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Home My WebLink About11/26/90 Board of Public Works Minutes382 REGULAR MEETING NOVEMBER 26, 1990 The regular meeting of the Board of Public Works was convened at 9;37 a.m. on Monday, November 26, 1990, by Board President John E. Leszczynski, with Mr. Leszczynski, Mrs. Patricia E. DeClercq and Ms. Katherine Humphreys present. Also present was Chief Assistant City Attorney Jenny Pitts Manier. AGENDA ITEM ADDED Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, Change Order No. 1 (Final) and the Project Completion Affidavit for the Howard Park Wall Project was added to the agenda. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the minutes of the November 19, 1990, regular meeting of the Board were approved. APPROVE FIRST MODIFICATION OF LOAN AGREEMENT AND FIRST REVISION OF TERM NOTE DATED SEPTEMBER 1, 1987- SIBLEY MACHINE & FOUNDRY CORPORATION Mr. Leszczynski advised that the Board is in receipt of the First Modification of Loan Agreement and the First Revision of Term Note Dated September 1, 1987, by and between Sibley Machine & Foundry Corporation and the City of South Bend by the Board of Public Works on behalf of the Economic Development Department. Ms. Marcia Townsend, Department of Economic Development, addressed the Board and advised that these documents change payments due from annual payments to monthly payments. Ms. Townsend noted that these Agreements relate to Industrial Revolving Loan funds. It was further noted that the monthly payments now due are in the amount of $2,309.96 and that the total amount of the loan is $143,431.84 at an interest rate of five per cent (50) for a term of six (6) years with maturity in three (3) years. Mrs. DeClercq made a motion that the Agreements as submitted be approved and executed. Ms. Humphreys seconded the motion which carried. APPROVE PROJECT COMPLETION AFFIDAVIT - PARKING LOT, LANDSCAPING AND LIGHTING - EAST RACE PARK NO. II PROJECT Mr. Leszczynski stated that Michiana Paving & Excavating, Inc., 705 South Beiger Street, Mishawaka, Indiana, has submitted the Project Completion Affidavit for the above referred to project indicating a final cost of $132,850.01. Upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the Project Completion Affidavit was approved and the required three-year Maintenance Bond as submitted was filed. APPROVE CHANGE ORDER NO 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT - WASHINGTON - NILES TO HILL PROJECT Mr. Leszczynski indicated that Michiana Paving & Excavating, Inc., 705 South Beiger Street, Mishawaka, Indiana, has submitted Change Order No. 1 (Final) indicating that the Contract amount be increased by $5,260.27 for a new Contract sum including this Change Order in the amount of $181,229.37. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved and the required three-year Maintenance Bond as submitted was filed. I 1 REGULAR MEETING NOVEMBER 26, 1990 APPROVE CHANGE ORDER NO 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT - HOWARD PARK WALL PROJECT Mr. Leszczynski advised that Kankakee Valley Construction Company, Inc., P.O. Box 1471, LaPorte, Indiana, has submitted Change Order No. 1 (Final) indicating that the Contract amount be increased by $68,930.97 for a new Contract sum including this Change Order in the amount of $333,930.97. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Mr. Leszczynski noted that the Change Order reflects an increase of $60,480.97 for wall repair. He noted that once the project was begun it was discovered that underwater repairs were necessary and this additional repair could not have been foreseen from above ground prior to the start of the project. Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved and the required three-year Maintenance Bond as submitted was filed. APPROVE REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - PURGING AND REFILING OF TWO (2) FORTY-FIVE FOOT (45') DIAMETER GAS STORAGE SPHERES AND REPLACEMENT OF DEFECTIVE VALVES - DIVISION OF ENVIRONMENTAL SERVICES In a letter to the Board, Mr. Karl R. Kopec, Manager of Operations, Division of Environmental Services, requested that the Board advertise for the receipt of bids to perform work on the Bureau of Wastewater's two (2) forty-five foot (45') diameter gas storage spheres. Mr. Kopec advised that this work will include the purging andrefiling of the spheres as well as the replacement of defective valves. In response to questions from the news media concerning this project, Mr. Leszczynski advised that currently some methane gas is in the storage tanks which must be removed and then the tanks will be cleaned, inspected and defective valves replaced. Mr. Leszczynski further advised that residents of the area will not notice any foul odor during this process. Therefore, Mr. Leszczynski made a motion that the request be approved. Ms. Humphreys seconded the motion which carried. REQUEST OF CITY AWNING TO INSTALL FOUR (4) CANOPIES AT "DOCWEEDS" - NORTH MICHIGAN STREET - REFERRED Mr. Hank Craft, Sales Representative, City Awning of South Bend, 1835 South Franklin Street, South Bend, Indiana, requested permission to install four (4) canopies at Docweeds on North Michigan Street which is located in the old J.C. Penny's building. Mr. Craft noted that three (3) old fashion triangular awnings and one (1) backlit canopy will be installed. The canopies will be installed a minimum of eight feet (8') six inches (61') from the sidewalk level to the bottom of the frame. Mr. Craft submitted with the request drawings indicating canopy details. Mr. Leszczynski made a motion that the request be referred to the appropriate City departments and bureaus for review and recommendation. Ms. Humphreys seconded the motion which carried. REQUEST OF NEAR NORTHWEST NEIGHBORHOOD. INC. TO CLOSE STREETS AND CONDUCT CARRIAGE RIDES IN CONJUNCTION WITH THE PARK AVENUE/RIVERSIDE DRIVE CANDLELIGHT WALKS - REFERRED Ms. Barbara Gatto, Near Northwest Neighborhood, Inc., District 13, 808 Golden Avenue, South Bend, Indiana, advised that the Board of Park Commissioners previously approved the use of Triangle Park located at the corner of Portage, Vassar and Sherman for December 22, 1990 for Christmas festivities. At this • REGULAR MEETING NOVEMBER 26, 1990 time, the date of those festivities has been changed to Sunday, December 23, 1990 from 7:00-9:00 p.m. in order to coordinate with the Park Avenue Riverside Drive Candlelight Walks. Ms. Gatto noted that she has notified the'Park Department. Ms. Gatto further noted that many families will be participating in the candle lighting of their sidewalks at 7:00 p.m., enjoying strolling Christmas carolers, partaking of horse drawn sleigh rides between 7:30 and 8:30 p.m. with Santa being in Triangle Park beginning at 8:00 p.m. Therefore, it is requested that Sherman & Vassar be barricaded at Portage and Sherman at Vassar since children and families will be boarding for their sleigh rides on the corner of Vassar and Sherman. Mr. Leszczynski made a motion that the request to conduct candlelight walks, carriages rides and to close the above named streets be referred to the appropriate City departments and bureaus for review and recommendation. Ms. Humphreys seconded the motion which carried. AWARD BID AND APPROVE REQUEST TO READVERTISE FOR THE RECEIPT OF BIDS - DE-ICING MATERIALS Mr. Bill Penn, Director, Division of Transportation, recommended that the Board reject all bids received on November 13, 1990 for the purchase of approximately 12,000 tons of bulk sodium chloride as the prices received were over budget. He also requested that the Board readvertise for the receipt of new bids for this item. Additionally, Mr. Penn recommended that the Board accept and award the bid submitted by The Levy Company, P.O. Box 540, Portage, Indiana, for approximately 5,000 tons of calcium chloride slag sand at their quoted price of $14.45 per ton delivered. Therefore, Mrs. DeClercq made a motion that the recommendation to reject bids received for bulk sodium chloride and to readvertise for bids for this product and the recommendation to award the bid of The Levy Company for calcium chloride slag sand be approved. Ms. Humphreys seconded the motion which carried. AWARD BID - ONE (1) 5TH WHEEL MOUNTED GOOSENECK AUTOWAGON - FIRE DEPARTMENT In a letter to the Board, Fire Chief Luther Taylor recommended that the Board award the bid of Wells Cargo, Inc., P.O. Box 728, 1503 West McNaughton, Elkhart, Indiana, in the amount of $18,551.00 for one (1) 5th Wheel Mounted Gooseneck Autowagon. Chief Taylor stated that the Department is comfortable with having received only one (1) bid for this equipment and it is their belief that this bid is competitive. Therefore, Ms. Humphreys made a motion that the recommendation be accepted and the bid be awarded. Mrs. DeClercq seconded the motion which carried. TITLE SHEET - PORTAGE ROAD UTILITIES ON SANITARY SEWER/WATER MAIN Mr. Leszczynski advised that the Title Sheet for the above referred to project was being presented at this time for execution. Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the above referred to Title Sheet was approved and signed. APPROVE CONTRACTORS BONDS Mr. Leszczynski advised that the Division of Engineering has 1 REGULAR MEETING NOVEMBER 26. 1990 385 recommended that the Board approve the Contractor's Bond for Gary Aust, 61168 State Road #15, Goshen, Indiana. Therefore, Mrs. DeClercq made a motion that the recommendation be accepted and the bond be approved. Mr. Leszczynski seconded the motion which carried. FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the Certificate of Insurance for Mr. Clinton Yeager, d/b/a Bonneyville Carriage Rides, 15799 CR 8, Bristol, Indiana, was accepted and filed. APPROVE CLAIMS Chief Deputy City Controller John D. Leisenring, submitted Claim Docket No. 16718 through Claim Docket No. 17037 and recommended approval. Additionally, voucher Nos. 910-957 for the Bureau of Wastewater, Voucher Nos. 764-830 for the Bureau of Sewers and Voucher Nos. 52-57 for the Bureau of Solid Waste were submitted for approval. Also, Mr. Juan Manigault, Executive Director, Employment Training Services of St. Joseph County, submitted a list containing ninety (90) claims and recommended approval Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the claims and vouchers were approved and the report: as submitted were filed. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the meeting adjourned at 9:53 a.m. 4Jn �,.Leszczyns&iv Patricia E. DeClercq ari5vine Humphreys ATT T: Sandra M. Parmerlee, Clerk