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HomeMy WebLinkAbout12/10/90 Board of Public Works Minutes394 REGULAR MEETING DECEMBER 10, 1990 The regular meeting of the Board of Public Works was convened at 9:32 a.m. on Monday, December 10, 1990, by Board President John E. Leszczynski, with Mr. Leszczynski, Mrs. Patricia E. DeClercq and Ms. Katherine Humphreys present. Also present was Chief Assistant City Attorney Jenny Pitts Manier. AGENDA ITEMS ADDED Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the following items were added to the agenda: 1. Proposal for Elevator Maintenance 2. Traffic control devices APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the minutes of the December 3, 1990, regular meeting of the Board were approved. OPENING OF BIDS - STORAGE RACKS AND SHELVING LOCATED IN THE NATIONAL MILL SUPPLY BUILDING - 1045 W. SAMPLE STREET Mr. Leszczynski advised that this was the date set for receiving and opening of sealed bids for the sale of the following equipment which is located in the National Mill Supply Building at 1045 West Sample Street: WEST SECTION (LOWER): Twenty (20) rows of shelving (116" deep, 24' in length, 8' in height.) Included are twenty-four (24) 8' light fixtures, and 1,353 shelves. WEST SECTION (UPPER): Ten (10) rows of shelving (116" deep, 24' in length, 8' in height and ten (10) rows of additional shelving with measurements of 116" deep, 21' in length, 8' in height. Total of 1,108 shelves. Upper section includes a 71x60' walkway, ten (10) rows of walkways (31x241) and two (2) 7' gates. There are no stairs included with these shelves. Also, a cast iron steel, heavy duty storage rack approximately 50' in length, 10' in height that needs to be removed with the shelving. The following sealed bids were received, opened and read: TRANS TECH ELECTRIC INC. P.O. Box 3915 South Bend, Indiana 46619 Bid submitted by Mr. Robert J. Urbanski, President. BID: West Section - Upper: $ 841.00 West Section - Lower: $ 612.00 NATIONAL INVENTORY RESERVE, INC. P.O. Box 4584 730 Prairie Avenue South Bend, IN 46634 Bid submitted by Mr. John L. Duncan. BID: All equipment, west section lower, west section upper, including walkways and light fixtures as well as cast iron steel heavy duty storage rack: $1,640.00 1 C 395 REGULAR MEETING DECEMBER 10, 1990 UNDERGROUND PIPE & VALVE INC. P.O. Box 508 South Bend, Indiana 46624 Bid was submitted by James P. Butler, President. BID: Storage racks, shelving, walkways and steel storage rack: $ 505.00 Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the above bids were referred to the Division of Equipment Services for review and recommendation. Mr. John L. Duncan, National Inventory Reserve, Inc., P.O. Box 4584, 730 Prairie Avenue, South Bend, IN, addressed the Board and advised that National Inventory Reserve is the high bidder and inquired when they would be awarded the bid. Mr. Leszczynski informed Mr. Duncan that the bids will be reviewed and a decision made whether to award to the highest bidder or to reject all bids received. Mr. Leszczynski noted that that decision would be made the first of next week. ADOPT RESOLUTION NO. 34-1990 - DISPOSAL OF OBSOLETE EQUIPMENT - ENVIRONMENTAL SERVICES Mr. Leszczynski advised that the Board is in receipt of a letter from Mr. Karl R. Kopec, Manager of Operations, Environmental Services, requesting that the Board declare the lime storage and feed equipment in the Chemical Control Building unfit for the purpose for which it was intended. Mr. Kopec advised that this equipment is part of an obsolete treatment process and is valued at less than five hundred dollars ($500.00). Therefore, Mrs. DeClercq made a motion that the Resolution that has been prepared declaring this equipment obsolete be adopted. Ms. Humphreys seconded the motion which carried, and the following Resolution No. 34-1990 was adopted: RESOLUTION NO. 34-1990 A RESOLUTION OF T ON DISPOSAL OF HE SOUTH BEN T OR OB OF PUBLIC WORKS WHEREAS, it has been determined by the Board of that the following property is unfit for the purpose was intended and is no longer needed by the City of LIME STORAGE AND FEED EQUIPMENT IN THE CHEMICAL CONTROL BUILDING (ENVIRONMENTAL SERVICES) Ty - Public Works for which it South Bend: WHEREAS, Indiana Code 36-1-11-6(c) permits and establishes procedure for disposal of personal property which is unfit for the purpose for which it was intended and which is no longer needed by the City. NOW, THEREFORE, BE IT RESOLVED, by the Board of Public Works of the City of South Bend that the property listed above is no longer needed by the City; is unfit for the purpose for which it was intended; and has an estimated total value of less than Five Hundred Dollars ($500.00). BE IT FURTHER RESOLVED that said property may be transferred or sold at public or private sale, without advertising. However, if the property is deemed worthless, such may be demolished or junked. 396 REGULAR MEETING DECEMBER 10, 1990 ADOPTED this 10th day of December, 1990. s/John E. Leszczynski s/Patricia E. DeClercq s/Katherine Humphreys ATTEST: s/Sandra M. Parmerlee, Clerk APPROVE CHANGE ORDER NO. 3 (FINAL) AND PROJECT COMPLETION AFFIDAVIT - VIEWING PARK PROJECT Mr. Leszczynski stated that Kaser-Spraker Construction, Inc., 25487 West State Road 2, P.O. Box 3605, South Bend, Indiana, has submitted Change Order No. 3 (Final) indicating that the Contract amount be decreased by $7,755.00 for a new Contract sum including this Change Order in the amount of $304,623.00. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, Change Order No. 3 (Final) and the Project Completion Affidavit were approved and the appropriate three-year Maintenance Bond as submitted was accepted for filing. APPROVE PROJECT COMPLETION AFFIDAVIT - ST. JOSEPH/WAYNE STREET PARKING GARAGE PEDESTRIAN WALKWAY PROJECT Mr. Leszczynski indicated that Murdock & Sons, 1320 South Franklin Street, South Bend, Indiana, has submitted the Project Completion Affidavit for the above referred to project which indicates a final cost of $165,549.00. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the Project Completion Affidavit was approved'and the required three-year Maintenance Bond as submitted was accepted for filing. ACCEPTANCE OF CASHIER'S CHECK REPRESENTING AMOUNT OF UNCOMPLETED PUBLIC IMPROVEMENTS - MAYFLOWER 6TH ADDITION Mr. Leszczynski advised that the Engineering Department has submitted to the Board Cashiers Check #01-55250 in the amount of $500.00 as received from Mr. Dave Coker in lieu of a Letter of Credit. The Check represents the amount of uncompleted street work to be done in the Mayflower 6th Addition. Therefore, Mr. Leszczynski made a motion that the Check as submitted be accepted. Mrs. DeClercq seconded the motion which carried. APPROVE PROPOSAL FOR ELEVATOR MAINTENANCE Mr. Leszczynski advised that submitted to the Board was a Proposal for Elevator Maintenance as submitted by the Milar Elevator Service Company, P.O. Box 780, Toledo, Ohio to provide maintenance service for the two (2) Westinghouse geared passenger elevators at the South Bend Wayne Street Parking Garage at 121 East Wayne Street. Mr. Leszczynski noted that Milar is the current provider of this service and that the fee for this service is $1,100.00 net per month. Ms. Humphreys made a motion that the Proposal be approved and executed. Mr. Leszczynski seconded the motion which carried. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the following two (2) traffic control devices were approved: 1. REMOVAL OF: Stop Sign LOCATION: Progress and Sheridan REMARKS: With new design of the street, stop sign is not needed. 397 REGULAR MEETING 2. NEW INSTALLATION: LOCATION: REMARKS: DECEMBER 10, 1990 Handicap Parking Space 701 North Allen Request of Mr. Jeff Ray REJECT BIDS AND APPROVE REQUEST TO READVERTISE FOR THE RECEIPT OF BIDS - ONE (1) DUAL REAR WHEEL ONE TON CHASSIS (FOUR WHEEL DRIVE) Mr. Leszczynski advised that Fire Chief Luther Taylor has submitted to the Board a letter stating that after reviewing the bid received on November 19, 1990 from Jordan Automall, Inc., of Mishawaka, Indiana for one (1) dual rear wheel one ton four wheel drive one ton chassis, it is the recommendation of the Department that this bid be rejected due to Jordan failing to meet specifications on a request for dual rear wheels on the chassis. Chief Taylor noted that Jordan, being the only bidder on the chassis, informed the Fire Department that the dual rear wheels are not available with four wheel drive. Chief Taylor noted that it is important that they get the dual rear wheels to meet their needs and therefore they are eliminating the request for the four wheel drive. Therefore, the Department also requests that the Board readvertise for the receipt of bids for one (1) dual rear wheel one ton chassis. Chief Taylor noted that lease purchase agreement, funded by the E.M.S. Capital Improvement Fund, will be the method used for payment. Mr. Leszczynski made a motion that the recommendation of the Chief to reject the bid submitted by Jordan Automall, Inc., and the request to readvertise for the receipt of bids for one (1) dual rear wheel one ton chassis be approved. Mrs. DeClercq seconded the motion which carried. APPROVE REQUEST OF NEAR NORTHWEST NEIGHBORHOOD, INC., TO CONDUCT CANDLELIGHT WALK, CARRIAGE RIDES AND CLOSING OF STREETS Mr. Leszczynski advised that the appropriate City departments and bureaus have reviewed the above referred to request which was submitted to the Board on November 26, 1990 and approval is recommended. It is noted that the Bureau of Traffic and Lighting has advised that the following route for the horse and carriage rides has been approved: Vassar and Sherman, travel west on Vassar, south on Allen west on California, north on Blaine, east on Humbolt, south on Allen, west on Vassar to Sherman. It is also noted that the Bureau of Traffic and Lighting advised that they will deliver barricades to Vassar and Portage and Sherman and Vassar. The Petitioner will be responsible for setting up the barricades and removing them at the conclusion of the festivities. Therefore, Mrs. DeClercq made a motion that the recommendation be accepted and the request be approved. Ms. Humphreys seconded the motion which carried. APPROVE REQUEST OF SANDRA DOREY TO SOLICIT DONATIONS/DONORS IN FRONT OF THE DOWNTOWN OSCO DRUG STORE Mr. Leszczynski advised that the above referred to request, which was submitted to the Board on December 3, 1990, has been reviewed by the appropriate City departments and bureaus and approval is recommended. Board Attorney Jenny Pitts Manier informed the i • REGULAR MEETING DECEMBER 10, 1990 Board that she has discussed Center City Associates. She are channeled through a tax established. Therefore, Mr. request be approved. Mrs. carried. APPROVE NEIGHBO Mr. Les and the Police Department have reviewed the block party request submitted to the Board on December 3, 1990, to close Eastmont, from Sunwood to Southlea, on December 16, 1990 and recommend approval of the request. Mrs. DeClercq made a motion that the recommendation be accepted and the request be approved. Mr. Leszczynski seconded the motion which carried. this request with Mr. Carter Wolf of further advised that donations made exempt fund which has been Leszczynski made a motion that the DeClercq seconded the motion which DENY PETITION FOR THE ESTABLISHMENT OF A RESTRICTED RESIDENTIAL PARKING ZONE - 1800 BLOCK WESTERN AVENUE Mr. Leszczynski indicated that the Bureau of Traffic and Lighting has conducted the appropriate traffic study in conjunction with the above referred to Petition for the Establishment of a Restricted Residential Parking Zone which was submitted to the Board on November 5, 1990 and it is being recommended at this time that the Petition be denied as ordinance requirements were not met. It is noted that the Bureau of Traffic and Lighting conducted a residential parking study at the above referred to location on November 29, 1990, from 7:00 p.m. until 4:00 a.m. The study showed an average occupancy of two (2) cars out of seven (7) possible parking spaces for an average occupancy of thirty-one per cent (310). The ordinance calls for an average of seventy-five per cent (750). At this time, there was an average of one (1) non-residential vehicle for an occupancy of seventeen per cent (17%). The ordinance requires twenty-five per cent (250) non-residential occupancy. Therefore, these results indicate that the ordinance requirements are not met and therefore denial is recommended. Mrs. DeClercq made a motion that the Petition as submitted be denied. Ms. Humphreys seconded the motion which carried. APPROVE REQUEST TO THE INDIANA DEPARTMENT OF TRANSPORTATION REGARDING SIGNALS ON STATE HIGHWAYS In a Memorandum to the Board, Mr. Joseph J. Bellina, Assistant Manager, Bureau of Public Construction, submitted to the Board a letter addressed to the Indiana Department of Transportation requesting a change in the way signals on state highways in the City limits operate. Mr. Bellina stated that the state has already agreed that an all -red flash situation is preferable but has asked that the Board send them a letter requesting such a change. Mr. Leszczynski informed the Board that at the present time, the City is looking into all traffic signals and as part of that review and updating process it was determined that it would be appropriate at this time to ask the State to change all signals to all red flash when they malfunction. Therefore, Mr. Leszczynski made a motion that the letter of request to the State as submitted be approved and executed. Ms. Humphreys seconded the motion which carried. REQUEST OF KNIGHTS OF COLUMBUS TO CONDUCT " JANUARY 20, 1990 - REFERRED FOR LIFE" - In a letter to the Board, Mr. Arthur R. Leinen, PGK, Knights of Columbus Council 553, P.O. Box 774, South Bend, Indiana, advised that the St. Joe Valley Chapter of the Knights of Columbus are _l 1 1 REGULAR MEETING DECFMBER 10, 1990 again this year planning to conduct a "March for Life" on the Sunday closest to the anniversary date of the Court decision legalizing abortion. This January the date will be January 20, 1991. Mr. Leinen stated that they would like to assemble in the parking lot of the Council #553 at 815 North Michigan Street at 1:30 P.M. The March would then proceed south on Michigan to Navarre Street then west on Navarre to Main Street then south on Main Street to Wayne Street then west on Wayne Street to St. Patrick's Church on Taylor Street. At St. Patrick's they will have an interfaith service recalling this sad event. Marchers will then make their way back to 815 North Michigan Street independently. Mr. Leszczynski made a motion that the request be referred to the appropriate City departments and bureaus for review and recommendation. Mrs. DeClercq seconded the motion which carried. REQUEST FOR DESIGNATED HANDICAPPED PARKING SPACE - 306 SOUTH ILLINOIS - REFERRED Mrs. Eddie Johnson, 306 South Illinois, South Bend, Indiana, requested that the parking space in front of her residence be designated as a handicapped parking space. Mr. Leszczynski made a motion that the request be referred to the appropriate City departments and bureaus for review and recommendation. Mrs. DeClercq seconded the motion which carried. FILING OF PETITION FOR ESTABLISHMENT OF RESTRICTED RESIDENTIAL PARKING ZONE - 900 BLOCK SOUTH TWYCKENHAM Ms. Belinda Owens, 922 South Twyckenham Drive, South Bend, Indiana, submitted to the Board a Petition for the Establishment of a Restricted Residential Parking Zone in the 900 block of South Twyckenham Drive. Ms. Owens noted that residents of the area have difficulty parking in front of their houses due to spaces being occupied by members of the Electrical Apprenticeship and Training Committee who meet at 913 South Twyckenham from 5:45 p.m. to 9:30 p.m. Monday through Thursday. Mr. Leszczynski made a motion that the Petition be referred to the Bureau of Traffic and Lighting in order that the appropriate traffic study of the area can be conducted. Mrs. DeClercq seconded the motion which carried. FILING OF APPLICATION FOR CERTIFICATE OF PUBLIC CONVENIENCE AND SETTING OF PUBLIC HEARING DATE - MISHAWAKA CAB INC. Mr. Leszczynski advised that submitted to the Board was an Application for Certificate of Public Convenience and Necessity for the Operation of Taxicabs as submitted by the Mishawaka Cab, Inc., 58861 State Road 331, Mishawaka, Indiana. Mr. Leszczynski further advised that pursuant to licensing ordinance requirements, the application as submitted today will be accepted for filing and a Public Hearing date of January 7, 1991 will be set. Therefore, Mrs. DeClercq made a motion that the application as submitted be filed and the hearing date set. Ms. Humphreys seconded the motion which carried. APPROVE AND/OR RELEASE CONTRACTQRS AND EXCAVATION BONDS Mr. Leszczynski advised that the Engineering Department has recommended that the Excavation Bond for Edward J. White, 1011 South Michigan Street, South Bend, Indiana, be released effective December 3, 1991 and that the Bond of Contractor for Union Station Properties be approved effective December 10, 1990. Mrs. DeClercq made a motion that the recommendation be accepted and the bonds be approved and/or released as indicated above. Ms. Humphreys seconded the motion which carried. REGULAR MEETING DECEMBER 10, 1990 FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORTS Two (2) reports from the Department of Code Enforcement indicating a total of twenty-four (24) City/Miscellaneous properties cleaned from November 27, 1990 to November 30, 1990, and forty-five (45) other properties cleaned from November 27, 1990 to November 30, 1990 were submitted. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the reports as submitted were filed. APPROVE CLAIMS Mr. Juan Manigault, Executive Director, St. Joseph County Job Training Program, submitted a list containing ninety-five (95) claims, Chief Deputy Controller John D. Leisenring submitted Claim Docket No. 17122 through Claim Docket No. 17485 and Voucher Nos. 972-984 for the Bureau of Wastewater, Voucher Nos. 831-884 for the Bureau of Sewers and Voucher Nos. 58-60 for the Bureau of Solid Waste were submitted for approval. Upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the claims and vouchers were approved and the reports as submitted were filed.. SETTING OF SPECIAL MEETING DATE Mr. Leszczynski advised that the Board of Public Works will conduct a Special Meeting on Thursday, December 13, 1990 at 9:00 a.m. to adopt a Resolution to declaring the City's intent to execute a Lease Purchase Agreement for the National Mill Supply Building. Therefore, Mrs. DeClercq made a motion that the date of December 13, 1990 be set for a Special Meeting of the Board. Mr. Leszczynski seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the meeting adjourned at 9:48 a.m. JQRzn E. Leszczyrfsldi/ Patricia.E. DeClercq 6 ATT T: J Sandra M. Parmerlee, Clerk 1 1 1