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HomeMy WebLinkAbout10/01/90 Board of Public Works Minutes321 REGULAR MEETING OCTOBER 1, 1990 The regular meeting of the Board of Public Works was convened at 9:30 a.m. on Monday, October 1, 1990 by Board member Patricia E. DeClercq, with Mrs. DeClercq and Ms. Katherine Humphreys present. Also present was Board Attorney Jenny Pitts Manier. Board President John E. Leszczynski was not in attendance. AGENDA ITEM ADDED Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, a request from the Near West Side Neighborhood Organization to erect a sign on City -owned property was added to the agenda. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the minutes of the September 24, 1990, regular meeting of the Board were approved. AWARD BIDS - SALE OF ABANDONED VEHICLES Mrs. DeClercq advised that the Department of Code Enforcement has reviewed the bids received on September 24, 1990 for the sale of abandoned vehicles and at this time makes the following recommendation: MR. PAUL E. SCHULTZ SUPER AUTO SALVAGE CORPORATION 3300 South Main Street South Bend, Indiana BID: VEHICLE NO. 6. 9. MR. GENE HANCZ TAG NO. AMOUNT BID 14035 $443.79 14086 $ 89.75 STEVE & GENE'S AUTO TRUCK SALVAGE P.O. Box 2883 South Bend, Indiana 46680 BID: VEHICLE NO. TAG NO. AMOUNT BID 2. 13731 $ 42.75 4. 13965. $ 55.75 8. 14038 $ 37.75 MR. WALTER KOWALSKI K AUTO SALVAGE 56670 Sonora Road South Bend, Indiana BID: VEHICLE NO. TAG NO. AMOUNT BID 1. 13034 $ 63.99 5. 14022 $ 43.99 MR. JAMES STAMBAUGH, JR. 54660 North Oak Road South Bend, Indiana 322 REGULAR MEETING BID: VEHICLE NO. 3. 7. Therefore, Mrs. DeClercq accepted and the bids be seconded the motion which OCTOBER 1, 1990 TAG NO. AMOUNT BID 13932 $200.80 14037 $150.80 made a motion that the recommendation be awarded as outlined above. Ms. Humphrey carried. APPROVE AGREEMENTS FLEXIBLE HEALTH INSURANCE BENEFITS Ms. Katherine Humphreys, Director, Administration and Finance, presented to the Board for approval and execution a Flexlinc Service Fee Agreement and a Limited Administrators Agreement for Flexible Spending Account as submitted by Lincoln National Administrative Services Corporation, Fort Wayne, Indiana. Ms. Humphreys noted that the Agreements are the same as last year's with the only change being that the firefighters will be included in the plan in 1991 therefore increasing the administrative costs. Therefore, Ms. Humphreys made a motion that the Agreements be approved and executed. Mrs. DeClercq seconded the motion which carried. REQUEST TO PURCHASE CITY -OWNED PROPERTY - LOT 416 KUNSTMAN ADDITION - REFERRED In a letter to the Board, Rev. Charles E. McGinnis, 720 Oak Street, South Bend, Indiana, advised that he would like to purchase the above referred to City owned property. Mrs. DeClercq made a motion that the request be referred to the appropriate City departments and bureaus in order that a determination can be made whether the City need retain this property. Ms. Humphreys seconded the motion which carried. APPROVE REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - FIRE DEPARTMENT: - ONE (1) TYPE I MODULAR AMBULANCE - TWO (2) 1500 GPM TRIPLE_ COMBINATION MOTORIZED PUMPING FIRE APPARATUS In a letter to the Board, Fire Chief Luther Taylor requested that the Board advertise for the receipt of bids for the above referred to equipment. Chief Taylor stated that these vehicles will replace units now in service and that lease purchase agreements, funded by the Emergency Medical Services Capital Improvements Fund, will be the method used for payment. Ms. Humphreys made a motion that the request be approved. Mrs. DeClercq seconded the motion which carried. UEST TO CLO: FROM NAVARR_E TO THE ALLEY NORTH OF NAVARRE, FOR NEIGHBORHOOD BLOCK PARTY - OCTOBER 19, - REFERRED ST. JOSEPH STE 1990 Mrs. DeClercq advised that Mr. Dan Schwaegler, 201 East Navarre, South Bend, Indiana, submitted to the Board an Application for Use of and Blocking of Access to Public Right -of -Way for a Party or Similar Event, requesting that North St. Joseph Street, from East Navarre Street to the alley fifty (50) yards north of Navarre Street, be closed on Friday, October 19, 1990, from 2:00 p.m. to 7:00 p.m. for a neighborhood block party. Mrs. DeClercq made a motion that the request be referred to the appropriate City departments and bureaus for review and recommendation. Ms. Humphreys seconded the motion which carried. 1 Fj 323 REGULAR MEETING OCTOBER 1. 1990 APPROVE REQUEST OF THE REDEVELOPMENT COMMISSION TO HAVE THE BOARD OF PUBLIC WORKS ACT AS THEIR AGENT FOR THE ASBESTOS ABATEMENT AND DEMOLITION OF THE TRANSWESTERN BUILDING PROJECT AND REQUEST TO ADVERTISE FOR RECEIPT OF BIDS FOR THIS PROJECT Mrs. DeClercq advised that Ms. Ann E. Kolata, Deputy Executive Director, for Jon R. Hunt, Executive Director, Department of Economic Development, advises that the South Bend Redevelopment Commission requests that the Board of Public Works act as its representative for the demolition of the Transwestern Building in the Studebaker Corridor Development Area. Ms. Kolata noted that this would include demolition of the building and removal of any hazardous wastes. Therefore, Ms. Humphreys made a motion that the request of the Commission for the Board to act as their agent and to advertise for the receipt of bids for this project be approved. Mrs. DeClercq seconded the motion which carried. REQUEST -OF THE NEAR WEST SIDE NEIGHBORHOOD ORGANIZATION TO ERECT WELCOME SIGN ON CITY -OWNED PROPERTY - S.W. CORNER OF WESTERN AND CHAPIN - REFERRED In a letter to the Board, Mr. Thomas C. Miller, 715 West Washington Street, South Bend, Indiana, advised that he is writing as a representative of the Near West Side Neighborhood Organization. Mr. Miller noted that the group was recently awarded a grant of $1,000.00 from the City's Good Neighbor Program for the purpose of erecting a welcome sign at the corner of Western Avenue and Chapin Street, specifically, the lot, which is City -owned, on the southwest corner of that intersection. Therefore, they are seeking formal permission to erect the sign on City property. Mr. Miller advised that the sign itself will be four (4) feet high and eight (8) feet wide and stand six (6) feet off the ground. It will be imbedded in a mound of earth one (1) foot high surrounded by landscaping timbers and assorted plantings. They intend to hold the sign well back from the street since its size will be readable from some distance. The precise information on the sign has not yet been determined but the intention is to couple a welcoming statement with a phrase identifying the neighborhood. The face of the sign will be manufactured by Burkhart Advertising and assembled and erected by the organization. The targeted date for completion is October 20, 1990 and the Near West Side Neighborhood Organization is committed to the maintenance of the sign and upkeep of the plantings. Mrs. DeClercq made a motion that the request be referred to the appropriate City departments and bureaus for review and recommendation. Ms. Humphreys seconded the motion which carried. APPROVE REQUEST OF SOUTH BEND HERITAGE FOUNDATION TO CONDUCT 2ND ANNUAL RED RIBBON DAY MARCH - OCTOBER 27, 1990 Mrs. DeClercq advised that the Bureau of Traffic and Lighting, Police Department Traffic and the City Attorney's office have reviewed the above referred to request which was submitted to the Board on September 17, 1990 and approval is recommended. Therefore, Mrs. DeClercq made a motion that the recommendation be accepted and the request be approved. Ms. Humphreys seconded the motion which carried. APPROVE EXCAVATION BOND Mrs. DeClercq advised that the Engineering Department has recommended that the Excavation Bond for Warner & Sons, Inc., P.O. Box 87, Elkhart, Indiana, be approved effective September 25, 1990. Mrs. DeClercq made a motion that the recommendation be accepted and the bond be approved. Ms. Humphreys seconded the motion which carried. 324 REGULAR MEETING OCTOBER 1, 1990 FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORTS Two (2) reports from the Department of Code Enforcement indicating a total of forty-four (44) City -owned and miscellaneous properties cleaned from September 17, 1990 to September 21, 1990, and fifty-eight (58) other properties cleaned from September 17, 1990 to September 21, 1990, were submitted. Upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the reports as submitted were filed. APPROVE CLAIMS Chief Deputy Controller John D. Leisenring submitted Claim Docket No. 14465 through Claim Docket No. 14856 and recommended approval. Additionally, Mr. Juan A. Manigault, Executive Director, Employment and Training Services of St. Joseph County, submitted a list containing ninety-two (92) claims and recommended approval. Therefore, upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the claims were approved and the reports as submitted was filed. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the meeting adjourned at 9:39 a.m. gio0E.Leszczynskiv Patricia E. DeClercq "ays- ATT T: Sandra M. Parmerlee, Clerk 1 1 1