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HomeMy WebLinkAbout10/08/90 Board of Public Works Minutes325 REGULAR MEETING OCTOBER 8, 1990 The regular meeting of the Board of Public Works was convened at 9:33 a.m. on Monday, October 8, 1990, by Board President John E. Leszczynski, with Mr. Leszczynski, Mrs. Patricia E. DeClercq and Ms. Katherine Humphreys present. Also present was Board Attorney Jenny Pitts Manier. AGENDA ITEMS ADDED Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the following items were added to the agenda: 1. Agreement for Use of City -Owned Property 2. Rules & Regulations - South Bend Water Works APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the minutes of the October 1, 1990, regular meeting of the Board were approved. APPROVE AGREEMENT - HYDRAULIC ANALYSIS OF RIVER CROSSING #1 COMPLEX - LAWSON-FISHER ASSOCIATES Mr. Leszczynski advised that Mr. Karl R. Kopec, Manager of Operations, Environmental Services, submitted to the Board an Agreement with Lawson -Fisher Associates, to perform a hydraulic analysis of River Crossing #1 Complex and recommended that the Board enter into this Agreement. The analysis will be used to generate a preliminary design for improving the hydraulic capacity of the River Crossing. This River Crossing serves the southeast part of the City and is near its hydraulic capacity. The potential for growth and increase sewage flows in this drainage basin warrants this analysis. Mr. Leszczynski noted that this river crossing carries sewage from one side of the river to the other and is located near Memorial Park. He further noted that the amount of this Agreement is $16,944.00, unless written approval is given otherwise plus fees for monitoring at the rate of $1,951.00 per site for fourteen (14) days. Therefore, Ms. Humphreys made a motion that the Agreement as submitted be approved and executed. Mrs. DeClercq seconded the motion which carried. APPROVE PROPOSAL FOR PROFESSIONAL SERVICES - TRAFFIC IMPACT ANALYSIS - AIRPORT 2010 MASTER PLAN - COLE ASSOCIATES. INC. Mr. Leszczynski advised that Cole Associates, Inc., 2211 East Jefferson Boulevard, South Bend, Indiana, has submitted a Proposal for Professional Services for Traffic Impact Analysis for the Airport 2010 Master Plan. Mr. Leszczynski noted that this Proposal will allow an analysis which was requested by the State of Indiana regarding the impact of the Airport 2010 project on various roads and the need for improvements. He further noted that Option B - Transportation Modeling has been selected and will be done at a cost of $19,500.00. Mr. Leszczynski, in response to an inquiry from the news media, advised that the term of this Proposal is sixty (60) days. It is further noted that this Proposal has been submitted to the Board of Public Works for consideration as agent on behalf of the Redevelopment Commission in regards to the Airport 2010 Project. Therefore, Ms. Humphreys made a motion that the Proposal as submitted be approved and executed. Mrs. DeClercq seconded the motion which carried. 326 REGULAR MEETING OCTOBER 8, 1990 APPROVE PROJECT COMPLETION AFFIDAVIT — COMBINED SEWER OVERFLOW IMPROVEMENTS PROJECT Mr. Leszczynski advised that HRP Construction, Inc., 1216-18 West Washington Street, South Bend, Indiana, has submitted the Project Completion Affidavit for the above referred to project indicating a final cost of $73,653.00. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the Project Completion Affidavit was approved and the appropriate three-year Maintenance Bond as submitted was filed. APPROVE CONSTRUCTION CONTRACT - ASPHALT PAVING OF TWO (2) AREAS ON WASTEWATER PROPERTY ON OLD CLEVELAND ROAD Mr. Leszczynski stated that in accordance with the bid awarded on August 27, 1990, to Walsh & Kelly, Inc., 24358 State Road 23, South Bend, Indiana, in the amount of $100,370.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the Contract was approved and the appropriate Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVE IBM COMPUTER AGREEMENTS: - FINANCING AGREEMENT - INSTALLMENT PAYMENT AGREEMENT Mr. John Leisenring, Deputy City Controller, advised the Board that IBM, 215 South St. Joseph Street, South Bend, Indiana, has submitted a Financing Agreement and an Installment Payment Agreement for approval and execution by the Board. Mr. Leisenring advised that the Installment Payment Agreement is for additional equipment as it comes in which includes thirteen (13) color display monitors, seven (7) printers, four (4) modems, seven (7) PS2 color display monitors, seven (7) PS21s Model 30 and one (1) printer for a total amount of $59,558.00 with a monthly payment of $1,226.52. He noted that this Agreement is for fifty-eight (58) months and will end at the same time as the previous Agreements. The Financing Agreement is in the amount of $44,793.28 with a monthly payment of $929.00 for three (3) emulation kits, four (4) adapters and seven (7) DOS 3.3 software packages as well as maintenance charges and other services. Upon a motion made by Ms. Humphreys, seconded by Mr. Leszczynski and carried, the Agreements as submitted were approved and executed. APPROVE REQUEST OF ST. JOSEPH'S MEDICAL CENTER TO CONDUCT LOTH ANNUAL 10K ROAD RACE. WHEELCHAIR RACE, 1 MILE FUN RUN AND 4K WALK - Vl.1lJMMr, 40, 177V Mr. Leszczynski advised that the above referred to request, which was submitted to the Board on September 17, 1990, has been reviewed by the appropriate City departments and bureaus and approval is recommended at this time. Therefore, Mrs. DeClercq made a motion that the recommendation be accepted and the request be approved. Ms. Humphreys seconded the motion which carried. RECOMMENDATION TO REJECT BIDS AND REQUEST TO RE -ADVERTISE FOR THE RECEIPT OF BIDS - LEASE PURCHASE FOUR (4) COPY MACHINES Ms. Maureen Dabrowiak, Administration and Finance, submitted to the Board a Memorandum advising that after a complete review of the copy machine bids submitted to the Board on September 17, 1990, it has been determined that the prices bid exceed the City's anticipated costs. Therefore, she recommends that the 327 REGULAR MEETING OCTOBER 8, 1990 Board reject all bids received as it will be necessary to revise the specifications. Ms. Dabrowiak also requested that the Board re -advertise for the receipt of bids for these copy machines based on the revised specifications. Mr. John Leisenring, Deputy City Controller, informed the Board that the specifications for these copy machines will be downgraded and new bids will be requested. Therefore, Ms. Humphreys made a motion that the recommendation to reject the bids received and the request to re -advertise for the receipt of new bids based on revised specifications be approved. Mrs. DeClercq seconded the motion which carried. AWARD BID - WEST WASHINGTON DEVELOPMENT AREA ASBESTOS ABATEMENT 1243 WEST WASHINGTON STREET Mr. Leszczynski advised that the Board is in receipt of a letter of recommendation from Mr. Kenneth P. Herceg, Ken Herceg & Associates, Inc., 425 North Michigan Street, Suite 320, South Bend, Indiana, Consultants on this project, recommending that bids be awarded for asbestos abatement at 1234-36 West Washington and 1243 West Washington Street. Mr. Leszczynski noted however that due to various circumstances, an award for the asbestos abatement at only 1243 West Washington Street will be considered at this time. It is noted that bids for this project were opened by the Board on September 24, 1990. Mr. Herceg recommended that the low bid of VLS Insulating Company, Inc., 2104 North Lynn Street, Mishawaka, Indiana, in the amount of $2,950.00, be awarded for asbestos removal at 1243 West Washington Street. Therefore, Ms. Humphreys made a motion that the recommendation be accepted and the bid of VLS Insulating Company, Inc., be awarded. Mrs. DeClercq seconded the motion which carried. APPROVE REQUEST OF FIRE DEPARTMENT TO ADVERTISE FOR THE RECEIPT OF BIDS FOR- - ONE (1) 1.1/2 TON CHASSIS, CREW CAB, DUAL REAR WHEEL TRUCK TO BE USED FOR HAZ/MAT - ONE (1) 35' - 5TH WHEEL TRAILER TO BE USED FOR HAZ/MAT SIXTY-FIVE (65) SELF CONTAINED BREATHING APPARATUS WITH THIRTY (30) MINUTE AIR CYLINDERS - SIX (6) SELF CONTAINED BREATHING APPARATUS WITH SIXTY (60) MINUTE AIR CYLINDERS In a letter to the Board, Fire Chief Luther Taylor requested that the Board advertise for the receipt of bids for the above referred to equipment. Chief Taylor stated that lease purchase agreements, funded by the Emergency Medical Services Capital Improvement Fund, will be the method used for payment. Therefore, Mrs. DeClercq made a motion that the request be approved. Mr. Leszczynski seconded the motion which carried. REQUESTS REFERRED: OF LA SALLE PARK HOMES, INC. FOR NO PARKING SIGNS ALONG THE WEST SIDE OF WEST WASHINGTON STREET. FROM FALCON TO KENMORE. FOR THE SAFETY OF LA SALLE PARK HOME RESIDENTS In a letter to the Board, Ms. Barbara A. Lawson, Site Manager, LaSalle Park Homes, Inc., 102 South Falcon Street, South Bend, Indiana, requested "No Parking" signs along the west side of West Washington Street, from Falcon to Kenmore Street, for the safety of LaSalle Park Homes residents. Ms. Lawson noted that they are having problems with outsiders drinking in parked cars and loitering on their property. 328 REGULAR MEETING OCTOBER 8, 1990 - OF CITY AWNING TO INSTALL A CANOPY AT 720 EAST JEFFERSON BOULEVARD - BELMONT BEVERAGES Mr. Al Newman, Sales Representative, City Awning of South Bend, 1835 South Franklin Street, South Bend, Indiana, requested permission to install a canopy at Belmont Beverages, 720 East Jefferson Boulevard. Mr. Newman noted that the canopy will be installed at a minimum of eight feet (81) six inches (611) from the sidewalk level to the bottom of the canopy. Submitted with the request was a drawing indicating the canopy dimensions and details. - FOR DESIGNATED HANDICAPPED PARKING SPACE AT 524 LA PORTE AVENUE Ms. Nannie Green, 524 LaPorte Avenue, South Bend, Indiana, requested that the parking space in front of her residence be designated as a handicapped parking space. - OF QUEEN ANNE INN FOR HANDICAPPED PARKING SPACE Mr. Robert D. Medhurst, Innkeeper, Queen Anne Inn, 420 West Washington Street, South Bend, Indiana, requested that a handicapped parking space be designated in front of the Inn. Mr. Leszczynski made a motion that the above referred to requests be referred to the appropriate City departments and bureaus for review and recommendation. Mrs. DeClercq seconded the motion which carried. APPROVE SOUTH BEND WATER WORKS RULES AND REGULATIONS Mr. Joseph Agostino, Director, Water Works, was present and advised the Board that submitted today for approval and execution were the South Bend Water Works Rules and Regulations. Mr. Agostino stated that these rules and regulations have not been updated for several years and some problems were experienced over the years. Mr. Agostino stated that with the help of Chief Assistant City Attorney Jenny Pitts Manier the updating of the Rules and Regulations has been completed. Mr. Agostino stated that in the new rules, landlords will be responsible for all billings to the property. The landlord has to make application for himself or jointly with the tenant. This procedure will reduce delinquencies and paperwork and also liens can then be filed against landlords. Mr. Agostino stated that another change is in the credits and adjustments for faulty meters. In conclusion, Mr. Agostino stated that the rules and regulations are in compliance with the Indiana Utility Regulatory Commission. Upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the Rules and Regulations as submitted were approved. APPROVE AGREEMENTS FOR USE OF CITY -OWNED PROPERTY - N.E. CORNER OF CHAPIN & WESTERN AVENUE Mr. Leszczynski advised that submitted to the Board was an Agreement for Use of City Owned Property between Charles Green and the City of South Bend. The Agreement indicates that the City, as owner of the real property located at the northeast corner of Chapin Street and Western Avenue, has control of and is responsible for maintaining all property owned by the City including this particular lot. Further, on September 4, 1990, the Board adopted Resolution 20-1990 prohibiting trespassing by persons and/or vehicles upon this particular parcel of property. Mr. Charles Green, owner of a business establishment known as the Red Carpet Lounge, 317 Chapin Street has insufficient off-street parking and for which establishment the available on -street parking is inadequate. The Agreement further indicates that Mr. 1 1 REGULAR MEETING OCTOBER 8. 1990 329 1 Green is desirous of having the property available for parking of his patrons and the City is desirous of assisting Mr. Green with his parking needs but is equally desirous of avoiding the nuisance and problem created by trespassing vehicles and/or persons, loitering and other unauthorized activities and conditions existing at the property. Therefore, the Agreement outlines the conditions which must be met for use of the City -owned lot by Mr. Green. Mrs. DeClercq made a motion that the Agreement as submitted be approved and executed. Ms. Humphreys seconded the motion which carried. APPROVE TITLE SHEET - TRANSWESTERN BUILDING - ASBESTOS ABATEMENT AND DEMOLITION Mr. Leszczynski advised that the Title Sheet for the above referred to project was being presented at this time for execution. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the above referred to Title Sheet was approved and signed. APPROVE EXCAVATION BOND Mr. Leszczynski advised that the Engineering Department has recommended that the Excavation Bond for Culligan Fireprotection, Inc., be approved effective October 2, 1990. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the recommendation was accepted and the bond approved. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORTS Two (2) reports from the Department of Code Enforcement indicating a total of thirty-one (31) City -owned and miscellaneous properties cleaned from September 24, 1990 to September 28, 1990, and eighty (80) other properties cleaned from September 24, 1990 to September 28, 1990, were submitted. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the reports as submitted were filed. APPROVE CLAIMS Chief Deputy Controller John D. Leisenring submitted Claim Docket No. 14864 through Claim Docket No. 14946 and recommended approval. Additionally, Voucher Nos. 799-829 for the Bureau of Wastewater, Voucher Nos. 650-691 for the Bureau of Sewers and Voucher No. 46 for the Bureau of Sanitation were submitted for approval. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the claims and vouchers were approved and the reports as submitted were filed. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the meeting adjourned at 9:50 a.m. AT ST: Sandra M. Parmerlee, Clerk