HomeMy WebLinkAbout11/05/90 Board of Public Works Minutes357
REGULAR MEETING NOVEMBER 5. 1990
The regular meeting of the Board of Public Works was convened at
9:31 a.m. on Monday, November 5, 1990, by Board President John E.
Leszczynski, with Mr. Leszczynski, Mrs. Patricia E. DeClercq and
Ms. Katherine Humphreys present. Also present was Deputy City
Attorney Robert Rosenfeld.
APPROVE MINUTES OF PREVIOUS MEETING
Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski
and carried, the minutes of the October 29, 1990, regular meeting
of the Board were approved.
OPENING OF BIDS - TRANSWESTERN BUILDING ASBESTOS ABATEMENT AND
DEMOLITION PROJECT
Mr. Leszczynski advised that this was the date set for the
receiving and opening of sealed bids for the above referred to
project. The Clerk tendered proofs of publication of Notice in
the South Bend Tribune and the Tri-County News which were found
to be sufficient.
Mr. Leszczynski indicated that the following companies have
advised that they decline to bid at this time:
Environmental Engineers
2208 Welsch Industrial Court
St. Louis, MO 63146-4222
Wilkins & Wheaton Environmental Services, Inc.
169 Portage Street
Kalamazoo, Michigan 49007-4881
Attorney Robert C. Rosenfeld advised that the bid submitted by
Environmental Diversified Services, 320 North Michigan Avenue,
Suite 2100, Chicago, Illinois, did not contain a signed
Non -Discrimination Commitment form. Additionally, the bid
submitted by Arcam, P.O. Box 875, 5656 McDermott, Berkeley,
Illinois, did not contain the required State Board of Accounts
Form #96. Therefore, Mrs. DeClercq made a motion that these bids
be rejected. Mr. Leszczynski seconded the motion which carried.
Mr. Leszczynski advised that Action Wrecking, Inc., 7461 South
Lowe Avenue, Chicago, Illinois, "faxed" their bid to the Board
and therefore he made a motion that this bid be rejected. Mrs.
DeClercq seconded the motion which carried.
It is noted that the Engineer's Estimate for Bid Package #1 is
$262,600.00 and $1,238,900.00 for Bid Package #2.
The following bids were opened and publicly read:
VICKERY & ASSOCIATES, INCORPORATED
1007 West Lunt Avenue
Schaumburg, Illinois 60193
Bid was signed by Mr. Robert M. Vickery, President,
Non -Collusion Affidavit was in order, Non -Discrimination
Commitment form was completed and a Bid Bond in the amount of
$9,750.00 was submitted.
BID: Bid Package No. 1 Total Lump Sum Bid: $109,830.00
CHICAGO TOXIC CORPORATION
2625 South Loomis
Chicago, Illinois
Bid was signed by Mr. David R. Kerr, President, Non -Collusion
Affidavit was in order, Non -Discrimination Commitment form was
completed and a Bid Bond in the amount of $25,000.00 was
submitted.
BID: Bid Package No. 1 Total Lump Sum Bid: $258,000.00
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NORTH AMERICAN ASBESTOS CONTROL CORPORATION
130 South Jefferson Street
Chicago, Illinois 60606
Bid was signed by Mr. Ronald S. Wild, Non -Collusion
Affidavit was in order, Non -Discrimination Commitment form was
completed and a Bid Bond in the amount of $20,000.00 was
submitted.
BID: Bid Package No. 1 Total Lump Sum Bid: $235,000.00
MORFORD CONSTRUCTION SPECIALITIES, INC.
250 West Carmel Drive
Carmel, Indiana 46032
Bid was signed by Mr. Bruce A. Morford, President,
Non -Collusion Affidavit was in order, Non -Discrimination
Commitment form was completed and a Bid Bond in the amount of
$13,000.00 was submitted.
BID: Bid Package No. 1 Total Lump Sum Bid: $178,540.00
VLS INSULATING COMPANY, INC.
2104 North Lynn Street
Mishawaka, Indiana 46545
Bid was signed by Mr. Dennis L. Gradeless, Vice -President,
Non -Collusion Affidavit was in order, Non -Discrimination
Commitment form was completed and a five per cent (50) Bid Bond
not to exceed $12,500.00 was submitted.
BID: Bid Package No. 1 Total Lump Sum Bid: $249,300.00
COLFAX CORPORATION
2441 North Leavitt Street
Chicago, Illinois 60647
Bid was signed by Mr. Robert F. Duermit, Vice -President,
Non -Collusion Affidavit was in order, Non -Discrimination
Commitment form was completed and a five per cent (50) Bid Bond
was submitted.
BID: Bid Package No. 1 Total Lump Sum Bid: $133,240.00
ASBESTOS CONTROL SERVICES, INC.
D/B/A MIDWEST ASBESTOS CONTROL SERVICES INC.
P.O. Box 378
Sanford, Michigan 48657
Bid was signed by Mr. Roland R. Savage, President,
Non -Collusion Affidavit was in order, Non -Discrimination
Commitment form was completed and a Bid Bond in the amount of
$7,500.00 was submitted.
BID: Bid Package No. 1 Total Lump Sum Bid: $104,380.00
SPECIALTY SYSTEMS OF ILLINOIS, INC.
183 West 162nd Street
South Holland, Illinois
Bid was signed by Mr. Joe W. Taylor, Regional Vice President,
Non -Collusion Affidavit was in order, Non -Discrimination
Commitment form was completed and a Bid Bond in the amount of
$9,750.00 was submitted.
BID: Bid Package No. 1 Total Lump Sum Bid: $141,840.00
Voluntary Alternate #1:
Substitute Negative Air Glove Bagging for TSI pipe
insulation removal in lieu of specified procedures -
Deduct from the Bid Package #1 lump sum bid the amount of
$13,000.00.
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SEAR CORPORATION
7602 East 88th Place
Indianapolis, Indiana 46256
Bid was signed by Mr. Larry D. Bass, President, Non -Collusion
Affidavit was in order, Non -Discrimination Commitment form was
completed and a Bid Bond in the amount of $5,000.00 was
submitted.
BID: Bid Package No. 1 Total Lump Sum Bid: $ 81,990.00
SUMMIT ABATEMENT CONTRACTING INC.
7255 Tower Road
Battle Creek, Michigan 49017
Bid was signed by Mr. William W. Morris, General Manager,
Non -Collusion Affidavit was in order, Non -Discrimination
Commitment form was completed and a Bid Bond in the amount of
$15,000.00 was submitted.
BID: Bid Package No. 1 Total Lump Sum Bid: $204,150.00
CLEAN AIR SYSTEMS, INC.
23349 State Road 23 West
South Bend, Indiana 46614
Bid was signed by Mr. Anthony W. Kiskorna, Vice -President/
General Manager, Non -Collusion Affidavit was in order,
Non -Discrimination Commitment form was completed and a Bid
Bond in the amount of $6,000.00 was submitted.
BID: Bid Package No. 1 Total Lump Sum Bid: $ 79,600.00
ENVIRONMENTAL TECHNOLOGY OF FORT WAYNE INC.
1524 Estella Avenue
Fort Wayne, Indiana 46803
Bid was signed by Mr. Randy C. Aumsbaugh, President,
Non -Collusion Affidavit was in order, Non -Discrimination
Commitment form was completed and a Bid Bond in the amount of
$24,969.00 was submitted.
BID: Bid Package No. 1 Total Lump Sum Bid: $489,377.00
NATIONAL WRECKING COMPANY
2441 North Leavitt Street
Chicago, Illinois 60647
Bid was signed by Mr. Sheldon J. Mandell, President,
Non -Collusion Affidavit was in order, Non -Discrimination
Commitment form was completed and five per cent (50) Bid Bond
was submitted.
BID: Bid Package
No. 2 Base Bid Price:
$1,491,019.00
#15 Add for
Wood Floor Removal and
Disposal as
Hazardous Waste:
$ 989,800.00
BRANDENBURG
INDUSTRIAL SERVICE COMPANY
2625 South Loomis
Chicago, Illinois
60608
Bid was signed by
Mr. Keith Osmo, Estimator,
Non -Collusion
Affidavit was in order, Non -Discrimination Commitment form was
completed and five per cent (5%) Bid Bond was
submitted.
BID: Bid Package
No. 2 Base Bid Price:
$1,665,796.00
#15 Add for
Wood Floor Removal and
Disposal as
Hazardous Waste:
$ 842,575.00
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O'_ROURKE CONSTRUCTION COMPANY
660 Lunken Park Drive
Cincinnati, Ohio 45226
Bid was signed by Ms. Jacquelyn S. Schurger, Executive
Vice -President, Non -Collusion Affidavit was in order,
Non -Discrimination Commitment form was completed and a five per
cent (5%) Bid Bond was submitted.
BID: Bid Package No. 2 Base Bid Price: $1,371,371.00
#15 Add for Wood Floor Removal and
Disposal as Hazardous Waste: $ 450,000.00
WARNER AND SONS, INC.
P.O. Box 87
Elkhart, Indiana 46515
Bid was signed by Mr. Jack Warner, President, Non -Collusion
Affidavit was in order, Non -Discrimination Commitment form was
completed and a five per cent (5%) Bid Bond was submitted.
BID: Bid Package No. 2 Base Bid Price: $ 873,456.00
#15 Add for Wood Floor Removal and
Disposal as Hazardous Waste: $ No Bid
U.S. DISMANTLEMENT CORPORATION
3801 North Milwaukee Avenue
Chicago, Illinois
Bid was signed by Mr. T. Harry Gieschen, Vice -President,
Non -Collusion Affidavit was in order, Non -Discrimination
Commitment form was completed and a five per cent (5%) Bid Bond
was submitted.
BID: Bid Package No. 2 Base Bid Price: $1,175,000.00
#15'Add for Wood Floor Removal and
Disposal as Hazardous Waste: $1,480,000.00
RITSCHARD BROTHERS, INC.
1204 West Sample Street
South Bend, Indiana 46619
Bid was signed by Mr. Carmelo Ritschard, President,
Non -Collusion Affidavit was in order, Non -Discrimination
Commitment form was completed and a five per cent (5%) Bid Bond
was submitted.
BID: Bid Package No. 2 Base Bid Price: $1,863,184.50
#15 Add for Wood Floor Removal and
Disposal as Hazardous Waste: $ 493,385.00
DYKON/HOMRICH
9607 Dearborn Avenue
Detroit, Michigan 48209
Bid was signed by Mr. Roger I. Homrich, President,
Non -Collusion Affidavit was in order, Non -Discrimination
Commitment form was completed and a five per cent (5%) Bid Bond
was submitted.
BID: Bid Package No. 2 Base Bid Price: $ 844,444.75
#15 Add for Wood Floor Removal and
Disposal as Hazardous Waste: $ 312,000.00
** Disposed of at CID Landfill, Calumet, IL,
qualifying for the debris disposal variance.
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BIERLEIN DEMOLITION CONTRACTORS INC.
2903 South Graham Road
Saginaw, Michigan 48608-8889
Bid Proposal Form was submitted by Mr. Michael Bierlein,
President, a Non -Collusion Affidavit and a Non -Discrimination
Commitment Form were submitted as well as a five per cent (50)
Bid Bond.
BID: Bid Package No. 2 Base Bid Price: $1,391,688.75
#15 Add for Wood Floor Removal and
Disposal as Hazardous Waste: $ 473,700.00
ANDERSON EXCAVATING AND WRECKING COMPANY
1824 South 20th Street
Omaha, Nebraska 68108
Bid was signed by Mr. Don Goers, Vice -President, Non -Collusion
Affidavit was in order, Non -Discrimination Commitment form was
completed and a Bid Bond in the amount of $82,500.00 and a
Cashier's Check in the amount of $35,000.00 were submitted.
BID: Bid Package No. 1 Total Lump Sum Bid: $ 180,968.00 **
** Bid price reflected in Bid Package No. 1 Asbestos
Abatement is good only if Anderson Excavating
is the successful low bidder and is awarded the
contract for Bid Package No. 2 Demolition.
Bid Package No. 2 Base Bid Price: $1,228,032.00
#15 Add for Wood Floor Removal and
Disposal as Hazardous Waste: $ 941,000.00
ACTION SERVICES, INC.
5134 West River Drive
Comstock Park, MI 49321
Bid was signed by Mr. Fred Zeemering, President, Non -Collusion
Affidavit was in order, Non -Discrimination Commitment form was
completed and a Bid Bond in the amount of $6,194.00 was
submitted.
BID: Bid Package No. 1 Total Lump Sum Bid: $ 123,888.00
Voluntary Alternate: $ 98,888.00
Removing pipe insulation from pipes
using negative pressure glove bags and
removal cambers - Deduct $ 25,000.00
Air monitoring results from previous products
will justify the use of these procedures.
Bid Package No. 2 Base Bid Price: $ No Bid
#15 Add for Wood Floor Removal and
Disposal as Hazardous Waste: $1,568,000.00
DORE & ASSOCIATES CONTRACTING, INC.
P.O. Box 146
Bay City, MI 48707
Bid was signed by Mr. Arthur P. Dore, Chairman, Non -Collusion
Affidavit was in order, Non -Discrimination Commitment form was
completed and a five per cent (50) Bid Bond was submitted.
BID: Bid Package No. 1 Total Lump Sum Bid: $ 133,600.00
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Bid Package No. 2 Base Bid Price: $1,695,549.00
#15 Add for Wood Floor Removal and
Disposal as Hazardous Waste: $ 78,200.00
Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq
and carried, the bids were referred to the Department of Economic
Development for review and recommendation.
OPENING OF PROPOSALS - TELEPHONE SYSTEM - DIVISION OF
ENVIRONMENTAL SERVICES - 3113 RIVERSIDE DRIVE
This was the date set for receiving and opening of sealed
Proposals for the above referred to telephone system. The Clerk
tendered proofs of publication of Notice in the South Bend
Tribune and the Tri-County News which were found to be
sufficient.
Mr. Leszczynski stated that Indiana Bell Communications, 416 East
Monroe Street, Suite 200, South Bend, Indiana and TW
Communications Corporation, 81 Executive Boulevard, CS 6016,
Farmingdale, N.Y., have advised that they decline to bid at this
time.
The following Proposals were opened and publicly read:
FIXAFONE OF MICHIANA, INC.
312 Lincolnway East
P.O. Box 803
Mishawaka, IN 46544
Proposal was submitted by Mr. Vaughn R. Bryner, Sales Manager.
PROPOSAL:
Total Equipment Costs: $10,036.26
Equipment Installation: $ 2,700.00
Aerial and Buried Cable: $ 5,569.08
Less Trade -In for existing Horizon: - $ 1,000.00
TOTAL COSTS: $17,305.34
EXECUTONE NORTHERN INDIANA, INC.
25453 West State Road 2
South Bend, Indiana 46619
Proposal was submitted by Mr. John J. Tibma, President.
PROPOSAL:
$14,931.00
KLF, INC.
56533 Magnetic Drive
Mishawaka, Indiana 46545
Proposal was submitted by Ms. Debbie Crahan, Sales
Representative.
PROPOSAL:
Coral Telephone System: $20,900.00
Outside Plant $ 4,203.00
TOTAL: $25,103.00
Optional Battery Backup: $ 843.00
INDIANA ELECTRONICS CORPORATION
51357 Bittersweet Road
Granger, Indiana 46530
Proposal was submitted by Mr. Ron Vrana, Account Executive.
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PROPOSAL:
Phone System:
Outside Work:
TOTAL:
Credits:
NOVEMBER 5, 1990
$17,080.00
$ 3,500.00
$20,580.00
Trade-in existing Horizon KSU and telephones: $1,862.00
Adjusted Sale Price:
$18,718.00
A full annual service agreement for this system after the
warranty period would be $126.00 per month.
The cost of this bid includes all requested equipment and
labor asked for in the bid specifications.
AT&T
404 Columbia Place
South Bend, Indiana 46601
Proposal submitted by Mr. Rick Kruska, Account Executive.
PROPOSAL:
Equipment Total:
Installation:
Wiring (Maintenance
Shipping:
TOTAL INVESTiiENT:
upon a motion made by
and Carried, the a Bove
Environmental Services
& Labor):
$22,800.65
$ 1,883.00
$10,863.00
$ 55.uu
$35,601.65
Mr. Leszczynski, seconded by Mrs. DeClercq
Proposals were referred to the Division of
for review and recommendation.
APPROVE EXTENSION FOR SUBMISSION OF QUOTATIONS - STATE THEATRE
MARQUEE ROOF REPAIR
Mr. Leszczynski advised that this was the date set for the
receiving and opening of Quotations for the above referred to
roof repair. As no Quotations have been received, it is being
requested at this time that the date of the opening of Quotations
be extended until November 19, 1990. Therefore, Mrs. DeClercq
made a motion that the date for the submission of Quotations be
extended to November 19, 1990. Mr. Leszczynski seconded the
motion which carried.
APPROVE CONSTRUCTION CONTRACT - ASBESTOS ABATEMENT - 1243 W.
WASHINGTON STREET
Mr. Leszczynski advised that in accordance with the bid awarded
on October 8, 1990, to VLS Insulating Company, 2104 North Lynn
Street, Mishawaka, Indiana, in the amount of $2,950.00 for the
above referred to project, a Contract in said amount was being
submitted for Board approval. Upon a motion made by Mr.
Leszczynski, seconded by Mrs. DeClercq and carried, the Contract
was approved and the appropriate Insurance, Performance Bond and
Labor and Materials Payment Bond as submitted were filed.
APPROVE AGREEMENT - IDENTIFY AND EVALUATE GROWTH POTENTIAL FOR
THE CITY OF SOUTH BEND - COLE ASSOCIATES, INC.
Mr. Leszczynski stated that submitted to the Board for approval
and execution was an Agreement by and between the City of South
Bend, acting by and through the Board of Public Works and Cole
Associates, Inc., 2211 East Jefferson Boulevard, South Bend,
Indiana.
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REGULAR MEETING NOVEMBER 5, 1990
It is noted that the Agreement is to provide services to identify
and evaluate growth potential for the City of South Bend, develop
annexation policies and guidelines, establish the minimum level
of service for these areas and identify target areas. For
priority target areas, specific existing conditions within the
target area will be identified and costs to provide services will
be developed.
Mr. David Roos, Department of Economic Development, was present
and advised the Board that the work to be performed under this
Agreement will be to look at the growth potential surrounding the
City of South Bend as at times private developers request to
bring in this new property. The Agreement allows the City to
develop a comprehensive plan to look at possible potential growth
on all sides of the City. Mr. Roos noted that the fee for
services provided for Phase #1 of this project is $12,000.00.
After that, options are listed and should the City exercise all
of those options, the total amount of the Contract would be
$62,000.00.
Attorney Robert C. Rosenfeld and Mr. Roos informed the Board that
there is a typographical error in the second sentence of
Paragraph B on the last page of the Agreement and should be
corrected to read "Sections IV and V."
Therefore, Ms. Humphreys made a motion that the corrected
Agreement be approved and executed. Mrs. DeClercq seconded the
motion which carried.
APPROVE PETITION TO RELEASE ACCRUED TAX AND REMOVE PROPERTY FROM
TAX ROLLS
Mr. Leszczynski advised that submitted to the Board was a
Petition to Release Accrued Tax and Remove Property from Tax
Rolls in accordance with the City's acceptance of a parcel of
property located on the west side of the St. Joseph River at the
northeast corner of Cleveland Road and Riverside Drive on April
10, 1989 from Ms. Grace Newrock. It is noted that on November
20, 1989, a Petition was approved and executed by the Board but
has apparently been misplaced and therefore another Petition is
required at this time. Mrs. DeClercq made a motion that the
Petition as submitted be approved and executed. Ms. Humphreys
seconded the motion which carried.
INSTALLMENT P
AGREEMENT, FINANCING AGREEMENT AND
TO AGREEMENT TAX-EXEMPT STATUS/IRS
REQUIREMENTS - IBM
Mr. John Leisenring, Deputy City Controller, advised the Board
that again these Agreements are being submitted to the Board as
additional computer equipment is being installed.
Mr. Leisenring stated that the Installment Payment Agreement is
for eight (8) color display monitors and four (4) printers for a
total of $11,600.00 with a monthly payment of $242.34 per month.
The Financing Agreement indicates "Other IBM Charges" Services at
$28,966.67 EMO at $1,514.96. The Addendum to Agreement is to
certify that the City's debt obligation is exempt from federal
income tax. Mrs. DeClercq made a motion that the Agreements as
submitted be approved and executed. Ms. Humphreys seconded the
motion which carried.
AWARD BIDS:
TWO (2) 1500 GPM TRIPLE COMBINATION MOTORIZED PUMPING FIRE
APPARATUS - FIRE DEPARTMENT
In a letter to the Board, Fire Chief Luther Taylor advised that
after careful review of the bids received on October 22, 1990,
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for fire apparatus, the Fire Department recommends the bid
submitted by Pierce Manufacturing, Inc., 2600 American Drive,
Appleton, Wisconsin, represented and submitted by Midwest Fire &
Safety Equipment Company, Inc., Indianapolis, Indiana for the
construction of two (2) 1500 GPM Triple Combination Motorized
Pumping Fire Apparatus.
Chief Taylor noted that in reviewing the bids, Midwest Fire &
Safety was the lowest bid at $397,950.00 and most closely
followed the City specifications. In addition, they are
including in this bid award a list of equipment (listed as an
option) at the cost of $42,234.90 making the total amount of this
award $440,184.90.
Upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq
and carried, the recommendation was accepted and the bid of
Pierce Manufacturing was awarded.
ONE (1_) TYPE I, MODULAR AMBULANCE - FIRE DEPARTMENT
Fire Chief Luther Taylor advised that the Fire Department has
reviewed all bids received on October 22, 1990, in response to
the City's request for bids on an emergency medical care
vehicle. It is the recommendation that the Board award the bid
of Goggan and Associates, Inc., 53404 C.R. 13, Elkhart, Indiana,
which submitted a bid on a McCoy Miller Ambulance at a total cost
of $66,336.00.
Chief Taylor further advised that the bid of Dietz -McLain, at
$65,840.00 for a Taylor -made ambulance by Bridgers, failed to
include with the bid the fifteen (15) year Warranty Certificate
on the modular body structure as required by the specifications
and was, therefore, non -responsive.
Chief Taylor noted that additional factors which warrant
selection of the Goggan Associates bid over that of Dietz -McLain
include the relative proximity of the McCoy Miller manufacturer,
located in Elkhart, Indiana as opposed to the Bridgers
manufacturer located in Arkansas. Although Dietz -McLain does
offer service through a service center located in Goshen, it is
felt that the most complete service is that received from a
manufacturer.
Additionally, there is some concern on the part of the Fire
Department over the representation contained in the Dietz -McLain
bid that its proposal is from a fully Ford QVM certified
manufacturer. Since Dietz did not submit a QVM certificate with
its bid, a call was placed to Ford's QVM Program Office which
confirmed the QVM certification as of October 31, 1990, some time
after the bid opening. Although the manufacturer is apparently
now QVM certified, the representation, at the time it was made,
seems to have been premature and not entirely accurate.
Therefore, Chief Taylor respectfully requested that the Board
award the bid of Goggan Associates as outlined above. Mrs.
DeClercq made a motion that the bid of Goggan and Associates, as
recommended, be awarded. Ms. Humphreys seconded the motion which
carried.
FILING OF CLAIM OF MARSHALL & WELLS COMPANY - SLUDGE EQUIPMENT
STORAGE BUILDING PROJECT - WASTEWATER TREATMENT PLANT
Mr. Leszczynski advised that the Board is in receipt of a letter
from Mr. Michael D. Collins, Marshall & Wells Company, P.O. Box
4246, South Bend, Indiana, advising that on May 3, 1990, they
were contracted by Comfort -Temp, Inc. to supply three (3) exhaust
fans for the South Bend Waste Water Sludge Equipment Storage
Building Project. As of October 22, 1990, they have not been
paid for these fans. Submitted with the letter were invoices
totaling $1,560.00. The Board was asked to consider these
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invoices and pay the amounts due directly to Marshall & Wells.
Mr. Leszczynski made a motion that the claim as outlined above be
accepted for filing. Mrs. DeClercq seconded the motion which
carried.
PETITION FOR RESTRICTED RESIDENTIAL PARKING - CORNER OF
BROOKFIELD AND 1800 BLOCK OF WESTERN AVENUE EAST TO PARKING LOT
APPROACH - REFERRED
In a letter to the Board, Ms. Doris Love, 1818 Western Avenue,
South Bend, Indiana, submitted a Petition for the Establishment
of a Restricted Residential Parking Zone from the corner of
Brookfield Street and the 1800 block of Western Avenue East to
the parking lot approach, to be effective Monday thru Saturday
from 7:00 p.m. to 4:00 a.m. Ms. Love stated that as a resident
of the 1800 block of Western Avenue, restricted parking is needed
due to the amount of vehicles parking in the area because of a
local bar. Upon a motion made by Mr. Leszczynski, seconded by
Mrs. DeClercq and carried, the Petition for Restricted
Residential Parking as submitted was referred to the Bureau of
Traffic and Lighting in order that the required traffic study can
be conducted.
APPROVE REQUEST TO UTILIZE FIRE STATIONS FOR VOTING PURPOSES -
NOVEMBER 6, 1990
City Clerk Irene K. Gammon advised that Fire Stations #2, #3, #5,
#6, #7, #9 and #10 will be used as voting places on November 6,
1990. Mrs. DeClercq made a motion that the request to utilize
the fire stations for voting purposes be approved. Ms. Humphreys
seconded the motion which carried.
REQUEST OF MEMORIAL HOSPITAL FOR TEMPORARY EASEMENTS - REFERRED
In a letter to the Board, Mr. Carl Ellison, Assistant
Vice -President, Memorial Hospital of South Bend, 615 North
Michigan Street, South Bend, Indiana, advised that on April 28,
1987, the Board granted Memorial Health Properties, Inc., a
Temporary Easement over a certain portion of Bartlett Street for
the installation of a telephone line which connects Memorial
Hospital with the former Nicola's Restaurant at 809 North
Michigan Street, the present site of Memorial's Family Practice
Residency Program and Clinic. The Board granted the Easement in
view of Memorial's desire not to place the aforementioned
telephone wire underground due to possible construction on the
north side of the 100 block of West Bartlett Street. Although
Memorial still does not have a construction project planned for
this area, construction nonetheless remains possible in the
future and therefore Memorial requests extension of the Temporary
Easement over Bartlett Street until December 31, 1993.
Mr. Ellison advised that since 1987 Memorial has relocated
various hospital and Memorial Health System offices to facilities
located near the primary hospital complex. To maximize the
efficiency of operations and communications, Memorial believes it
is essential that these offices be connected to the hospital's
telephone system. Accordingly, two (2) additional Temporary
Easements are requested until December 31, 1993. Specifically,
as illustrated on Map II as submitted with the letter and
described at Attachment II, an Easement over the north -south
alley east of Michigan Street and north of Navarre Street is
needed to connect 701 North St. Joseph Street to Memorial's
telephone system. The area near 701 North St. Joseph has
experienced substantial hospital related development over the
past few years and additional property acquisition and
development are possible. Consequently, the hospital would
prefer not to bury the telephone wire associated with this
Easement at this time.
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The second additional Easement would permit the installation of
telephone wire over the north -south alley south of Navarre Street
and north of Marion Street. The Easement area is illustrated on
Map III and described at Attachment III submitted with the
request. This Easement would permit offices within the Memorial
Professional Building access to Memorial's telephone system.
As with the previous Easements requested, Memorial Hospital
desires to avoid burying telephone wire underground at this time
in view of the continuing development of its campus. Parcels
near the Memorial Professional Building remain candidates for
eventual acquisition and development even though no construction
project for this area is planned at this time.
Finally, Mr. Ellison advised that two (2) Easements are needed to
correct an oversight. When Memorial installed its existing
telephone system in 1984, telephone wire was placed over the
north -south alley east of Lafayette Street and south of Bartlett
Street. Map IV, submitted with the request, illustrates wire
location. Because of an oversight, Memorial did not request
Temporary Easements for these telephone wires that connect
Memorial's Corporate Communications (Marketing) and Pathway's
Outpatient facilities to the hospital's telephone system.
Consequently, Attachments IV and V describe the needed
Easements. Memorial requests these Easements until December 31,
1993 in view of potential additional development in the area in
the future.
Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq
and carried, the above outlined request was referred to the
appropriate City departments and bureaus for review and
recommendation.
APPROVE CLAIMS
Chief Deputy Controller John D. Leisenring submitted Claim Docket
No. 16189 through Claim Docket No. 16430 and recommended
approval. Additionally, Voucher Nos. 872-909 for the Bureau of
Wastewater, Voucher Nos. 728-763 for the Bureau of Sewers and
Voucher No. 51 for the Bureau of Solid Waste were submitted for
approval. Upon a motion made by Ms. Humphreys, seconded by Mrs.
DeClercq and carried, the claims and vouchers were approved and
the reports as submitted were filed.
ADJOURNMENT
There being no further business to come before the Board, upon a
motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and
carried, the meeting adjourned at 10:20 a.m.
o Leszczy
rd C::&Ii�
Patricia E. DeClercq
AT ST: Katherine Humphreys
Sandra M. Parmerlee, Clerk