Loading...
HomeMy WebLinkAbout07/23/90 Board of Public Works Minutes221 REGULAR MEETING JULY 23, 1990 The regular meeting of the Board of Public Works was convened at 9:35 a.m. on Monday, July 23, 1990, by Board President John E. Leszczynski. Present were Mr. Leszczynski, Mrs. Patricia E. DeClercq, Ms. Katherine Humphreys and Assistant City Attorney Jenny Pitts Manier. CANCELLATION OF AUGUST 6, 1990 BOARD MEETING Mr. Leszczynski advised that the Board of Public Works meeting scheduled for Monday, August 6, 1990 has been cancelled. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the minutes of the July 16, 1990, regular meeting of the Board were approved. OPENING OF BIDS - CAR WASHES FOR CITY VEHICLES FOR THE CALENDAR YEAR BEGINNING AUGUST 1, 1990 THROUGH JULY 31, 1991 This was the date set for receiving and opening of sealed bids for the above referred to service. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: HI -SPEED AUTO WASH 609 East LaSalle Avenue South Bend, Indiana Bid was signed by Mr. Nate Cossman, Non -Collusion Affidavit was in order and a Certified Check in the amount of $600.00 was submitted. BID: Full -Service Car Wash, 0-100 units per month: $5.50 each Full -Service Car Wash, 100 or more units per month: $5.25 each Wet Wash Only, 1-100 units per month: $3.25 each Wet Wash Only, 100 or more units per month: $3.00 each Jeeps: $6.50 each Motorcycles: $5.50 each Bid noted that full service car washes will be provided at 609 East LaSalle, South Bend and 2615 Lincolnway West, Mishawaka, Indiana. Wet washes only will be provided at 2324 East Edison, South Bend, Indiana. DON'S GAS & CAR WASH, INC. 1836 South Michigan Street South Bend, Indiana Bid was signed by Sharon Zwierzynski, Non -Collusion Affidavit was in order and a Certified Check in the amount of $160.00 was submitted. BID: Wet Wash Only, 1-100 units per month: $1.99 each Wet Wash Only, 100 or more units per month: $1.99 each Jeeps: $1.99 each Bid noted that car wash facilities are located at 1836 South Michigan Street, South Bend, Indiana. 222 REGULAR MEETING JULY 23, 1990 Upon a motion made by and carried, the above Department for review Ms. Humphreys, seconded by Mrs. DeClercq bids were referred to the Police and recommendation. APPROVE LOAN AGREEMENT AND SERVICING AGREEMENT - MILES INC. Mr. Leszczynski advised that a Loan Agreement between the City, by the Board of Public Works on behalf of the Economic Development Department and Miles, Inc., and a Servicing Agreement between the City, by the Board on behalf of the Economic Development Department and the Business Development Corporation of South Bend, Mishawaka, St. Joseph County, Indiana, were submitted to the Board today for approval. Ms. Michelle Russell, Department of Economic Development, was present and advised the Board that a loan is being made to Miles, Inc. for relocation of their dental unit to South Bend. She noted that this move is expected to bring one hundred thirty (130) new jobs to the City. She further noted that in addition to this loan from the City, the Business Development Corporation has offered to match that amount with grant funds. Therefore, Ms. Russell asked that the Board approve and execute the documents submitted today in order to disperse the funds as described. Ms. Humphreys made a motion that the Agreements as submitted be approved and executed. Mrs. DeClercq seconded the motion which carried. APPROVE AGREEMENT FOR USE OF PUBLIC RIGHT-OF-WAY FOR FOOT RACES AND SIMILAR EVENTS - 5TH ANNUAL WALK FOR HOSPICE - OCTOBER 14 1990 Pursuant to Resolution No. 9-1985, establishing policies and fees for foot races and similar events, adopted by the Board of Public Works on March 4, 1985, the sponsor of the 5th Annual Walk for Hospice has fulfilled resolution requirements and the appropriate Agreement is being submitted to the Board at this time. It was noted that on June 25, 1990, the Board of Public Works approved the date for this event subject to the sponsor meeting all Resolution requirements. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the Agreement was approved and executed. APPROVE CC COMBINED S ASSOCIATES EWER FOR DFESSIONAL RVICES - IN BACKWATER GATES - -FI Mr. Leszczynski advised that a Contract with Lawson -Fisher Associates, 525 West Washington Street, South Bend, Indiana, in an amount not to exceed $25,000.00, to inspect and make recommendations for improvements to the City's combined sewer overflow backwater gates, has been submitted to the Board for approval and execution. It is noted that Mr. John J. Dillon, Director, Environmental Services, has advised that many of these gates are over thirty (30) years old and do not effectively keep river water out of the collection system. Improvements would lead to a decrease in the hydraulic flow to the Wastewater Treatment Plant. Therefore, Mr. Leszczynski made a motion that the Contract be approved. Mrs. DeClercq seconded the motion which carried. APPROVE AGREEMENT FOR SERVICES OF HEARING OFFICER - HUMAN RIGHTS COMMISSION Mr. Leszczynski advised that the Board is in receipt of an Agreement for Services of Hearing Officer between the City and I 1 223 REGULAR MEETING JULY 23, 1990 Deborah Hunter Hays, in the amount of four hundred dollars ($400.00) per case assigned for Public Hearing, for the period July 9, 1990 to December 31, 1990. Ms. Cynthia Love -Bush, Director, Human Rights Commission, was in attendance and stated that the Agreement is for services for any Public Hearings held by the Hearing Officer for probable cause cases. Ms. Humphreys made a motion that the Agreement be approved. Mr. Leszczynski seconded the motion which carried. FILING OF SUPPLIER'S STATEMENT Mr. Leszczynski advised that the Board has received a Subcontractor's Verified Statement of Claim from Shaffner Heaney Associates, Inc., 2508 South Main Street, South Bend, Indiana, in the amount of $11,237.00. The Notice indicates that Shaffner Heaney Associates has not been paid for the two (2) skylights it provided to a subcontractor of Murdock Construction Company, general contractor on the St. Joseph/Wayne Street Parking Garage project. Mrs. DeClercq made a motion that the Notice of Claim as submitted be accepted for filing. Ms. Humphreys seconded the motion which carried. f APPROVE AGREEMENTS - INDIANA MICHIGAN POWER COMPANY - STREET LIGHTS ON NILES AVENUE Mr. Michael P. Meeks, Director, Division of Engineering, submitted to the Board two (2) Agreements with Indiana Michigan Power Company to provide power for new street lights at 101 Niles Avenue and the southeast corner of Niles and Colfax. Mrs. DeClercq made a motion that the Agreements be approved. Ms. Humphreys seconded the motion which carried. APPROVE RIGHT-OF-WAY CERTIFICATIONS: - MISHAWAKA & LOGAN - HICKORY &MIRACLE LANE AND TWYCKENHAM & CALVERT - MIAMI & CALVERT Mr. Leszczynski advised that letters addressed to the Chief, Division of Land Acquisition, Indiana Department of Transportation, State Office Building, Indianapolis, Indiana, regarding Right -Of -Way Certification for the above referred to locations in regards to the signalization improvement project were submitted for Board approval and execution. Mr. Leszczynski made a motion that the Right -of -Way Certification letters be approved and executed. Ms. Humphreys seconded the motion which carried. APPROVE AGREEMENT FOR SIDEWALK REPAIR - 1ST SOURCE BANK Submitted to the Board for approval was an Agreement for Sidewalk Repair, between the City and 1st Source Bank, P.O. Box 1602, South Bend, Indiana. The Agreement indicates that the City estimates the cost of repair to public right-of-way located at 225 North Main Street to be eighteen thousand five hundred sixty-nine dollars ($18,569.00) of which the 1st Source Bank will pay nine thousand two hundred eighty-five dollars ($9,285.00). Mr. Leszczynski noted that this Agreement is part of the downtown sidewalk project. Therefore, Mr. Leszczynski made a motion that the Agreement be approved and executed. Mrs. DeClercq seconded the motion which carried. 224 REGULAR MEETING JULY 23, 1990 APPROVE REQUESTS TO ADVERTISE FOR THE RECEI - FOUR (4) VACUUM LEAF LOADERS - STREET DEP - MONROE PARK HOUSE DEMOLITION PROJECT - WEST BANK LIGHTING II - JEFFERSON SOUTH P - ASPHALT PAVING OF TWO (2) AREAS PROPERTY ON OLD CLEVELAND ROAD In a letter to the Board, Mr. Bill Transportation, requested that the receipt of bids for four (4) vacuum OF BIDS ON WASTEWATER MENT PLANT Penn, Director, Division of Board advertise for the leaf loaders of sufficient size and power capabilities to vacuum large volumes of loose dry and/or wet leaves from City streets in the most efficient manner possible. Additionally, Mr. Michael P. Meeks, Director, Division of Engineering, submitted a written request to the Board that they advertise for the receipt of bids for the Monroe Park House Demolition Project and the West Bank Lighting II - Jefferson South Project. Also, in a letter to the Board, Mr. John J. Dillon, Director, Environmental Services, requested that the Board advertise for the receipt of bids for the asphalt paving of two (2) areas on Wastewater Treatment Plant property on Old Cleveland Road. The first area is around the just completed Sludge Equipment Building and the second area is adjacent to the building and will be used for further drying of the sludge as it comes from the Wastewater Treatment Plant. Mrs. DeClercq made a motion that the requests be approved. Ms. Humphreys seconded the motion which carried. REQUESTS REFERRED: - TO CLOSE THE 600 BLOCK OF STUDEBAKER STREET FOR PICNIC FOR CUSTOMERS OF Y-KNOT SHACK - SEPTEMBER 3, 1990 In a letter to the Board, Mr. Thomas Lue, 643 LaPorte, South Bend, Indiana, requested permission to block off the 600 block of Studebaker Street on Monday, September 3, 1990 from 1:00 p.m. to 6:00 p.m. for a picnic for his customers at the Y-Knot Shack. Mr. Lue advised that he will have two (2) policemen on duty for this event. - TO CLOSE SOU] NEIGHBORHO Mrs. Marth submitted of Access requesting Sunnyside, 12, 1990, TO OD BLOCK PARTY - AUGUST 12, 1990 FROM FOR a Kahn, 1408 East South Street, South Bend, Indiana, to the Board an Application for Use of and Blocking to Public Right -of -Way for a Party or Similar Event permission to close South Street, from Longfellow to from 2:00 p.m. to 12:00 midnight on Sunday, August for a neighborhood block party. - FOR DESIGNATED HANDICAPPED PARKING SPACE - ELDORA COURT Mr. William A. Soderberg, Third District Councilman, submitted a letter to the Board on behalf of Mrs. Avis Thasher of 1630 L.W.E., a resident of the third district, who is confined to a wheelchair and needs the assistance of a handicap parking space at her residence. Mr. Soderberg noted that because Mrs. Thasher's home is located on the corner of Lincolnway and Eldora Court the best place for the handicapped parking space would be on Eldora Court. Mr. Leszczynski made a motion that the above referred to requests be referred to the appropriate City departments and bureaus for review and recommendation. Mrs. DeClercq seconded the motion which carried. 1 1 225 REGULAR MEETING JULY 23, 1990 APPROVE SIDEWALK SALE PERMIT APPLICATION Mr. Leszczynski advised that the following Sidewalk Sale Permit application has been received: NAME OF BUSINESS: BRANT'S BEN FRANKLIN BY: Ernest Brant ADDRESS: 2114 South Miami Street DATES: August 2-4, 1990 Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the above referred to application was approved and referred to the Deputy Controller's office for issuance of the appropriate permit. It is noted that the required Indemnification and Hold Harmless Agreement was executed by the applicant and attached to the application. APPROVE AND/OR RELEASE CONTRACTORS BONDS Mr. Michael P. Meeks, Director, Division of Engineering, recommended that the following Contractors Bonds be approved and/or released: - Jack W. Snyder, Jr., d/b/a/ Residential Services Company Released Eff. 10-17-90 - Small, Inc. Released Eff. 7-23-90 - Blynn Shaw Approved Eff. 7-17-90 Mr. Leszczynski made a motion that the recommendation be accepted and the bonds be approved and/or released as indicated above. Mrs. DeClercq seconded the motion which carried. APPROVE AND/OR DENY RUBBISH & GARBAGE REMOVAL LICENSE APPLICATIONS Mr. Leszczynski advised that the Board is in receipt of Rubbish and Garage Removal license applications from the following: 1. Alexander Rowell 1248 South Bend Avenue South Bend, Indiana 2. Arthur Townsend 137 Lake Street South Bend, Indiana Mr. Leszczynski further advised that Mrs. DeClercq, Director, Department of Code Enforcement, has reviewed these license applications and recommends at this time that the license application of Mr. Alexander Rowell be denied because of repeated complaints that the trash truck is parking on the street or on the property filled with trash. Neighbors have complained of rats in the area drawn by the trash in the truck. Additionally, it is being recommended that the license application of Mr. Arthur Townsend be approved with the stipulation that the truck may at no time be parked in a residential area either full or partially full of trash. Therefore, Mrs. DeClercq made a motion that the recommendations be accepted and the license application of Mr. Rowell be denied and the application of Mr. Townsend be approved. Ms. Humphreys seconded the motion which carried. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORTS Two (2) reports from the Department of Code Enforcement indicating a total of sixty-five (65) City -owned and 226 REGULAR MEETING JULY 23, 1990 miscellaneous properties cleaned from July 9, 1990 to July 12, 1990 and eighty-one (81) other properties cleaned from July 9, 1990 to July 12, 1990, were submitted. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the reports as submitted were filed. APPROVE CLAIMS Mr. Juan Manigault, Executive Director, Employment and Training Services of St. Joseph County, submitted a list containing forty-six (46) claims and recommended approval. Additionally, Chief Deputy Controller John D. Leisenring, submitted Claim Docket No. 11340 through Claim Docket No. 11768 and recommended approval. Upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the claims were approved and the reports as submitted were filed. ADJOURNMENT There being motion made carried, the no further business to come before the Board, upon a by Mr. Leszczynski, seconded by Mrs. DeClercq and meeting adjourned at 9:48 a.m. John Leszczynski 7 Patricia E. DeClercq K herine umphreys ATTEST: Sandra M. Parmerlee, Clerk 1 1 1