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HomeMy WebLinkAbout08/13/90 Board of Public Works Minutes235 REGULAR MEETING AUGUST 13, 1990 The regular meeting of the Board of Public Works was convened at 9:35 a.m. on Monday, August 13, 1990, by Board President John E. Leszczynski. Also present were Board members Mrs. Patricia E. DeClercq and Ms. Katherine Humphreys and Board Attorney Jenny Pitts Manier. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the minutes of the July 30, 1990, regular meeting of the Board were approved. OPENING OF BIDS - ASPHALT PAVING OF TWO (2) AREAS ON WASTEWATER PROPERTY ON OLD CLEVELAND ROAD This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: RIETH-RILEY CONSTRUCTION COMPANY, INC. 25200 State Road 23 South Bend, Indiana 46614 Bid was signed by Kenneth G. Noble, Sales Manager, Non -Collusion Affidavit was in order and a five per cent (5%) Bid Bond was submitted. BID: $107,353.00 JANSMA-COURSEY ASPHALT, INC. P.O. Box 139 Argos, Indiana 46501 Bid was signed by Douglas W. Coursey, President, Non -Collusion Affidavit was in order and a five per cent (5%) Bid Bond was submitted. BID: $118,833.00 WALSH & KELLY, INC. 24358 State Road 23 South Bend, Indiana Bid was signed by Thomas O. Walsh, President, Non -Collusion Affidavit was in order and a five per cent (5%) Bid Bond was submitted. BID: $100,370.00 Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the above bids were referred to the Bureau of Wastewater for review and recommendation. OPENING OF BIDS - MONROE PARK HOUSE DEMOLITION PROJECT This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: MURDOCK & SONS CONSTRUCTION INC. 1320 South Franklin Street South Bend, Indiana 46618 Bid was signed by W. H. Calvin Murdock, President, Non - Collusion Affidavit was in order and a five per cent (5%) Bid Bond was submitted. REGULAR MEETING AUGUST 13, 1990 BID: $38,075.00 RITSCHARD BROTHERS, INC. 1204 West Sample Street South Bend, Indiana 46619 Bid was signed by Carmelo Collusion Affidavit was in Bid Bond was submitted. BID: $315,896.00 Ritschard, President, Non - order and a five per cent (5%) Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the above bids were referred to the Department of Economic Development and the Engineering Department for review and recommendation. OPENING OF BIDS - WEST BANK LIGHTING II - JEFFERSON SOUTH PROJECT This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: TRANS TECH ELECTRIC, INC. 4601 Cleveland Road P.O. Box 3915 South Bend, Indiana 46619-0915 Bid was signed by Robert J. Urbanski, Affidavit was in order and a five per submitted. BID: $55,240.00 President, Non -Collusion cent (5%) Bid Bond was Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the above bids were referred to the Department of Economic Development and the Engineering Department for review and recommendation. OPENING OF BIDS - FOUR (4) VACUUM LEAF LOADERS This was the date set for receiving and opening of sealed bids for the above referred to equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: ROUSE WELDING & BODY COMPANY, INC. P.O. Box 158 24031 Laverne Drive Schneider, Indiana 46376 Bid was signed by Randall G. Brunton, Non -Collusion Affidavit was in order and a ten per cent (10%) Bid Bond was submitted. BID: Four (4) Model #9900-D Giant -Vac Leaf Loader Unit Price: $ 14,805.00 Total Amount: $ 59,220.00 INDIANA TRUCK EQUIPMENT COMPANY 2435 Kentucky Avenue #3 Indianapolis, Indiana 46241 Bid was signed by N.H. Palmer, Non -Collusion Affidavit was in order and a Bid Bond in the amount of $8,822.80 was submitted. C 1 FJ 237 REGULAR MEETING AUGUST 13, 1990 BID: Four (4) Leafloader AMVAC Unit Price: $22,057.00 Total Amount: $88,228.00 BROWN EQUIPMENT COMPANY, INC. 10222 Airport Drive Fort Wayne, Indiana 46809 Bid was signed by Douglas Brown, President, Non -Collusion Affidavit was in order and a ten per cent (100) Bid Bond was submitted. BID: Four (4) Tarco Big-T-Vac Leaf Loader Model TTL-4 95W Unit Price: $15,997.00 Total Amount: $63,988.00 It is noted that the following vendors have advised the Board that they decline to bid at this time: 1. M-B Company, Inc. of Wisconsin 1200 Park Street P.O. Box 148 Chilton, Wisconsin 53014-0148 2. Kennedy Brush 13899 West 101st Street Lenexa, Kansas 66215 3. Murphy Machinery Company 107 East Juliette Street Thorton, Illinois 60476 4. Brandeis Indiana Equipment 8410 Zionsville Road Indianapolis, Indiana 46268 5. Carlisle Equipment Company, Inc. 7255 West Washington Street Indianapolis, Indiana 46241 6. Van-Kal Truck Equipment 10700 Red Arrow Highway Mattawan, Michigan 49071 Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the above bids were referred to the Street Department for review and recommendation. PUBLIC HEARING TABLED - USE OF UNAUTHORIZED TAXICAB - ROSELAND CAB COMPANY It is noted that on July 30, 1990, the Board accepted for Filing reports submitted by the Police Department concerning the unauthorized use of a taxicab by the Roseland Cab Company and also at that time ordered that Roseland Cab Company and the Police Department appear before the Board on this date to answer questions concerning this allegation. Board Attorney Jenny Pitts Manier advised at this time that it has been brought to the Board's attention that the vehicle in question has been inspected and has passed inspection. She therefore recommended that the Board table this matter until it can be determined whether Mr. Woods, of Roseland Cab Company, has secured the proper license for this vehicle. 238 REGULAR MEETING AUGUST 13, 1990 Therefore, Mrs. DeClercq made a motion that the Public Hearing on the matter of the use of an unauthorized taxicab by the Roseland Cab Company be tabled. Ms. Humphreys seconded the motion which carried. APPROVE STATE -LOCAL PUBLIC AGENCY AGREEMENT - INDIANA DEPARTMENT OF TRANSPORTATION - COMPUTERIZED TRAFFIC CONTROL SYSTEM FOR DOWNTOWN SOUTH BEND Mr. Leszczynski advised that Mr. R.E. Wheeler, Area Engineer, Division of Local Assistance, Indiana Department of Transportation, 100 North Senate Avenue, Room 1101, Indianapolis, Indiana, has submitted to the Board an Agreement between the Indiana Department of Transportation and the City of South Bend in regards to the computerized traffic control systems for downtown South Bend. Mr. Leszczynski noted that the anticipated cost of this project is approximately $2,076,000.00 and that the City's portion of the project is $7,800.00. Mr. Leszczynski further noted that all of the work in regards to this project is being bid through the State and that federal funds are being utilized for the funding of this project. Therefore, Mr. Leszczynski made a motion that the Agreement as submitted be approved and executed. Mrs. DeClercq seconded the motion which carried. APPROVE AGREEMENT - DESIGN OF ADDITIONAL SEVENTY (70) INTERSECTIONS ON COMPUTERIZED SYSTEMS - CLYDE E. WILLIAMS & ASSOCIATES Mr. Leszczynski advised that submitted to the Board for approval and execution was an Agreement between the City and Clyde E. Williams & Associates, to provide engineering services necessary for the design of Phase II of the South Bend computerized traffic signal system. This phase will include seventy (70) signalized intersections on various arterials in South Bend as indicated on Exhibit A of the Agreement. Mr. Leszczynski further noted that the intersections included in this phase are arterial intersections leaving downtown South Bend. Mrs. DeClercq made a motion that the Agreement as submitted be approved. Ms. Humphreys seconded the motion which carried. APPROVE AGREEMENT FOR SIDEWALK REPAIR - MAIN STREET ROW PROPERTIES Submitted to the Board for approval was an Agreement for Sidewalk Repair, between the City and Main Street Row Properties, P.O. Box 3188, South Bend, Indiana. The Agreement indicates that the City estimates the cost of repair to public right-of-way located at the southeast corner of Lot 228, to be sixteen thousand twenty-six dollars of which Main Street Row Properties will pay eight thousand thirteen dollars ($8,013.00). Mr. Leszczynski noted that this Agreement is part of the downtown sidewalk project. Mr. Leszczynski therefore made a motion that the Agreement be approved and executed. Ms. Humphreys seconded the motion which carried. APPROVE EMPLOYMENT AND TRAINING SERVICES OF ST. JOSEPH COUNTY - FIXED UNIT PRICE AGREEMENT In a letter to the Board, Ms. Kim Smoyer-McCaffery, Planner/Monitor, Employment & Training Services of St. Joseph County, P.O. Box 1048, South Bend, Indiana, submitted two (2) copies of Contract #90-503 for approval and execution by the Board. It is noted that this Agreement for the period, July 1, 1990 through June 30, 1991 is in the amount of $3,600.00. The Statement of Work attached to the Agreement indicates that ETS will retain the services of a Deputy City Attorney for advice 239 REGULAR MEETING AUGUST 13, 1990 and assistance on legal matters relating to the conduct of the ETS Program. these services, up to a maximum of six (6) hours per month, will be available for a fixed fee of $300.00 per month during the 7-1-90 through 6-30-91 period. Legal services exceeding the $300.00 monthly limit may be available at a rate of $50.00 per hour pending the approval of the ETS Board of Directors. Mrs. DeClercq made a motion that the Agreement as submitted be approved. Mr. Leszczynski seconded the motion which carried. APPROVE AMENDMENT TO EASEMENT AND RIGHT-OF-WAY Board Attorney Jenny Pitts Manier advised the Board that Niemann Foods, Inc., is in the process of building a grocery store on property affected by an Easement and Right -of -Way approved by the City on October 31, 1973 and has therefore requested an Amendment to that Easement and Right -of -Way Agreement. Mrs. Manier noted that the City does have a utility Easement on the property as described in the Amendment and that Niemann Foods is concerned about the placement of their footings and foundation and whether the City would allow placement of additional utilities in the Easement that would interfere with their construction. The Amendment submitted today indicates that the City agrees not to allow placement of additional utilities, other than the utilities already in place in the Easement. Mrs. DeClercq made a motion that the Amendment to Easement and Right Of Way as submitted be approved and executed. Ms. Humphreys seconded the motion which carried. APPROVE SENDING OF NOTICE OF VIOLATION - MONARCH CLEANERS Mr. Leszczynski advised that pursuant to requirements of its pretreatment permit, Monarch Industrial Towel & Uniform, 812 Wilbur Street, South Bend, Indiana, has failed to provide the City with required reports on a timely basis. He noted that a Notice of Violation letter has been prepared for Board execution which will be sent to Monarch advising them that they have fifteen (15) days in which to respond in writing to this charge. In response to a question of what further action might be taken in this regard, Mr. Jack Dillon, Director, Environmental Services, stated that the City could pursue fines in this matter as well as discontinuation of service. Board Attorney Jenny Pitts Manier informed the Board that further action in this matter could also include a Hearing regarding the possible revocation of the discharge permit. She noted that the The Notice of Violation letter to Monarch is the City's attempt to solve the problem though this administrative technique by notifying them of the violation and the City's requirement that they respond within fifteen (15) days as to their plan to comply. Therefore, Mrs. DeClercq made a motion that the Notice of Violation letter to be sent to Monarch Industrial Towel and Uniform be approved and executed. Mr. Leszczynski seconded the motion which carried. APPROVE CONTRACT RATIFICATION - EMERGENCY SEWER REPAIR Submitted to the Board was a letter from Mr. Jack Dillon, Director, Environmental Services, advising that on July 30, 1990, the sewer located at Olive and Lincolnway West collapsed creating an emergency and necessitating immediate repair. An examination of the extent of the collapse indicated that it was immediately necessary to replace the collapsed sewer, and that the overall and continued integrity of the sewer system at or near the site required the replacement of the cracked sewer pipe into which the collapsed sewer pipe connected. 240 REGULAR MEETING AUGUST 13. 1990 Mr. Dillon further stated that given the emergency nature of the problem, he contacted three (3) firms known to him to be capable of undertaking, and which regularly undertake, the type of sewer work in question, and obtained a written quote from each for the repair of the collapsed sewer and the repair of the cracked sewer connecting thereto. Mr. Dillon submitted those quotes to the Board which are as follows: HRP CONSTRUCTION, INC. 1216-18 West Washington Street P.O. Box 266 South Bend, Indiana H. DE WULF, INC. 58600 Executive Drive Mishawaka, Indiana DE WULF & SONS SEWER CONTRACTORS P.O. Box 792 South Bend, Indiana Mr. Dillon indicated that based upon action, he authorized Mark DeWulf & undertake the indicated repairs. $29,656.00 $33,500.00 $27,000.00 the need for immediate Sons, the low quote, to Therefore, in his letter, Mr. Dillon asked the Board to ratify his actions at this time by declaring the existence of an emergency created by the sewer collapse occurring on July 30, 1990 at Olive Street and Lincolnway West and also by ratifying his acceptance of the low quote submitted by, and thereby ratifying the contract with, DeWulf & Sons, which contract was also submitted to the Board. Mrs. DeClercq made a motion that the Board approve the action as indicated above. Ms. Humphrey seconded the motion which carried. APPROVE WASTEWATER NO. 1 (FINAL) - TREATMENT PLANT STORAGE Mr. John J. Dillon, Director, Environmental Services, advised that due to some modifications in the plans for the Sludge Equipment Storage Building, there is a Change Order from the original cost of $209,920.00 to $211,835.00 a difference of $1,915.00. Mr. Dillon submitted the appropriate Change Order reflecting this change as executed by Majority Builders, Inc., and Ken Herceg & Associates, Inc., and recommended approval. Therefore, Ms. Humphreys made a motion that Change Order No. 1 (Final) as indicated above be approved. Mrs. DeClercq seconded the motion which carried. APPROVE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT - BOWMAN CEMETERY PAVING IMPROVEMENTS PROJECT Mr. Leszczynski advised that Michiana Paving & Excavating, Inc., 705 South Beiger Street, Mishawaka, Indiana, has submitted Change Order No. 1 (Final) indicating that the Contract amount be increased by $1,147.92 for a new Contract sum including this Change Order in the amount of $24,392.32. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved and the appropriate three-year Maintenance Bond as submitted was accepted for filing. APPROVE CHANGE ORDER NO. 2 - ADMINISTRATION BUILDING ADDITION - WASTEWATER TREATMENT PLANT Mr. Leszczynski advised that Mr. John J. Dillon, Director, Environmental Services, has submitted Change Order No. 2 as executed by Ziolkowski Construction, Inc., P.O. Box 1106, South Bend, Indiana, and Mathews-Purucker-Anella, Inc., 218 South 1 1 241 REGULAR MEETING AUGUST 13, 1990 Frances Street, South Bend, Indiana, indicating that the Contract amount for the above referred to project be decreased by $3,813.00 for a new Contract sum including this Change Order in the amount of $284,747.00. It is noted that this decrease is for the deletion of a metal canopy in one of the restrooms. Upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, Change Order No. 2 was approved and executed. APPROVE PROJECT COMPLETION AFFIDAVIT - 27TH STREET LIFT STATION IMPROVEMENTS PROJECT Mr. Leszczynski advised that Kaser-Spraker Construction, Inc., has submitted the Project Completion Affidavit for the above referred to project indicating a final cost of $122,766.00. Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the Project Completion Affidavit was approved and the appropriate three-year Maintenance Bond as submitted was accepted for filing. APPROVE RECOMMENDATION TO REVIEW BIDS - DIESEL FUEL ##1 AND #2 Board Attorney Jenny Pitts Manier advised that the specifications for fuel oil as well as the City's contract with Petroleum Traders, 1122 Thomas Road, Fort Wayne, Indiana, the supplier of diesel fuel #1 and #2, require that the City monitor and determine whether the bid remains competitive. Mrs. Manier explained that this bid has been monitored and it has been determined that the bid of Petroleum Traders for diesel fuel #1 and #2 has not been competitive with prices the City could have received. Therefore, Mrs. Manier recommended that the Clerk of the Board be instructed to contact the vendors originally submitting bids to the City in January for transport diesel fuel oil purchases for calendar year 1990, to determine whether their offers remain in effect and directing such vendors to respond to the Board, in writing, by August 20, 1990. At that time the Board should determine whether it can award a bid or will need to readvertise for the receipt of bids for transport diesel fuel requirements. Mrs. Manier recommended that should the Board act favorably upon Mr. Phil St. Clair recommendation to rescind the bid of Petroleum Traders, that bid should be rescinded with an effective date of one (1) week after award of a new bid whether it is one (1) week after next Monday or after rebidding. Mrs. DeClercq made a motion that the recommendation of Board Attorney Jenny Pitts Manier be accepted and approved. Ms. Humphreys seconded the motion which carried. FILING OF AMENDMENT - NOTICE TO OWNER OF CLAIM - ST. JOSEPH/WAYNE STREET PARKING GARAGE PEDESTRIAN WALKWAY PROJECT Board Attorney Jenny Pitts Manier reminded the Board that on July 23, 1990, the Board accepted for filing a Subcontractor's Verified Statement of Claim as received from Shaffner Heaney Associates, Inc., in the amount of $11,237.00 which indicated that Shaffner has not been paid for two (2) skylights it provided to a subcontractor of Murdock Construction Company, general contractor on the above referred to project. Mrs. Manier advised that submitted today is a letter from Shaffner Heaney indicating that a portion of its $11,237.00 claim for materials provided to Murdock & Sons has been paid. Therefore, the record should reflect that the proper amount of the claim at this time is $1,410.00. Mr. Leszczynski made a motion that the notification of reduced amount of Notice to Owner of Claim be accepted and filed. Ms. Humphreys seconded the motion which carried. APPROVE CONTRACTS FOR SERVICES - CAR WASHES FOR CITY VEHICLES Mr. Leszczynski advised that pursuant to the Board's award of bids for car washes for City vehicles on July 30, 1990, to Hi -Speed Auto Wash, Inc., 609 East LaSalle Avenue, South Bend, 242 REGULAR MEETING AUGUST 13, 1990 Indiana, and Don's Gas & Car Wash, Inc., 1836 South Michigan Street, South Bend, Indiana, the appropriate Contracts for Services have been prepared and are being submitted at this time for Board approval and execution. Mrs. DeClercq therefore made a motion that the Contracts be approved. Ms. Humphreys seconded the motion which carried. APPROVE PROPERTY DAMAGE RELEASE Mr. Leszczynski advised that the Leader National Insurance Company, 4807 Rockside Road, Independence, Ohio, has submitted a Property Damage Release form in regards to an accident that occurred on April 1, 1990 in which City owned property was damaged. Also submitted was a check in the amount of $1,008.36 covering damage done to the property. Mr. Leszczynski made a motion that the Property Damage Release form be approved and executed. Ms. Humphreys seconded the motion which carried. AWARD BID - 1990 CONCRETE IMPROVEMENTS PROJECT In a Memorandum to the Board, Mr. Bob Allen, Manager, Bureau of Public Construction, recommended that the Board award the bid of Kankakee Valley Construction Company, Inc., P.O. Box 1471, LaPorte, Indiana, in the amount of $71,224.50, which includes Alternate #1, for the above referred to project. Mr. Leszczynski advised that bids for this project were opened by the Board on July 30, 1990. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the recommendation was accepted and the bid awarded. APPROVE REQUEST OF POLICE DEPARTMENT TO CONDUCT AUCTION OF UNCLAIMED BICYCLES AND OTHER UNCLAIMED PROPERTY - SEPTEMBER 22, 1990 In a letter to the Board, Police Chief Ronald G. Marciniak requested permission to dispose of unclaimed bicycles and other unclaimed property at a Public Auction to be held on September 22, 1990, from 8:30 a.m. until all items are sold. Chief Marciniak noted that this is the second auction of the year and will be held rain or shine in the Street Department garage at the rear of the Police Department. A partial list of items to be sold include bicycles, televisions, lawnmowers, stereo gear, clothing, tools, car phones, jam boxes as well as other numerous miscellaneous items. Mr. Leszczynski made a motion that the request be approved. Ms. Humphreys seconded the motion which carried. APPROVE REQUESTS TO ADVERTISE FOR THE RECEIPT OF BIDS FOR THE FOLLOWING• - SALE OF ABANDONED VEHICLES - VARIOUS VEHICLES - DIVISION OF EQUIPMENT SERVICES Mrs. Patricia E. DeClercq, Director, Department of Code Enforcement, requested permission to advertise for the sale of approximately eleven (11) abandoned vehicles, which are being stored at Super Auto Salvage Corporation, 3300 South Main Street, South Bend, Indiana. It was noted that all vehicles have been stored more than fifteen (15) days, identification checks had been run for auto theft and the owners and lienholders notified. Mrs. DeClercq made a motion that the request be approved. Ms. Humphreys seconded the motion which carried. Additionally, Mr. Phil St. Clair, Director, Division of Equipment Services requested that the Board advertise for the following vehicles: - Seven (7) Pick-up Trucks - Four (4) Compact Automobiles - Two (2) Midsize Automobiles - Two (2) Four -Wheel Drive Utility Vehicles - One (1) Mini Passenger Van 1 1 1 fl 1 1 REGULAR MEETING AUGUST 13, 1990 Mr. Leszczynski made a motion that the above referred to requests be approved. Ms. Humphreys seconded the motion which carri-H REQUESTS REFERRED: - OF HISTORIC DISTRICT YARD SALE COMMITTEE TO CLOSE LA PORTE FROM WASHINGTilN mn rnr_Vav L'.,n , , M— --- _ ___ _._ Mr. Paul Hayden, Committee Member, Historic District Yard Sale Committee, 113 South Laurel Street, South Bend, Indiana, submitted an Application for Use of and Blocking of Access to Public Right -of -Way for a Party or Similar Event requesting that LaPorte Street, from West Washington Street to West Colfax Street, be closed from 7:00 a.m, until 5:00 p.m. on Saturday, September 8, 1990, in conjunction with the 11th Annual Historic District Yard Sale. ur T.M-FLN BETH-EL TO ALLOW PARKING ON W. MADISON STREET IN CONJUNCTION WITH HOLY DAY SERVICES AT THE TEMPLE - SEPTEMBER 19-20 AND SEPTEMBER 28-29 1990 Mr. David L. Cohn, President, Temple Beth -El, 305 West Madison Street, South Bend, Indiana, requested that parking on both sides of the Temple block on West Madison Street and North Lafayette Boulevard be allowed in conjunction with Holy Day Services that will be taking place on the following dates: Wednesday September 19 8:15 p.m. Thursday September 20 9:00 a.m. - 1:00 P.M. Friday September 28 8:15 p.m. Saturday September 29 9:00 a.m. - 5:30 p.m. - OF A.B.A.T.E. OF INDIANA TO CONDUCT MOTORCYCLE RIDE TO BENEFIT MUSCULAR DYSTROPHY - SEPTEMBER 2 1990 Mr. Danny Dunn, Director, Region I, A.B.A.T.E., 1618 Leer Street, South Bend, Indiana, advised that on Sunday, September 2, 1990, A.B.A.T.E. of Indiana, Region I, will be sponsoring a benefit motorcycle ride for Muscular Dystrophy. Mr. Dunn advised that each participant pledges a minimum of twenty dollars ($20.00) to ride and all of the proceeds collected from this event are donated to the Muscular Dystrophy Association. Therefore, Mr. Dunn requested permission and assistance to bring the ride through the City of South Bend. Mr. Dunn submitted with the request the route of the ride and the intersections that will be in need of traffic control. OF CITY AWNING OF SOUTH BEND TO INSTALL CANOPIES AT: 108 NORTH MAIN (STORM'NS NITE CLUB) 416 E. HOWARD STREET (V & F MINI MART) Mr. Hank Craft, Sales Representative, City Awning of South Bend, 1835 South Franklin Street, South Bend, Indiana, requested permission to install a canopy at the main entrance to Storm'ns Nite Club at 108 North Main Street. Mr. Craft submitted with the request a drawing indicating the canopy dimensions and details. Additionally, Mr. Craft requested permission to install a canopy at V & F Mini Mart, 416 East Howard Street, South Bend, Indiana. A drawing indicating the canopy dimensions and details was also submitted with the request. Mr. Leszczynski made a motion that the above referred to requests be referred to the appropriate City departments and bureaus for review and recommendation. Mrs. DeClercq seconded the motion which carried. 244, REGULAR MEETING AUGUST 13, 1990 APPROVE CONTRACTORS BOND Mr. Leszczynski advised that the Engineering Department has recommended that the Bond of Contractor for C.E. Stafford Construction, Inc., be approved effective August 13, 1990. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the recommendation was accepted and the bond approved. FILING OF REVISED TAXICAB RATES - YELLOW CAB COMPANY OF SOUTH BEND In a letter to the Board, Mr. Michael A. Liss, President, Yellow Cab Company of South Bend, 710 North Niles Avenue, South Bend, Indiana, advised that effective September 1, 1990, the following new rates will be in effect: First 1/5th mile or fraction thereof: $ 2.25 Each Additional 1/5th mile: $ .25 Per mile for out of town trips: $ 1.25 Per hour waiting time: $15.00 No minimum charge in town and Roseland. Small Package Delivery Rate: (including grocery stores & laundromats): Meter rate - $ 3.50 minimum. Special Rates: Notre Dame/St. Mary's to/from Airport/South Shore/Amtrack: 1 passenger -meter rate 2-5 passengers - $5.00 per person. Notre Dame Football Rate: To/from Airport/Bus/Train, Roseland Hotels/Motels: $7.00 per person - $11.00 minimum Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the above revised rates were accepted for filing as submitted. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the following four (4) traffic control devices were approved: 1. NEW INSTALLATION: No Parking LOCATION: 300 block South St. Louis to Sample Street (along river) 2. NEW INSTALLATION: Stop Sign (4-Way Stop) LOCATION: Washington & Niles REMARKS: Redesign of the intersection 3. NEW INSTALLATION: No Turn On Red (7 a.m. - 4 p.m.) LOCATIONS: Falcon & Western Dundee & Western Jefferson & Eddy Calvert & Twyckenham Ewing & Twyckenham Northshore & Michigan Twyckenham & McKinley Ironwood & McKinley Miami & Donmoyer Portage & California Portage & Angela Mishawaka & 30th Mishawaka & 26th Ironwood & Jefferson LaSalle & Hill Colfax & Hill Miami & Ridgedale Lincolnway West & Sheridan 245- REGULAR MEETING AUGUST 13, 1990 4. NEW INSTALLATION: LOCATION: NO PARKING West property line of 5215 Sample west to Mayflower north side of Sample Street Mr. Leszczynski noted that "No Turn On Red - 7:00 a.m. until 4:00 p.m." will be installed at intersections located around schools. He further noted that it was decided to initiate this time limitation on the "No Turn On Red" at those locations. APPROVE LICENSE APPLICATION - SECONDHAND DEALER Mr. Leszczynski advised that the following one (1) secondhand dealers license application has been received: NAME: Classic Boutique/Consignment BY: Ethel Anderson ADDRESS: 2518 West Western Avenue FOR THE PURPOSE OF SELLING: Used furniture/miscellaneous Mr. Leszczynski further advised that favorable recommendations have been received from the Bureau of Traffic and Lighting, Department of Code Enforcement, Police Department and Fire Department on the above application. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the above license application was approved and referred to the Deputy Controller's office for issuance of a license. APPROVE CARNIVAL & CIRCUS LICENSE APPLICATION Mr. Leszczynski advised that on July 30, 1990, the Board accepted for filing and referred to various departments and bureaus for review and recommendation, the following Carnival and Circus license application: APPLICANT: Jennifer Brickley ADDRESS: 52011 Farmington Square Road Granger, Indiana CORPORATION: The Circus Arts Foundation 634 North Grand, Suite 1029 St. Louis, MO PROPOSED LOCATION OF CIRCUS: Downtown South Bend DATES: September 11-17, 1990 HOURS: 10:00 a.m., 1:00 p.m., 6:30 p.m. and 9:30 p.m. At this time, the Board has received recommendations from the departments and bureaus that have reviewed the application and approval is recommended. Therefore, Mrs. DeClercq made a motion that the application as submitted be approved. Ms. Humphreys seconded the motion which carried. DENY REQUEST FOR DESIGNATED HANDICAPPED PARKING SPACE AT 1629 NORTH OLIVE STREET Mr. Leszczynski advised that the appropriate City departments and bureaus have reviewed the above referred to request which was submitted to the Board on June 11, 1990 and denial is recommended by the Bureau of Traffic and Lighting as parking on the west side of Olive Street is prohibited. Mrs. DeClercq made a motion that the recommendation be accepted and the request be denied. Ms. Humphreys seconded the motion which carried. ACTION BY THE BOARD OF PUBLIC WORKS NOT REQUIRED - REOUEST OF CITY AWNING TO INSTALL A CANOPY AT 3015 WESTERN AVENUE Mr. Leszczynski stated that various City departments and bureaus have reviewed the request of City Awning which was submitted to the Board on July 30, 1990 to install a canopy at the above 246 REGULAR MEETING AUGUST 13. 1990 referred to location. The Engineering Department has now advised that the canopy to be installed will not encroach onto the public right-of-way and therefore Board of Public Works approval of the. installation is not required. APPROVE REQUESTS TO CLOSE STREETS: - OF GRACE A.M.E. ZION CHURCH TO CLOSE VASSAR, FROM CLEVELAND TO BLAINE AND BLAINE, FROM CALIFORNIA TO VASSAR, IN CONJUNCTION WITH CHURCH FUN FAIR - AUGUST 18, 1990 Ms. Luella Harris, 702 LaPorte Avenue, South Bend, Indiana, on behalf of the Grace A.M.E. Church, 1211 Vassar Street, South Bend, Indiana, submitted an Application for Use of and Blocking of Access to Public Right -of -Way for a Party or Similar Event requesting that Vassar, from Cleveland to Blaine and Blaine, from California to Vassar, be closed on Saturday, August 18, 1990 from 11:00 a.m. to 4:00 p.m. in conjunction with the church fun fair. Mr. Leszczynski made a motion that this request be approved. Mrs. DeClercq seconded the motion which carried. - OF LAYMEN CHAPEL TO CLOSE KENMORE, FROM WESTERN TO JEFFERSON, IN CONJUNCTION WITH CHURCH CARNIVAL - AUGUST 18, 1990 Rev. Phillip D. Washington, Laymen Chapel, 303 South Kenmore, South Bend, Indiana, requested that the 300 block of South Kenmore, which is Kenmore from Western to Jefferson, be closed on August 18, 1990, from 12:00 noon until 8:00 p.m. in conjunction with a carnival that will take place on the properties of the Church. Mr. Leszczynski advised that the appropriate City departments and bureaus have reviewed this request and approval is recommended at this time. Therefore, Mrs. DeClercq made a motion that the recommendation be accepted and the request be approved. Ms. Humphreys seconded the motion which carried. APPROVE REQUESTS OF NORTHERN HISTORICAL SOCIETY FOR: - NO PARKING/BUS LOADING ZONE SIGNS IN THE 100 BLOCK OF CHAPIN STREET AND - PLACEMENT OF COPSHALOLM HOUSE MUSEUM SIGNS IN THE PUBLIC RIGHT-OF-WAY Mr. Leszczynski advised that the appropriate City departments and bureaus have reviewed the above referred to requests which were submitted to the Board on June 26, 1990 and July 9, 1990 and approval is recommended at this time. Mr. Leszczynski made a motion that the recommendations be accepted and the requests be approved. Mrs. DeClercq seconded the motion which carried. APPROVE TITLE SHEET - CLYDE CREEK IMPROVEMENTS - IRONWOOD-IRELAND DETENTION BASIN Mr. Leszczynski advised that the Title Sheet for the above referred to project was being presented at this time for execution. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the Title Sheet was approved and signed. FILING OF MONTHLY HUMANE SOCIETY REPORT - JULY Mr. Leszczynski advised that the Humane Society of St. Joseph County, IN, Inc., has submitted the monthly report for the month of July indicating the number and types of animals handled for the City of South Bend. Mrs. DeClercq made a motion that the report as submitted be accepted for filing. Ms. Humphreys seconded the motion which carried. 247 1 REGULAR MEETING APPROVE CLAIMS AUGUST 13, 1990 Mr. Juan Manigault, Executive Director, Employment and Training Services of St. Joseph County, submitted a list containing seventy-four (74) claims and recommended approval. Additionally, Chief Deputy Controller John D. Leisenring submitted Claim Docket Nos. 12094 through 12331 as well as Nos. 12334 through 12588 and recommended approval. Also, Voucher Nos. 652-688 for the Bureau of Wastewater, Voucher Nos. 517-548 for the Bureau of Sewers and Voucher Nos. 38-40 for the Bureau of Solid Waste were submitted for approval. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the claims and vouchers were approved and the reports as submitted were filed. PRIVILEGE OF THE FLOOR: COMMENTS BY DIRECTOR, ENVIRONMENTAL SERVICES Mr. Jack Dillon, Director, Environmental Services, was present and introduced to the Board Ms. Megan Wright, who is the new pretreatment coordinator at the Wastewater Treatment Plant. Mr. Dillon also advised the Board of the recent death of a long time City employee Mr. Frank Vargo who recently retired from the Wastewater Treatment Plant in March of this year. ADJOURNMENT There being no further business to come before motion made by Mr. Leszczynski, seconded by Ms. carried, the meeting adjourned at 10:10 a.m. 2ATTT:,,,, Sandra M. Parmerlee, Clerk the Board, upon a Humphreys and J(bh E. "Leszczyh,4ki Patricia E. DeClercq i atherine Hum reys