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HomeMy WebLinkAbout092716 Revised Board of Works AgendaCITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING September 27, 2016 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT DAVID P. RELOS ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 1 1. REVIEW OF MINUTES A. Agenda Review, Regular Meeting, and Claims Review Meeting of September 8, September 13, and September 20, 2016 2. OPENING OF QUOTATIONS A. Replacement LED Luminaires for Street Lights – Project No. 116-086 1. Funding: COIT (404.0602.431.22.40) B. Olive Street Lighting over the Indiana Toll Road – Project No. 115-124 1. Funding: COIT (404.0602.431.31.06) 3. AWARD QUOTATIONS AND APPROVE CONTRACT A. Oliver Plow Pergola – Project No. 116-075 1. Company: C & S Masonry Restoration, LLC 2. Amount: $22,000 3. Funding: Liability Insurance Fund for Property Damage (226.0417.682.39.01) B. Leighton Plaza Parking Garage Vent Pan Replacement – Project No. 116-091 1. Company: Slatile Roofing Inc. 2. Amount: $12,500 3. Funding: Parking Garage Fund (601.0462.645.31.06) 4. AWARD PROPOSALS A. Police Towing Services 5. CHANGE ORDERS A. Century Center Electrical Distribution Upgrades – Project No. 116-007 1. Company: Days Electrical 2. Change Order No.: 2 3. Increase Amount: $1,376.00 4. Percent of Increase: 1.80% 5. Total Percent of Change: 18.15% 6. Revised Contract Amount: $89,877.08 7. Funding: Hotel-Motel Tax (7304.42010.0000.0099) B. Marriott Hotel Site Development at Hall of Fame, Phase I – Project No. 116-021 1. Company: Majority Builders, Inc. 2. Change Order No.: 1 3. Increase Amount: $87,580.45; Thirteen (13) Days 4. Percent of Increase: 11.98% 5. Revised Contract Amount: $818,929.38 6. Funding: RWDA TIF (324.1050.460.31.02) C. Demolition of Vacant and Abandoned Houses, Phase IX, Division A CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING September 27, 2016 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT DAVID P. RELOS ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 2 1. Company: Indiana Earth, Inc. 2. Change Order No.: 1 3. Decrease Amount: ($14,550); Increase of Eleven (11) Days 4. Percent of Decrease: (8%) 5. Revised Contract Amount: $167,250 6. Funding: EDIT (408.1201.415.39.89) D. Demolition of Vacant and Abandoned Houses, Phase IX, Division C 1. Company: Indiana Earth, Inc. 2. Change Order No.: 1 3. Increase Amount: $175; Increase of Eighteen (18) Days 4. Percent of Increase: .17% 5. Revised Contract Amount: $103,575 6. Funding: EDIT (408.1201.415.39.89) E. South Bend One-Way to Two-Way Conversion, Division A 1. Company: Rieth-Riley Construction Co., Inc. 2. Change Order No.: 5 3. Increase Amount: $83,286.98 4. Percent of Increase: 2.48% 5. Total Percent of Change: 6.43% 6. Revised Contract Amount: $3,435,946.47 7. Funding: SSDA TIF (430.1050.460.31.36) F. South Bend One-Way to Two-Way Conversion, Division B 1. Company: Rieth-Riley Construction Co., Inc. 2. Change Order No.: 6 3. Increase Amount: $363,165.83 4. Percent of Increase: 2.19% 5. Total Percent of Change: 5.10% 6. Revised Contract Amount: $16,954,944.70 7. Funding: 2015 TIF Bond G. South Bend One-Way to Two-Way Conversion, Division B 1. Company: Rieth-Riley Construction Co., Inc. 2. Change Order No.: 7 3. Increase Amount: $293,073.61 4. Percent of Increase: 1.73% 5. Total Percent of Change: 6.92% 6. Revised Contract Amount: $17,248,018.31 7. Funding: 2015 TIF Bond 6. CHANGE ORDER AND PROJECT COMPLETION AFFIDAVITS CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING September 27, 2016 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT DAVID P. RELOS ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 3 A. Wastewater Treatment Plant Belt Filter Press Rehabilitation – Project No. 115- 082 1. Company: Alfa Laval Inc. 2. Change Order No.: 1 3. Decrease Amount: ($5,000) 4. Percent of Change: (2.66%) 5. Revised Contract Amount: $183,087 6. Funding: Environmental Services, Wastewater Repair & Maintenance Other Equipment (641.0630.793.36.05) B. 2015 Traffic Detector Loops – Project 115-045 1. Company: Martell Electric, LLC 2. Change Order No.: 2 (Final) 3. Decrease Amount: ($7,193.05) 4. Percent of Change: (8.33%) 5. Total Percent of Change: 9.08% 6. Revised Contract Amount: $79,171.20 7. Funding: MVH (251.0608.431.36.67) C. Hill Street & Colfax Avenue On Site Improvements – Project No. 113-033 1. Company: Walsh & Kelly, Inc. 2. Change Order No.: 3 (Final) 3. Decrease Amount: ($5,190.91) 4. Percent of Change: (2.76%) 5. Total Percent of Change: (9.49%) 6. Revised Contract Amount: $182,715.29 7. Funding: REDA TIF (420.1050.460.42.03) 7. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET A. The JMS Building New North Stair Tower – Project No. 116-098 1. Title Sheet 2. Funding: RWDA TIF (324.1050.460.31.02) B. 2016 Parking Garage Improvements – Project No. 115-143 1. Funding: Parking Garage Fund (412.0401.415.36.01) 8. TITLE SHEET A. Bradford Shores, Section Three 9. RESOLUTIONS A. No. 42-2016 – A Resolution of the South Bend Board of Public Works Establishing Parking Rates for Publicly Owned Parking Facilities in the City of South Bend CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING September 27, 2016 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT DAVID P. RELOS ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 4 1. Description: Changing Monthly and Hourly Parking Rates at Parking Facilities B. No. 44-2016 – A Resolution of the South Bend Board of Public Works Accepting the Transfer of the Wayne Street Parking Garage from the South Bend Redevelopment Commission; Accepting the Assignment of Certain Parking Garage Related Agreements from the South Bend Redevelopment Commission; and Approving an Agency Agreement with the South Bend Board of Park Commissioners for Parking Garage Management and Parking Enforcement 1. Description: Parking Facilities at 126 North Main Street, 109 West Jefferson Boulevard, and 121 East Wayne Street C. No. 47-2016 – A Resolution of the City of South Bend, Indiana Board of Public Works Approving and Accepting the Transfer of Personal Property with the City of South Bend Board of Parks Commissioners 1. Description: Exchange of Property between Board of Public Works and Park Board 10. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Agreement - Lexipol, LLC 1. Description: Fire Department Annual Subscription for Operating Policy & Procedure Manuals and Updates and Daily Training Bulletins 2. Amount: $9,750.00 3. Funding: Other Professional Services (101.0901.422.31.06) B. Contracts – Near Northwest Neighborhood, Inc. 1. Description: Acquisition/Rehab Activity a) Location: 829 Van Buren Street (1) Amount: $184,500 b) Location: 725 Harrison Avenue (1) Amount: $184,500 2. Funding: CDBG (212.1001.460.39.30) C. Amendment to Professional Services Agreement – Greeley & Hansen, LLC 1. Description: Reduction in Scope of Work for Wastewater Treatment Plant Digester Gas Utilization 2. Amount: ($5,500); New Total: $168,500 3. Funding: Utilities, Wastewater Capital (641.0630.793.36.05) D. Professional Services Agreement – McCormick Engineering, LLC 1. Description: Bowen Street Drainage Improvements 2. Amount: $38,260; Subject to Redevelopment Commission Approval 3. Funding: SSDA TIF (430.1050.460.42.03) E. QPA Purchase – Insight Public Sector CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING September 27, 2016 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT DAVID P. RELOS ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 5 1. Description: Twenty-Seven (27) In-Car Camera Systems, Software Installation on Server, and Migration of Videos from Old Camera System to New System 2. Amount: $162,297.90 3. Funding: Non-Reverting, Grant (295.0801.421.22.24) F. Matching Grant Agreement – INDOT 1. Description: Local Roads and Bridges Matching Grant for Paving East Edison Rd. from Hickory Rd. to Duey Ave. and South Ironwood Dr. from Mishawaka Ave. to East McKinley Ave. 2. Amount: 50% of the Project’s Eligible Costs (Total Grant Limited to $1,000,000) G. Release of Utility Easements – Danch, Harner and Associates 1. Description: City to Release Utility Easement Rights for the Vacated Alley and Carlisle Street South of Linden Ave., East of Olive St., and North of Orange St. for Construction of Fire Station No. 4 H. Assignment and Assumption of Garage-Related Agreements – Redevelopment Commission 1. Description: Accept from the Redevelopment Commission the Assignment of Ground Leases, Retail Leases, and Retail Management Agreement relating to the Parking Facilities at 109 West Jefferson Boulevard and 121 East Wayne Street I. Agency Agreement – South Bend Board of Park Commissioners 1. Description: Appoint Board of Park Commissioners to Act on Board of Work’s behalf for the Management and Operations of Parking Facilities at 126 North Main St., 109 West Jefferson Blvd., and 121 East Wayne St. J. Agreement – Indiana Michigan Power Company 1. Description: Conversion of 3 Phase Power Service to Single Phase Service for the Olive Road Lighting over the Indiana Toll Road 2. Amount: $3,694.64 3. Funding: COIT (404.0602.431.31.06) K. Amendment to Contract – INDOT 1. Description: Harrison Primary School: Safe Routes to School 2. Amount: Increase of $24,127.82; New Total of $1,051,745.17 3. Funding: LRSA (251.0608.380.10.99) L. Amendment to Contract – INDOT 1. Description: Coquillard Primary School: Safe Routes to School 2. Amount: Increase of $89,578.55; New Total of $586,406.55 3. Funding: LRSA (251.0608.380.10.99) M. Lease/Purchase Agreement – ENS Group CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING September 27, 2016 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT DAVID P. RELOS ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 6 1. Description: Appliance and Software Licensing Subscription for Malware Protection 2. Amount: $84,480 for Five (5) Years 3. Funding: Subject to IT Capital Lease (404.0672.415.37.11/.12) N. Lease/Purchase Agreement – ENS Group 1. Description: Replacement of Equipment for Network Switching Gear and ASA Firewall 2. Amount: $136,680.35 3. Funding: Subject to IT Capital Lease (404.0672.415.37.11/.12) O. Professional Services Agreement – ENS Group 1. Description: Replacement of Network Switching Gear and ASA Firewall 2. Amount: $24,000 3. Funding: IT Professional Services (404.0672.415.31.06) P. Amendment to Professional Services Agreement – Adoxio Business Solutions 1. Description: Change in Scope to Adjust the Go Live Date to September 27, 2016 2. Amount: $47,950 3. Funding: IT Professional Services (404.0672.415.31.06) Q. Amendment to Professional Services Agreement – Dale Clingerman 1. Description: Extend the Term of the Agreement from September 16, 2016 to October 29, 2016 for Inspection Services for One-Way to Two-Way Conversion 2. Amount: No Change 3. Funding: TIF Bond R. Sewer and Water Service Agreement – Adams Road Development II Corporation 1. Description: Set Terms to Provide Sewer and Water Service to Bradford Shores 11. LICENSES AND PERMITS A. Block Party – Non-Residential 1. Applicant: UAW Local 9 2. Event: Rally 3. Location: Westmoor from 20 Feet East of Gate 9 to Bendix Drive 4. Date/Time: October 5, 2016; 3:00 p.m. to 7:00 p.m. 5. Favorable Recommendations/See Comments B. Processions 1. Applicant: The Color Run/Jess Nelson 2. Event: The Color Run 3. Date/Time: October 8, 2016; 7:00 a.m. to 4:00 p.m. 4. Favorable Recommendations CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING September 27, 2016 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT DAVID P. RELOS ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 7 C. Licenses 1. Type: Open Air Business 2. Applicant: Hot Digity Dogs 3. Location: Jefferson & Michigan Street; Studebaker Plaza 4. Date/Time: August 25, 2016 through January 31, 2017; 11:00 a.m. to 12:00 a.m. 5. Favorable Recommendations 12. VACATIONS A. Applicant: Francisco Ortiz 1. Location: First Alley South of Western, West of Walnut to First North/South Alley 2. Purpose: To expand Store at 429 Walnut Street 3. Zoning advises Rezoning may be needed; Engineering gives Favorable Recommendation subject to Securing and Stabilizing a Narrow Chamfer of Property to Allow Turning Radius. B. Applicant: Jason Simbeck 1. Location: North/South Alley, North of Indiana Avenue between Webster and Swygart Street up to East/West Alley 2. Purpose: Clean Up and improve Alley appearance. 3. Engineering gives Favorable Recommendation subject to Securing and Stabilizing a Narrow Chamfer of Property to Allow Turning Radius; Community Investment give Favorable Recommendation provided Vacation does not complicate access for Property Owner North of the East/West Alley C. Applicant: Maria and Rafael Garcilazo 1. Location: North/South Street (Kaley) East of 2802 Calvert St., West of Prospect, North of Delaware St. 2. Purpose: Street is Overgrown with Weeds and Not Usable 3. Community Investment gives Favorable Recommendation provided approval of Adjacent Property Owners who would lose Street access; Engineering gives Unfavorable Recommendation noting this is a Paper Street (Kaley St.), and a Storm Sewer is located in the South End of the Street that leads to a Retention Area further South 13. TRAFFIC CONTROL DEVICES A. New Installation - Handicapped Accessible Parking Space Sign 1. Location: a) 2211 South Michigan 2. All criteria has been met CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING September 27, 2016 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT DAVID P. RELOS ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 8 B. Revision – All Way Stop Configuration with new Stop Signs, All-Way Placards and Reflectorized Strips on Sign Posts 1. Location: a) Intersection of Howard Street, East North Shore Drive and North Niles Avenue 2. All criteria has been met. C. New Installation – Residential Parking Zone 1. Location: 100 East Block of Donald Street 2. Study concluded Criteria has not been met, recommend Denial. D. Traffic Restriction – Parking on Both Sides of Street 1. Applicant: Temple Beth-El 2. Event: Rosh Hashanah and Yom Kippur Holy Days 3. Locations: Both Sides of 300 Block of West Madison Street and Temple Block of North Lafayette Street 4. Dates/Times: a) Sunday, October 2, 2016, 7:00 p.m. – 11:00 p.m. b) Monday, October 3, 2016, 9:00 a.m. – 3:00 p.m. c) Tuesday, October 11, 2016, 7:00 p.m. – 11:00 p.m. d) Wednesday, October 12, 2016, 9:00 a.m. – 6:30 p.m. 5. Favorable Recommendations 14. CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE A. Adams Road Development II Corporation, Bradford Shores, Section 3 – Water and Sewer 15. IRREVOCABLE STANDBY LETTER OF CREDIT A. Company: Adams Road Development II Corporation 1. Subdivision Name: Bradford Shores Section III 2. Amount: $227,765 3. Improvements: Sanitary Sewers and Water Main Improvements 16. RATIFY BONDS A. Excavation Bonds 1. Pioneer Masonry Inc., Approved, September 1, 2016 2. R & R Excavating, Inc., Approved, July 8, 2016 3. Absolute Plumbing Heating Cooling, LLC, Approved, August 30, 2016 B. Occupancy Bonds 1. Precision Wall Systems, Inc., Release, October 13, 2016 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING September 27, 2016 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT DAVID P. RELOS ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 9 17. CLAIMS 18. PRIVILEGE OF THE FLOOR 19. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.