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HomeMy WebLinkAbout10/22/90 Board of Public Works Minutes337 REGULAR MEETING OCTOBER 22, 1990 The regular meeting of the Board of Public Works was convened at 9:34 a.m. on Monday, October 22, 1990, by Board President John E. Leszczynski, with Mr. Leszczynski and Mrs. Patricia E. DeClercq present. Also present was Board Attorney Jenny Pitts Manier. Board member Ms. Katherine Humphreys was not in attendance. AGENDA ITEMS ADDED Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the following items were added to the agenda: 1. Project Completion Affidavit - Sludge Equipment Storage Building Project 2. House Move from 235 South St. Peter to 508 South Street APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the minutes of the October 15, 1990, regular meeting of the Board were approved. OPENING OF BIDS - TWO (2) 1500 GPM TRIPLE COMBINATION MOTORIZED PUMPING FIRE APPARATUS - FIRE DEPARTMENT This was the date set for receiving and opening of sealed bids for the above referred to equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. Mr. Leszczynski advised that Summerfield Truck Company, Inc., 3030 Grant Street, Gary, Indiana, advised that they cannot submit a bid at this time due to the chassis being a custom cab. The following bids were opened and publicly read: PREMIER FIRE EQUIPMENT, INC. (AGENT OF BIDDER) P.O. Box 310 Rushville, Indiana 46173 QUALITY MANUFACTURING, INC. (BIDDER) 1420 Nimitz Avenue Talladega, Alabama 35160 Bid was signed by Mr. Max C. Lanming, Premier Fire Equipment, Inc., Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a ten per cent (10%) Bid Bond was submitted. BID: Two (2) Custom Quality Pumpers: $415,910.00 Premier Fire offers a galvaneal cab like the pumper body: Deduct $ 4,318.00 If South Bend wishes to pay for chassis upon invoicing: Deduct $ 4,230.00 The optional equipment package for the two (2) units has been bid with the purchase of the pumpers only: $ 70,820.00 This bid is being offered for delivery in ten (10) months. The financing package being offered is attached to the bid and the exact totals and payments may vary depending - on what is finally purchased. Premier Fire Equipment, ". Inc. and Leasing Unlimited reserve the right to make changes as necessary to reflect exact payment dates and the rates that would apply. REGULAR MEETING OCTOBER 22, 1990 AMERICAN LAFRANCE 600 Mountain Lane Bluefield, VA 24605 Bid was signed by Mr. Tom Nist, VP Sales and Service, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a ten per cent (100) Bid Bond was submitted. BID: Two (2) Pacemaker 1500 G.P.M. fire pumpers: Each: $224,000.00 Total: $448,000.00 The trucks will be built at the American LaFrance factory in Bluefield, VA and shipped in about three hundred (300) calendar days after award and execution of contract subject to delays beyond their control. Delivery will be overland via their delivery engineer. Terms, conditions and warranties, attached to the bid, are part of the proposal. This quotation valid for thirty (30) days and may be extended at LaFrance's option. Terms of payment: Cash on delivery or four (4) year lease -purchase based on items contained in bid. PIERCE MANUFACTURING, INC. (BIDDER) 2600 American Drive Appleton, WI 54915 MIDWEST FIRE & SAFETY EQUIPMENT COMPANY, INC. (AGENT) 1605 Prospect Street Indianapolis, Indiana 46203 and 50956 Lincolnshire Trail Granger, Indiana 46530 Bid was submitted by Mr. Tom Fredrick, Authorized Sales Representative for Pierce Manufacturing, Inc., Non -Collusion Affidavit was in order, Non -Discrimination Commitment form completed and a ten per cent (100) Bid Bond was submitted. BID: Two (2) sets Pierce Class "A" Triple Combination Custom Fire Apparatus mounted on a Pierce Custom 4-Door Arrow Chassis as per detailed proposal: Cash Price Each: $198,975.00 Total: $397,950.00 If customer will pay for chassis ($99,214.00) ninety (90) days prior to the scheduled completion date of the apparatus, the City may deduct from the chassis: Each: $ 3,816.00 Total: $ 7,632.00 Above pricing is predicated on the purchase of two (2) units. Delivery: Delivery of above will be approximately 300-350 calendar days after acceptance of contract by Pierce. The amount named in this bid is made with the understanding that same shall be accepted by the City within thirty (30) days from date of same. Should the City's acceptance be delayed beyond said period, an extension may be granted upon request, if possible. Lease Program: 20o down payment due on delivery - $79,590.00. Eight (8) semi-annual payments beginning one (1) year after delivery. F� 1 1 4 years 8.30 - $47,578.64 per payment. 339 1 C REGULAR MEETING OCTOBER 22, 1990 Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the above bids were referred to the Fire Department for review and recommendation. OPENING OF BIDS - ONE (1) TYPE I MODULAR AMBULANCE - FIRE DEPARTMENT This was the date set for receiving and opening of sealed bids for the above referred to equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: GOGGAN AND ASSOCIATES, INC. 53404 C.R. 13 Elkhart, Indiana Bid was signed by Mr. David A. Baxter, Sales Representative, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a Certified Check in the amount of $6,633.60 was submitted. BID: One (1) 1990 F350 S.D. 144" Modular Ambulance: $66,336.00 SOUTHERN AMBULANCE BUILDERS INC. 833 New Franklin Road LaGrange, Georgia 30240 Bid was signed by Mr. Rodney Barnes, Bid Administrator, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a ten per cent (100) Bid Bond was submitted. BID: One (1) 1991 Type I Ford F-450 SuperDuty Ambulance: $72,686.00 DIETZ-MC LAIN SPECIALTY VEHICLES P.O. Box 4200 Anderson, IN 46013 Bid was signed by Mr. Bob Dietz, authorized representative for Taylor -Made by Bridger, Inc., Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a Bid Bond in the amount of $7,000.00 was submitted. BID: One (1) 1991 Ford F-450 Super Duty Chassis with ambulance Prep Package and all aluminum body, conversion and equipment in accordance with and exceeding City specifications, complete FOB South Bend. Delivery 90 days or less: $ 65,840.00 Note: This bid exceeds the City's minimum specifications. SPECIALTY VEHICLES OF ILLINOIS P.O. Box 2279 Route #6 Mt. Vernon, Illinois 62864 Bid was signed by Mr. Richard DeMent, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a ten per cent (100) Bid Bond was submitted. BID: One (1) 1991 Type I Life Para Liner: $72,000.00 Delivery: 90-120 days after receipt of chassis Bid Valid For: Thirty (30) days. 4 ' 9 REGULAR MEETING OCTOBER 22, 1990 TRUSTY PROFESSIONAL VEHICLE SALES INC. 325 West Wiley Street, Office A Greenwood IN 46142 Bid was signed by Mr. Chuck Drake, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a ten per cent (100) Bid Bond was submitted. BID: One (1) Type I Ambulance 1991 Super Duty Type I Medtec 144SQX-A: $71,159.00 Options: Upgrade to 200 amp Leece Neville alternator: $ 622.00 Upgrade to 68" headroom (to accept wrap around light bar system): $ 300.00 Custom Body layout to match current units: $ 1,000.00 Ford ESP Plus 6 years/50,000 miles: $ 725.00 Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the above bids were referred to the Fire Department for review and recommendation. ADOPT RESOLUTION NO. 22-1990 - FIXING RATES AND CHARGES TO BE COLLECTED FOR THE PARKING OF VEHICLES AT MUNICIPALLY OPERATED PARKING FACILITIES Board Attorney Jenny Pitts Manier advised that the Resolution submitted today regarding the fixing of rates and charges to be collected for the parking of vehicles at municipally operated parking facilities will be an attachment to the ordinance filed with the Common Council regarding this matter. Therefore, Mrs. DeClercq made a motion that the Resolution as submitted be adopted. Mr. Leszczynski seconded the motion which carried and the following Resolution No. 22-1990 was adopted: RESOLUTION NO. 22-1990 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA FIXING RATES AND CHARGES TO BE COLLECTED FOR THE PARKING OF VEHICLES AT MUNICIPALLY OPERATED PARKING FACILITIES WHEREAS, I.C. 36-9-11-7 authorizes the Board of Public Works to fix rates for municipally owned off-street parking facilities, subject to approval of the Common Council; and WHEREAS, increasing maintenance and operating costs make it necessary to increase existing parking rates. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that the following monthly parking rates be established for the Municipal Services Facility flat lot, the Colfax Street Parking Garage, the Jefferson Street Parking Garage, and the Wayne Street Parking Garage: SECTION I. The following monthly rates shall be charged for individual vehicles parked at the Municipal Services Facility parking lot: (a) Municipal Services Facility, Rate $16.00 per mo. SECTION II. The following monthly rates shall be charged for vehicles parked at City operated parking garages: Rate (a) Per vehicle, on a month -to -month basis $40.00 per mo. 1 1 1 REGULAR MEETING OCTOBER 22. 1990 341 1 1 1'j (b) Per vehicle, on a three-year contract $43.00 per mo. (c) Per vehicle, on a five-year contract $48.00 per mo. (d) Group rates on a monthly contract 5 - 49 vehicles $35.00 per mo. 50 or more vehicles $32.00 per mo. (e) Priority for committing parking spaces within a City operated parking garage shall be given to vehicles with the longest term parking contract and the highest monthly rental rate. Commitment of spaces within a parking garage within a particular rate structure shall be determined based upon (1) the number of parking spaces committed per single billing; (2) the length of time the person has committed spaces within that garage; and (3) the payment experience of the account. Persons entering into long term agreements for parking may be granted an option to renew within the discretion of the Board of Public Works or its designee. SECTION III. The following hourly rates shall be charged for individual vehicles parked at City operated parking garages: Hours Rate 0 to 1 hour $ 1.00 2 hours $ 1.50 3 hours $ 2.00 4 hours $ 2.50 5 to 8 hours $ 3.00 9 to 24 hours $ 5.00 Special event $ 1.00 SECTION IV. This Resolution rescinds and supersedes all prior resolutions setting rates for municipal parking facilities. SECTION V. Nothing herein shall affect rights and liabilities accrued prior to the effective date of this resolution. Adopted this 22nd day of October, 1990. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/John E. Leszczynski s/Patricia E. DeClercq ATTEST: s/Sandra M. Parmerlee, Clerk APPROVE AGREEMENT FOR STAFF SUPPORT - THE INDUSTRIAL REVOLVING rUNU Ur' 50UTH bENU, 1NUTANA/CITY OF SOUTH BEND Mr. Leszczynski advised that submitted to the Board for approval was a renewal Agreement for Staff Support between the Trust known as The Industrial Revolving Fund of South Bend, Indiana, and the City of South Bend, by and through its Board of Public Works on behalf of its Economic Development Department, effective January 1, 1990. The Agreement indicates that the City will provide staff support to the Trust as outlined in the terms and conditions and shall be compensated the sum of $12,000.00. Mrs. DeClercq made a motion that the Agreement be approved and executed. Mr. Leszczynski seconded the motion which carried. 4342 REGULAR MEETING OCTOBER 22, 1990 APPROVE AGREEMENT FOR USE OF PUBLIC RIGHT-OF-WAY FOR FOOT RACES AND SIMILAR EVENTS - ST. JOSEPH MEDICAL CENTER - WHEELCHAIR RACE 10K ROAD RACE, ONE MILE FUN RUN, 4K WALK AND 5K RUN - OCTOBER 28, 1990 Mr. Leszczynski advised that pursuant to Resolution No. 9-1985, establishing policies and fees for foot races and similar events, adopted by the Board of Public Works on March 4, 1985, the sponsor of the above referred to events has fulfilled resolution requirements and the appropriate Agreement is being presented to the Board at this time. It was noted that on October 8, 1990, the Board of Public Works approved the date for these events subject to the sponsor meeting all Resolution requirements. Therefore, upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the Agreement was approved and executed. APPROVE THIRD MODIFICATION OF LOAN AGREEMENT AND NOTE AGREEMENT - CONTAINER SERVICE CORPORATION Board Attorney Jenny Pitts Manier advised that submitted to the Board was a Third Modification of Loan Agreement and Note Agreement between Container Service Corporation and the City of South Bend which changes the payment schedule from annual to monthly payments. Mrs. DeClercq made a motion that the Third Modification of Loan Agreement and Revision of Term Note as submitted be approved and executed. Mr. Leszczynski seconded the motion which carried. APPROVE AGREEMENT FOR SIDEWALK REPAIR - 225 SOUTH LAFAYETTE BOULEVARD Mr. Leszczynski advised that submitted to the Board was an Agreement for Sidewalk Repair between the City, acting by and through the Board of Public Works and Herrman & Goetz, 225 South Lafayette Boulevard, indicating that repairs have been made to public right-of-way located at the corner of Lafayette and Jefferson Boulevard and that Herrman & Goetz agrees to pay $6,025.00 which is one-half of the City's estimate for the cost of repairs to the public right-of-way at that location. Mrs. DeClercq made a motion that the Agreement as submitted be approved and executed. Mr. Leszczynski seconded the motion which carried. AWARD BID - BOX OFFICE AND ADMINISTRATIVE COMPUTER SYSTEM - MORRIS CIVIC AUDITORIUM Mr. Leszczynski indicated that the Board has been advised that at its special meeting on October 18, 1990, the Century Center Board of Managers made and passed a motion that the Board of Public Works award the bid for the box office and administrative computer system for Morris Civic Auditorium to the lowest bidder. It is noted that on October 15, 1990, the Board publicly read one (1) bid which it received from Select Ticketing Systems, Inc., 327 West Fayette Street, Syracuse, NY for this computer system. Therefore, Mrs. DeClercq made a motion that the recommendation be accepted and the bid of Select Ticketing Systems, Inc., be awarded. Mr. Leszczynski seconded the motion which carried. APPROVE REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS DE-ICING MATERIALS In a letter to the Board, Mr. Bill Penn, Director, Division of Transportation, requested that the Board advertise for the receipt of bids for the following materials: 1 1 1 343 REGULAR MEETING OCTOBER 22, 1990 Sodium Chloride 12,000 tons Calcium Chloride Sand 5,000 tons Calcium Chloride Slag Sand 5,000 tons Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the request was approved. REQUEST TO PURCHASE CITY -OWNED PROPERTY AT 841 SOUTH GRANT STREET - REFERRED In a letter to the Board, Mr. Jerry L. Stigner, 1839 Prairie Avenue, South Bend, Indiana, advised that he and his business partner recently purchased the property at 835 South Grant Street and would like to buy the property listed above for additional yard space and possibly erecting a garage. Therefore, Mr. Leszczynski made a motion that the request be referred to the appropriate City departments and bureaus in order that a determination can be made whether or not the City need retain this property. Mrs. DeClercq seconded the motion which carried. APPROVE REQUESTS: - OF CITY AWNING TO INSTALL A CANOPY AT 925 BLAINE AVENUE (FAITH BAPTIST BIBLE INSTITUTE) FOR DESIGNATED HANDICAPPED PARKING SPACE - 524 LA PORTE AVENUE - OF LA SALLE PARK HOMES FOR "NO PARKING" SIGNS ON SOUTH SIDE OF WASHINGTON, FROM FALCON TO KENMORE - OF QUEEN ANNE INN FOR HANDICAPPED PARKING SPACE - TO CLOSE MANITOU PLACE, FROM PARK AVENUE TO FOREST AVENUE, FOR ANNUAL NEIGHBORHOOD HALLOWEEN PARTY - OCTOBER 28, 1990 Mr. Leszczynski advised that the above referred to requests which were submitted to the Board on September 24, 1990 and October 8, 1990, as well as the recent request submitted by Ms. Giovanna Sandusky, 721 Park Avenue, South Bend, Indiana, on behalf of the Park Avenue Neighborhood Association, to close Manitou from Park Avenue to Forest Avenue, from 3:00 p.m. to 6:30 p.m. on Sunday, October 28, 1990, for a neighborhood Halloween Party, have been reviewed by the appropriate City departments and bureaus and approval is recommended. Therefore, Mrs. DeClercq made a motion that the recommendations be accepted and the requests be approved. Mr. Leszczynski seconded the motion which carried. APPROVE HOUSE MOVE FROM 235 SOUTH ST. PETER TO 508 SOUTH STREET In a Memorandum to the Board, Mr. Greg Pal, Acting Building Commission, submitted to the Board all information regarding a house move from 235 South St. Peter Street to 508 South Street and advised that all is in order and he submits a favorable recommendation regarding this house move. Mr. Leszczynski made a motion that the recommendation be accepted and the house move be approved. Mrs. DeClercq seconded the motion which carried. APPROVE PROJECT COMPLETION AFFIDAVIT - SLUDGE EQUIPMENT STORAGE FACILITY Mr. Leszczynski advised that Majority Builders, Inc., 62900 U.S. 31 South, South Bend, Indiana, has submitted the Project Completion Affidavit for the above referred to project indicating a final cost of $211,835.00. Therefore, Mr. Leszczynski made a motion that the Project Completion Affidavit be approved. Mrs. DeClercq seconded the motion which carried. 344 REGULAR MEETING OCTOBER 22, 1990 APPROVE TRAFFIC CONTROL DEVICE Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the following Traffic Control device was approved: 1. NEW INSTALLATION: 15 MINUTE LOADING ZONE LOCATION: 117 East Wayne Street REMARKS: Billies Catering APPROVE AND/OR RELEASE CONTRACTORS AND EXCAVATION BONDS Mr. Leszczynski advised that the Engineering Department has recommended that the following Contractors and Excavation Bonds be approved and/or released as indicated: CONTRACTORS BONDS - Majority Builders, Inc., 62900 U.S. 31 South South Bend, Indiana Approved Eff. 10-19-90 - Steve's Concrete, Inc. 15415 3rd Road Plymouth, Indiana Released Eff. 10-3-90 EXCAVATION BONDS - HRP Construction, Inc. P.O. Box 266 South Bend, Indiana Approved Eff. 10-19-90 - Reinke Construction Corporation P.O. Box 3095 South bend, Indiana Approved Eff. 10-19-90 - Majority Builders, Inc. 62900 U.S. 31 South South Bend, Indiana Approved Eff. 10-19-90 Therefore, Mr. Leszczynski made a motion that the recommendation of the Engineering Department be accepted and the bonds be approved and/or released as indicated above. Mrs. DeClercq seconded the motion which carried. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORTS Two (2) reports from the Department of Code Enforcement indicating a total of fifteen (15) City -owned and miscellaneous properties cleaned from October 8, 1990 to October 12, 1990, and fifty-four (54) other properties cleaned from October 8, 1990 to October 12, 1990, were submitted. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the reports as submitted were filed. APPROVE CLAIMS Chief Deputy Controller John D. Leisenring submitted Claim Docket No. 14998 through 15465 and No. 15468 through 15737 and recommended approval. Additionally, Voucher Nos. 830-871 for the Bureau of Wastewater, Voucher Nos. 692-727 for the Bureau of Sewers and Voucher Nos. 47-50 for the Bureau of Solid Waste were submitted for approval. REGULAR MEETING OCTOBER 22, 1990 345 1 1 1 Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the claims and vouchers were approved and the reports as submitted were filed. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the meeting adjourned at 9:56 a.m. ATT ST: i J. Sandra M. Parmerlee, Clerk _ r • ' DeClercq V, fil 19 60, 1 7 Tfi 117 +�.