Loading...
HomeMy WebLinkAbout07/02/90 Board of Public Works Minutes206 REGULAR MEETING JULY 2, 1990 The regular meeting of the Board of Public Works was convened at 9:30 a.m. on Monday, July 2, 1990,.by Board President John E. Leszczynski, with Mr. Leszczynski and Mrs. Patricia E. DeClercq present. Board member Ms. Katherine Humphreys was not in attendance. Also present was Assistant City Attorney Jenny Pitts Manier. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the minutes of the June 25, 1990, regular meeting of the Board were approved. APPROVE CONSTRUCTION CONTRACT - LIFT STATION IMPROVEMENTS AT SYCAMORE & LA SALLE AND MONROE & EDGEWATER PROJECT Mr. Leszczynski advised that in accordance with the bid awarded on May 29, 1990, to Haskins, Inc., 2520 Oak Road, Plymouth, Indiana, in the amount of $238,537.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the Contract was approved and the appropriate Insurance, Performance Bond and Labor and. Materials Payment Bond as submitted were filed. APPROVE AGREEMENT - INSTALLATION OF A COMPUTERIZED TRAFFIC CONTROL SYSTEM ON U.S.20, U.S.30 AND SR 33 (INDIANA DEPARTMENT OF TRANSPORTATION) Mr. Michael P. Meeks, Director, Division of Engineering, submitted to the Board an Agreement for the Installation of a Computerized Traffic Control System on U.S. 20, U.S. 33, and SR 33. Mr. Meeks indicated that the Agreement, between the State of Indiana through the Indiana Department of Transportation and the City of South Bend, provides the City with access to the traffic signals so they can be modified as part of the downtown signalization modification project. The Agreement further indicates that the State deems the regulation of traffic by means of a computerized traffic control system to be beneficial to traffic on state highways to the extent of permitting such improvements to be made on the state highways and participating in the same under the conditions outlined in the Agreement. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the Agreement was approved and executed. APPROVE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT - WALKWAY - LA SALLE TO EAST RACE PROJECT Mr. Leszczynski advised that L.L. Geans & Sons, Inc., 56535 Magnetic Drive, Mishawaka, Indiana, has submitted Change Order No. 1 (Final) indicating that the Contract amount be increased by $667.84 for a new Contract sum including this Change Order in the amount of $71,691.83. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved and the appropriate three-year Maintenance Bond as submitted was accepted for filing. APPROVE AGREEMENT FOR USE OF PUBLIC RIGHT-OF-WAY FOR FOOT RACES AND SIMILAR EVENTS - 1990 CROP WALK Mr. Leszczynski advised that pursuant to Resolution No. 9-1985, establishing policies and fees for foot races and similar events, adopted by the Board of Public Works on March 4,1985, the sponsors of the 1990 CROP Walk, to be held on October 7, 1990, REGULAR MEETING JULY 2, 1990 207 1 1 1 have fulfilled Resolution requirements and an Agreement with them is being presented to the Board at this time. It was noted that on June 4, 1990, the Board of Public Works approved the date for this event subject to the sponsor meeting all Resolution requirements. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the Agreement as submitted was approved and executed. APPROVE REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - CAR WASHES FOR CITY VEHICLES In a letter to the Board, Police Chief Ronald G. Marciniak, requested that the Board advertise for the receipt of bids for car washes for City vehicles for the period August 1, 1990 through July 31, 1991. Mr. Leszczynski made a motion that the request be approved. Mrs. DeClercq seconded the motion which carried. REQUESTS REFERRED: - OF ST. STEPHEN'S PARISH TO CLOSE MC PHERSON, FROM THOMAS TO NAPIER, IN CONJUNCTION WITH PARISH SUMMER FESTIVAL - AUGUST 4-5, 1990 Rev. David J. Porterfield, C.S.C., Associate Pastor, St. Stephen's Parish, 1102 West Thomas Street, South Bend, Indiana, advised that for the past several years the parish has been conducting a summer festival on McPherson Street outside of the church building. This year, the Parish Summer festival is scheduled for Sunday, August 5, 1990. As in the past, it is being requested that McPherson Street, from Thomas to Napier, be closed from 9:00 a.m., Saturday, August 4, 1990 through Sunday, August 5, 1990 in conjunction with the festival. - OF FOREST SIGN & DISPLAY, INC. TO INSTALL SI ENCROACH OVER CITY RIGHT-OF-WAY - 501 N. NIL SPAGHETTI WORKS) In a letter to the Board, Display, Inc., 2729 South advised that on behalf of 501 North Niles Avenue, he encroachment over the Cit installation of a sign. THAT WILL AVENUE (O y Mr. Jeff Thompson, Forest Sign & Main Street, South Bend, Indiana, his client, Old Spaghetti Works at is requesting a three (3) foot right-of-way on Niles Avenue for the - TO CLOSE UNION AVENUE, FROM SOLOMON TO MAC ARTHUR, FOR NEIGHBORHOOD BLOCK PARTY - AUGUST 12 1990 In a letter to the Board, Ms. Julie Schreiber, 2402 Union Avenue, South Bend, Indiana, advised that the residents of Union Avenue are requesting that Union Avenue, between Solomon and MacArthur, be closed on Sunday, August 12, 1990 from 12:00 noon until 8:00 p.m., for a neighborhood block party. Mr. Leszczynski made a motion that the above requests be referred to the appropriate City departments and bureaus for review and recommendation. Mrs. DeClercq seconded the motion which carried. REGULAR MEETING JULY 2, 1990 APPROVE REQUESTS: - REQUEST OF CHIPPEWA HEIGHTS WESLEYAN CHURCH KIDS KLUB TO CONDUCT PARADE - JULY 14, 1990 - REQUEST FOR DESIGNATED HANDICAPPED PARKING SPACE AT 615 SOUTH 29TH STREET - REQUEST TO CLOSE EAST TWYCKENHAM [ROE STREET PARTY - JU SUNNYSIDE LY 8, 1990 Mr. Leszczynski advised that the appropriate City departments and bureaus have reviewed the request submitted on June 18, 1990 by the Chippewa Heights Wesleyan Church Kids Klub to conduct a parade on July 14, 1990 and recommend approval. Also, the request submitted on June 11, 1990, by Mr. & Mrs. Richard Czarnecki of 615 South 29th Street, to have the parking space in front of their residence designated as a handicapped parking space has been reviewed and recommended for approval. Additionally, the Bureau of Traffic and Lighting and the Police Department have reviewed the request submitted by Ms. Sharon Konopka, 1346 East Monroe Street, South Bend, Indiana, on behalf of the Monroe Street Block Party Committee, to close the 1300 and 1400 blocks of East Monroe Street, between Sunnyside and Twyckenham, for their annual block party to be held on July 8, 1990 from 2:00 p.m. to 10:00 p.m. and recommend approval. Therefore, Mr. Leszczynski made a motion that the recommendations be accepted and the above referred to requests be approved. Mrs. DeClercq seconded the motion which carried. RESCIND BID AWARD AND APPROVE AWARD OF NEW BID - SALE OF ABANDONED VEHICLES Mrs. Patricia E. DeClercq, Director, Department of Code Enforcement, advised that due to an error in the computation of the bids received on June 25, 1990 for the sale of eleven (11) abandoned vehicles, Vehicle 44 was mistakenly awarded to Super Auto Salvage Corporation for the sum of $57.89, when in fact the high bid was received from Mr. William Rutt, Jr., in the amount of $61.49. Mrs. DeClercq advised that both of these individuals have been notified of this error and therefore she made a motion that the Board rescind the previous bid award to Super Auto for Vehicle #4 and approve the award of this vehicle to Mr. Rutt. Mr. Leszczynski seconded the motion which carried. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the following two (2) traffic control devices were approved: 1. NEW INSTALLATION: STOP SIGN LOCATION: Douglas & Bruce - Douglas & Dubail REMARKS: "T" intersections 2. NEW INSTALLATION: HANDICAP PARKING SPACE LOCATION: 1131 Oak Park Court REMARKS: Requested by Mr. Salvator Crimaldi APPROVE CLAIMS Chief Deputy Controller John D. Leisenring submitted Claim Docket No. 10471 through Claim Docket No. 10749 and recommended approval. Additionally, Voucher Nos. 523-565 for the Bureau of 1 1 1 REGULAR MEETING JULY 2. 1990 Wastewater, Voucher Nos. 434-448 for the Bureau of Sewers and Voucher No. 29 for the Bureau of Solid Waste were submitted for approval. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the claims and vouchers were approved and the reports as submitted were filed. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the meeting adjourned at 9:39 a.m. ATT ST: Sandra M. Parmerlee, Clerk 1 J hn E4.teszczynftl Patricia E. DeClercq i i r, herin-e-Ruml5hrey.K'