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Home My WebLink About06/25/90 Board of Public Works Minutes198 REGULAR MEETING JUNE 25, 1990 The regular meeting of the Board of Public Works was convened at 9:35 a.m. on Monday, June 25, 1990, by Board President John E. Leszczynski, with Mr. Leszczynski and Mrs. Patricia E. DeClercq present. Board member Ms. Katherine Humphreys was not in attendance. Also present was Assistant City Attorney Jenny Pitts Manier. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the minutes of the June 18, 1990, regular meeting of the Board were approved. OPENING AND AWARD OF BIDS - SALE OF ABANDONED VEHICLES This was the date set for receiving and opening of sealed bids for the sale of approximately eleven (11) abandoned vehicles which have been stored at Super Auto Salvage Corporation, 3300 South Main Street, South Bend, Indiana. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: WILLIAM RUTT, JR. 746 South Lake Street South Bend, Indiana VEHICLE NO. TAG NO. AMOUNT BID 1. 12202 $ 38.95 2. 12453 $ 48.50 3. 12480 $ 18.05 4. 12482 $ 61.49 5. 12484 $ 48.75 6. 12523 $ 35.00 7. 12713 $ 22.75 8. 13681 $ 35.05 9. 13872 $ 21.75 10. 13875 $ 51.05 11. 13876 $ 28.08 SUPER AUTO SALVAGE CORPORATION 3300 South Main Street South Bend, Indiana 46614 VEHICLE NO. TAG NO. AMOUNT BID 1 1 1. 12202 $ 58.79 2. 12453 $ 78.76 3. 12480 $ 27.57 4. 12482 $ 57.89 5. 12484 $ 97.83 6. 12523 $ 83.76 7. 12713 $ 32.79 8. 13681 $ 66.67 9. 13872 $ 32.79 10. 13875 $ 97.83 11. 13876 $ 48.75 MR. WALTER KOWALSKI K AUTO SALVAGE 56670 Sonora South Bend, Indiana 46619 REGULAR MEETING JUNE 25, 1990 1 1 VEHICLE NO. TAG NO. AMOUNT BID 2. 12453 $ 72.00 4. 12482 $ 31.00 5. 12484 $ 62.00 6. 12523 $ 61.00 7. 12713 $ 41.00 8. 13681 $101.00 10. 13875 $ 49.00 MR. GENE HANCZ STEVE & GENE'S AUTO TRUCK SALVAGE 3109 Gertrude Street P.O. Box 2883 South Bend, Indiana 46680 VEHICLE NO. TAG NO. AMOUNT BID 1. 12202 $ 55.75 2. 12453 $ 51.75 3. 12480 $ 29.75 4. 12482 $ 39.75 5. 12484 $ 55.75 6. 12523 $ 49.75 7. 12713 $ 55.75 8. 13681 $ 55.75 9. 13872 $ 55.75 10. 13875 $ 55.75 11. 13876 $ 35.75 MR. RICHARD L. STAMBAUGH, JR. 54660 North Oak Road South Bend, Indiana 46628 VEHICLE NO. TAG NO. AMOUNT BID 1. 12202 $ 50.00 2. 12453 $ 50.00 4. 12482 $ 60.00 5. 12484 $ 60.00 6. 12523 $ 40.00 7. 12713 $ 30.00 9. 13872 $ 30.00 10. 13875 $ 50.00 Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the above bids were referred to the Department of Code Enforcement for immediate review and recommendation in order that an award could be made prior to adjournment of the meeting. Following that review, upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the following bids were awarded: SUPER AUTO SALVAGE CORPORATION 3300 South Main Street South Bend, Indiana 46614 VEHICLE NO. TAG NO. AMOUNT BID 1. 12202 $ 58.79 2. 12453 $ 78.76 4. 12482 $ 57.89 5. 12484 $ 97.83 6. 12523 $ 83.76 10. 13875 $ 97.83 11. 13876 $ 48.75 200 REGULAR MEETING JUNE 25, 1990 MR. GENE HANCZ STEVE & GENE'S AUTO TRUCK SALVAGE 3109 Gertrude Street P.O. Box 2883 South Bend, Indiana 46680 VEHICLE NO. TAG NO. AMOUNT BID 3. 12480 $ 29.75 7. 12713 $ 55.75 9• 13872 $ 55.75 MR. WALTER KOWALSKI K AUTO SALVAGE 56670 Sonora South Bend, Indiana 46619 VEHICLE NO. TAG NO. AMOUNT BID 8. 13681 $101.00 OPENING AND AWARD OF BID - SALE OF CITY -OWNED PROPERTY - 1629 SOUTH WILLIAM STREET Mr. Leszczynski advised that this was the date set for the receiving and opening of sealed bids for the sale of City -owned property at 1629 South William Street. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. It was noted that the property was appraised at $490.00. The following bids were received: MR. JERRY M. HARDMAN 227 Village Way South Bend, Indiana 46619 BID: $230.00 MRS. DIANA ORTIZ 1633 South William Street South Bend, Indiana 46613 BID: $490.00 Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the offer of Mrs. Diana Ortiz in the amount of $490.00 was accepted and the matter referred to the City Attorney's office for the drafting of the appropriate Purchase Agreement. OPENING OF BIDS - SALE OF THREE (3) BIRD MACHINE COMPANY SOLID BOWL CENTRIFUGES WITH APPURTENANCES Mr. Leszczynski advised that this was the date set for the receiving and opening of sealed bids for the sale of the above referred to City -owned equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were received: 201 REGULAR MEETING JUNE 25, 1990 AARON EQUIPMENT COMPANY DIVISION OF ARECO, INCORPORATED 735 East Green Street P.O. Box 80 Bensenville, IL 60106 The bid was submitted by Mr. William L. Sanders and is as follows: BID: $25,500.00 Three (3) Bird Centrifuges, as is, where is, in accordance with the terms and conditions contained in the Notice To Bidders. This shall include three (3) 24" x 60" centrifuges, 75 HP motors, gearboxes, and all accessories, controls, spare tools and manuals available. INTERNATIONAL RESERVE EQUIPMENT CORPORATION P.O. Box 198 Four South Prospect Avenue Clarendon Hills, Illinois 60514-0198 Bid was submitted by Mr. William A. Mertz, Sales Manager, and is as follows: BID: $20,700.00 Three (3) Bird Machine Company Centrifuges of the Standard Solid Bowl Type, Size 2411x6011, three (3) Reliance Dutymaster AC Motors of Seventy -Five (75) horsepower each, belt guards and centrifuge discharge chutes. BIRD MACHINE COMPANY 100 Neponset Street South Walpole, MA 02071 Bid was submitted by Mr. Eugene J. Guidi, Vice President Service and is as follows: BID: $21,000.00 Three (3) Bird 2411x60" Centrifuges, three (3) reliance dutymaster AC motors of seventy-five (75) horsepower each, belt guards, centrifuge discharge chutes and removal of the equipment from the premises. KANAWHA MANUFACTURING COMPANY Box 1786 1520 Dixie Street Charleston, West Virginia 25326 Bid was submitted by Mr. H.B. Keeney, Sales Manager - Engrd. Products and is as follows: BID: $15,000.00 Three (3) Bird 2411x60" solid bowl CCF Centrifuges, Serial Nos. LB-2724, LB-2726 and LB-2725 complete with base, case, case top, 75 HP drives and discharge chutes. JENKINS CENTRIFUGE REBUILDERS DIVISION OF JENKINS INDUSTRIAL MACHINE WORKS. INC. 1123 Swift North Kansas City, MO 64116 Bid was submitted by Mr. Doc Jenkins and is as follows: 202 REGULAR MEETING JUNE 25, 1990 BID: $25,000.00 (includes removal of the equipment) Three (3) Bird Machine Company centrifuges of the standard solid bowl type, size 2411x6011, three (3) Reliance Dutymaster AC motors of seventy-five (75) horsepower each, belt guards and centrifuge discharge chutes. Mr. Leszczynski made a motion that the bids be referred to the Division of Environmental Services for review and recommendation. Mrs. DeClercq seconded the motion which carried. AWARD BID - ST. JOSEPH/WAYNE STREET PARKING GARAGE RETAIL SPACE IMPROVEMENTS PROJECT Mr. Michael P. Meeks, Director, Division of Engineering, recommended that the Board award the bid of Majority Builders, Inc., 62900 U.S. 31 South, South Bend, Indiana, for Alternate #1 only in the amount of $102,600.00 for the above referred to project. Mrs. DeClercq made a motion that the recommendation be accepted and the bid be awarded. Mr. Leszczynski seconded the motion which carried. APPROVE CONTRACT FOR CONSULTING SERVICES - SAM MERCANTINI Submitted to the Board for consideration was a Contract for Consulting Services between. Mr. Sam Mercantini and the City of South Bend by and through the Board of Public Works on behalf of the Department of Economic Development. The Contract indicates that the City recognizes the need for professional assistance in the overall operation of its neighborhood business assistance programs and that Mr. Mercantini has the professional expertise and experience needed to effectively carry -out such neighborhood business assistance programs for the City. The Contract, for the term January 1, 1990 to and including December 31, 1990, further indicates that Mr. Mercantini shall be compensated in the amount of $24,000.00. Mr. Leszczynski inquired of the possibility of the Board of Public Works receiving reports in regards to the assistance being performed under this Contract. Ms. Marsha Townsend, Department of Economic Development, advised that the Department does receive reports from Mr. Mercantini. Therefore, the Clerk was instructed to request that the Department of Economic Development provide such reports to the Board of Public Works. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the Contract as submitted was approved and executed. APPROVE AGREEMENT FOR STAFF SUPPORT - NEIGHBORHOOD BUSINESS DEVELOPMENT CORPORATION Mr. Leszczynski advised that an Agreement for Staff Support, between the Neighborhood Business Development Corporation and the City, by and through the Board of Public Works on behalf of the Economic Development Department, has been submitted. The Agreement indicates that in order for the NBDC to carry out its purposes and to assist the City in certain economic development and community development projects, staff support is beneficial and necessary. The Agreement, for the term January 1, 1990 to and including December 31, 1990, indicates that the NBDC shall provide to the City the sum of $10,000.00 and any further sums to which the City and the NBDC agree are appropriate compensation to the City for staff services provided. Mrs. DeClercq made a motion that the Agreement be approved and executed. Mr. Leszczynski seconded the motion which carried. 1 1 1 RIK REGULAR MEETING JUNE 25, 1990 APPROVE ESCROW AGREEMENT - LIFT STATION IMPROVEMENTS AT MONROE & EDGEWATER AND COLFAX & SYCAMORE PROJECT Mr. Leszczynski advised that the appropriate Escrow Agreement for the above referred to project has been prepared and is being submitted to the Board at this time for approval and execution. Therefore, Mrs. DeClercq made a motion that the Agreement be approved. Mr. Leszczynski seconded the motion which carried. APPROVE SUPPLEMENTAL AGREEMENT NO. 2 - COMPUTERIZED TRAFFIC SIGNAL SYSTEM (CLYDE E. WILLIAMS & ASSOCIATES INC.) Mr. Leszczynski advised that Supplemental Agreement No. 2 as submitted provides for additional services required to add loop detectors at seventeen (17) intersections and integrating the fiber optics communications design into the plans and specifications. It is noted that the additional cost for this service is $7,500.00. It is further noted that on February 6, 1989, the City entered into an Agreement with Clyde E. Williams to provide the necessary engineering services required in the development of plans and specifications for an areawide traffic control and surveillance system. Mr. Leszczynski made a motion that the Supplemental Agreement No. 2 be approved and executed. Mrs. DeClercq seconded the motion which carried. APPROVE CONSTRUCTION CONTRACTS: - UNION STATION PARKING LOT IMPROVEMENTS PROJECT - COMBINED SEWER OVERFLOW IMPROVEMENTS PROJECT - CSO#037 Mr. Leszczynski advised that in accordance with the bid awarded on May 29, 1990, to Walsh & Kelly, Inc., 24358 State Road 23, South Bend, Indiana, in the amount of $58,182.00 for the Union Station Parking Lot Improvements Project, the appropriate Construction Contract in said amount was being submitted for Board approval. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the Contract was approved and executed and the required Performance Bond and Labor and Materials Payment Bond were accepted for filing. Additionally, in accordance with the bid awarded to the HRP Company, Inc., P.O. Box 266, South Bend, Indiana, on May 29, 1990, in the amount of $73,653.00 for the Combined Sewer Overflow Improvements Project, the required Construction Contract has been submitted for approval. Mr. Leszczynski made a motion that the Contract be approved and executed. Mrs. DeClercq seconded the motion which carried, and the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted by the HRP Company were accepted and filed. REQUEST FOR CONSIDERATION OF INSTALLATION OF TRAFFIC CONTROL SIGNAL OR SIGN ON EWING AVENUE AT SOUTH SIDE LITTLE LEAGUE PARK - REFERRED Mr. Thomas M. Walz, Attorney at Law, Hahn, Walz and Knepp, 509 West Washington Avenue, South Bend, Indiana, advised the Board that he is a concerned parent of children who participate at the South Side Little League Park on Ewing Avenue. Mr. Walz indicated that there is an unfortunate traffic situation on Ewing Avenue by the Little League park in that people driving down Ewing do so at excess speeds making it impossible for children to cross the street without putting their lives in jeopardy. Mr. Walz further stated that it is his opinion, and the opinion of many people residing in the area, that a traffic control signal or sign is necessary to stop drivers from speeding. Mr. Walz submitted a Petition signed and supported by citizens concerned about the future welfare of these young children using the park and requested the Board's serious consideration of this matter. 204 REGULAR MEETING JUNE 25, 1990 Mr. Leszczynski made a motion that the request be referred to the appropriate City departments and bureaus for review and recommendation. Mrs. DeClercq seconded the motion which carried. REQUEST FOR DESIGNATED HANDICAPPED PARKING SPACE - 1635 KENDALL STREET - REFERRED In a letter to the Board, Ms. Mary Beth Geyer, 1635 Kendall Street, South Bend, Indiana, requested that the parking space in front of her residence be designated as a handicapped parking space. Ms. Geyer advised that she is a double amputee and it is very difficult for her to have to walk out into the middle of the street when she is picked -up for her appointments. Mr. Leszczynski made a motion that the request be referred to the Bureau of Traffic and Lighting and the Police Department for review and recommendation. Mrs. DeClercq seconded the motion which carried. NORTHERN INDIA PARKING/BUS RRFRRRRn TORICAL SOCIETY F( SIGNS" - CHAPIN STREET - In a letter to the Board, Ms. Kathleen Stiso Mullins, Executive Director and Mr. Todd Zeiger, Curator, Northern Indiana Historical Society, 112 South Lafayette Boulevard, South Bend, Indiana, advised that the Society would like to request that No Parking/Bus Loading Zone signs be posted in the 100 block of Chapin Street from West Washington to the Chapin Street driveway for the Oliver Mansion. They noted that the Society is very concerned about the potential for a traffic hazard that could be created by visitors to the mansion parking along Chapin. Also, the Society needs to use this space for tourist buses to load and unload passengers who are touring the mansion. They further noted that the buses will not park on Chapin but will remove themselves to another location once passengers have discharged. Visitors driving to visit the mansion can park in the new lot created to the west of the Oliver gardens. Additionally requested was resident only parking on Chapin Street from the Chapin Street driveway for the Oliver Mansion to West Jefferson. This will prevent visitors to the mansion from parking in front of the houses located along Chapin. Ms. Mullins and Mr. Zeiger advised the Board that the Oliver Mansion is targeted to open in August and they would like to have the parking restrictions in place prior to the opening. Mr. Leszczynski made a motion that the request be referred to the appropriate City departments and bureaus for review and recommendation. Mrs. DeClercq seconded the motion which carried. APPROVE REQUESTS: - OF OFFICE OF COMMUNITY AFFAIRS FOR USE OF PARKING GARAGES FOR "DISPLACED" PARKERS IN CONJUNCTION WITH ETHNIC FESTIVAL ACTIVITIES - OF OFFICE OF COMMUNITY AFFAIRS TO CONDUCT VARIOUS EVENTS RELATED TO THE ETHNIC FESTIVAL AND TO CLOSE VARIOUS STREETS IN CONJUNCTION WITH THOSE EVENTS - OF HOSPICE OF ST. JOSEPH COUNTY TO CONDUCT 5TH ANNUAL WALK FOR HOSPICE - OCTOBER 14, 1990 Mr. Leszczynski advised that the appropriate City departments and bureaus have reviewed the above referred to requests which were submitted to the Board on June 4, 1990 and June 11, 1990 and approval is recommended. Mr. Leszczynski made a motion that the 1 l REGULAR MEETING JUNE 25, 1990 205 1 1 1 recommendations be accepted and the requests be approved. Mrs. DeClercq seconded the motion which carried. APPROVE AND/OR RELEASE CONTRACTORS AND EXCAVATION BONDS Mr. Michael P. Meeks, Director, Division of Engineering, recommended that the following Contractors and Excavation Bonds be approved and/or released as indicated: CONTRACTORS BONDS - Marvin A. Crayton Construction - McCollough-Scholten Construction, Inc. EXCAVATION BOND - McCollough-Scholten Construction, Inc. Approved Eff. 6/21/90 Released Eff. 6/5/91 Released Eff. 8/29/90 Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the above bonds were approved and/or released as indicated above. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of twelve (12) properties cleaned from June 11, 1990 to June 12, 1990, was submitted. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the report as submitted was filed. APPROVE CLAIMS Chief Deputy City Controller John D. Leisenring submitted Claim Docket No.10074 through Claim Docket No.10447 and recommended approval. Additionally, Mr. Juan A. Manigault, Executive Director, Employment and Training Service of St. Joseph County, submitted a list containing one hundred four (104) claims and recommended approval. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the claims were approved and the reports filed. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the meeting adjourned at 10:07 a.m. ATT T: ` Sandra M. Parmerlee, Clerk J hn eszczyn Patricia E. DeClercq Katherine Humphreys