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HomeMy WebLinkAbout11/19/90 Board of Public Works Minutes374 REGULAR MEETING NOVEMBER 19, 1990 The regular meeting of the Board of Public Works was convened at 9:34 a.m. on Monday, November 19, 1990, by Board President John E. Leszczynski, with Mr. Leszczynski, Mrs. Patricia E. DeClercq and Ms. Katherine Humphreys present. Also present was Chief Assistant City Attorney Jenny Pitts Manier. AGENDA ITEMS ADDED/DELETED: Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the following agenda items were added and deleted: ADDED: - Proposal for Elevator or Escalator Service DELETED: - Award Bid Transwestern Building Demolition Project APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the minutes of the November 13, 1990, regular meeting of the Board were approved. OPENING OF BIDS - ONE (1) 5TH WHEEL MOUNTED GOOSENECK AUTOWAGON AND ONE (1) DUAL REAR WHEEL ONE TON FOUR WHEEL DRIVE ONE TON CHASSIS This was the date set for receiving and opening of sealed bids for the above referred to equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: WELLS CARGO, INC. P.O. Box 728 1503 M. McNaughton Elkhart, Indiana 56515 Bid was signed by Mr. Lawrence Huemmer, Sales Representative, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a ten per cent (10a) Bid Bond was submitted. BID: One (1) 36ft 16(.)0 GVWR CompacVan $18,551.00 Bid noted that Wells Cargo is not quoting on the towing vehicle. Wells Cargo is not in a position to quote or furnish motorized vehicles as they are a manufacturer of trailers only. JORDAN'S AUTOMALL, INC. 609 East Jefferson Boulevard Mishawaka, Indiana 46545 Bid was signed by Mr. Thomas L. Wargo, Non -Collusion Affidavit was in order and a ten per cent (10a) Bid Bond was submitted. BID: One (1) One (1) Ton Truck 1991 Ford F350 $15,990.00 Selling Price: $19,990.00 Trade -In: - 4,000.00 Net Price: $15,990.00 Fire Chief Luther Taylor advised that this vehicle is to be utilized as the Hazmat command post. Therefore, Mr. Leszczynski made a motion that the above bids be referred to the Fire Department for review and recommendation. Ms. Humphreys seconded the motion which carried. 1 1 1 375 REGULAR MEETING NOVFMBER 19, 1990 OPENING OF QUOTATIONS - STATE THEATRE MARQUEE ROOF REPAIR Mr. Leszczynski noted that this was the date set for the receiving and opening of Quotations for the above referred to roof repair. The following Quotation was opened and read: NORTH CENTRAL ROOFING, INC. 1118 North Logan Mishawaka, Indiana 46545 Quotation was submitted by Mr. M. Mark Modlin, Vice -President. QUOTATION: Base Bid: $12,592.00 Temporary Roof Repairs: $ 450.00 Total Base Bid (1 + 2): $13,042.00 Alternate Al: $ 1,291.00 Total with Alternate 1 (1 + 2 + Ali: $14,333.00 Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the Quotation received was referred to the Department of Economic Development for review and recommendation. AWARD BID - TRANSWESTERN BUILDING ASBESTOS ABATEMENT PROJECT Mr. Bob Allen, Manager, Bureau of Public Construction, advised that Clean Air Systems, Inc., 23349 State Road 23 West, South Bend, Indiana, was the apparent low bidder for the above referred to project. He noted that all aspects of their submittal were in order and Cole Associates, Inc., is satisfied that their proposed methods for the work met the specifications. Therefore, Mr. Allen recommended award of Bid Package #1 - Asbestos Abatement, as submitted by Clean Air Systems, Inc., in the amount of $79,600.00. Mrs. DeClercq made a motion that the recommendation be accepted and the bid be awarded. Ms. Humphreys seconded the motion which carried. AWARD BID - SIXTY-FIVE (65) SELF-CONTAINED BREATHING APPARATUS WITH 30 MINUTE AIR CYLINDERS AND SIX (6) SELF CONTAINED BREATHING APPARATUS WITH 60 MINUTE AIR CYLINDERS In a letter to the Board, Fire Chief Luther Taylor advised that after a careful review of the bids received on. October 29, 1990, for the above referred to equipment, it is the recommendation of the Fire Department that the bid of Safety Solutions, A Division of Shoes & Gloves, Inc., 400 East Wilson Bridge Road, Worthington, Ohio, in the amount of $81,630.95, be awarded for the following: 10 9842-80 Survivair 30 Minute, 2216 PSI SCBA, NF with case: 55 9842-82 Same as above, except less case: 6 9870-82 Survivair 60 minute 4500 PSI, SCBA, NFPA less case: 71 9800-17 Survivair Nosecups: 250 Survivair Instruction Booklets - Operat.ion and Maintenance: 1 Survivair VHS Training Tape: Chief Taylor noted that the Fire Department has exercise their option to purchase the protective nor will they be trading -in any of the units or Each: $1,136.50 Each: $1,096.50 Each: $1,460.35 Each: $ 16.85 N/C N/C decided not to cylinder sleeves cylinders. 376 REGULAR MEETING NOVEMBER 19, 1990 Therefore, Mrs. DeClercq made a motion that the recommendation be accepted and the bid be awarded. Ms. Humphreys seconded the motion which carried. ADOPT RESOLUTION NO. 30-1990 - AMENDING RESOLUTION NO. 22-1990 TO CORRECT A TYPOGRAPHICAL ERROR Mr. Leszczynski advised that submitted to the Board was a Resolution which corrects a. typographical error in the previously adopted Resolution No. 22-1990 in the language in Section II(d) regarding group rates on a monthly contract. Mr. Leszczynski noted that the Common Council adopted a correct version. Mrs. DeClercq made a motion that the Resolution as submitted be adopted. Ms. Humphreys seconded the motion which carried and the following Resolution No. 30-1990 was adopted: RESOLUTION NO. 30-1990 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA AMENDING RESOLUTION 22-1990 TO CORRECT A TYPOGRAPHICAL ERROR WHEREAS, on October 22, 1990, the Board of Public Works of the City of South Bend, Indiana (hereafter "the Board") adopted Resolution 22-1990 fixing rates and charges to be collected for the parking of vehicles at municipally owned parking facilities; and WHEREAS, Section 2(d) of said Resolution fixed a group rate of $35.00 per month for groups of five (5) to forty-nine (49) vehicles; and WHEREAS, said group rate was intended to be fixed for groups of ten (10) to forty-nine (49) vehicles, but due to a typographical error, the Resolution provided as stated in the second Whereas clause, above; and WHEREAS, said typographical error was identified subsequent to the passage of Resolution 22-1990, but prior to the adoption of Ordinance No. 8140-90 of the Common Council of the City of South Bend approving the rates and charges fixed by the Board of Public Works for the parking of vehicles at municipally operated parking facilities, and was corrected by the Common Council, which correction is reflected in Ordinance No. 8140-90; and WHEREAS, the Board of Public Works is desirous of correcting the error appearing in Resolution 22-1990, and confirming that the rates and charges approved by the Common Council in Ordinance No. 8140-90 are those rates fixed by the Board of Public Works. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, AS FOLLOWS: 1. Resolution 22-1990 of the Board of Public Works of the C_i:;y of South Bend shall be, and the same hereby is, amended to delete Section II(d) in its entirety and to replace Section IT_(d) with the following: (d) Group rates on a monthly contract 10 - 49 vehicles $35.00 per mo. 50 or more vehicles $_2.00 per mo. 2. This Resolution shall be in full force and effect from and after its adoptions 37T REGULAR MEETING NO%'EMBFR 19, 19 9 0 Adopted this 19th day of November, 1990. BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA s/John E. Leszczynski s/Katherine Humphreys s/Patricia DeClercq Attest.: s/Sandra M. Parmerlee, Clerk APPROVE PROPOSAL FOR ELEVATOR OR ESCALATOR SERVICE - MILAR ELEVATOR SERVICE COMPANY Mr. Leszczynski advised that the Board is in receipt of a, Proposal for Elevator or Escalator Service as submitted by Milar Elevator Service Company, P.O. Box 780, Toledo, Ohio, in regards to two traction elevators at the parking garage at 121 East Wayne Street. Mr. Leszczynski noted that this Proposal indicates that maintenance service will be provided until December 1, 1990. Mr. Leszczynski noted that this will allow time for proposals for this service to be solicited. Ms. Humphreys made a motion that the Proposal as submitted be accepted and approved. Mrs. DeClercq seconded the motion which carried. APPROVE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT - MADISON - NILES TO EAST RACE PROJECT Mr. Leszczynski advised that Kankakee Valley Construction Company, Inc., P.O. Box 1471, LaPorte, Indiana, has submitted Change Order No. 1 (Final) indicating an increase of $3,836.50 as well as the Project Completion Affidavit indicating a final contract amount of $211,770.95 for the above referred to project. Mr. Leszczynski therefore made a motion that Change Order.No. 1 (Final) and the Project Completion Affidavit indicating the new final cost be approved and the appropriate three-year Maintenance Bond be accepted for filing as submitted. Ms. Humphreys seconded the motion which carried. APPROVE CONTRACT - PIERCE MANUFACTURING, INC. - TWO (2) 1500 GPM TRIPLE COMBINATION MOTORIZED PUMPING FIRE APPARATUS Mr. Leszczynski advised that pursuant to the Novembex 5, 1990, bid award to Pierce Manufacturing, Inc., as submitted by Midwest Fire & Safety Equipment Company, Inc., in the amount of $440,184.90 for the above referred to pumping fire apparatus, the appropriate Contract is being submitted to the Board at this time for approval and execution. Therefore, Mrs. DeClercq made a motion that the Contract be approved. Ms. Humphreys seconded the motion which carried. APPROVE CERTIFICATE OF SUBSTANTIAL COMPLETION - WASTEWATER PLANT ADMINISTRATION BUILDING ADDITION Mr. Leszczynski advised that Ziolkowski Construction, Inc., 1005 South Lafayette Boulevard, South Bend, Indiana and Mathews-Purucker-Anella, Inc., 218 South Frances Street, South Bend, Indiana, have submitted to the Board a Certificate of Substantial Completion for the above referred to project. Mr. Leszczynski therefore made a motion that the Certificate be accepted and approved. Mrs. DeClercq seconded the motion which carried. APPROVE. REQUEST OF COMMUNITY RESOURCE CENTER TO CONDUCT CARRIAGE RIDES - NOVEMBER 24-25, 1990 In a letter to the Board, Ms. Rebecca Marr Miller, coordinator, Winter Wonderland Festival, Community Resource Center, Inc., 914 REGULAR MEETING NOVEMBER 19, 1990 Lincolnway West, South Bend, Indiana, advised that the Community Resource Center and Bonneyville Carriage Rides would like permission for Bonneyville to use the streets of South Bend for carriage rides to be offered to the public during the 1990 Winter Wonderland Festival. Ms. Miller submitted with the request a Certificate of Insurance as provided by Bonneyville Carriages Rides. She noted that Bonneyville Carriage Rides plans to offer horse-drawn carriage rides to the public from 9:30 a.m. to 5:30 p.m. on Saturday, November 24, 1990 and from 10:30 a.m. to 5:30 p.m. on Sunday, November 25, 1990. The carriage rides will begin at the Century Center, proceed west on Washington, south on South Michigan, east on Jefferson, and then north on South St. Joseph Street to the Century Center. Ms. Miller noted that the Winter Wonderland is the major fund-raising event for the Community Resource Center, a non-profit organization providing the suicide prevention HOTLINE, information referral HELPLINE, R.S.V.P. and Volunteer Connection. Mr. Leszczynski advised that the necessary City departments and bureaus have reviewed this request and approval is recommended. Therefore, Mrs. DeClercq made a motion that the request be approved. Ms. Humphreys seconded the motion which carried. REQUEST OF ERSKINE BOULEVARD RESIDENTS TO CONDUCT 4TH ANNUAL CANDLELIGHT WALK AND CARRIAGE RIDES - DECEMBER 16, 1990 - REFERRED In a letter to the Board, Mr. Thomas A. Wolford, 2620 Erskine Boulevard, South Bend, Indiana, requested permission for the Erskine Boulevard residents to conduct their 4th Annual Candlelight Walk on Sunday, December 16, 1990 from 5:00 p.m. to 9:00 p.m. along both sides of the sidewalks of Erskine Boulevard from Ewing Avenue south to Donmoyer. Mr. Wolford advised that at this time the Walk will consist of candle luminaries, various groups carolling and carriage rides to be provided by Bonneyville Carriage along Erskine Boulevard from Ewing to Donmoyer. Mr. Leszczynski made a motion that the request be referred to the appropriate City departments and bureaus for review and recommendation. Ms. Humphreys seconded the motion which carried. REQUEST OF CASTEEL CONSTRUCTION CORPORATION TO OCCUPY THE PUBLIC RIGHT-OF-WAY ON WAYNE AND MAIN STREETS FROM 12-1-90 TO 6-30-91 IN CONJUNCTION WITH LIBRARY RENOVATION PROJECT - REFERRED In a letter to the Board, Mr. Jerry Giolitto, Project Manager, Casteel Construction Corporation, 23186 West Ireland Road, P.O. Box 628, South Bend, Indiana, requested the issuance of an occupancy permit for access to the public sidewalks on Wayne Street and Main Street adjacent to the existing St. Joseph County Public Library Building. Mr. Giolitto advised that Casteel Construction is currently performing the masonry work on the library's current renovation and expansion project and as part of the project, Casteel is required to remove the existing masonry veneer and replace it with new masonry. This will occur both at the existing north and west elevations of the building. Mr. Giolitto indicated that in order to accomplish this work, it is necessary to erect scaffolding on the sidewalk immediately adjacent to the existing building. This scaffolding will take up approximately six (6) feet of the sidewalk. In addition, it will be necessary for them to use the remainder of the sidewalk as an access drive for a fork lift which will provide materials to the masons working on the scaffold. While these masonry removal and replacement operations are proceeding, it will be necessary to provide barricades and covered walkways as required for public rights -of -way and for public access to the existing building. REGULAR MEETING NOVEM13ER 19, 1990 This pedestrian walkway will have to be located in the parking lanes of Wayne and Main Streets to allow construction access behind the walkway. Under the terms of the construction documents, these barricades and walkways are provided by another prime contractor and not by the masonry contractor. Mr. Giolitto further indicated that it should be noted that the work will not be done on both the north and west elevations at the same time. Only one side of the building will be remodeled at any given point in time. Further, they are requesting that the occupancy permit be valid from December 1, 1990 through June 30, 1991. Mr. Leszczynski made a motion that the request be referred to the appropriate City departments and bureaus for review and recommendation. Ms. Humphreys seconded the motion which carried. APPROVE REQUEST TO ADVERTISE FOR THE REMODELING OF THE NEW EQUIPMENT SERVICES BUILDING - 1045 WEST SAMPLE STREET In a letter to the Board, Mr. Phil St. Clair, Director, Division of Equipment Services, advised that the City has made a commitment to occupy the National Mill Supply Building, located at 1045 West Sample Street with the building serving as the City's Fleet Services Center. Mr. St. Clair noted that prior use of the building was limited to warehousing and over the counter "parts" sales and in order to insure the building will properly serve the City's needs, there will be extensive modifications required aid the City and the Troyer Group have completed specifications as to the particular types of modifications needed. Therefore, Mr. St. Clair requested that the Board advertise for the receipt of bids for this remodeling. Ms. Humphreys made a motion that the request be approved. Mrs. DeClercq seconded the motion which carried. APPROVE REQUEST FOR THE SALE OF SURPLUS SHELVING AND STORAGE RACKS IN THE NATIONAL MILL SUPPLY BUILDING (NEW EQUIPMENT SERVICES BUILDING) LOCATED AT 1045 WEST SAMPLE STREET Mr. Phil St. Clair, Director, Division of Equipment Services, advised that as a result of the recent purchase of the National Mill Supply Building, the City has obtained more storage devices than is needed. Therefore, he is requesting that the City take bids on the existing shelving and storage racks so that their presence does not hinder the upcoming construction in the building. Mr. St. Clair advised that the existing shelves are divided into two (2) halves. The east section, which is to remain, and the west section, which should be removed consisting of the following: WEST SECTION (LOWER): Twenty (20) rows of shelving (116" deep, 24' in length, 8' in height.) Included are twenty-four (24) 8' light fixtures, and 1,353 shelves. WEST SECTION (UPPER): - Ten (10) rows of shelving (116" deep, 24' in length, 8' in height and ten (10) rows of . additional shelving with measurements of 116" deep, 21' in length, 8' in height. Total of 1,108 shelves. Upper section includes a 71x60' walkway, ten (10) rows of walkways (31x241) and two (2) 7' dates. There are no stairs included with these shelves. 380 REGULAR MEETING NOVEMBER 19, 1990 Also, a cast iron steel, heavy duty storage _rack approximately 50' in length, 10' in height that needs to be removed with the she ping. Mr. St. Clair advised that the shelving racks are in excellent condition and sight visits by bidders can be arranged. He noted that bidders will be responsible for disassembly and removal of the property within thirty (30) days of bid awards. Therefore, Ms. Humphreys made a motion that the above referred to shelving and storage racks be offered for sale. Mrs. DeClercq seconded the motion which carried. APPROVE REQUEST TO CLOSE 700 BLOCK OF WAYNE STREET, BET-1EEN SOUTH ST. PETER AND SOUTH ST. LOUIS, TO PLACE HOUSE IN STREET ON 11-26-90 IN ORDER TO PROCEED WITH MOVE ON 11-27-90 In a letter to the Board, Mr. Todd Zeiger, 235 South St. Peter Street, South Bend, Indiana, requested permission to close the 700 block of Wayne Street, between South St. Peter and South St. Louis, on November 26, 1990 in order to prepare for the relocation of a structure from 235 South St. Peter to 508 East South Street. The structure will need to be pulled in to the street overnight so as to allow the mover to proceed first thing in the morning on November 27, 1990. It is estimated that the move will take approximately eight (8) hours to move from 235 South St. Peter to 508 East South Street. This time does not include pulling the structure out into the street. It is for this reason that Mr. Zeiger is requesting the closing of the street. Mr. Zeiger noted that in the interest of public safety, cones, barricades and flashing lanterns will be placed around the structure when it sits in the street. In addition, there will be security provided during the night. It is noted that on October 22, 1990, the Board of Public Works approved a request to move the above referred to house. Mr. Leszczynski advised that the necessary City departments and bureaus have reviewed this request and approval is recommended. Therefore, Mr. Leszczynski made a motion that the request be approved. Mrs. DeClercq seconded the motion which carried. APPROVE TRAFFIC CONTROL DEVICE Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the following one (1) traffic control device was approved: 1. NEW INSTALLATION: STOP SIGN LOCATION: Dub:til and Marine - N.E. corner RF. 3ARKS : "T" intersection FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORTS Two (2) _reports from the Department of Code Enforcement indicating a total of eight (8) City/Miscellaneous properties cleaned from November 8, 1990 to November 10, 1990 and thirty-two (32) other properties gleaned from November 8, 1990 to November 9, 1990, were submitted. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the reports as submitted were filed. FILING OF CERTIFICATES OF INSURANCE Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, Certificates of Insurance for the following were accepted for filing: 11 n REGULAR MEETINn NnV WMBEP 19, 1990 1 I 1 1. Casteel Construction Corporation P.O. Box 626 South Bend, Indiana 2. Majority Builders, Inc. 62900 U.S. 31 South South bend, Indiana 46614 APPROVF CLAIMS Mr. Juan Manigault, Executive Director, Employment and Training Services, submitted to the Board two (2) lists containing sixty-five (65) claims and recommended approval. Mrs. DeClercq made a motion that the claims be approved and the lists be filed. Ms. Humphreys seconded thf motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the meeting adjourned at 9:53 a.m. P_TT rC7' ; dAO,-A- 'j Sandra M. Parmerlee, Clerk •T hn E. Leszrzyn k Patricia E. DeClercq