 60606-1597 Bid was signed by Mr. Thomas J. Butler, Government Business Manager, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a Bid Bond in the amount of $33,504.00 was submitted. BID: 12,000 tons Morton Bulk Safe-T-Salt treated $ 27.92/ton Total: $335,040.00 - 20 ton minimum dump truck delivery FOB South Bend, Indiana. - Terms: Net thirty (30) days. - Delivery: 3-5 days ARO. - Prices quoted herein are firm - The bulk treated salt offered for highway maintenance only. - Unless specified otherwise in thru 10/31/91. in this bid is suitable proposal, all prices 410 REGULAR MEETING DECEMBER 17, 1990 quoted are subject to acceptance within thirty (30) days and shall be deemed automatically to have been withdrawn if, by the end of that period, no award has been made. AMERICAN SALT COMPANY 4825 North Scott Street Schiller Park, Illinois 60176 Bid was signed by Mr. D.G. Ibbott, Vice -President, Sales/ Marketing Highway -Chem., Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a Certified Check in the amount of $32,328.00 was submitted. BID: 12,000 tons Bulk De -Icing Rock Salt Total: - F.O.B. South Bend, IN via Dump truckload quantities. Upon a motion made by Mr. Leszczynski, seconded and carried, the above bids were referred to the Department for review and recommendation. BLIC HEARING AND FAVO $26.94/ton $323,280.00 by Ms. Humphreys Street VACATION• 1ST N/S ALLEY E. OF ST. PETER STREET Mr. Leszczynski advised that this was the date set for the Board's Public Hearing on a proposed alley vacation described as follows: RECOMMENDATION - The first North -South alley East of St. Peter Street located between the north right-of-way line of Howard Street and a line located 66 feet north of said right - of way line, which extends from the northeast property corner of parcel described by St. Joseph County tax Key Number 18-5104-3661.01 to the northwest property corner of parcel described by Key Number 18-5104-3661. The portion of the alley to be vacated is approximately 66 feet in length by 14 feet in width. Part situated in Sorin's Second Addition in the east half of the northeast quarter of Section 1, Township 37 North, Range 2 East, in the City of South Bend, St. Joseph County, IN. It was noted that this Public Hearing is being held in order for the Board to submit a recommendation to the Common Council concerning the Vacation Petition filed by Mr. Timothy J. Hartzer, 205 West Jefferson, South Bend, Indiana, on behalf of the Notre Dame Howard Partnership, 702 South Michigan Street, South Bend, Indiana. It was further noted that pursuant to South Bend Municipal Code Section 18-53.8, owners whose property abut the proposed alley to be vacated as well as those affected property owners within one hundred fifty feet (1501) of the proposed alley to be vacated were notified of the Board's Public Hearing date. Mr. Timothy J. Hartzer, 205 West Jefferson, South Bend, Indiana, on behalf of Notre Dame Howard Partnership, Petitioner, was present and addressed the Board. Mr. Hartzer advised that essentially what they are trying to do is generate some flexibility on this site. They are asking that the portion of the alley be vacated but at the same time will give back an easement to the City with the result being no change. What the vacation does is give them some ability to develop the property and they do intend to give an easement back to the City. Mr. Hartzer noted that this process of vacating the alley eliminates some of the problems that they have experienced in developing the property. 1 REGULAR MEETING DECEMBER 17. 1990 411 1 There being no one else present wishing to speak either for or against the proposed alley vacation and no written objections having been filed with the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the Public Hearing on this matter was closed. Mr. Leszczynski advised that the Area Plan Commission has recommended that the alley not be vacated. Additionally, the Engineering Department has noted that the City has no sewers in this alley and that they find no reason for denial, conditional on receiving the perpetual non-exclusive easement agreement. Also, the Department of Economic Development has no objection to the vacation. Mr. Leszczynski noted that this property will be placed on the tax rolls and that the Petitioner will pave and maintain the vacated portion of the alley including snow removal. Mr. Leszczynski noted that this type of situation exists in several places around town. In response to an inquiry of who would accept the easement should the alley be vacated, Board Attorney Jenny Pitts Manier noted that the Common Council would probably make the easement a condition of the vacation and it is the Board of Public Works that would accept the easement. Therefore, Ms. Humphreys made a motion that the Clerk forward to the Common Council a favorable recommendation on this proposed alley vacation subject to the Petitioner and the Legal Department drafting an easement back to the City. Mrs. DeClercq seconded the motion which carried. ADOPT RESOLUTION NO. 36-1990 - DISPOSAL OF OBSOLETE VEHICLE (FIRE DEPARTMENT) In a letter to the Board, Fire Chief Luther Taylor requested permission to declare a vehicle obsolete as it was totalled and it needs to be declared obsolete so they can release the vehicle to the insurance company for payment. Therefore, Mrs. DeClercq made a motion that the Resolution as submitted be adopted. Ms. Humphreys seconded the motion which carried and the following Resolution No. 36-1990 was adopted: A RESO ON DI RESOLUTION NO. 36-1990 UTION OF THE SOUTH BEND BOARD OF PUBLIC WORK.q )SAL OF UNFIT AND/OR PROPERTY WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which it was intended and is no longer needed by the City of South Bend: ONE (1) 1983 CHEVY S10 VIN. #1GCCS14B9D2131267 WHEREAS, Indiana Code 36-1-11-6(c) permits and establishes procedure for disposal of personal property which is unfit for the purpose for which it was intended and which is no longer needed by the City. NOW, THEREFORE, BE IT RESOLVED, by the Board of Public Works of the City of South Bend that the one (1) item listed above is no longer needed by the City; is unfit for the purpose for which it was intended; and has an estimated total value of less than Five Hundred Dollars ($500.00). BE IT FURTHER RESOLVED that said property may be transferred 41.2 REGULAR MEETING DECEMBER 17, 1990 or sold at public or private sale, without advertising. However, if the property is deemed worthless, such may be demolished or junked. ADOPTED this 17th day of December, 1990. BOARD OF PUBLIC WORKS s/John E. Leszczynski s/Patricia E. DeClercq s/Katherine Humphreys ATTEST: s/Sandra M. Parmerlee, Clerk APPROVE FINANCING AGREEMENT AND ADDENDUM TO AGREEMENT - IBM Board Attorney Jenny Pitts Manier advised that the Financing Agreement and Addendum to Agreement (State and Local Government) Tax -Exempt Status/IRS Reporting Requirements submitted to the Board relates to the monthly service charges for the software applications that have been installed to date. Therefore, Mrs. DeClercq made a motion that the Agreements as submitted be approved and executed. Ms. Humphreys seconded the motion which carried. APPROVE REQUEST FOR ADDITIONAL ENGINEERING COSTS - SLUDGE EQUIPMENT STORAGE BUILDING PROJECT Mr. Leszczynski advised that Ken Herceg & Associates, Inc., 224 West Jefferson, Suite 200, South Bend, Indiana, has requested an increase of $8,994.75 in the Contract for design and inspection of the above referred to project which was necessitated due to construction delays. Mr. Leszczynski noted that Environmental Services has reviewed this request and finds it to be appropriate. Therefore, upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the increase was approved. APPROVE CHANGE ORDER NO. 3 (FINAL) AND PROJECT COMPLETION AFFIDAVIT - ASPHALT PAVING OF TWO (2) AREAS ON WASTEWATER PROPERTY ON OLD CLEVELAND ROAD Mr. Leszczynski stated that Walsh & Kelly, Inc., 24358 State Road 23, South Bend, Indiana, has submitted Change Order No. 3 (Final) indicating that the Contract amount be decreased by $4,557.42 for a new Contract sum including this Change Order in the amount of $95,812.58. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, Change Order No. 3 (Final) and the Project Completion Affidavit were approved and the appropriate three-year Maintenance Bond as submitted was accepted for filing. APPROVE REQUEST OF YMCA TO CONDUCT NEW YEARS DAY FUN RUN - JANUARY 1, 1991 In a letter to the Board, Ms. Cindy Piech, Health and Fitness Director, YMCA, 1201 Northside Boulevard, South Bend, Indiana, advised that on January 1, 1991, at 10:00 a.m. the YMCA of Michiana will be hosting a New Years Day Fun Run. Ms. Piech stated that it is anticipated that approximately sixty (60) to seventy (70) runners will participate. The Run will begin at the YMCA on Northside Boulevard, proceed east on Northside Boulevard to Logan Street and back. Mr. Leszczynski made a motion that the request be approved subject to favorable recommendations being received by the appropriate City departments and bureaus that will review this request. Mrs. DeClercq seconded the motion which carried. 413 REGULAR MEETING DECEMBER 17, 1990 REQUEST TO CONDUCT MARTIN LUTHER KING DAY ANNUAL MARCH - JANUARY 21, 1991 - REFERRED In a Memorandum to the Board, Ms. Mikki Dobski, Director, Office of Community Affairs, advised that on behalf of the M.L. King Day Committee, she requests permission to hold the annual March on Monday, January 21, 1991 from 11:30 to 12:30 p.m. The agenda will consist of a short program (5-10 minutes) in the lobby of the County -City Building with the March following immediately. The route will be the same as in previous years and is as follows: leave the County -City Building, proceed down Jefferson Boulevard from Lafayette east to Century Center. Mr. Leszczynski made a motion that the request be referred to the appropriate City departments and bureaus for review and recommendation. Mrs. DeClercq seconded the motion which carried. REQUEST OF CITY AWNING TO INSTALL CANOPY AT 103 EAST WAYNE STREET - CATERING BY BILLIES, INC. - REFERRED In a letter to the Board, Mr. Hank Craft, Sales Representative, City Awning of South Bend, 1835 South Franklin, South Bend, Indiana, requested permission to install a canopy at Catering By Billies, Inc., 103 East Wayne Street, South Bend, Indiana. Mr. Craft submitted with the request a drawing indicating canopy dimensions and details. Mr. Leszczynski made a motion that the request be referred to the appropriate City departments and bureaus for review and recommendation. Mrs. DeClercq seconded the motion which carried. APPROVE 1991 HOLIDAY SCHEDULE FOR CITY EMPLOYEES Mr. Leszczynski advised that the 1991 Holiday Schedule for all City employees with the exception of sworn police and fire personnel has been submitted to the Board for approval. He noted that the schedule consists of nine (9) designated holidays and one (1) floating holiday. The designated holidays are as follows: New Year's Day Good Friday Memorial Day Independence Day Labor Day Veteran's Day Thanksgiving Day Day After Thanksgiving Christmas Day Tuesday, January 1, 1991 Friday, March 29, 1991 Monday, May 27, 1991 Thursday, July 4, 1991 Monday, September 2, 1991 Monday, November 11, 1991 Thursday, November 28, 1991 Friday, November 29, 1991 Wednesday, December 25, 1991 In addition to the nine (9) designated holidays above, employees may choose one (1) additional holiday from the holidays listed below: Martin Luther King Day Monday, January 21, 1991 President's Day Monday, February 18, 1991 Columbus Day Monday, October 14, 1991 Employee's Birthday Upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the holiday schedule as indicated above was approved. APPROVE REQUEST OF CASTEEL CONSTRUCTION TO OCCUPY THE PUBLIC RIGHT-OF-WAY IN CONJUNCTION WITH LIBRARY RENOVATION PROJECT Mr. Leszczynski advised that the appropriate City departments and bureaus have reviewed the above referred to request which was submitted to the Board on November 19, 1990 and approval is recommended at this time. Mr. Leszczynski therefore made a motion that the request be approved. Mrs. DeClercq seconded the motion which carried. 4 1 4 REGULAR MEETING DECEMBER 17, 1990 APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the following three (3) traffic control devices were approved: 1. NEW INSTALLATION: One (1) 25' Handicap Parking space LOCATION: 1700 Block Mishawaka Avenue in front of IUSB Administration Building REMARKS: Request of Randy Landsberg, Campus Engineering 2. NEW INSTALLATION: Handicap Sign LOCATION: 718 North Allen REMOVAL OF: Handicap Sign LOCATION: 1128 East Bowman REMARKS: Mr. Sam Smith who is moving from 1128 East Bowman Street to 718 North Allen requests that a handicap sign be re -installed at his new address. 3. NEW INSTALLATION: Handicap Parking Sign LOCATION: 501 East Dayton REMARKS: Request of Mr. John Szymanowski APPROVE TITLE SHEET - CORBY BOULEVARD STORM SEWER PROJECT Mr. Leszczynski advised that the Title Sheet for the above referred to project was being presented at this time for execution. Mr. Leszczynski noted that this project entails the installation of a storm sewer from Twyckenham Drive to the river. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the above referred to Title Sheet was approved and signed. FILING OF HUMANE SOCIETY MONTHLY REPORT - NOVEMBER Mr. Leszczynski advised that the Humane Society of St. Joseph County, IN, Inc., has submitted the Monthly Report for the month of November which indicates the types and number of animals handled for the City of South Bend. Mr. Leszczynski made a motion that the report as submitted be accepted and filed. Mrs. DeClercq seconded the motion which carried. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORTS Two (2) reports from the Department of Code Enforcement indicating a total of seven (7) City/Miscellaneous properties cleaned from December 4, 1990 to December 7, 1990, and thirty-six (36) other properties cleaned from December 3, 1990 to December 7, 1990, were submitted. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the reports as submitted were filed. APPROVE CLAIMS Mr. Juan Manigault, Executive Director, St. Joseph County Job Training Program, submitted a list containing fifty-one (51) claims and recommended approval. Additionally, Voucher Nos. 985-1009 for the Bureau of Wastewater, Voucher Nos. 885-896 for the Bureau of Sewers and Voucher Nos. 61-63 for the Bureau of Solid Waste were submitted for approval. Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the claims and vouchers were approved and the reports as submitted were filed. fl REGULAR MEETING DECEMBER 17, 1990 415 PRIVILEGE OF THE FLOOR: COMMENDATION TO THE BOARD OF PUBLIC WORKS Mr. William Smurr, 916 Greenview, South Bend, Indiana, was present and advised the Board that he is a citizen of the City of South Bend and is a retired employee of the City of South Bend. He stated that he would like to commend the Board on a great job they have been doing and wished members a Merry Christmas. Board members thanked Mr. Smurr for his favorable comments. INQUIRY REGARDING AWARD OF BID FOR STORAGE RACKS AND SHELVING LOCATED IN THE NATIONAL MILL SUPPLY BUILDING - 1045 WEST SAMPLE STREET Mr. John Duncan, National Inventory Reserve, Inc., P.O. Box 4584, 730 Prairie Avenue, South Bend, Indiana, addressed the Board and inquired as to the status of the bid award for the above referred to racks and shelving. Mr. Leszczynski apologized to Mr. Duncan for the Board not having acted on this matter yet but advised Mr. Duncan that a decision has not yet been reached and that he will be notified when a decision is made. Mr. Duncan questioned how the Board could not award to his company since they were the highest bidder. Board Attorney Jenny Pitts Manier informed Mr. Duncan that state statutes allow the Board to reject bids that are not in the best interests of the City. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the meeting adjourned at 10:17 a.m. 5J n E. SLe s i Patricia E. DeClercq ATT T: Sandra M. Parmerlee, Clerk