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HomeMy WebLinkAbout07/16/90 Board of Public Works MinutesREGULAR MEETING JULY 16, 1990 The regular meeting of the Board of Public Works was convened at 9:38 a.m. on Monday, July 16, 1990, by Board President John E. Leszczynski. Present were Mr. Leszczynski, Mrs. Patricia E. DeClercq, Ms. Katherine Humphreys and Assistant City Attorney Jenny Pitts Manier. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the minutes of the July 9, 1990, regular meeting of the Board were approved. APPROVE CONSTRUCTION CONTRACT - ST. JOSEPH/WAYNE STREET PARKING GARAGE RETAIL SPACE IMPROVEMENTS PROJECT Mr. Leszczynski advised that in accordance with the bid awarded on June 25, 1990, to Majority Builders, Inc., 62900 U. S. 31 South, South Bend, Indiana, in the amount of $102,600.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Payment Bond were accepted for filing as submitted. APPROVE CHANGE ORDER NO. 1 - WASTEWATER TREATMENT PLANT ADMINISTRATION BUILDING ADDITION PROJECT Mr. Leszczynski advised that Mr. John J. Dillon, Director, Environmental Services, submitted to the Board Change Order No. 1 for the above referred to project which indicates an increase of $26,835.00 for items such as use of aluminum windows in place of the steel sash as originally specified, replacement of windows in the existing building and relocation of an existing gas line. This Change Order brings the new Contract amount to $288,560.00. Therefore, Mr. Leszczynski made a motion that the Change Order as submitted be approved. Ms. Humphreys seconded the motion which carried. APPROVE COMMUNITY DEVELOPMENT CONTRACT The following Community Development Contract was presented to the Board for approval: YOUNG WOMEN'S CHRISTIAN ASSOCIATION WOMEN'S CRISIS SHELTER ACQUISITION ACTIVITY The targeted goal for this activity is to acquire property for the purpose of expansion of its shelter capacity. The total cost of this activity shall not exceed $50,000.00. Ms. Marcia Townsend, Department of Economic Development, advised that the YWCA is currently looking for an acquisition and this money will be used as part of the funds required for the purchase. She noted that a new building is required for expansion of the Women's Crisis Shelter. Upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the above referred to Contract was approved and executed. REQUESTS REFERRED: - REQUEST OF COMMUNITY RESOURCE CENTER TO RESERVE PARKING ON BOTH SIDES OF 100 E. WASHINGTON FOR TRANSPORTATION VEHICLES IN CONJUNCTION WITH 5TH ANNUAL RETIRED SENIOR VOLUNTEER LUNCHEON AT MARRIOTT HOTEL - AUGUST 8, 1990 In a letter to the Board, Ms. Terrie A. Seago, RSVP Coordinator, Community Resource Center, Inc., 914 Lincolnway REGULAR MEETING JULY 16, 1990 West, South Bend, Indiana, advised that the Community Resource Center will hold its 5th Annual Retired Senior Volunteer Luncheon on Wednesday, August 8, 1990, at the Marriott Hotel. As in the past, Ms. Seago is requesting that both sides of the 100 block of E. Washington Street be reserved for the parking of transportation vehicles in conjunction with this luncheon. She advised that there will be one (1) United Limo Charter and about five (5) to seven (7) JJR vans. She also noted that there are quite a few handicapped senior citizens in the program. - REQUEST OF FIRST AME ZION CHURCH TO CLOSE CAMPEAU STREET, AT EDDY, IN CONJUNCTION WITH FUN FAIR BAZAAR - AUGUST 4, 1990 In a letter to the Board, Mr. Wendell Preston, Chairman of the Trustee Board, 310 West McKinley Avenue, Suite 330, Mishawaka, Indiana, requested permission to close Campeau Street, at Eddy near the First AME Zion Church, on August 4, 1990, from 9:00 a.m. until dusk, in conjunction with the Church fun fair bazaar. Mr. Leszczynski made a motion that the requests be referred to the appropriate City departments and bureaus for review and recommendation. Ms. Humphreys seconded the motion which carried. APPROVE REQUESTS: - REQUEST TO CLOSE UNION AVENUE, BETWEEN SOLOMON AND MAC ARTHUR, FOR NEIGHBORHOOD BLOCK PARTY - AUGUST 12, 1990 - REQUEST OF ST. STEPHEN'S PARISH TO CLOSE MC PHERSON, BETWEEN THOMAS AND NAPIER, IN CONJUNCTION WITH PARISH FESTIVAL - AUGUST 4-5, 1990 - REQUEST OF OUR LADY OF HUNGARY HOME & SCHOOL ASSOCIATION TO CLOSE SOUTH CHAPIN STREET, FROM BRUCE TO CALVERT, IN CONJUNCTION WITH CHURCH FUN FAIR - AUGUST 4, 1990 Mr. Leszczynski advised that the above referred to requests which were submitted to the Board on July 2, 1990 and July 9, 1990, have been reviewed by the appropriate City departments and bureaus and approval is recommended. Therefore, Mr. Leszczynski made a motion that the recommendations be accepted and the requests be approved. Ms. Humphreys seconded the motion which carried. DENY REQUEST OF WOMEN'S ART LEAGUE TO PLACE BANNER ON SKYWALK BETWEEN THE MARRIOTT HOTEL AND CENTURY CENTER Mr. Leszczynski indicated that the above referred to request, which was submitted to the Board on June 11, 1990, has been reviewed by the appropriate City departments and bureaus and denial is recommended by the Legal Department at this time. Mr. Leszczynski noted that pursuant to Section 5(a) of an Agreement entered into on May 1, 1987, installation of such a banner on the skywalk is prohibited. Therefore, Mrs. DeClercq made a motion that the recommendation be accepted and the request be denied. Ms. Humphreys seconded the motion which carried. DENY REQUEST FOR CONSIDERATION OF INSTALLATION OF TRAFFIC CONTROL SIGNAL OR SIGN ON EWING AVENUE AT SOUTH SIDE LITTLE LEAGUE PARK Mr. Leszczynski advised that the appropriate City departments and bureaus have reviewed the above referred to request and Petition which was submitted to the Board on June 26, 1990, and it is recommended at this time that the request be denied. Mr. Leszczynski noted that a traffic study of the location revealed that the necessary warrants for the installation of either a stop MW F3 W+J REGULAR MEETING JULY 16, 1990 sign or signal were not met. Mr. Michael P. Meeks, Director, Division of Engineering, was present and advised the Board that a letter has been sent to the Petitioner recommending that children attending the little league park be dropped -off at the park and not on the street where they will have to cross in order to get to the park. Therefore, Mrs. DeClercq made a motion that the recommendation be accepted and the request be denied. Ms. Humphreys seconded the motion which carried. APPROVE SIDEWALK SALE PERMIT APPLICATION Mr. Leszczynski advised that the following Sidewalk Sale Permit application has been received: NAME OF BUSINESS: GJ DESIGNS BY: Gail J. Bell ADDRESS: 2303 South Miami Street DATES: August 2-4, 1990 Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the above referred to application was approved and referred to the Deputy Controller's office for issuance of the appropriate permit. It is noted that the required Indemnification and Hold Harmless Agreement was executed by the applicant and attached to the application. RELEASE CONTRACTOR'S BOND AND APPROVE EXCAVATION BOND Mr. Michael P. Meeks, Director, Division of Engineering, submitted to the Board recommendations that the Contractor's Bond for C.E. Stafford Construction, Inc., be released effective May 1, 1991 and that the Excavation Bond of Small, Inc., be approved effective July 10, 1990. Mrs. DeClercq made a motion that the recommendations be accepted and the bonds be approved and/or released as indicated above. Ms. Humphreys seconded the motion which carried. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the following two (2) traffic control devices were approved: 1. NEW INSTALLATION: REMOVAL OF: STOP SIGN At Ribourde & Portage STOP SIGN At Boland & Portage REMARKS: Traffic counts indicated much more traffic on Ribourde & Portage than at Boland & Portage 2. NEW INSTALLATION: NO PARKING LOCATION: L.W.W. - William to Olive (south side) FILING OF HUMANE SOCIETY MONTHLY REPORT - JUNE 1990 Mr. Leszczynski advised that the Humane Society of St. Joseph County, IN, Inc., has submitted the monthly report for the month of June indicating the number and types of animals handled for the City of South Bend. Mrs. DeClercq made a motion that the report as submitted be accepted for filing. Ms. Humphreys seconded the motion which carried. APPROVE TITLE SHEETS: EMERSON FOREST - SECTION ONE - STREET/SEWER/WATER - JEFFERSON BOULEVARD - SANITARY SEWER/WATER Mr. Leszczynski advised that the Title Sheets for the above referred to projects were being presented at this time for 220 REGULAR MEETING JULY 16, 1990 execution. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the Title Sheets were approved and signed. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORTS Two (2) reports from the Department of Code Enforcement indicating a total of twenty-seven (27) City -owned and miscellaneous properties cleaned from July 2, 1990 to July 5, 1990 and forty-five (45) other properties cleaned from July 2, 1990 to July 5, 1990, were submitted. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the reports as submitted were filed. FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the Certificate of Insurance for Ritschard Brothers, Inc., 1204 West Sample Street, South Bend, Indiana, was accepted and filed. APPROVE CLAIMS Chief Deputy Controller John D. Leisenring submitted Claim Docket No. 11054 through Claim Docket No. 11287 and recommended approval. Additionally, Voucher Nos. 566-597 for the Bureau of Wastewater, Voucher Nos. 449-477 for the Bureau of Sewers and Voucher Nos. 30-33 for the Bureau of Solid Waste were submitted for approval. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the claims and vouchers were approved and the reports as submitted were filed. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the meeting adjourned at 9:48 a.m. r L J hn E. Leszczyn Patricia E. DeClercq i Katherine reys ATT Sandra M. Parmerlee, Clerk 1