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Home My WebLink About07/30/90 Board of Public Works Minutes227 REGULAR MEETING JULY 30, 1990 The regular meeting of the Board of Public Works was convened at 9:31 a.m. on Monday, July 30, 1990, by Mrs. Patricia E. DeClercq. Present were Mrs. Patricia E. DeClercq, Ms. Katherine Humphreys and Assistant City Attorney Jenny Pitts Manier. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the minutes of the July 23, 1990, regular meeting of the Board were approved. OPENING OF BIDS - IRONWOOD-IRELAND RETENTION BASIN IMPROVEMENTS PROJECT This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: NIBLOCK EXCAVATING, INC. 806 Maple St. P.O. Box 211 Bristol, IN 46507 Bid was signed by Gary Niblock, President, Non -Collusion Affidavit was in order and a five per cent (5%) Bid Bond was submitted. BID: $408,948.60 SMALL, INC. 25190 State Road 4 North Liberty, IN Bid was signed by Ronald N. Howell, President, Non -Collusion Affidavit was in order and a five per cent (5%) Bid Bond was submitted. BID: $325,721.50 RITSCHARD BROS., INC. 1204 W. Sample Street South Bend, IN 46619 Bid was signed by Carmelo Ritschard, President, Non -Collusion Affidavit was in order and a five per cent (5%) Bid Bond was submitted. BID: $392,058.06 Upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the above bids were referred to the Engineering Department for review and recommendation. OPENING OF BIDS - 1990 CONCRETE IMPROVEMENTS PROJECT This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: 228 REGULAR MEETING KASER-SPRAKER CONSTRUCTION, INC. 25487 W. St. Rd. 2 P.O. Box 3605 South Bend, IN 46619 JULY 30, 1990 Bid was signed by Gary L. Spraker, President, Non -Collusion Affidavit was in order and a five per cent (5%) Bid Bond was submitted. BID: $89,730.00 ALTERNATES: Concrete Pavement Patch 6" $44,910.00 VAN OVERBERGHE BUILDERS, INC. 57440 Peggy Drive South Bend, IN Bid was signed by Al Van Overberghe, Vice President, Non - Non -Collusion Affidavit was in order and a five per cent (5%) Bid Bond was submitted. BID: $113,189.28 ALTERNATES: Concrete Pavement Patch 6" $74,690.32 WALSH & KELLY, INC. 24358 State Road 23 South Bend, IN Bid was signed by Douglas V. Kesler, General Manager, Non - Non -Collusion Affidavit was in order and a five per cent (5%) Bid Bond was submitted. BID: $101,818.14 ALTERNATES: Concrete Pavement Patch 6" $55,888.00 HARRY H. VERKLER, CONTRACTOR, INC. 645 Wilber St. P.O. Box 3608 South Bend, IN 46619 Bid was signed by Fred H. Lusk, President, Non -Collusion Affidavit was in order and a five per cent (5%) Bid Bond was submitted. BID: $141,841.33 ALTERNATES: Concrete Pavement Patch 6" $61,217.32 LAPORTE CONSTRUCTION CO., INC. P.O. Box 577 LaPorte, IN 46350 Bid was signed by Thomas G. Blackburn, President, Non - Collusion Affidavit was in order and a five per cent (5%) Bid Bond was submitted. BID: $80,038.20 ALTERNATES: Concrete Pavement Patch 6" $49,900.00 KANKAKEE VALLEY CONSTRUCTION CO., INC. P.O. Box 1471 LaPorte, IN 46350 Bid was signed by James B. Nelson, President, Non -Collusion Affidavit was in order and a five per cent (5%) Bid Bond was submitted. BID: $71,224.50 ALTERNATES: Concrete Pavement Patch 6" $37,924.00 229 REGULAR MEETING JULY 30, 1990 JANSMA-COURSEY ASPHALT, INC. P.O. Box 139 Argos, IN 46501 Bid was signed by Douglas W. Coursey, President, Non -Collusion Affidavit was in order and a five per cent (5%) Bid Bond was submitted. BID: $172,292.00 ALTERNATES: Concrete Pavement Patch 6" $71,856.00 RIETH-RILEY CONSTRUCTION CO., INC. P.O. Box 1775 South Bend, IN 46634 Bid was signed by Richard A. Jankowski, Area Manager, Non - Collusion Affidavit was in order and a five per cent (5%) Bid Bond was submitted. BID: $92,513.80 ALTERNATES: Concrete Pavement Patch 6" $68,862.00 Upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the above bids were referred to the Engineering Department for review and recommendation. APPROVE WALKWAY CONSTRUCTION EASEMENT AND OPERATING AGREEMENT Mrs. DeClercq advised that submitted to the Board today for approval is a Walkway Construction, Easement and Operating Agreement, between the city, through the Board of Public Works, the South Bend Redevelopment Commission, the South Bend Redevelopment Authority and Michigan Street Building Partnership. The Agreement provides for the attachment of a pedestrian walkway from the St. Joseph/Wayne Street Parking Garage and the building commonly known as the Penny's building. Ms. Humphreys made a motion that the Agreement as submitted be approved and executed. Mrs. DeClercq seconded the motion which carried. APPROVE AGREEMENT FOR SIDEWALK REPAIR Submitted to the Board for approval was an Agreement for Sidewalk Repair, between the City and The Holladay Corporation, 100 East Wayne Street, South Bend, Indiana. The Agreement indicates that the City estimates the cost of repair to public right-of-way located at 228 Lafayette Boulevard to be three thousand nine hundred and twenty-seven ($3,927.00) of which The Holladay Corporation will pay one thousand nine hundred sixty-three ($1,963.00). Mrs. DeClercq noted that this Agreement is part of the downtown sidewalk project. Upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the Agreement was approved and executed. APPROVE AGREEMENT FOR IBM SYSTEMS INTEGRATION Board Attorney Jenny Pitts Manier advised that the Agreement submitted today is in regards to the new computer system which the City recently purchased from IBM and is for the provision of services to design, develop and integrate a computer system for the City. Therefore, Ms. Humphreys made a motion that the Agreement be approved as submitted. Mrs. DeClercq seconded the motion which carried. APPROVE IRREVOCABLE STANDBY LETTER OF CREDIT #656 - JACK HICKEY HOMES, INC. Mr. Michael P. Meeks, Director, Division of Engineering, submitted to the Board the above referred to Letter of Credit and 230 REGULAR MEETING JULY 30, 1990 asked that the Board accept the Letter of Credit in lieu of improvements being complete on Fairfax Estates, Section 3. It is noted that Irrevocable Standby Letter of Credit #656, issued by the Valley American Bank, P.O. Box 328, South Bend, Indiana, at the request of and for the account of Jack Hickey, Inc., 5737 South Ironwood Road, South Bend, Indiana, is in the amount of eleven thousand five hundred dollars ($11,500.00) and indicates an expiration date of July 20, 1994. Ms. Humphreys made a motion that the Irrevocable Standby Letter of Credit #656 as submitted be accepted and approved. Mrs. DeClercq seconded the motion which carried. TO LETTER OF CREDIT #651 - JACK HICKEY HOMES, INC. Mrs. DeClercq advised that the Valley American Bank, P.O. Box 328, South Bend, Indiana, has submitted Irrevocable Standby Letter of Credit #651 at the request of and on the account of Jack Hickey Homes, Inc., 5737 South Ironwood Road, South Bend, Indiana, in the amount of $10,000.00 in regards to improvements for Fairfax Estates, Section 3. It is noted that the expiration date of this Letter of Credit is July 10, 1991. Additionally, Valley Bank has submitted Amendment #1 to this Letter of Credit changing the commitment amount from $10,000.00 to $14,000.00. Therefore, Ms. Humphreys made a motion that the Irrevocable Standby Letter of Credit #651 and Amendment #1 to that Letter of Credit be approved. Mrs. DeClercq seconded the motion which carried. VE CHANGE ORDER NO. 1 - ST. JOS STREET PARKING GARAGE PEDESTRIAN WALKWAY PROJECT Mrs. DeClercq advised that Murdock & Sons Construction, Inc., 1320 South Franklin Street, South Bend, Indiana, has submitted Change Order No. 1 indicating that the Contract amount be increased by $2,549.00 for a new Contract sum, including this Change Order, in the amount of $165,549.00. Upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, Change Order No. 1 was approved. AWARD BID - CAR BEGINNING AUGUS S FOR CITY VEHICLES FOR THE YEAR Police Chief Ronald G. Marciniak advised that the bids received on July 23, 1990, for car washes for City vehicles have been reviewed. Chief Marciniak advised that Hi -Speed Auto Wash submitted a bid for full -service car washes, full service jeep washes and motorcycles. It is recommended that the City retain their services in these areas as follows: - Full -Service Car Wash, 0-100 units per month: $5.50 each - Full -Service Car Wash, 100 or more units per month: $5.25 each - Jeeps: $6.50 each - Motorcycles: $5.50 each Chief Marciniak noted that Hi -Speed offers these services at two (2) locations, 609 East LaSalle in South Bend and 2615 Lincolnway West in Mishawaka. He also noted that the City will not utilize Hi -Speed for wet wash only car washes. Additionally, Chief Marciniak recommended that the bid of Don's Gas and Car Wash, located at 1836 South Michigan Street, be accepted for wet wash only car washes and wet wash only jeep 1 1 1 23 REGULAR MEETING JULY 30, 1990 washes as follows: - Wet Wash Only, 1-100 units per month: $1.99 each - Wet Wash Only, 100 or more units per month: $1.99 each - Jeeps: $1.99 each Ms. Humphreys made a motion that the recommendation be accepted and the bids be awarded. Mrs. DeClercq seconded the motion which carried. FILING OF REPORTS CONCERNING UNAUTHORIZED USE OF TAXICAB - ROSELAND CAB COMPANY Board Attorney Jenny Pitts Manier advised that pursuant to ordinance requirements, reports concerning the unauthorized use of a taxicab by the Roseland Cab Company that failed to meet inspection requirements, are being submitted to the Board at this time for filing. Ms. Manier noted that Roseland Cab Company will be advised of this Board action and a Public Hearing date will be arranged in order for Roseland Cab Company to appear before the Board concerning this violation. Ms. Humphreys made a motion that the reports as submitted by the Police Department be accepted for filing and that Roseland Cab Company and Cpl. Terry Allen of the South Bend Police Department be ordered to appear before the Board on August 13, 1990 to answer questions. Mrs. DeClercq seconded the motion which carried. REQUESTS REFERRED: - OF CITY AWNING TO INSTALL CANOPY AT 3015 WESTERN AVENUE (POWER BRAKE & SPRING SERVICE) In a letter to the Board, Mr. Hank Craft, Sales Representative, City Awning of South Bend, 1835 South Franklin, South Bend, Indiana, requested permission to install a canopy at Power Brake & Spring Service, 3015 Western Avenue, South Bend, Indiana. Mr. Craft noted that the canopy will be installed eight feet (8') six inches (6") from the sidewalk level to the bottom of the canopy and the canopy will cover an existing two foot (2') overhang. Mr. Craft also submitted with the request a drawing of the canopy indicating dimensions and details. - FOR DESIGNATED HANDICAPPED PARKING SPACE AT 1014 CAMPEAU STREET Mr. Rudolph McDougal, 1014 Campeau Street, South Bend, Indiana, requested that the parking space in front of his residence be designated as a handicapped parking space. Mr. McDougal advised that he is sixty-seven (67) years of age and handicapped and that his mother, who is ninety (90) years of age and has a lung problem, also resides with him at 1014 Campeau Street. Mrs. DeClercq made a motion that the above referred to requests be referred to the appropriate City departments and bureaus for review and recommendation. Ms. Humphreys seconded the motion which carried. REQUESTS APPROVED SUBJECT TO FAVORABLE RECOMMENDATIONS BEING RECEIVED: OF NATIONAL ASSOCIATION OF LETTER CARRIERS TO CONDUCT INTERSECTION SOLICITATIONS - AUGUST 12. 1990 In a letter to the Board, Ms. Stephanie Santos, District Director and Ms. Pam Morse, NALC Coordinator, Muscular Dystrophy Association, 112 North Main Street, Mishawaka, Indiana, advised that once again the National Association of 232 REGULAR MEETING JULY 30, 1990 Letter Carriers is planning an event to support the Muscular Dystrophy Association. Therefore, they are requesting a permit for intersection solicitations for Sunday, August 12, 1990 at the following intersections: - Ironwood and S.R. 23 - Twyckenham and Lincolnway East - Miami and Ireland - Western and Lombardy TO CLOSE HAWTHORNE DRIVE, FROM WASHINGTON TO COLFAX, FOR BLOCK PARTY - AUGUST 12, 1990 Mrs. Melissa DeClercq, 130 North Hawthorne, South Bend, Indiana, submitted to the Board an Application for Use of and Blocking of Access to Public Right -of -Way for a Party or Similar Event requesting permission to close Hawthorne Drive, from Washington Street to Colfax, from 4:00 p.m. to 10:00 p.m. on Saturday, August 11, 1990, for a neighborhood block party. Mrs. DeClercq noted that due to the date of the above referred to events, she would make a motion at this time that the requests be approved subject to favorable recommendations being received from the appropriate City departments and bureaus who will review these requests and subject to the intersection solicitation being conducted on the sidewalk only. Ms. Humphreys seconded the motion which carried. APPROVE MISCELLANEOUS REQUESTS: - OF NORTHWEST SIDE NEIGHBORHOOD ASSOCIATION TO CLOSE BULLA STREET, FROM OLIVE TO FREMONT, FOR FAMILY PICNIC - AUGUST 18, 1990 - OF FIRST AME ZION CHURCH TO CLOSE CAMPEAU STREET, FROM EDDY TO FRANCES, IN CONJUNCTION WITH CHURCH FUN FAIR BAZAAR - AUGUST_4, - OF COMMUNITY RESOURCE CENTER TO RESERVE BOTH SIDES OF 100 E. WASHINGTON STREET FOR TRANSPORTATION VEHICLES IN CONJUNCTION WITH LUNCHEON AT MARRIOTT HOTEL — AUGUST 8, 1990 - TO CLOSE SOUTH STREET, FROM LONGFELLOW TO SUNNYSIDE NEIGHBORHOOD BLOCK PARTY - AUGUST 12. 1990 Mrs. DeClercq advised that the above referred to requests, which were submitted to the Board on July 9, 1990, July 16, 1990 and July 23, 1990, have been reviewed by the appropriate City departments and bureaus and approval is recommended. Therefore, Mrs. DeClercq made a motion that the recommendations be accepted and the requests be approved. Ms. Humphreys seconded the motion which carried. APPROVE TRAFFIC CONTROL DEVICE Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the following one (1) traffic control device was approved: 1.' NEW INSTALLATION: 4 Way Stop Sign LOCATION: Indiana and Kemble REMARKS: Traffic study reveals that signals do not meet warrants. Install 4-way Stop Signs. 1 233 1 REGULAR MEETING JULY 30, 1990 APPROVE SIDEWALK SALE PERMIT APPLICATION Mrs. DeClercq advised that the following Sidewalk Sale Permit application has been received: NAME OF BUSINESS: JAN'S CERAMIC STUDIO BY: Sandy Heilman ADDRESS: 2210 South Miami Street DATES: August 2-4, 1990 Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the above referred to application was approved and referred to the Deputy Controller's office for issuance of the appropriate permit. It is noted that the required Indemnifica- tion and Hold Harmless Agreement was executed by the applicant and attached to the application. FILING OF CARNIVAL & CIRCUS LICENSE APPLICATION Mrs. DeClercq advised that the following Carnival & Circus license application has been submitted to the Board: APPLICANT: ADDRESS: CORPORATION: PROPOSED LOCATION OF CIRCUS: DATES: HOURS: Jennifer Brickley 52011 Farmington Square Road Granger, Indiana The Circus Arts Foundation 634 North Grand, Suite 1029 St. Louis, MO Downtown South Bend September 11-17, 1990 10:00 a.m., 1:00 p.m., 6:30 p.m. and 9:30 p.m. Ms. Humphreys therefore made a motion that the above license application be accepted for filing and referred to the appropriate City departments and bureaus for review and recommendation. Mrs. DeClercq seconded the motion which carried. FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the Certificate of Insurance for The Robert Henry Corporation, P.O. Box 1407, South Bend, Indiana, was accepted and filed. APPROVE AND/OR RELEASE CONTRACTORS BONDS Mr. Michael P. Meeks, Director, Division of Engineering, recommended that the following Contractors Bonds be approved and/or released: - Ed DeCraene Approved Eff. 7-18-90 - Vincent Concrete Engineers, Inc., Approved Eff. 7-30-90 - John C. Glueckert Released Eff. 8-23-90 - Concrete Foundations, Inc. Mrs. DeClercq made a motion that Released the recommendation Eff. be 7-26-90 accepted and the bonds be approved and/or released as indicated above. Ms. Humphreys seconded the motion which carried. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORTS Two (2) reports from the Department of Code Enforcement indicating a total of thirty-seven (37) City -owned and miscellaneous properties cleaned from July 16, 1990 to July 19, 1990, and seventy-two (72) other properties cleaned from July 16, 1990 to July 19, 1990, were submitted. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the reports as submitted were filed. ,234 REGULAR MEETING APPROVE CLAIMS JULY 30, 1990 Mr. Juan Manigault, Executive Director, Employment & Training Services of St. Joseph County, submitted a list containing ninety-three (93) claims and Chief Deputy Controller John D. Leisenring submitted Claim Docket No. 11793 through Claim Docket No. 12040 and recommended approval. Additionally, Voucher Nos. 598-651 for the Bureau of Wastewater, Voucher Nos. 478-516 for the Bureau of Sewers and Voucher Nos. 34-37 for the Bureau of Solid Waste were submitted for approval. Upon a motion made by Ms. Humphreys, seconded by Mrs.DeClercq and carried, the claims and vouchers were approved and the reports as submitted were filed. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the meeting adjourned at 10:00 a.m. AT ST; (( nn Sandra M. Parmerlee, Clerk 1 11