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HomeMy WebLinkAbout08/20/90 Board of Public Works MinutesREGULAR MEETING AUGUST 20, 1990 The regular meeting of the Board of Public Works was convened at 9:35 a.m. on Monday, August 20, 1990, by Board President John E. Leszczynski. Also present were Mrs. Patricia E. DeClercq, Ms. Katherine Humphreys and Board Attorney Jenny Pitts Manier present. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the minutes of the August 13, 1990, regular meeting of the Board were approved. YUbLIU BEARING/RECOMMENDATIONS TABLED - ALLEY VACATIONS: - 1ST E/W ALLEY SOUTH OF WESTERN AVENUE - 1ST N/S ALLEY WEST OF MAIN STREET Mr. Leszczynski advised that this was the date set for the Board's Public Hearing on the proposed vacation of the following alleys: The lst east -west alley south of Western Avenue, running west from Main Street, for a distance of approximately 165 feet to the east line of the lst north -south alley west of Main Street, all in Martin's Addition. and The lst north -south alley west of Main Street, running north from the north line of Monroe Street to the south line of the lst east -west alley north of Monroe Street all in Martin's Addition. It was noted that this Public Hearing is being held in order for the Board to submit recommendations to the Common Council concerning the Vacation Petitions which were submitted by Mr. Roger Nawrot, Cole Associates, Inc., 2211 East Jefferson Boulevard, South Bend, Indiana, as the Contact Person. It was further noted that pursuant to South Bend Municipal Code Section 18-53.8, owners whose property abut the proposed alleys to be vacated, as well as those property owners within one hundred fifty feet (1501) of the alleys to be vacated, were notified of the Board's Public Hearing date. Mr. Robert Richert, 412 South Lafayette Blvd., South Bend, Indiana, was present and advised the Board that he is the Branch Manager of Acro Electronics and he is opposed to the closing of the lst east/west alley south of Western Avenue. Mr. Richert stated that the closing of the alley would restrict access to their loading dock. He noted that Acro Electronics is located on Lot #50 owned by Joseph A. and Helen A. Garcia. Mr. Milton Reis, Reis Furniture Company, Inc., 432 South Lafayette Boulevard, South Bend, Indiana, was also present and advised that he is opposed to the closing of both of the above referred to alleys, as the closing of these alleys would also restrict access to the store loading dock. There being no one else present wishing to speak either for or against the proposed alley vacations, and no written objections having been filed with the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the Public Hearing was closed. As the Petitioners for these alley vacations were not present to speak in favor of the vacations, and as it was determined that the identity of the Petitioners is unknown, Ms. Humphreys made a motion that the Board table this matter until it can be 1 F_J ME REGULAR MEETING AUGUST 20, 1990 determined who hears from them Mr. Leszczynski the actual Petitioners are and until the Board concerning the vacation of these alleys. seconded the motion which carried. APPROVE DISMISSAL OF PUBLIC HEARING - USE OF UNAUTHORIZED TAXICAB - ROSELAND CAB COMPANY It is noted that at their meeting held on August 13, 1996, the Board of Public Works tabled the Public Hearing concerning the use of an unauthorized taxicab operated by the Roseland Cab Company until this date. It is further noted that on August 13, 1990, the Board was advised that the taxicab in question was inspected and passed inspection. The matter of the Public Hearing was tabled until this date in order to determine whether Roseland Cab Company secured the appropriate license for this vehicle. Board Attorney Jenny Pitts Manier indicated that she has been informed that the taxicab in question has been licensed and there is no need to proceed with the Public Hearing. She therefore recommended that the Board move to close this matter. Ms. Humphreys made a motion that Mrs. Manier's recommendation be accepted and the matter be closed. Mrs. DeClercq seconded the motion which carried. APPROVE STATE -LOCAL PUBLIC AGENCY AGREEMENTS - INDIANA DEPARTMENT OF TRANSPORTATION (LOGAN STREET AT MISHAWAKA, HICKORY AT MIRACLE AND CALVERT AT TWYCKENHAM AND MIAMI AT CALVERT STREET) Mr. Leszczynski advised that Mr. Donald G. Scott, Chief, Division of Operation Support, Indiana Department of Transportation, 100 North Senate Avenue, Room 1101, Indianapolis, Indiana, has submitted Agreements for signalization improvements at the above referred to locations. Mr. Leszczynski made a motion that the Agreements as submitted be approved and executed. Ms. Humphreys seconded the motion which carried. APPROVE IBM AGREEMENTS: - INSTALLMENT PAYMENT AGREEMENT - FINANCING AGREEMENT - ADDENDUM - TAX EXEMPT STATUS - SERVICE PLAN Mr. John Leisenring, Chief Deputy Controller, addressed the Board and stated that IBM has submitted the above referred to Agreements for approval and execution. Mr. Leisenring noted that the Installment Payment Agreement is for computer hardware and indicates a total cost of $298,250.00 over a five (5) year period with a monthly payment amount of $5,959.61. Additionally, Mr. Leisenring stated that the Financing Agreement is for the computer software and integration services for a total amount of $266,407.00 with a monthly payment of $5,357.00. Mr. Leisenring indicated that the total costs for the hardware and software therefore is $564,657.00 with a total monthly payment of $11,316.61. He further noted that the interest rate on this purchase is 7.65% and that as additional equipment comes on line and more equipment is ordered, additional Agreements will be submitted to the Board. In response to Mr. Leszczynski's question regarding the funding source for this computer equipment, Mr. Leisenring advised that the cost will be shared by the Water Works budget and the General Fund. Additionally, in response to Mr. Leszczynski's inquiry of whether or not these Agreements should also be approved by the Board of Water Works Commissioners, Board Attorney Jenny Pitts Manier indicated that she will look into that concern. 250 REGULAR MEETING AUGUST 20, 1990 There being no further questions, Ms. Humphreys made a motion that the above referred to Agreements be approved and executed. Mrs. DeClercq seconded the motion which carried. APPROVE CONTRACT FOR SALE OF PERSONAL PROPERTY AT PUBLIC AUCTION - KASER'S AUCTION SERVICE In a letter to the Board, Police Chief Ronald G. Marciniak, submitted a Contract for Sale of Personal Property at Public Auction from Kaser's Auction Service, 68099 Sycamore, North Liberty, Indiana. Chief Marciniak noted that Kaser Auction Service will be conducting the Auction to be held at the Police Department on September 22, 1990 at 8:30 a.m. as approved by the Board on August 13, 1990. Mrs. DeClercq made a motion that the Contract be approved and executed. Ms. Humphreys seconded the motion which carried. DIESEL FUEL #1 AND 42 TRANSPORT It is noted that at their meeting held on August Board determined that it would be appropriate to vendors who originally submitted bids to the City diesel fuel oil purchases for calendar year 1990, whether their offers remain in effect and they be respond to the Board by August 20, 1990. contact the in January for to determine asked to Board Attorney Jenny Pitts Manier advised the Board at this time that Bellman Fuel Oil has not responded to this request and that Smith Petroleum has modified their original bid. Therefore, Mrs. Manier recommended that the Board readvertise for bids for diesel fuel #1 and #2 transport delivery. Ms. Humphreys made a motion that the recommendation of the Board Attorney be accepted and approved. Mrs. DeClercq seconded the motion which carried. AWARD BIDS• - IRONWOOD-IRELAND RETENTION BASIN IMPROVEMENTS PROJECT - WEST BANK LIGHTING II PROJECT Mr. Leszczynski advised that he has reviewed the bids received on July 30 1990, for the Ironwood -Ireland Retention Basin Improvements Project, and recommends at this time that the Board award the low bid of Small, Inc., 25190 State Road 4, North Liberty, Indiana, in the amount of $325,721.50. Therefore, Mrs. DeClercq made a motion that the recommendation be accepted and the bid be awarded. Ms. Humphrey seconded the motion which carried. Additionally, Mr. Leszczynski advised that it is being recommended at this time that the Board award the bid of Trans Tech Electric, Inc., 4601 Cleveland Road, P.O. Box 3915, South Bend, Indiana, in the amount of $55,240.00 for the West Bank Lighting II Project. Mrs. DeClercq made a motion that the bid of Trans Tech be awarded. Ms. Humphreys seconded the motion which carried. REJECT BIDS - MONROE PARK HOUSE DEMOLITION PROJECT Mr. Leszczynski advised that Mrs. Ann E. Kolata, Deputy Director, Department of Economic Development, has recommended that the two (2) bids received on August 13, 1990, for the above referred to project, be rejected as both bids far exceed the estimated cost of demolition. Mrs. DeClercq made a motion that the recommendation be accepted and the bids be rejected. Ms. Humphreys seconded the motion which carried. 1 1 1 251 REGULAR MEETING AUGUST 20. 1990 REQUEST TO CLOSE CLOVER STREET, FROM HILDRETH TO NORTHSIDE BOULEVARD, FOR NEIGHBORHOOD BLOCK PARTY - SEPTEMBER 29, 1990 - REFERRED Mr. Leszczynski indicated that the Board is in receipt of an Application for Use of and Blocking of Access to Public Right -of -Way for a Party or Similar Event, from Mr. & Mrs. Jerry Kinney, 1209 Clover Street, South Bend, Indiana, requesting that Clover, from Hildreth to Northside Boulevard, be closed on Saturday, September 29, 1990 from 2:00 p.m. to 8:30 p.m. for a neighborhood block party. Mr. Leszczynski made a motion that this request be referred to the appropriate City departments and bureaus for review and recommendation. Ms. Humphreys seconded the motion which carried. APPROVE REQUESTS: - OF A.B.A.T.E. OF INDIANA TO CONDUCT MOTORCYCLE RIDE THROUGH VARIOUS INTERSECTIONS IN CITY OF'SOUTH BEND - SEPTEMBER 2. 1990 - OF HISTORIC DISTRICT YARD SALE COMMITTEE TO CLOSE LA PORTE STREET, FROM W. WASHINGTON TO W. COLFAX, IN CONJUNCTION WITH 11TH ANNUAL HISTORIC DISTRICT YARD SALE - SEPTEMBER 8 1990 - OF Y-KNOT SHACK TO CLOSE 600 BLOCK OF STUDEBAKER STREET FOR PICNIC FOR CUSTOMERS - SEPTEMBER 3, 1990 - OF TEMPLE BETH-EL FOR PARKING ON BOTH SIDES OF W. MADISON STREET AND N. LAFAYETTE IN CONJUNCTION WITH HOLY DAY SERVICES Mr. Leszczynski advised that the above referred to requests, which were submitted to the Board on July 23, 1990 and August 23, 1990, have been reviewed by the appropriate City departments and bureaus and approval is recommended. Therefore, Mrs. DeClercq made a motion that the requests be approved. Mr. Leszczynski seconded the motion which carried. APPROVE ADDITIONAL REQUESTS FOR STREET CLOSURES: - REQUEST TO CLOSE BELLEVUE, FROM RUSKIN TO HILDRETH. FOR NEIGHBORHOOD BLOCK PARTY - SEPTEMBER 8, 1990 Ms. Ann M. Brown, 1006 Bellevue, South Bend, Indiana, submitted to the Board an Application for Use of and Blocking of Access to Public Right -of -Way for a Party or Similar Event, requesting that Bellevue, from Ruskin to Hildreth, be closed on Saturday, September 8, 1990, from 3:00 p.m. to 9:00 p.m. for a neighborhood block party. REQUEST OF FIRST A.M.E. ZION CHURCH TO CLOSE CAMPEAU STREET, FROM EDDY TO FRANCES, IN CONJUNCTION WITH CHURCH BAZAAR - AUGUST 25, 1990 Mr. Wendell Preston, Chairman of Trustee Board, First A.M.E. Zion Church, advised that the Board had previously approved the closing of Campeau Street, from Eddy to Frances, on August 4, 1990 in conjunction with a fun fair bazaar that would be taking place at the church. Due to rain on that date, Mr. Preston is requesting that the street be closed on August 25, 1990 from 9:00 a.m. until dusk. Mr. Leszczynski noted that the above referred to requests for street closures have been reviewed by the appropriate City departments and bureaus and approval is also recommended. Therefore, Mrs. DeClercq made a motion that these requests be approved. Mr. Leszczynski seconded the motion which carried. APPROVE AND/OR RELEASE CONTRACTORS AND EXCAVATION BONDS Mr. Leszczynski advised that the Engineering Department has 252 REGULAR MEETING AUGUST 20, 1990 recommended that the following Contractors and Excavation Bonds be approved and/or released as indicated: CONTRACTORS BONDS - Gilbert J. Coty, Jr. Approve Effective 8-20-90 - Star Construction Approve Effective 8-20-90 - Eugene E. Williams, Jr. Release Effective 8-20-90 EXCAVATION BOND - James Brown, d/b/a Metropolitan Home Plumbing Services, Inc. Release Effective 11-14-90 Therefore, Mrs. DeClercq made a motion that the recommendation be accepted and the above bonds be approved and/or released as indicated above. Ms. Humphreys seconded the motion which carried. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORTS Two (2) reports from the Department of Code Enforcement indicating a total of sixty-two (62) City -owned and miscellaneous properties cleaned from July 23, 1990 to July 26, 1990, and forty-eight (48) other properties cleaned from July 23, 1990 to July 26, 1990, were submitted. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the reports as submitted were filed. APPROVE CLAIMS Chief Deputy City Controller John D. Leisenring, submitted Claim Docket No. 12641 through Claim Docket No. 12989 and recommended approval. Additionally, Mr. Juan A. Manigault, Executive Director, Employment and Training Services of St. Joseph County, submitted two (2) lists containing a total of one hundred thirty one (131) claims and recommended approval. Therefore, upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the claims were approved and the reports as submitted were filed. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the meeting adjourned at 9:53 a.m. ATTEST: Sandra M. Parmerlee, Clerk ALe'_szczynAJ1 J hnE. Patricia E. DeClercq I 1