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HomeMy WebLinkAbout09/04/90 Board of Public Works Minutes2611 1 Ll u REGULAR MEETING SEPTEMBER 4, 1990 The regular meeting of the Board of Public Works was convened at 9:32 a.m. on Tuesday, September 4, 1990, by Board President John E. Leszczynski, with Mr. Leszczynski, Ms. Katherine Humphreys and Board Attorney Jenny Pitts Manier present. Board member Patricia E. DeClercq was not in attendance. AGENDA ITEM STRICKEN Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the award of the box office and administrative computer system for the Morris Civic Auditorium was stricken from the agenda at this time. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Humphreys, seconded by Mr. Leszczynski and carried, the minutes of the August 27, 1990, regular meeting of the Board were approved. OPENING OF BIDS - VARIOUS VEHICLES - DIVISION OF EQUIPMENT SERVICES: - SEVEN (7) PICK-UP TRUCKS - FOUR (4) COMPACT AUTOMOBILES - TWO (2) MIDSIZE AUTOMOBILES - TWO (2) FOUR-WHEEL DRIVE UTILITY VEHICLES - ONE (1) MINI PASSENGER VAN This was the date set for receiving for the above referred to vehicles. publication of Notice in the South Tri-County News which were found to bids were opened and publicly read: GATES CHEVY WORLD 401 South Lafayette Boulevard P.O. Box 4056 and opening of sealed bids The Clerk tendered proofs of Bend Tribune and the be sufficient. The following South Bend, IN 46634 Bid was signed by Charles J. Lindzy, Fleet Manager, Non -Collusion Affidavit was in order and a ten per cent (100) Bid Bond was submitted. BID: Seven (7) 1991 Chevrolet Pickup, Model CC10903 as per specifications and with exceptions as noted: $11,693.00 each Total Price Seven (7) Units: $81,851.00 Exceptions: 1. Drive train is 36 mos./50,000 mile warranty. 2. Rustproof warranty is six years/100,000 miles. If. Ziebart type is required - add $65.00 each. Four (4) 1991 Cavalier four door sedan, Model 1JC69 WV9 101.2" WB and as per specifications on file and exceptions as noted below: $ 9,058.35 each Total Price Four (4) Units: $36,233.40 Exceptions: 1. Drive train is 36 mos./50,000 warranty. 2. Rustproof warranty is six years/100,000 miles. If Ziebart type is required - add $65.00 each. 3. Gauges not available. 262 REGULAR MEETING SEPTEMBER 4, :1990 Two (2) 1991 Lumina four door sedan, Model 1WL69, as per specifications on file and exceptions as noted below: $12,203.01 each Total Price Two (2) Units: $24,406.02 Exceptions: 1. Drive train is 36 mos./50,000 warranty. 2. Rustproof warranty is six years/100,000 miles. If Ziebart type is required - add $65.00 each. 3. If cruise & tilt wheel is needed - add $282.90 to each. Two (2) 1991 Chev. Suburban 4X4, Model CV20906 as per specifications on file and exceptions noted below: $20,895.46 Total Price Two (2) Units: $41,790.92 Exceptions: 1. Drive train is 36 mos./50,000 mile warranty. 2. Rustproof warranty is six years/100,000 miles. If Ziebart type is required - add $65.00 each. 3. If tilt wheel & cruise is needed - $283.72 each. 4. Bid includes hitch, if step bumper is needed - add $199.00 each. 5. Std. 350 V8 is bid. 6. Seating is cloth. 7. Cannot get single keying. One (1) Astro Pass Van, Model CM10906, as per specifications on file and exceptions noted below: $13,416.88 each Total Price One (1) Unit: $13.461.88 Exceptions: 1. Drive train is 36 mos./50,000 mile warranty. 2. Rustproof warranty is six years/100,000 miles. If Ziebart type is required - add $65.00 each. 3. If glass is needed - all around, add $128.74 each. 4. Rear step bumper. If needed, add $114.00 each. Hitch is included in bid price. TOM WOOD PONTIAC/GMC, INC. 7550 East Washington Street Indianapolis, Indiana 46219 Bid was signed by Mr. Bernard Cremer, Fleet Manager, Non -Collusion Affidavit was in order and a ten per cent (100) Bid Bond was submitted. BID: Two (2) Pontiac Grand Prix LE Sedan $12,521.89 each TOTAL: $25,043.78 Four (4) Pontiac Sunbird LE Sedan $ 9,200.00 each TOTAL: $36,800.00 Seven (7) GMC Trucks Sierra 1500 Series 1/2 ton $11,612.00 each TOTAL: $81,284.00 W_ REGULAR MEETING SEPTEMBER 4. 1990 One (1) GMC Truck Safari Mini -Passenger Van $13,668.00 Exceptions noted on bid specifications Option: Automobiles - Rustproofing $109.50 - Lifetime warranty. Full size pick-up - Rustproof - $139.95 - Lifetime & Mini -Van - Note Delivery exceptions. Mr. Leszczynski made a motion that the above bids be referred to the Division of Transportation for review and recommendation. Ms. Humphreys seconded the motion which carried. APPROVE CONSULTING AGREEMENT - M. MENDEL PISER Mr. Leszczynski advised that submitted to the Board was a Consulting Agreement among St. Joseph County, Indiana, the City of South Bend, Indiana, the City of Mishawaka, Indiana, the South Bend Community School Corporation, the Mishawaka School Corporation, the Penn -Harris -Madison School Corporation, constituting the Strategic Planning Committee for St. Joseph County and Mr. M. Mendel Piser as Consultant. It is noted that the City of South Bend's share of the Consultant's cost is $15,500.00. Ms. Humphreys advised that the Strategic Planning Committee is a county wide planning group that has been formed to look at various inter -governmental cooperative projects. Mr. Piser has been retrained as Consultant to the group which includes various governmental entities including school systems. Ms. Humphreys further advised that it is anticipated that the group will undertake a variety of projects and at the current time is looking into a centralized purchasing system. She noted that the scope of projects will broaden and may include looking at various financing mechanisms. Therefore, Ms. Humphreys made a motion that the Consulting Agreement with Mr. Piser, for the period January 1, 1990 through December 31, 1990, be approved. Mr. Leszczynski seconded the motion which carried. ADOPT RESOLUTION NOS. 20-1990 AND 21-1990 - REGULATING USE OF CITY -OWNED PROPERTY Mr. Leszczynski advised that the City is the owner of real property located at the northwest and northeast corners of Western Avenue and Chapin Street, and upon the recommendation of the Police Department, it has been determined that this property should be posted with signs indicating no parking, standing or stopping or other use by vehicles and/or persons. Therefore, the appropriate Resolutions have been prepared and are being submitted to the Board today for adoption. Ms. Humphreys made a motion that Resolution Nos. 20-1990 and 21-1990, regulating use of City -owned property be adopted. Mr. Leszczynski seconded the motion which carried and the following Resolutions were adopted: RESOLUTION NO. 20-1990 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA REGULATING THE USE OF CITY -OWNED PROPERTY WHEREAS, The City of South Bend, Indiana is the owner of the following described real property situated in St. Joseph County, Indiana: REGULAR MEETING SEPTEMBER 4, 1990 A parcel of real estate located at the northeast corner of Western Avenue and Chapin Street, in South Bend, St. Joseph County, Indiana, and more particularly described as follows: A lot or parcel of land Fifty (50) feet in width taken off the entire width of the North end of a tract of land bounded by a line described as beginning at the Southwest corner of Bank Out Lot Numbered Seventy-one (71) of the First Plat of Out Lots of the Town, now City, of South Bend, in St. Joseph County, Indiana, platted by the State Bank of Indiana; thence East One (1) chain, Eighty-five and Three Fourths (85 3/4) links; thence North Two (2) Chains, Sixty-nine and One Eighth (69 1/8) links; thence West One (1) Chain Eighty-five and Three Fourths (85 3/4) links to Chapin Street; thence South Two (2) chains, Sixty-nine and One Eighth (69 1/8) links to the place of beginning; AND Part of Bank Out Lot Seventy-one (71) described as follows: Beginning at the intersection of the East line of Chapin Street and the North line of Division (now Western Avenue) Street, in the City of South Bend, thence North One Hundred Eleven and Twelve and one-fourth Hundredths (111.121) feet; thence East One Hundred Twenty-two and Fifty-nine and one-half Hundredths (122.592) feet; thence South One Hundred Eleven and Twelve and one-fourth Hundredths (111.121) feet; thence West One Hundred Twenty-two and Fifty-nine and one-half Hundredths (122.591) feet to the place of beginning; Part of Bank Out Lot Numbered Seventy-one (71) as shown on the recorded First Plat of Out Lots of the Town, now City of South Bend in St. Joseph County, Indiana, platted by the State Bank of Indiana, described as beginning at a point 161.595 feet East of the Southwest corner of said Bank Out Lot Numbered 71; running thence West 39 feet; thence North 10 rods and 24 links; thence East 39 feet; thence South 10 rods and 24 links to the place of beginning, EXCEPTING therefrom so much off of the South end thereof as is now occupied by Western Avenue, formerly Division Street (all hereinafter referred to as the "Northeast corner of Western Avenue and Chapin Street"); and WHEREAS, The Board of Public Works for the City of South Bend, Indiana (hereinafter referred to as the "Board"), has custody of all real property owned by the City, under I.C. 36-9-4-3, and is authorized, by I.C. 36-9-4-2 and I.C. 36-9-4-3, to supervise and maintain such real property; and C 1 1 G1 REGULAR MEETING SEPTEMBER 4, 1990 WHEREAS, the Board is authorized by Section 20-7(b) of the South Bend Municipal Code to adopt reasonable rules and regulations governing the use by vehicles of property owned by the City of South Bend; and WHEREAS, the Board has determined it to be in the best interest of the City of South Bend that the standing, stopping, parking or other use of the Northeast corner of Western Avenue and Chapin Street by vehicles and/or persons, at anytime of the day or night be strictly prohibited. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS FOR THE CITY OF SOUTH BEND, AS FOLLOWS: 1. That standing, stopping, parking or other use by vehicles and/or persons of the City -owned real property located at the Northeast corner of Western Avenue and Chapin Street in the City of South Bend, St. Joseph County, and more particularly described as follows: A lot or parcel of land Fifty (50) feet in width taken off the entire width of the North end of a tract of land bounded by a line described as beginning at the Southwest corner of Bank Out Lot Numbered Seventy-one (71) of the First Plat of Out Lots of the Town, now City, of South Bend, in St. Joseph County, Indiana, platted by the State Bank of Indiana; thence East One (1) chain, Eighty-five and Three Fourths (85 3/4) links; thence North Two (2) Chains, Sixty-nine and One Eighth (69 1/8) links; thence West One (1) Chain, Eighty-five and Three Fourths (85 3/4) links to Chapin Street; thence South Two (2) chains, Sixty-nine and One Eighth (69 1/8) links to the place of beginning; AND Part of Bank Out Lot Seventy-one (71) described as follows: Beginning at the intersection of the East line of Chapin Street and the North line of Division (now Western Avenue) Street, in the City of South Bend, thence North One Hundred Eleven and Twelve and one-fourth Hundredths (111.121) feet; thence East One Hundred Twenty-two and Fifty-nine and one-half Hundredths (122.591) feet; thence South One Hundred Eleven and Twelve and one-fourth Hundredths (111.121) feet; thence West One Hundred Twenty-two and Fifty-nine and one-half Hundredths (122.591) feet to the place of beginning; AND Part of Bank Out Lot Numbered Seventy-one (71) as shown on the recorded First Plat of Out Lots of the Town, now City of South Bend in St. Joseph County, Indiana, platted by the State Bank of Indiana, described as beginning at a point 161.595 feet East of the Southwest corner of said Bank Out Lot Numbered 71; running thence West 39 266 REGULAR MEETING SEPTEMBER 4, 1990 feet; thence North 10 rods and 24 links; thence East 39 feet; thence South 10 rods and 24 links to the place of beginning, EXCEPTING therefrom so much off of the South end thereof as is now occupied by Western Avenue, formerly Division Street (all hereinafter referred to as the "Northeast corner of Western Avenue and Chapin Street") shall be, and the same hereby is prohibited at all hours of the day and night. 2. That any unoccupied and unattended vehicle found in violation of said regulation shall be removed from the Northwest corner of Western Avenue and Chapin Street by the Police Department or its agent, at the expense of the vehicle owner. 3. That the regulations set forth herein shall become effective upon the adoption of this Resolution and the installation of a sign or signs of reasonable size upon said real property, bearing the following or similar message: No Trespassing. No standing, stopping, parking or other use by vehicles and/or persons, at any hour of the day or night. Violators shall be prosecuted. Vehicles found in violation shall be removed at owner's expense. Resolution 20-1990 of the Board of Public Works. Adopted at the September 4, 1990, meeting of the Board of Public Works of the City of South Bend, Indiana. BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA s/John Leszczynski s/Katherine Humphreys ATTEST: s/Sandra M. Parmerlee, Clerk RESOLUTION NO. 21-1990 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA REGULATING THE USE OF CITY -OWNED PROPERTY WHEREAS, The City of South Bend, Indiana is the owner of the following described real property situated in St. Joseph County, Indiana: The East two thirds of lot numbered 15 as shown on the Recorded Plat of Ruckman's Sub -Division of Bank Outlot Numbered 75 of the First Plat of Outlots of the Town, now the City of South Bend, platted by the State Bank of Indiana, EXCEPTING THEREFROM a strip of land 77 u fl 11 267 16-1/2 feet in width, North and South, taken off of and from the entire width of the South End thereof, for the widening of Division Street, now Western Avenue. Also the North half of Lot numbered 16 as shown on the Recorded Plat of Ruckman's Sub -Division of Bank Outlot numbered 75 of the First Plat of Out Lots of the Town, now the City of South Bend, platted by the State Bank of Indiana, EXCEPTING THEREFROM a lot or parcel of land 46 feet in width, North and South, taken off of and from the entire width of the North end thereof. And the South one half of lot numbered 16 as shown on the recorded plat of Ruckman's Sub -Division of Bank Outlot numbered 75 of the First Plat of the Town, now City of South Bend, platted by the State Bank of Indiana, EXCEPTING a strip of land 16-1/2 feet in width, North and South, taken off of and from the entire width of the South End thereof, for the widening of Division Street, now Western Avenue, and EXCEPTING THEREFROM a parcel described as follows: Beginning at the SE corner of Lot 16, said southeast corner being 33' north of the centerline of Western Avenue and 33' west of the centerline of Chapin Street; thence South 89057' West along the north line of Western Avenue a distance of 37.5' to the point of curvature of a 37.5' radius curve; thence along a 37.5' radius curve a distance of 58.9' to the point of tangency of the 37.5' radius curve, said point being on the west line of Chapin Street; thence South 0007' East along the west line of Chapin Street a distance of 37.5' to the point of beginning, containing 302 square feet, more or less (all hereinafter referred to at the "Northwest corner of Western Avenue and Chapin Street"); and WHEREAS, The Board of Public Works for the City of South Bend, Indiana (hereinafter referred to as the "Board"), has custody of all real property owned by the City, under I.C. 36-9-4-3, and is authorized, by I.C. 36-9-4-2 and I.C. 36-9-4-3, to supervise and maintain such real property; and WHEREAS, the Board is authorized by Section 20-7(b) of the South Bend Municipal Code to adopt reasonable rules and regulations governing the use by vehicles of property owned by the City of South Bend; and WHEREAS, the Board has determined it to be in the best interest of the City of South Bend that the standing, stopping, parking or other use of the Northwest corner of Western Avenue and Chapin Street by vehicles and/or persons, at anytime of the day or night be strictly prohibited. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS FOR THE CITY OF SOUTH BEND, AS FOLLOWS: 1. That standing, stopping, parking or other use by vehicles and/or persons of the City -owned real property located at the Northwest corner of Western Avenue and Chapin Street in the City of South Bend, St. Joseph County, and more particularly described as follows: REGULAR MEETING SEPTEMBER 4. 1990 The East two thirds of lot numbered 15 as shown on the Recorded Plat of Ruckman's Sub -Division of Bank Outlot Numbered 75 of the First Plat of Outlots of the Town, now the City of South Bend, platted by the State Bank of Indiana, EXCEPTING THEREFROM a strip of land 16-1/2 feet in width, North and South, taken off of and from the entire width of the South End thereof, for the widening of Division Street, ,now Western Avenue. Also the North half of Lot numbered 16 as shown on the Recorded Plat of Ruckman's Sub -Division of Bank Outlot numbered 75 of the First Plat of Out Lots of the Town, now the City of South Bend, platted by the State Bank of Indiana, EXCEPTING THEREFROM a lot or parcel of land 46 feet in width, North and South, taken off of and from the entire width of the North end thereof. And the South one half of lot numbered 16 as shown on the recorded plat of Ruckman's Sub -Division of Bank Outlot numbered 75 of the First Plat of the Town, now City of South Bend, platted by the State Bank of Indiana, EXCEPTING a strip of land 16-1/2 feet in width, North and South, taken off of and from the entire width of the South End thereof, for the widening of Division Street, now Western Avenue, and EXCEPTING THEREFROM a parcel described as follows: Beginning at the SE corner of Lot 16, said southeast corner being 33' north of the centerline of Western Avenue and 33' west of the centerline of Chapin Street; thence South 89057' West along the north line of Western Avenue a distance of 37.5' to the point of curvature of a 37.5' radius curve; thence along a 37.5' radius curve a distance of 58.9' to the point of tangency of the 37.5' radius curve, said point being on the west line of Chapin Street; thence South 0007' East along the west line of Chapin Street a distance of 37.5' to the point of beginning, containing 302 square feet, more or less (all hereinafter referred to as the "Northwest corner of Western Avenue and Chapin Street") shall be, and the same hereby is prohibited at all hours of the day and night. 2. That any unoccupied and unattended vehicle found in violation of said regulation shall be removed from the Northwest corner of Western Avenue and Chapin Street by the Police Department or its agent, at the expense of the vehicle owner. 3. That the regulations set forth herein shall become effective upon the adoption of this Resolution and the installation of a sign or signs of reasonable size upon said real property, bearing the following or similar message: 1 1 1 No Trespassing. 269 REGULAR MEETING SEPTEMBER 4, 1990 No standing, stopping, parking or other use by vehicles and/or persons, at any hour of the day or night. Violators shall be prosecuted. Vehicles found in violation shall be removed at owner's expense. Resolution 20-1990 of the Board of Public Works. Adopted at the September 4, 1990 meeting of the Board of Public Works of the City of South Bend, Indiana. BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA s/John Leszczynski s/Katherine Humphreys ATTEST: s/Sandra M. Parmerlee, Clerk AWARD BIDS - SALE OF ABANDONED VEHICLES Mr. Leszczynski advised that the Department of Code Enforcement has reviewed the bids received and opened on August 27, 1990, for the sale of approximately eleven (11) vehicles and at this time recommends that the following bids be awarded: MR. GENE HANCZ STEVE & GENE'S AUTO TRUCK SALVAGE 3109 Gertrude Street P.O. Box 2883 South Bend, Indiana 46680 VEHICLE NO. TAG NO. AMOUNT BID 1. 12578 $ 55.75 7. 13735 47.75 9. 13926 37.75 11. 14081 47.75 MR. WALTER KOWALSKI K AUTO SALVAGE 56670 Sonora Rd. South Bend, Indiana 46619 VEHICLE NO. TAG NO. AMOUNT BID 2. 12599 $ 88.00 3. 12624 128.00 4. 12627 71.00 8. 13819 76.00 10. 13928 67.00 SUPER AUTO SALVAGE CORPORATION 3300 S. Main Street South Bend, Indiana 46614 VEHICLE NO. TAG NO. AMOUNT BID 5. 12724 $109.75 6. 13730 147.85 270 REGULAR MEETING SEPTEMBER 4, 1990 Ms. Humphreys made a motion that the recommendation be accepted and the bids be awarded. Mr. Leszczynski seconded the motion which carried. APPROVE CONSTRUCTION CONTRACTS: - IRONWOOD-IRELAND RETENTION BASIN IMPROVEMENTS PROJECT - WEST BANK LIGHTING II - JEFFERSON SOUTH PROJECT Mr. Leszczynski advised that in accordance with the bid awarded on August 20, 1990, to Small, Inc., 25190 State Road 4, North Liberty, Indiana, in the amount of $325,721.50 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the Contract was approved and the appropriate Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. Additionally, Mr. Leszczynski advised that in accordance with the bid awarded on August 20, 1990 to Trans Tech Electric, Inc., P.O. Box 3915, South Bend, Indiana, in the amount of $55,240.00 for the West Bank Lighting II - Jefferson South Project, the appropriate Contract was submitted today for approval. Ms. Humphreys made a motion that the Contract be approved. Mr. Leszczynski seconded the motion which carried and the required Insurance, Performance Bond and Labor and Materials Payment Bond as submitted by Trans Tech were accepted for filing. APPROVE REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - REMOVAL OF ASBESTOS FROM STRUCTURES LOCATED AT 1234-1236 WEST WASHINGTON AND 1243 WEST WASHINGTON In a letter to the Board, Ms. Ann E. Kolata, Director, Redevelopment commission, requested that the Board advertise for the receipt of bids for the removal of asbestos at the above locations. Ms. Kolata noted that both of these structures are owned by the City of South Bend. Mr. Leszczynski made a motion that the request be approved. Ms. Humphreys seconded the motion which carried. REQUESTS REFERRED: - TO PURCHASE CITY -OWNED PROPERTY LOCATED AT 514 WALNUT STREET Mr. Eugene J. Kowalik, 320 North Brookfield, South Bend, Indiana, advised that he is the owner of the property located at 512 Walnut Street which is adjacent to the empty City -owned lot located at 514 North Walnut and he is interested in purchasing this property. Mr. Kowalik noted that the lot has become the dump site for various appliances and is a hiding place for prowlers. - TO PURCHASE CITY -OWNED PROPERTY LOCATED AT 622 SOUTH RUSH STREET Ms. Mable Alford, 628 South Rush Street, South Bend, Indiana, advised the Board that she is interested in purchasing the City owned lot located at 622 South Rush Street. - OF RIVER PARK BUSINESS ASSOCIATION TO CONDUCT PARADE - SEPTEMBER 15, 1990 Ms. Charmaine Bucher, Membership Committee Person, River Park Business Association, 2310 Mishawaka Avenue, South Bend, Indiana, submitted to the Board an Application for Use of and Blocking of Access to Public Right -of -Way for a Party or Similar Event, requesting permission to conduct a parade on Saturday, September 15, 1990 from 9:00 a.m. to 10:30 a.m. Ms. Bucher noted that the parade will begin at Nuner School and then proceed north on 28th Street to Nursery Street, west on Nursery to 30th Street, north to Mishawaka Avenue, west 1 F, 271 REGULAR MEETING SEPTEMBER 4, 1990 on Mishawaka Avenue to 23rd Street, south on 23rd Street to Vine Street where the parade will end. Ms. Bucher also noted that no more than fifteen (15) units will participate in the parade. OF RIVER PARK BUSINESS ASSOCIATION TO CLOSE 23RD STREET FROM MISHAWAKA AVENUE TO APPROXIMATELY ONE-FOURTH BLOCK NORTH - IN CONJUNCTION WITH ROUND -UP SEPTEMBER FEST - SEPTEMBER 14-15 1990 Ms. Charmaine Bucher, Membership Committee Person, River Park Business Association, 2310 Mishawaka Avenue, South Bend, Indiana, submitted to the Board an Application for Use of and Blocking of Access to Public Right -of -Way for a Party or Similar Event, requesting that 23rd Street, from Mishawaka Avenue to the alley, which is approximately 1/4 block north, be closed on Friday and Saturday, September 14-15, 1990, from 9:00 a.m. to 8:00 p.m. in conjunction with the River Park Round -Up September Fest which will take place on these dates. It is noted that the above referred to parade request is also in conjunction with the September Fest. - TO CLOSE THE 1600 BLOCK OF DEVON CIRCLE FOR NEIGHBORHOOD BLOCK PARTY - SEPTEMBER 23, 1990 Ms. Andrea L. Jones, 1608 Devon Circle, South Bend, Indiana, requested permission on behalf of the neighbors on Devon Circle to close the 1600 block of Devon Circle for a neighborhood block party from 2:00 p.m. to 8.00 p.m. on Sunday, September 23, 1990 with a raindate of September 30, 1990. Mr. Leszczynski made a motion that the above referred to requests be referred to the appropriate City departments and bureaus for review and recommendation. Ms. Humphreys seconded the motion which carried. REQUESTS APPROVED: - REQUEST FOR DESIGNATED HANDICAPPED PARKING SPACE ON ELDORA COURT - REQUEST FOR DESIGNATED HANDICAPPED PARKING SPACE AT 1014 CAMPEAU - REQUEST TO CLOSE CLOVER STREET ARD. FOR NEI R HILDRETH TO NO: BLOCK PARTY - SEPTEMBER IDE C4] Mr. Leszczynski advised that the appropriate City departments and bureaus have reviewed the above referred to requests which were submitted to the Board on July 23, 1990, July 30, 1990 and August 20, 1990, and approval is recommended. Therefore, Mr. Leszczynski made a motion that the recommendations be accepted and the requests be approved. Ms. Humphreys seconded the motion which carried. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORTS Two (2) reports from the Department of Code Enforcement indicating a total of nine (9) City -owned and miscellaneous properties cleaned from August 20, 1990 to August 21, 1990, and twenty-six (26) other properties cleaned from August 20, 1990 to August 21, 1990, were submitted. Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the reports as submitted were filed. APPROVE CLAIMS Mr. Juan Manigault, Executive Director, Employment & Training Services of St. Joseph County, submitted two lists containing two hundred four (204) claims and recommended approval. 2'72 REGULAR MEETING SEPTEMBER 4, 1990 Additionally, Chief Deputy Controller John D. Leisenring, submitted Claim Docket No. 13333 through Claim Docket No. 13616 and recommended approval. Upon a motion made by Ms. Humphreys, seconded by Mr. Leszczynski and carried, the claims were approved and the reports as submitted were filed. PRIVILEGE OF THE FLOOR: COMMENTS CONCERNING BIDS FOR BOX OFFICE AND ADMINISTRATIVE COMPUTER SYSTEM - MORRIS CIVIC AUDITORIUM Mr. Bill Ostroff, Regional Director of Marketing, Ticket Master, 900 South Wabash, Apt. 405, Chicago, Illinois, was present and addressed the Board. Mr. Ostroff stated that he was pleased that the matter of the award of the bid for the box office and administrative computer system for the Morris Civic Auditorium was stricken from the Board agenda this morning. He advised that Ticket Master is interested in putting in a bid for this system but was excluded from the bid process. Mr. Ostroff informed the Board that Ticket Master locally services the Joyce Athletic and Convocation Center as well as a number of retail ticket centers. He noted that Ticket Master differs from an in-house system as was requested by the City. He noted that when you buy a ticket system you also buy the burden. Ticket Master supplies the software and the hardware on a lease basis which means low capital expenditures. Mr. Ostroff recounted for the Board his numerous discussions with Mr. Dale Balsbaugh of the Morris Civic Auditorium concerning the City's requirements and Ticket Master's interest in submitting a bid for the computer system. He stated that Mr. Balsbaugh was advised on several occasions that Ticket Master was very interested in bidding on the system. Mr. Ostroff further informed the Board that Ticket Master was not notified of the bid opening date as requested and indicated that Ticket Master could meet 1000 of the specification requirements. Mr. Ostroff further advised the Board that it was brought to Ticket Master's attention, through a newspaper article in the South Bend Tribune, that the City anticipated spending approximately thirty to forty thousand dollars ($30,000-$40,000) for this system and noted that Ticket Master could meet the specifications 100o for a cost of $5,000.00. Mr. Ostroff stated that he really wanted to let the Board know Ticket Master is interested in submitting a bid and would like the Board to consider their late response and reopen the bidding process so they can show the City what they can do which will meet or exceed the City's specifications and will save taxpayers dollars. Ms. Humphreys thanked Mr. Ostroff for bringing this matter to the Board's attention and noted that the Board will take his comments as constructive input and will take the matter under advisement. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the meeting adjourned at 9:52 a.m. John( E4 Leszczvnski Patricia E. DeC,-prcq /1 rine Humpll'reys 1 1 1 AT ST : �, t 11V Sandra M. Parmerlee, Clerk