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HomeMy WebLinkAbout10/15/90 Board of Public Works Minutes330 REGULAR MEETING OCTOBER 15. 1990 The regular meeting of the Board of Public Works was convened at 9:32 a.m. on Monday, October 15, 1990, by Board President John E. Leszczynski, with Mr. Leszczynski, Mrs. Patricia E. DeClercq and Ms. Katherine Humphreys present. Also present was Board Attorney Jenny Pitts Manier. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the minutes of the October 8, 1990, regular meeting of the Board were approved. OPENING OF BIDS - BOX OFFICE AND ADMINISTRATIVE COMPUTER SYSTEM - MORRIS CIVIC AUDITORIUM This was the date set for receiving and opening of sealed bids for the above referred to equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. It is noted that bids for this equipment were originally opened by the Board on July 9, 1990 and were rejected on September 10, 1990. Mr. Leszczynski noted that the following vendors advised that they decline to bid at this time: 1. American Management Systems, Inc. 20 North Clark Street Chicago, Illinois 60602 2. Moore Governmental Systems, Inc. P.O. Box 3616 Baton Rouge, Louisiana 70821 3. Computer Sales International, Inc. 200 Maple Park Boulevard St. Clair Shores, Michigan 48081 4. Primus Electronics Corporation 18424 South I-55 West Frontage Road Joilet, IL 60435 Board Attorney Jenny Pitts Manier advised that GIS Systems, Ltd., 5020 West Cypress Street, Tampa, Florida, submitted a bid which contained a business check as bid security and not the required Certified Check or Bid Bond. Additionally, the bid submitted by Ticketmaster, Two W. Washington, Suite 530, Indianapolis, Indiana, did not include a signed Non -Discrimination Commitment form. Therefore, Ms. Humphreys made a motion that the above referred to bids of GIS Systems, Ltd. and Ticketmaster be rejected. Mrs. DeClercq seconded the motion which carried. The following bid was publicly read: SELECT TICKETING SYSTEMS INC. 327 West Fayette Street Syracuse, NY 13201 Bid was signed by Mr. James M. Horsman, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a Cashier's Check in the amount of $4,036.50 was submitted. REGULAR MEETING OCTOBER 15, 1990 F 1 BID: Total Hardware Price: $27,485.00 Total Software Membership Price: $12,880.00 System Cash Purchase Price (Bid Price): $40,365.00 Total Monthly Charges: $ 382.00 Recommended Installation/Training for this Proposal: 4 days at Customer's site/4 x $400.00 = $ 1,600.00 Estimated Leasing Option (4 year lease, third party) The purchase price can be leased at an estimated $1,364.00/month. Select Ticketing Systems provides this estimate for budget purposes only. Any shipping charges, cabling charges, cable installation charges and travel expenses will be billed as incurred and are not included in this quote. Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the bid was referred to Mr. Dale Balsbaugh, Morris Civic Auditorium, for review and recommendation. OPENING OF BIDS - ONE (1) STANDARD MODEL CARGO VAN - FIRE DEPARTMENT This was the date set for receiving and opening of sealed bids for the above referred to vehicle. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: GATES CHEVROLET CORPORATION 401 South Lafayette Boulevard South Bend, Indiana 46601 Bid was signed by Mr. Charles J. Lindzy, Fleet Manager, Non -Collusion Affidavit was in order, Non-discrimination Commitment form was completed and a ten per cent (100) Bid Bond was submitted. BID: One (1) 1991 Chevrolet Cargo Van Model #CG11305 $12,825.31 GURLEY LEEP BUICK GMC TRUCKS 5302 North Grape Road Mishawaka, Indiana 46545 Bid was signed by Mr. Joseph LaParra, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a ten per cent (10a) Bid Bond was submitted. BID: One (1) GMC Cargo -Van JORDAN MOTORS, INC. 609 East Jefferson Mishawaka, Indiana 46545 Bid was signed by Mr. Thomas L. was in order, Non -Discrimination completed and ten per cent (100) BID: One (1) 1991 Ford E150 $12,741.54 Wargo, Non -Collusion Affidavit Commitment form was Bid Bond was submitted. $13,004.00 SCHAUMBURG DODGE 208 West Golf Road Schaumburg, IL 60195 Bid was submitted by Mr. Albert Silver, Fleet Sales Manager, 332 REGULAR MEETING OCTOBER 15, 1990 Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a Bid Bond in the amount of $1,317.00 was submitted. BID: One (1) Dodge B250 Van $13,169.00 Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the bids were referred to the Division of Equipment Services for review and recommendation. OPENING OF BIDS - RESTROOM RENOVATION - CENTURY CENTER This was the date set for receiving and opening of sealed bids for the above referred to project. It is noted that the Board of Public Works, as agent on behalf of Century Center Board of Managers, is opening bids for this project. The following bids were opened and publicly read: KASER-SPRAKER CONSTRUCTION, INC. 25487 West State Road 2 P.O. Box 3605 South Bend, Indiana 46619 Bid was signed by Mr. Gary L. Spraker, President, Non -Collusion Affidavit was in order, Non -Discrimination Commitment Form was completed and a five per cent (5%) Bid Bond was submitted. BID: 1: $49,170.00 1A: $38,300.00 Voluntary Alternate: Deduct - $ 1,965.00 ZIOLKOWSKI CONSTRUCTION, INC. P.O. Box 1106 South Bend, IN 46624 Bid was signed by Mr. Ben Ziolkowski, President, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a five per cent (5%) Bid Bond was submitted. BID: 1: $54,518.00 1A: Deduct - $10,830.00 Voluntary Alternate: $52,317.00 CASTEEL CONSTRUCTION CORPORATION P.O. Box 628 South Bend, Indiana 46624 Bid was signed by Mr. R.V. Casteel, President, Non -Collusion Affidavit was in order, Non -Discrimination Commitment Form was completed and a five per cent (5%) Bid Bond was submitted. BID: 1: $54,000.00 1A: $42,000.00 Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the bids were forwarded to the Century Center Board of Managers for review and award. OPENING OF QUOTATIONS - CONVENTION HALL LIGHTING RETROFIT Mr. Leszczynski advised that this was the date set for the receiving and opening of Quotations for Century Center Convention Hall Lighting Retrofit. It is noted that the Board of Public Works is opening these Quotations as agent for Century Center Board of Managers. The following Quotations were opened and read: REGULAR MEETING OCTOBER 15, 1990 333 MAR -TECH ELECTRIC, INC. 108 North Pine Street Osceola, Indiana 46561 Quotation was submitted by Mr. Marion C. Marshall. QUOTATION: $21,982.00 Alternate: Deduct $1,064.00 HERMANN & GOETZ, INC. 225 South Lafayette Boulevard South Bend, Indiana 46601 Quotation was submitted by Mr. Roger N. Dosmann. QUOTATION: $18,410.00 IDEAL CONSOLIDATED, INC. 806 West Sample Street South Bend, Indiana 46625 Quotation was submitted by Mr. Richard A. Krieg. QUOTATION: $24,990.00. DELTA STAR ELECTRIC INC. 1125 South Walnut Street South Bend, Indiana 46619 Quotation was submitted by Mr. Thomas Grabarek, Vice -President. QUOTATION: $22,550.00. KOONTZ-WAGNER ELECTRIC COMPANY, INC. 3801 Voorde Drive South Bend, Indiana 46628 Quotation was submitted by Mr. Jerry L. Wiggins, Project Supervisor Construction Division. QUOTATION: $29,985.00. Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the above Quotations were forwarded to the Century Center Board of Managers for review and award. APPROVE WASTEWATER PRETREATMENT SERVICES AGREEMENT - CITY OF SOUTH BEND/TOWN OF NEW CARLISLE Mr. Leszczynski advised that Mrs. Lynell Wolff, Clerk/Treasurer, Town of New Carlisle, P.O. Box 6, New Carlisle, Indiana, has submitted to the Board an executed Wastewater Pretreatment Services Agreement between the City of South Bend and the Town of New Carlisle whereby the City of South Bend provides pretreatment services for the Town of New Carlisle. In response to a question from the news media, Mr. Leszczynski advised that this is the first Agreement of this type with the Town of New Carlisle for pretreatment services. Therefore, Mr. Leszczynski made a motion that the Agreement be approved and executed. Mrs. DeClercq seconded the motion which carried. OVE AGREEMENT FO: RENOVATION Of ESSIONAL SERVICES - THE ATIONAL MILL SUPPLY BUILDING - 1045 W. SAMPLE STREET Mr. Leszczynski advised that The Troyer Group, Inc., 415 Lincolnway East, Mishawaka, Indiana, has submitted to the Board the standard form of Agreement between the Owner and Engineer for Professional Services which includes the renovation of the 334 REGULAR MEETING OCTOBER 15, 1990 National Mill Supply building located at 1045 West Sample Street for use by the City's Equipment Services Division thereby centralizing the maintenance of all City vehicles. The Agreement indicates that the Engineer's fee for basic services as set forth in Exhibit A of the Agreement shall not exceed seventy-three thousand six hundred dollars ($73,600.00) unless additional services are authorized. Ms. Humphreys advised that it is anticipated that bids for the renovation of the building will be sought in November with funding provided through a lease -purchase agreement. Ms. Humphreys therefore made a motion that the Agreement as submitted be approved and executed. Mrs. DeClercq seconded the motion which carried. APPROVE LETTER OF PROPOSAL/AGREEMENT - SITE SCAPES - PROFESSIONAL SERVICES FOR LANDSCAPE MASTER PLAN - PHASE ONE DEVELOPMENT - DIVISION OF ENVIRONMENTAL SERVICES Mr. Leszczynski advised that Mr. John J. Dillon, Director, Environmental Services, has recommended that the City enter into a Contract with SiteScapes for the design and inspection of site improvements at the Division of Environmental Services. The Letter of Proposal/Agreement from SiteScapes, P.O. Box 1761, Mishawaka, Indiana, for professional services for Landscape Master Plan - Phase One Development, indicates a fee of nine thousand four hundred dollars ($9,400.00) plus reimbursable expenses. Mr. Dillon informed the Board that he has had conversations with SiteScapes regarding the development of a master plan for the next decade on how the City might landscape the Wastewater Treatment Plant. The Contract submitted today is for Phase I which will be for landscape work in front of the administration building and main building. Mr. Dillon noted that this project will attempt to make the plant more appealing to the public and open the character of the building. He further noted that work will be done in several segments and will be developed to the extent there are funds available. Mr. Dillon noted that these improvements will be paid out of operating expenses and bond funds will not be utilized for this project. Upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the Letter of Proposal/Agreement was approved and executed. APPROVE AMENDED IRREVOCABLE STANDBY LETTER OF CREDIT - CROSS CREEK, SECTION THREE, PART II Mr. Leszczynski advised that Society Bank, Indiana, P.O. Box 6, South Bend, Indiana, has submitted an Amended Irrevocable Standby Letter of Credit No. S-8812 at the request of and for the account of Cross Creek, Inc., 828 East Jefferson Boulevard, indicating that the expiration date has been changed from September 26, 1990 to September 26, 1991, the amount has been changed from $126,032.00 to $26,480.00 and the statement shall now read that Cross Creek has failed to complete one inch (111) asphalt surface coat, sidewalks at Cross Creek, Section Three, Part II. Mr. Leszczynski noted that the decrease in amount is due to the fact that a number of improvements have been completed. Therefore, Mr. Leszczynski made a motion that the Amended Letter of Credit be accepted and approved. Mrs. DeClercq seconded the motion which carried. APPROVE CHANGE ORDER NO. 3 (FINAL) AND PROJECT COMPLETION AFFIDAVIT - MORRIS CIVIC PARK PROJECT Mr. Leszczynski advised that Ancon Construction Company, Inc., P.O. Box 825, Goshen, Indiana, has submitted Change Order No. (Final) indicating that the Contract amount be increased by 1 1 335 REGULAR MEETING OCTOBER 15, 1990 $17,318.00 for a new Contract sum including this Change Order in the amount of $554,115.00. Mr. Leszczynski noted that this increase is due to the additional cost for a number of miscellaneous items. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, Change Order No. 3 (Final) and the Project Completion Affidavit were approved and the appropriate three (3) year Maintenance Bond was accepted for filing. APPROVE CHANGE ORDER NO. 3 - WASTEWATER PLANT - ADMINISTRATION BUILDING ADDITION Mr. John J. Dillon, Director, Environmental Services, forwarded to the Board Change Order No. 3 for the above referred to project as submitted by Ziolkowski Construction, Inc., P.O. Box 1106, South Bend, Indiana. This Change Order, indicating an increase of $6,035.00, which will change the original contract amount from $284,747.00 to $290,782.00, is for relocating hot and cold water lines, roof drain and for drywall, tape, sand and paint. Mrs. DeClercq made a motion that the Change Order as submitted be approved. Ms. Humphreys seconded the motion which carried. DENY REQUEST TO CLOSE NORTH ST. JOSEPH STREET, FROM E. NAVARRE TO THE ALLEY NORTH OF NAVARRE, FOR BLOCK PARTY - OCTOBER 19, 1990 Mr. Leszczynski advised that the appropriate City departments and bureaus have reviewed the above referred to request which was submitted to the Board on October 1, 1990, and the Police Department recommends denial of the request at this time. The Police Department noted that based on conversations with residents of the neighborhood, this is not a neighborhood block party request but a student party. Therefore, Mrs. DeClercq made a motion that the recommendation be accepted and the request be denied. Ms. Humphreys seconded the motion which carried. APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - SALE OF ABANDONED VEHICLES Mrs. Patricia E. DeClercq, Director, Department of Code Enforcement, requested permission to advertise for the sale of approximately eleven (11) abandoned vehicles, which are being stored at Super Auto Salvage Corporation, 3300 South Main Street, South Bend, Indiana. It was noted that all vehicles have been stored more than fifteen (15) days, identification checks had been run for auto theft and the owners and lienholders notified. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the above request was approved and a date of October 29, 1990, was established for the receiving and opening of sealed bids. APPROVE REQUEST TO ADVERTISE FOR THE RECEIPT OF PROPOSALS - TELEPHONE SYSTEM - WASTEWATER TREATMENT FACILITY Mr. Leszczynski advised that Mr. John J. Dillon, Director, Environmental Services, 3113 Riverside Drive, South Bend, Indiana, has informed the Board that because of plant expansion, the Wastewater Treatment Facility is in need of additional telephone equipment. In a letter to the Board Mr. Dillon noted that the present telephone system at Wastewater also serves the Sewer and Solid Waste Departments and is at an age where it is having more frequent breakdowns with only refurbished repair parts available. Just recently there was a major failure in the system leaving all three (3) departments with only emergency power failure services for two (2) full days. Mr. Dillon stated that they believe it would be advantageous to purchase a new system at this time rather than to expand an obsolete one and he therefore requested that the Board advertise 336 REGULAR MEETING OCTOBER 15, 1990 for receipt of Proposals for a new telephone system. Mrs. DeClercq made a motion that the request be approved. Ms. Humphreys seconded the motion which carried. APPROVE CONTRACTORS BOND/RELEASE EXCAVATION BOND Mr. Leszczynski advised that the Engineering Department has recommended that the Contractors Bond for Larry Burnside, d/b/a Burnside, Inc., be approved effective October 15, 1990 and that the Excavation Bond for HRP Corporation be released effective May 30, 1991. Therefore, Mrs. DeClercq made a motion that the recommendation be accepted and the above bonds be approved and/or released as indicated. Mr. Leszczynski seconded the motion which carried. FILING OF HUMANE SOCIETY MONTHLY REPORT - SEPTEMBER Mr. Leszczynski advised that the Humane Society of St. Joseph County, IN, Inc., has submitted the monthly report for the month of September indicating the number and types of animals handled for the City of South Bend. Therefore, Ms. Humphreys made a motion that the report as submitted be accepted for filing. Mr. Leszczynski seconded the motion which carried. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORTS Two (2) reports from the Department of Code Enforcement indicating a total of twenty-eight (28) City -owned and miscellaneous properties cleaned from October 1, 1990 to October 5, 1990, and eighty-three (83) other properties cleaned from October 1, 1990 to October 5, 1990, were submitted. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the reports as submitted were filed. APPROVE CLAIMS Mr. Juan Manigault, Executive Director, Employment and Training Services of St. Joseph County, submitted two (2) lists containing one hundred fifty-five (155) claims and recommended approval. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the claims were approved and the reports as submitted were filed. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the meeting adjourned at 9:58 a.m. Patricia E. DeClercq Katherine Humphreys ATT T: Sandra M. Parmerlee, Clerk 1 1 11