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HomeMy WebLinkAbout08/27/90 Board of Public Works Minutes253 REGULAR MEETING AUGUST 27, 1990 The regular meeting of the Board of Public Works was convened at 9:31 a.m. on Monday, August 27, 1990, by Board President John E. Leszczynski. Also present were Ms. Katherine Humphreys and Board Attorney Jenny Pitts Manier. AGENDA ITEMS STRICKEN Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, Resolution Nos. 20-1990 and 21-1990 regulating use of City -owned property, were stricken from the agenda at this time. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Humphreys, seconded by Mr. Leszczynski and carried, the minutes of the August 20, 1990, regular meeting of the Board were approved. OPENING OF BIDS - SALE OF ABANDONED VEHICLES This was the date set for receiving and opening of sealed bids for the sale of approximately eleven (11) abandoned vehicles which have been stored at Super Auto Salvage Corporation, 3300 South Main Street, South Bend, Indiana. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: MR. GENE HANCZ STEVE & GENE'S AUTO TRUCK SALVAGE 3109 Gertrude Street P.O. Box 2883 South Bend, Indiana 46680 VEHICLE NO. TAG NO. AMOUNT BID 1. 12578 $ 55.75 2. 12599 35.75 3. 12624 61.75 4. 12627 27.75 5. 12724 37.75 6. 13730 37.75 7. 13735 47.75 8. 13819 15.75 9. 13926 37.75 10. 13928 47.75 11. 14081 47.75 MR. WALTER KOWALSKI K AUTO SALVAGE 56670 Sonora Rd. South Bend, Indiana 46619 VEHICLE NO. TAG NO. AMOUNT BID 1. 12578 $ 54.00 2. 12599 88.00 3. 12624 128.00 4. 12627 71.00 5. 12724 101.00 6. 13730 93.00 7. 13735 44.00 8. 13819 76.00 10. 13928 67.00 11. 14081 47.00 254 REGULAR MEETING AUGUST 27, 1990 SUPER AUTO SALVAGE CORPORATION 3300 S. Main Street South Bend, Indiana 46614 VEHICLE NO. TAG NO. AMOUNT BID 1. 12578 $ 47.50 2. 12599 78.75 3. 12624 62.50 4. 12627 58.50 5. 12724 109.75 6. 13730 147.85 7. 13735 37.50 8. 13819 37.50 9. 13926 37.50 10. 13928 43.75 11. 14081 42.75 MARK A. PITTMAN 1352 E. Calvert Street South Bend, Indiana VEHICLE NO. TAG NO. 5. 12724 8. 13819 AMOUNT BID 53.00 53.00 Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the above bids were referred to the Department of Code Enforcement for review and recommendation. APPROVE MISCELLANEOUS DOCUMENTS - ACQUISITION OF NATIONAL MILL SUPPLY BUILDING - 1045 WEST SAMPLE STREET: - ADOPT RESOLUTION NO. 19-1990 - EXPRESSING INTENT TO PURCHASE REAL PROPERTY - APPROVE RATIFICATION OF APPOINTMENT OF APPRAISERS - FILING OF APPRAISALS - APPROVE OFFER TO PURCHASE - 1045 WEST SAMPLE STREET Mr. Leszczynski advised that the City is interested in acquiring a building located at 1045 West Sample Street, known as the National Mill Supply property, for use as the City's centralized vehicle maintenance facility. He stated that this building has been inspected and is suitable for the City's needs. He also noted that in the interest of expediency, he has had the property, which had been used previously as a warehouse, appraised by two (2) professional engaged appraisers. Mr. Leszczynski then made a motion that the Board ratify the appointment of the appraisers, Jerome E. Michaels and McCloskey & Associates. Ms. Humphreys seconded the motion which carried. Mr. Leszczynski then made a motion that the appraisals as submitted to the Board be accepted for filing. Ms. Humphreys seconded the motion which carried. Ms. Humphreys then made a motion that Resolution No. 19-1990 expressing the City's intent to purchase this real property be adopted. Mr. Leszczynski seconded the motion which carried and the following Resolution No. 19-1990 was adopted: 1 1 1 2551 REGULAR MEETING AUGUST 27, 1990 RESOLUTION NO. 19-1990 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA EXPRESSING ITS DESIRE TO PURCHASE REAL PROPERTY WHEREAS, The City of South Bend, Indiana is owner of certain real property and improvements located at 701 West Sample Street and known as the City's Municipal Services Building, which building houses the City's vehicle maintenance facility; and WHEREAS, said vehicle maintenance facility is used and staffed by the City's Equipment Services division and houses the City's vehicle repair and maintain operations; and WHEREAS, said vehicle maintenance facility comprises approximately 25,900 square feet, which area is insufficiently large to accommodate all of the City's vehicle repair and maintenance needs, which insufficiency results in the inefficient operation of the City's vehicle maintenance operations and added cost of such operations; and WHEREAS, said vehicle maintenance facility is plagued with structural and operational.problems, the most serious of which is an inadequate ventilation and exhaust system which results in the build-up of gas fumes and exhaust during the engine operation which occurs constantly throughout the work day; and WHEREAS, the existing ventilation system at said vehicle maintenance facility is inadequate and contributes to a substandard work environment for the City's equipment services personnel; and WHEREAS, the most efficient and cost effective allocation of resources warrants the relocation of the City's vehicle repair and maintenance operations from said vehicle maintenance facility to a new facility that is both adequately sized to house all of the City's vehicle repair and maintenance operations and which shall be properly ventilated and otherwise equipped; and WHEREAS, the owners of the real estate and improvements at 1045 West Sample Street, South Bend, formerly housing the National Mill Supply operations warehouse are desirous of selling such real estate and improvements to the City for use as the City's vehicle maintenance facility; and WHEREAS, the Director of the Department of Public Works has inspected said National Mill Supply property and has found it to be adequately sized and, with improvements, otherwise suited for use as the City's vehicle maintenance facility; and WHEREAS, the Director of the Department of Public Works has commissioned and obtained two (2) appraisals of the National Mill Supply property prepared by two (2) appraisers professionally engaged in making appraisals; and WHEREAS, said appraisals have been returned to the Director of the Department of Public Works, who has, on the 27th day of August, 1990, filed them with the Board of Public Works; and WHEREAS, said appraisals have appraised the National Mill Supply property at $600,000.00 and $615,000.00; and WHEREAS, the Director of the Department of Public Works has recommended to the Board of Public Works that it offer to purchase the National Mill Supply property for $580,000.00, subject to compliance with I.C. 36-1-10.5 and subject to the transfer and appropriation of adequate finds by the Common Council for the City of South Bend, Indiana. 256 REGULAR MEETING AUGUST 27, 1990 NOW THEREFORE BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS FOR THE CITY OF SOUTH BEND, INDIANA, AS FOLLOWS: 1. The Board of Public Works for the City of South Bend, Indiana hereby expresses its desire and interest in purchasing the following described real property: A part of Parcel 2 in the "Inner Belt Industrial Park", a Subdivision in the Southeast and Southwest Quarters of Section 11, and the Northeast Quarter of Section 14, all in Township 37 North, Range 2 East, the Plat of which is recorded in Plat Book 21, page 1, in the office of the Recorder of said County and State, which is more particularly described as follows: Beginning at point 428.71 feet East of the Southwest corner of said Parcel 2, thence West 428.71 feet; thence North 743.76 feet; thence East 428.71 feet, thence South 745.03 feet to the place of beginning. Including all improvements thereto either permanently installed, or which belong to or are used in connection with the real estate, wherever located. more commonly known, and referred to herein, as the National Mill Supply property at 1045 W. Sample Street, South Bend, Indiana. 2. That the Board of Public Works for the City of South Bend hereby ratifies the appointment of Jerome Michaels and R.E. McCloskey and Associates, professionally engaged in the making of appraisals, to appraise the National Mill Supply property, under I.C. 36-1-10.5-5(2). 3. That the Board of Public Works for the City of South Bend hereby accepts for filing the appraisals of the National Mill Supply property prepared by Jerome Michaels, which appraisal values said property at $600,000.00, and hereby accepts for filing the appraisal of the National Mill Supply property prepared by R.E. McCloskey and Associates, which appraisal values said property at $615,000.00 in satisfaction of I.C. 36-1-10.5-5(3). 4. That the Board of Public Works for the City of South Bend hereby approves the offer to purchase said National Mill supply property for $580,000.00, as said offer is set forth in the "Agreement to Purchase," a true and complete copy of which is attached hereto and incorporate herein, said offer complying with the limits prescribed by I.C. 36-1-10.5-6. 5. That the Board of Public Works for the City of South Bend, hereby authorizes the Director of Public Works to submit to the Council of the City of South Bend, a resolution approving the purchase of the National Mill Supply property, as per the terms of the attached "Purchase Agreement," authorizes the Director of the Department of Public Works to file copies of the appraisals of the National Mill Supply property prepared by Jerome Michaels and R.E. McCloskey and Associates with the Common Council, and authorizes the City Controller and/or Director of the Department of Public Works to file all interfund transfer and appropriation ordinances necessary to effectuate the purchase of the National Mill Supply property. 1 f] 257 REGULAR MEETING AUGUST 27, 1990 Adopted at the August 27, 1990 meeting of the Board of Public Works of the City of South Bend, Indiana. BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA s/John Leszczynski s/Katherine Humphreys Attest: s/Maryrose Putz, Acting Clerk Finally, Mr. Leszczynski made a motion that the Board approve and execute an Offer to Purchase the above referred to real property. Ms. Humphreys seconded the motion which carried. Mr. Leszczynski noted that the property located at 1045 West Sample Street is fenced in and contains 38,744 square feet over 7.33 acres. It was further noted that the current municipal services building was never designed to house a centralized operation and renovation of that facility would cost approximately seven to eight thousand dollars ($7,000.00-$8,000.00). Mr. Leszczynski indicated that it is anticipated that the City will be able to occupy this new building by spring. APPROVE COMMUNITY DEVELOPMENT CONTRACTS AND ADDENDUM The following Community Development Contracts and Addendum were presented to the Board for approval: BUREAU OF HOUSING BUREAU OF HOUSING MANAGEMENT AND INSPECTION ACTIVITY The targeted goal for this activity is to assist one hundred eighty-four (184) households/units in their housing rehabilitation efforts. The total cost of this activity shall not exceed $438,000.00. HOUSING DEVELOPMENT CORPORATION HOUSING REHABILITATION FUND ACTIVITY The targeted goal for this activity is to assist sixty-four (64) households in their housing rehabilitation efforts. The total cost of this activity shall not exceed $680,000.00. ADDENDUM I MADISON CENTER RAPE CRISIS COUNSELING Addendum I indicates that effective July 1, 1990, funds for this activity may be utilized for low and moderate income residents residing within the corporate boundaries of the City of South Bend. Upon a motion made by Ms. Humphreys, seconded by Mr. Leszczynski and carried, the above referred to Contracts and Addendum were approved and executed. AWARD BID - FOUR (4) VACUUM LEAF LOADERS In a letter to the Board, Mr. W.S. Penn, Director, Division of Transportation, recommended that the Board award the bid of Brown Equipment Company, Inc., 10222 Airport Drive, Fort Wayne, Indiana, in the amount of $15,997.00 each for a total of $63,988.00 for the above referred to equipment. Mr. Penn also recommended that the Board reject the low bid submitted by Rouse Welding & Body Company in the amount of $14,805.00 each for a total of $59,220.00, as the bid did not meet published specifications in the following areas: 2 5 8 REGULAR MEETING AUGUST 27, 1990 Item E Engine - 95W Hercules diesel D3400 engine or equal - model engine not indicated. Item I Air Handling - Specified 36 inch diameter impeller - non compliance. Item J Power Transmission - 5-V drive power band to minimize possible shock to clutch and/or engine - non-compliance. Item K Suction case liners and clean out door - non-compliance. Item L Suction impeller - 36 inch diameter - non-compliance. Six (6) gusseted blades - non-compliance. Item M Exhaust duct - 17 inch diameter - non-compliance. Round reinforced rubber - non-compliance. Support assembly - Non-compliance. Item N Intake duct - designed to keep suction inlet on right hand curb side - non-compliance. Item O Trailer - to have heavy duty main frame with cross members - non-compliance. Adjustable pintle hitch - range not indicated. Parking jack & castor wheel - not indicated. Item T Warranty - One (1) year or 2080 hours, whichever is greater - compliance not indicated. Mr. Penn noted that the machines bid by Brown Equipment Company are the same models currently in the fleet and parts inventory for repairs would be simplified. Also, no other modifications would be needed to adapt these machines to the City's trucks and collective boxes. It is noted that bids for these vacuum leaf loaders were opened by the Board on August 13, 1990. Mr. Leszczynski therefore made a motion that the recommendation of Mr. Penn be accepted and the bid be awarded to Brown Equipment Company in the amount of $63,900.00 for four (4) vacuum leaf loaders. Ms. Humphreys seconded the motion which carried. AWARD BID - ASPHALT PAVING OF TWO (2) AREAS ON WASTEWATER PROPERTY ON OLD CLEVELAND ROAD In a letter to the Board, Mr. Robert Kruszynski, Manager, Department of Sanitation, recommended that the Board award the bid of Walsh & Kelly, Inc., 24358 State Road 23, South Bend, Indiana, in the amount of $100,370.00 for the above referred to project. Mr. Leszczynski advised that the bids for this project were opened by the Board on August 13, 1990. Upon a motion made by Mr. Leszczynski, seconded by Mrs. Humphreys and carried, the recommendation was accepted and the bid awarded. REQUEST OF ST. JOSEPH COUNTY PUBLIC LIBRARY TO PLACE SIGNS IN PUBLIC RIGHT-OF-WAY - REFERRED Mr. Donald J. Napoli, Director, St. Joseph County Public Library, 122 West Wayne Street, South Bend, Indiana, advised the Board that in September of 1985, the South Bend Libary asked the Board to place signs on main thoroughfares identifying the location of the Main Library and the five (5) Branch libraries. The Board at that time was not able to grant the request. Therefore, Mr. Napoli is now asking the Board to reconsider the request and gave the following reasons to support his asking for these signs: 1 1 1 259 REGULAR MEETING AUGUST 27, 1990 - The blue and white national emblems (a picture of which was submitted with the letter) are seen in every town and city of any size in the United States. The signs would be purchased by the library at no cost to the City. - The City would demonstrate its interest in literacy and library services to the public at a time when such services are very much in demand. - The library is a many -faceted public agency. In addition to the dissemination of literature, a library is a neighborhood gathering place. It serves as a safe haven for many children after school and it is a place the elderly can walk to and always find a telephone and a helping hand. Mr. Napoli stated that he would be glad to provide the signs and to work with the City to have these six (6) to seven (7) signs installed. He submitted with the request a map indicating the proposed locations for the installation of the signs. Mr. Leszczynski made a motion that the request be referred to the appropriate City departments and bureaus for review and recommendation. Ms. Humphreys seconded the motion which carried. APPROVE REQUEST TO CLOSE WELLINGTON, FROM DUNHAM TO FORD, FOR NEIGHBORHOOD BLOCK PARTY - SEPTEMBER 1, 1990 Mr. Leszczynski advised that Mr. Curtis Leonard, 721 South Wellington, South Bend, Indiana, submitted to the Board an Application for Use of and Blocking of Access to Public Right -of -Way for a Party or Similar Event, requesting that Wellington, from Dunham to Ford Street, be closed on Saturday, September 1, 1990 from 9:00 a.m. to 10:00 p.m. for a block party. Mr. Leszczynski further advised that the appropriate City departments and bureaus have reviewed this request and approval is recommended. Therefore, Ms. Humphreys made a motion that the request be approved. Mr. Leszczynski seconded the motion which carried. APPROVE AND/OR RELEASE CONTRACTORS BONDS Mr. Larry D. Spradlin, Sr., Engineering Department, recommended that the following Contractors Bonds be approved and/or released: - Jerry Bryant d/b/a Bryant Release Eff. 8-27-90 Custom Concrete - Randy Brackett and Jerry Good Approve Eff. 8-27-90 d/b/a Begood Construction - J.P. Wittaker Construction Approve Eff. 8-27-90 Mr. Leszczynski made a motion that the recommendation be accepted and the bonds be approved and/or released as indicated above. Ms. Humphreys seconded the motion which carried. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORTS Two (2) reports from the Department of Code Enforcement indicating a total of eighty-three (83) City -owned and miscellaneous properties cleaned from August 5, 1990 to August 18, 1990, and seventy-nine (79) other properties cleaned from August 12, 1990 to August 18, 1990, were submitted. Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the reports as submitted were filed. I� 260 REGULAR MEETING AUGUST 27, 1990 APPROVE CLAIMS Chief Deputy Controller John D. Leisenring submitted Claim Docket No. 12992 through 13281 and recommended approval. Additionally, Voucher Nos. 689-720 for the Bureau of Wastewater, Voucher Nos. 549-585 for the Bureau of Sewers and Voucher Nos. 41-42 for the Bureau of Solid Waste were submitted for approval. Upon a motion made by Ms. Humphreys, seconded by Mr. Leszczynski and carried, the claims and vouchers were approved and the reports as submitted were filed. APPROVE REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS FOR THE LEASE PURCHASE OF FOUR (4) COPIERS Ms. Maureen Dabrowiak, Purchasing Department, requested that the Board advertise for the receipt of bids for the lease purchase of four (4) copiers. Ms. Humphreys made a motion that the request be approved. Mr. Leszczynski seconded the motion which carried. APPROVE CONSTRUCTION CONTRACT - 1990 CONCRETE IMPROVEMENTS PROJECT Mr. Leszczynski advised that in accordance with the bid awarded on August 13, 1990, to Kankakee Valley Construction Company, Inc., P.O. Box 1471, LaPorte, Indiana, in the amount of $71,224.50 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Ms. Humphreys, seconded by Mr. Leszczynski and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Material Payment Bond were accepted for filing as submitted. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Ms. Humphreys, seconded by Mr. Leszczynski and carried, the meeting adjourned at 9:48 a.m. AMA L, PA 101 -7 1 WPM] Patricia E. DeClercq ,,, Li6a eft a ATT T: Sandra M. Parmerlee, Clerk 1 1 1