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HomeMy WebLinkAbout11/13/90 Board of Public Works MinutesFe I ! 11a REGULAR MEETING NOVEMBER 13, 1990 The regular meeting of the Board of Public Works was convened at 9:35 a.m. on Tuesday, November 13, 1990, by Board President John E. Leszczynski, with Mr. Leszczynski and Mrs. Patricia E. DeClercq present. Also present was Chief Assistant City Attorney Jenny Pitts Manier. Board member Ms. Katherine Humphreys was not in attendance. AGENDA ITEMS ADDED Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, Resolution Nos. 27-1990, 28-1990 and 29-1990 were added to the agenda. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the minutes of the November 5, 1990, regular meeting of the Board were approved. OPENING OF BIDS - DE-ICING MATERIALS - STREET DEPARTMENT Mr. Leszczynski advised that this was the date set for the receiving and opening of sealed bids for the following de-icing materials: Sodium Chloride 12,000 tons Calcium Chloride Sand 5,000 tons Calcium Chloride Slag Sand 5,000 tons The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. Mr. Leszczynski advised that Bay Dust Control Division of Liquid Calcium Chloride Sales, Inc., P.O. Box 215, Kawkawlin, MI has submitted to the Board a "No Bid" on these de-icing materials. The following bids were opened and read: THE LEVY COMPANY, INC. P.O. Box 540 Portage, Indiana 46368 Bid was signed by Mr. William J. Stanley, Director, Sales & Marketing, Non -Collusion Affidavit was in order, Non - Discrimination Commitment form was completed and a Bid Bond in the amount of $7,225.00 was submitted. BID: 5,000 Tons Calcium Chloride Slag Sand Mixture ' $14.45 per ton Delivered to any location as designated by the City of South Bend Street Department. MORTON INTERNATIONAL, INC. MORTON SALT DIVISION 110 North Wacker Drive Chicago, Illinois 60606-1555 Bid was signed by Mr. Thomas J. Butler, Government Business Manager, Non -Collusion Affidavit was in order, Non - Discrimination Commitment form was completed and a Bid Bond in the amount of $38,400.00 was submitted. BID: J 1 1 REGULAR MEETING NOVEMBER 13, 1990 12,000 tons Morton Bulk Safe-T-Salt Treated 20 ton minimum dump truck delivery FOB $32.00 per ton Total: $384,000.00 Terms: Net thirty (30) days Delivery: Three (3) to five (5) days ARO Prices quoted are firm through October 31, 1991. Unless specified in the proposal, all prices quoted herein are subject to acceptance within thirty (30) days and shall be deemed automatically to have been withdrawn if, by the end of that period, no award has been made. The bulk treated salt offered in this bid is suitable for highway maintenance only. AKZO SALT, INC. D/B/A INTERNATIONAL SALT COMPANY P.O. Box 352 Abington Executive Park Clarks Summit, PA 18411-0352 Bid was signed by Mr. Robert H. Jones, Vice President, Bidding and Marketing, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a Certified Check in the amount of $35,064.00 was submitted. BID: Rock Salt 12,000 tons BULK ICE CONTROL ROCK SALT Truck Delivery - Minimum truckload - 21 tons: $29.22/Ton Total: $350,640.00 Terms of payment are net thirty (30) days from shipment. Bulk rock salt will be treated with an anti -caking agent. Rock Salt is mined in the U.S.A. by American labor. International Salt will protect their quoted price on deliveries prior to and including 10/31/91 provided their quote is accepted within sixty (60) days from bid opening date of 11/13/90. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the bids were referred to the Street Department for review and recommendation. REQUEST OF MICHIANA WATERSHED TO CONDUCT 1991 ST. JOSEPH RIVER RUN - MAY 11, 1991 - REFERRED In a letter to the Board, Mrs. Nancy Mah, Administrative Assistant, Michiana Watershed, Inc., St. Joseph County Chapter, P.O. Box 1284, South Bend, Indiana, advised that Michiana Watershed, Inc. requests permission to conduct the 1991 St. Joseph River Run on Saturday, May 11, 1991. The race will begin at Leeper Park and finish at Niles, Michigan as past race participants have shown an interest in extending the race into Michigan. Mr. Leszczynski made a motion that the request be referred to the appropriate City departments and bureaus for review and recommendation. Mrs. DeClercq seconded the motion which carried. APPROVE REQUEST FOR DESIGNATED HANDICAPPED PARKING SPACE - 1345 FISHER STREET Mr. Leszczynski advised that the appropriate City departments and bureaus have reviewed the above referred to request which was 370 REGULAR MEETING NOVEMBER 13. 1990 submitted to the Board on October 29, 1990, and approval is recommended. Therefore, Mrs. DeClercq made a motion that the request be approved. Mr. Leszczynski seconded the motion which carried. APPROVE REQUEST OF TRANSPO TO INSTALL BUS SHELTER AT THE N.E. CORNER OF MISHAWAKA AVENUE AND GREENLAWN Mr. Leszczynski indicated that the above referred to request, which was submitted to the Board on September 10, 1990, has been reviewed by the necessary City departments and bureaus and approval is recommended at this time. It is noted that since the shelter will occupy a portion of Park Department property, the Board of Park Commissioners has also approved the request. Therefore, Mr. Leszczynski made a motion that the recommendations be accepted and the request be approved. Mrs. DeClercq seconded the motion which carried. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the following two (2) traffic control devices were approved: 1. NEW INSTALLATION: Stop Sign - "T" Intersection LOCATION: Cross Creek and Eagle Point - Spring Hill - Hunter Run Circle - Foxf ire Drive 2. NEW INSTALLATION: One (1) twenty-five foot (251) Handicap Parking Space LOCATION: 1226 East Bissel REMARKS: Requested by Mrs. Lois Moore FILING OF CERTIFICATES OF INSURANCE Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, Certificates of Insurance for the following were accepted for filing: 1. Zimmerman Industrial Piping 1117 North Clay Mishawaka, Indiana 46660-6129 2. O.J. Shoemaker, Inc. 1008 Lincolnway East P.O. Box 418 South Bend, Indiana FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORTS Two (2) reports from the Department of Code Enforcement indicating a total of nineteen (19) City/Miscellaneous properties cleaned from October 23, 1990 to October 25, 1990 and forty (40) other properties cleaned from October 22, 1990 to October 26, 1990 were submitted. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the reports as submitted were filed. FILING OF HUMANE SOCIETY OF ST. JOSEPH COUNTY, IN., INC. MONTHLY REPORT - OCTOBER Mr. Leszczynski advised that submitted to the Board was the Humane Society report for the month of October which indicated the types and number of animals handled for the City of South Bend. Mrs. DeClercq made a motion that the report as submitted be accepted and filed. Mr. Leszczynski seconded the motion which carried. 371 REGULAR MEETING NOVEMBER 13. 1990 APPROVE CLAIMS Mr. Juan Manigault, Executive Director, Employment and Training Services of St. Joseph County, submitted a list containing eighty-seven (87) claims and recommended approval. Additionally, Chief Deputy Controller John D. Leisenring, submitted Claim Docket No. 16485 through Claim Docket No. 16712 and recommended approval. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the claims were approved and the reports as submitted were filed. ADOPT RESOLUTION NOS. 27-1990, 28-1990 AND 29-1990 - WRITING OFF UNCOLLECTIBLE ACCOUNTS OF THE DEPARTMENT OF CODE ENFORCEMENT FOR ENVIRONMENTAL CLEAN-UP SERVICES PERFORMED IN 1985, 1986 AND 1987 Mrs. Patricia E. DeClercq, Director, Department of Code Enforcement, submitted to the Board the above referred to Resolutions which will write-off the Department of Code Enforcement's outstanding accounts which are considered to be uncollectible for the years 1985, 1986 and 1987. These accounts represent charges for environmental clean-up services. Mrs. DeClercq noted that the total amounts to be written off are as follows: 1985 $45,353.25 1986 $91,170.76 1987 $48,124.00 Mrs. DeClercq further noted that the procedure for billing is to turn the account over to a collection agency after a minimum of two (2) notices have been sent to the property owner. After the collection agency exhausts every effort to collect these accounts, they are written off. The lists which were attached to the Resolutions represent those accounts considered uncollectible. Therefore, Mrs. DeClercq made a motion that the Resolutions as submitted be adopted. Mr. Leszczynski seconded the motion which carried and the following Resolution Nos. 27-1990, 28-1990 and 29-1990 were adopted: RESOLUTION NO. 27-1990 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA WRITING OFF UNCOLLECTIBLE ACCOUNTS OF THE DEPARTMENT OF CODE ENFORCEMENT FOR ENVIRONMENTAL CLEAN-UP SERVICES PERFORMED IN 1985 WHEREAS, the City of South Bend, Indiana, Department of Code Enforcement, charged the persons listed on the attached documents for Environmental Clean-up Services; and WHEREAS, the charges have not been paid to the City of South Bend after at least two (2) notices were sent to the owners of the properties receiving the services; and WHEREAS, Federated Collection Agency, on behalf of the City of South Bend, has made every attempt to collect the aforementioned charges, and has not been successful; and WHEREAS, the Indiana State Board of Accounts has instructed the City to write off all uncollectible accounts for the year 1985 after every attempt to collect them has been made; and WHEREAS, the City of South Bend, by and through its Board of Public Works, desires to write off the accounts listed on the attached documents. 372 REGULAR MEETING NOVEMBER 13, 1990 NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, that the charges listed on the attached documents, totaling $45,353.25, be, and hereby are, written off the accounts receivable of the City of South Bend as uncollectible. Adopted this 13th day of November, 1990. ATTEST: s/Sandra M. Parmerlee CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS s/John E. Leszczynski s/Patricia E. DeClercq RESOLUTION NO. 28-1990 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA WRITING OFF UNCOLLECTIBLE ACCOUNTS OF THE DEPARTMENT OF CODE ENFORCEMENT FOR ENVIRONMENTAL CLEAN-UP SERVICES PERFORMED IN 1986 WHEREAS, the City of South Bend, Indiana, Department of Code Enforcement, charged the persons listed on the attached documents for Environmental Clean-up Services; and WHEREAS, the charges have not been paid to the City of South Bend after at least two (2) notices were sent to the owners of the properties receiving the services; and WHEREAS, Federated Collection Agency, on behalf of the City of South Bend, has made every attempt to collect the aforementioned charges, and has not been successful; and WHEREAS, the Indiana State Board of Accounts has instructed the City to write off all uncollectible accounts for the year 1986 after every attempt to collect them has been made; and WHEREAS, the City of South Bend, by and through its Board of Public Works, desires to write off the accounts listed on the attached documents. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, that the charges listed on the attached documents, totaling $91,170.76, be, and hereby are, written off the accounts receivable of the City of South Bend as uncollectible. Adopted this 13th day of November, 1990. CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS s/John E. Leszczynski s/Patricia E. DeClercq ATTEST: s/Sandra M. Parmerlee [I 373 REGULAR MEETING NOVEMBER 13, 1990 RESOLUTION NO. 29-1990 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA WRITING OFF UNCOLLECTIBLE ACCOUNTS OF THE DEPARTMENT OF CODE ENFORCEMENT FOR ENVIRONMENTAL CLEAN-UP SERVICES PERFORMED IN 1987 WHEREAS, the City of South Bend, Indiana, Department of Code Enforcement, charged the persons listed on the attached documents for Environmental Clean-up Services; and WHEREAS, the charges have not been paid to the City of South Bend after at least two (2) notices were sent to the owners of the properties receiving the services; and WHEREAS, Federated Collection Agency, on behalf of the City of South Bend, has made every attempt to collect the aforementioned charges, and has not been successful; and WHEREAS, the Indiana State Board of Accounts has instructed the City to write off all uncollectible accounts for the year 1987 after every attempt to collect them has been made; and WHEREAS, the City of South Bend, by and through its Board of Public Works, desires to write off the accounts listed on the attached documents. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, that the charges listed on the attached documents, totaling $48,124.00, be, and hereby are, written off the accounts receivable of the City of South Bend as uncollectible. Adopted this 13th day of November, 1990. CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS s/John E. Leszczynski s/Patricia E. DeClercq ATTEST: s/Sandra M. Parmerlee ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the meeting adjourned at 9:47 a.m. ja�n E. Leszcz L�U_4' e_ _C1 F_ .&P 6 Patricia E. DeClercq r ATT T: Sandra M. Parmerlee, Clerk