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HomeMy WebLinkAbout06/11/90 Board of Public Works Minutes184 REGULAR MEETING JUNE 11, 1990 The regular meeting of the Board of Public Works was convened at 9:35 a.m. on Monday, June 11, 1990, by Board President John E. Leszczynski, with Mr. Leszczynski, Mrs. Patricia E. DeClercq and Ms. Katherine Humphreys present. Also present was Assistant City Attorney Jenny Pitts Manier. AGENDA ITEM ADDED There being no objections by members of the Board, a letter to the Indiana Department of Highways in conjunction with the CBD Signals Project was added to the agenda. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the minutes of the June 4, 1990, regular meeting of the Board were approved. APPROVE FIRST MODIFICATION OF LOAN AGREEMENT - CITY OF SOUTH BEND/BANGOR REFRIGERATION CORPORATION Ms. Marcia Townsend, Department of Economic Development, advised that this Agreement is the First Modification of Loan Agreement between the City and Bangor Refrigeration Corporation and contains modifications in the area of interest payments. It is noted that the Loan Agreement was approved on May 30, 1989. Mrs. DeClercq made a motion that the Modification as submitted be approved. Ms. Humphreys seconded the motion which carried. BEND CENTRAL DEVELOPMENT AREA REVOLVING LOAN FUND ACTIVITY) Ms. Marcia Townsend, Department of Economic Development, advised that submitted to the Board was an Agreement between the City of South Bend acting through the Board of Public Works on behalf of the Department of Economic Development, and Center City Associates in regards to the South Bend Central Development Area Revolving Loan Fund Activity which is administered by the CCA and which has been for a number of years. Mrs. DeClercq made a motion that the Agreement as submitted be approved and executed. Ms. Humphreys seconded the motion which carried. APPROVE ASSURANCES - INDIANA DEPARTMENT OF HIGHWAYS - RE: CBD SIGNALS PROJECT Mr. Michael P. Meeks, Director, Division of Engineering, submitted to the Board a letter addressed to the Chief, Division of Land Acquisition, Indiana Department of Highways, State Office Building, Indianapolis, Indiana, in regards to assurances in conjunction with the CBD Signal Project. The letter indicates that in compliance with the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended by the Surface Transportation and Uniform Relocation Assistance Act of 1987, the following assurance is made: Where federal funds are involved in any project or program which results in real property acquisition or displacement, the City of South Bend will comply with said Act and Regulations effective April 2, 1990. Mr. Leszczynski noted that no acquisition was necessary in conjunction with this project. He also noted that bids for this project will be sought in August. Therefore, Mr. Leszczynski made a motion that the letter as submitted regarding assurances be approved and executed. Mrs. DeClercq seconded the motion which carried. 1 M REGULAR MEETING JUNE 11. 1990 APPROVE INDEMNIFICATION AGREEMENTS - ETHNIC FESTIVAL ACTIVITIES Ms. Mikki Dobski, Director, Office of Community Affairs, submitted to the Board Indemnification Agreements for property holders who will be affected by Ethnic Festival Activities and requested that the Board indemnify these owners by approving and executing the Agreements. It is noted that the Agreements are between the City and Teachers Credit Union, The Holladay Corporation and Crowe Chizek and Company. Mrs. DeClercq made a motion that the Agreements as submitted be approved. Mr. Leszczynski seconded the motion which carried. APPROVE EMERGENCY SHELTER GRANT SUBCONTRACT AGREEMENTS Mr. Ted Leverman, Assistant Director, Bureau of Housing, advised that the City of South Bend has received an Emergency Shelter Grant in the amount of $66,000.00 from the U.S. Department of Housing & Urban Development to provide shelter and related services to the homeless. Submitted to the Board today are contract Agreements with the Council of Providers of Services to the Homeless and the Youth Service Bureau of St. Joseph County, Inc., to provide assistance to the homeless. The Council of Providers will receive $46,000.00 to offset operation costs at the Center for the Homeless and to provide social services to the homeless. The Youth Service Bureau will receive $20,000.00 to be used toward operating costs at Safe Station as well as providing social services to runaway youths and youths at risk. Mr. Leverman stated that each agency has a proven track record and tremendous respect for the services they provide to the community. Ms. Humphreys made a motion that the Emergency Shelter Grant Subcontract Agreements as submitted be approved and executed. Mrs. DeClercq seconded the motion which carried. APPROVE CHANGE ORDER NO. 1 - VIEWING PARK PROJECT Mr. Leszczynski advised that Kaser-Spraker Construction, Inc., P.O. Box 3605, 25487 West State Road 2, South Bend, Indiana, has submitted Change Order No. 1 indicating that the Contract amount be increased by $39,069.00 or a new Contract sum including this Change Order in the amount of $297,899.00. Mr. Leszczynski noted that the Change Order covers such items as steel railing, guard rail, repair of stone wall and repair of amphitheater. Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, Change Order No. 1 was approved and executed. AWARD BID - ONE (1) 32 CU. YD. ALUMINUM DUMP TRAILER Mr. Robert Kruszynski, Manager, Department of Sanitation, advised the Board that he has reviewed the one (1) bid received on May 29, 1990, for the above referred to equipment and recommends at this time that the Board award the bid of Fruehauf Trailer Corporation, 137 South Olive Street, South Bend, Indiana, in the amount of $23,365.00. Mrs. DeClercq made a motion that the recommendation be accepted and the bid be awarded. Ms. Humphreys seconded the motion which carried. AWARD BID - COMBINED SEWER OVERFLOW IMPROVEMENTS PROJECT - #CS037 Mr. John J. Dillon, Director, Environmental Services, advised the Board that the bids received on May 29, 1990 for the above referred to project have been reviewed and it is recommended at this time that the Board award the low bid of the HRP Company, Inc., 1216-18 West Washington Street, P.O. Box 266, South Bend, Indiana, in the amount of $73,653.00. Mr. Leszczynski made a motion that the recommendation be accepted and the bid be awarded. Ms. Humphreys seconded the motion which carried. nmm REGULAR MEETING JUNE 11, 1990 AWARD BID - LIFT STATION IMPROVEMENTS AT MONROE & EDGEWATER AND COLFAX & SYCAMORE Mr. John J. Dillon, Director, Environmental Services, advised the Board that the bids received on May 29, 1990, for the above referred to project have been reviewed and it is recommended at this time that the low bid of Haskins, Inc., 2520 Oak Road, Plymouth, Indiana, in the amount of $238,537.00 be awarded. Mr. Leszczynski therefore made a motion that the recommendation be accepted and the bid be awarded. Mrs. DeClercq seconded the motion which carried. APPROVE TRAFFIC SIGNAL MAINTENANCE AGREEMENT Mr. Michael P. Meeks, Director, Division of Engineering, submitted to the Board a Traffic Signal Maintenance Agreement as previously approved by the Board. Mr. Meeks noted that the Indiana Department of Transportation has made some minor changes and therefore new copies have been submitted for approval and execution. It was noted that this Agreement was previously approved and executed by the Board on February 19, 1990 and June 11, 1990. Therefore, Mr. Leszczynski made a motion that the Agreement be approved. Ms. Humphreys seconded the motion which carried. APPROVE SUBSTANTIAL COMPLETION AND ACCEPTANCE OF AERATION TANK NO. 4 - WASTEWATER TREATMENT PLANT IMPROVEMENTS PROJECT Mr. John J. Dillon, Director, Environmental Services, advised the Board that Superior Construction Company has substantially completed Aeration Tank No. 4, including 48" rectangular butterfly valve modifications as directed by Tenney Pavoni Associates, Inc. This work has been inspected by Tenney Pavoni Associates and Sanitaire as indicated on the letter which was also submitted. Therefore, Mr. Dillon requested that the Board accept this Aeration Tank and indicate so by signing the letter which was submitted. It is noted that this is in regards to Contract III/Division A of the Wastewater Treatment Plant Improvements Project. Therefore, Mr. Leszczynski made a motion that the recommendation be accepted and the letter confirming Substantial Completion and Acceptance of Aeration Tank No. 4 be approved and executed. Ms. Humphreys seconded the motion which carried. REQUESTS - REFERRED - OF ST. MARY OF THE ASSUMPTION CHURCH TO CLOSE A PORTION OF ASSUMPTION DRIVE IN CONJUNCTION WITH PARISH FESTIVAL - AUGUST 19, 1990 Father John F. Pfister, Pastor, St. Mary of the Assumption Church, 3501 South Locust Road, South Bend, Indiana, requested permission to close a portion of Assumption Drive on Sunday, August 19, 1990 from 12:00 noon until 9:00 p.m. in conjunction with the annual Parish Festival. - OF HOSPICE OF ST. JOSEPH COUNTY TO CONDUCT 5TH ANNUAL WALK FOR HOSPICE - OCTOBER 14, 1990 Mr. Mark M. Murray, Director of Community Relations and Fund-raising, Hospice of St. Joseph County, Inc., 108 North Main Street, Suites 111-113, South Bend, Indiana, advised that Hospice of St. Joseph County would like to conduct its 5th Annual Walk for Hospice on Sunday, October 14, 1990. The Walk will be a 17K Walk which would begin and end at Potawatomi Park. Registration at the park would begin at noon with the Walk beginning at 1:00 p.m. and finishing at 5:00 p.m. Mr. Murray submitted with the request a map of the proposed route to be utilized and stated that sidewalks and wide grassy areas 187 REGULAR MEETING JUNE 11, 1990 are available to the walkers throughout the route and therefore there will be no in -street walking. Mr. Murray further stated that it is anticipated that approximately four hundred (400) walkers will participate and all proceeds from the Walk will be used by Hospice in their work among the terminally ill of the county. FOR DESIGNATED HANDICAPPED PARKING SPACE AT 1629 NORTH OLIVE STREET Ms. Karen S. Comer, 1629 North Olive Street, South Bend, Indiana, requested a designated handicapped parking space in front of her home at 1629 North Olive Street. Ms. Comer stated that she is in a wheelchair and has to be able to park in front of her home. Ms. Comer further stated that she lives in the 1600 block of North Olive and parking is only allowed on one (1) side of the street. She noted that the parking situation is bad in the neighborhood and whenever there are any visitors in the neighborhood the situation is worse. - FOR DESIGNATED HANDICAPPED PARKING SPACE AT 615 SOUTH 29TH STREET Mr. & Mrs. Richard Czarnecki, 615 South 29th Street, South Bend, Indiana, requested a designated handicapped parking space in front of their residence at 615 South 29th Street. The Czarnecki's noted that they have a small child who is developmentally handicapped and are in the process of utilizing a wheelchair for her. The parking situation in their area is such that they cannot park in front of their residence. OF SOUTH BEND WOMEN'S ART LEAGUE TO PLACE A BANNER ON CROSSWALK BETWEEN THE MARRIOTT HOTEL AND CENTURY CENTER Mrs. Mary Ann Matthews, Garden Walk Chairperson, 1345 East Wayne Street South, South Bend, Indiana, advised that the South Bend Women's Art League is planning a Garden Walk to take place on Wednesday, September 12, 1990 from 11:00 a.m. to 7:00 p.m. with a rain date the following day. Proceeds of this event will be donated to the South Bend Art Center for children's activities and educational programs. Mrs. Matthews stated that it is their desire to place a well designed banner on the south wall of the skywalk connecting the Marriott Hotel to the Century Center and therefore requests permission to do so. OF OFFICE OF COMMUNITY AFFAIRS - USE OF PARKING GARAGES IN CONJUNCTION WITH ETHNIC FESTIVAL EVENTS Ms. Mikki Dobski, Director, Office of Community Affairs, requested use of approximately eight -five (85) spaces in the Colfax and Wayne Parking garages to accommodate monthly parkers from the Shopper's and Baer's parking lots who will -be displayed by the Ethnic Festival for two (2) days, June 28th and 29th. Mr. Leszczynski made a motion that the above referred to requests be referred to the appropriate City departments and bureaus for review and recommendation. Mrs. DeClercq seconded the motion which carried. APPROVE REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - SALE OF ABANDONED VEHICLES Mrs. Patricia E. DeClercq, Director, Department of Code Enforcement, requested permission to advertise for the sale of approximately eleven (11) abandoned vehicles, which are being stored at Super Auto Salvage Corporation, 3300 South Main Street, South Bend, Indiana. It was noted that all vehicles have been stored more than fifteen (15) days, identification checks had been run for auto theft and the owners and lienholders REGULAR MEETING JUNE 11. 1990 notified. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the above request was approved and a date of June 25, 1990, was established for the receiving and opening of sealed bids. APPROVE REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - BOX OFFICE AND ADMINISTRATIVE COMPUTER SYSTEM - MORRIS CIVIC AUDITORIUM Mr. Dale E. Balsbaugh, Theatre Director, Morris Civic Auditorium, 211 North Michigan Street, South Bend, Indiana, requested that the Board advertise for the receipt of bids for a box office and administrative computer system for the Morris Civic Auditorium. Mrs. DeClercq made a motion that the request be approved. Ms. Humphreys seconded the motion which carried. APPROVE RE( REMOVAL - I ',ST TO ADVERTISI MICHIGAN STREET tECEIPT OF BIDS - ASBESTOS Ms. Ann E. Kolata, Director, Redevelopment Commission, advised the Board that it has been brought to the attention of the Commission, as owners of the property at 128 South Michigan Street, that there is some asbestos in the building which needs to be removed. Therefore, the Redevelopment Commission respectfully requests the Board of Public Works to oversee the bidding process and the asbestos removal for the property located at 128 South Michigan Street. Mr. Leszczynski made a motion that the request be approved. Mrs. DeClercq seconded the motion which carried. REQUESTS FOR THE USE OF AND BLOCKING OF ACCESS TO PUBLIC RIGHT-OF-WAY FOR PARTY OR SIMILAR EVENTS - REFERRED Mr. Leszczynski advised that the Board is in receipt of the following requests: NAME: BETSY CREARY ADDRESS: 1720 East Wayne Street STREET TO BE CLOSED: Wayne Street, between Esther & Greenlawn PURPOSE: Annual July 4th Block Party DATE: Wednesday, July 4, 1990 TIME: 4:00 p.m. - 10 p.m. NAME: JOHN WALDRON ADDRESS: 1632 Sunnymede Avenue STREET TO BE CLOSED: Sunnymede Avenue, between Twyckenham and Greenlawn PURPOSE: Neighborhood Block Party DATE: Wednesday, July 4, 1990 TIME: 10:00 a.m. - 6:00 p.m. NAME: CRYSTAL JACKSON ADDRESS: 2205 Smith Street STREET TO BE CLOSED: Smith Street, between Huey and Olive PURPOSE: Block Party DATE: Sunday, June 24, 1990 TIME: 3:00 p.m. - 7:00 p.m. NAME: ADDRESS: STREET TO BE CLOSED: PURPOSE: DATE: TIME: PAUL PILLER 331 Parkovash Parkovash, between Lafayette Block Party Saturday, July 14, 2:00 p.m. - 10:00 Iroquois and 1990 p.m. 1 REGULAR MEETING JUNE 11, 1990 Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the requests were referred to the appropriate City departments and bureaus for review and recommendation. DENY REQUEST TO CLOSE FALCON STREET, FROM WASHINGTON TO LINDEN. FOR BLOCK/BIRTHDAY PARTY - JUNE 16, 1990 Mr. Leszczynski advised that the appropriate City departments and bureaus have reviewed the above referred to request which was submitted to the Board on May 29, 1990 and it is recommended that the request be denied. Denial is based on the fact that Falcon Streets serves as a major north/south route to Linden Street. Therefore, Mrs. DeClercq made a motion that the recommendation to deny the request be accepted and approved and the request be denied. Ms. Humphreys seconded the motion which carried. APPROVE REQUESTS: - REQUEST TO CLOSE WALL STREET, FROM TWYCKENHAM TO CHESTER, FOR NEIGHBORHOOD BLOCK PARTY - JULY 14, 1990 - REQUEST OF SUE'S AUCTION SERVICE TO CLOSE ALLEY BEHIND THE 100 BLOCK OF WAKEWA IN CONJUNCTION WITH ESTATE AUCTION - JUNE 16, 1990 - REQUEST OF ST. JOSEPH VALLEY BUILDING TRADES TO CONDUCT INTERSECTION SOLICITATIONS - JUNE 16 1990 Mr. Leszczynski advised that the appropriate City departments and bureaus have reviewed the above referred to requests which were submitted to the Board on May 21, 1990 and May 29, 1990 and approval is recommended. Therefore, upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the recommendation was accepted and the requests were approved. APPROVE ETHNIC FESTIVAL BOOTH APPLICATIONS Ms. Mikki Dobski, Director, Office of Community Affairs, submitted to the Board the following Ethnic Festival booth applications: Food Booths: 4 Craft Booths: 2 Display Booths: 4 Activity Booths: 1 Ms. Dobski reminded the Board that they have already approved a total of one hundred twenty one (121) applications with eleven (11) being submitted today for approval. She further advised that this is the second and final set of booth applications that will be recommended for approval. Therefore, Mrs. DeClercq made a motion that the eleven (11) booth applications submitted today be approved. Mr. Leszczynski seconded the motion which carried. APPROVE TRAFFIC CONTROL DEVICE Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the following one (1) traffic control device was approved: 1. NEW INSTALLATION: Stop Sign - 30" Stop LOCATION: 23rd & Mishawaka Avenue REMARKS: "T" intersection kiwi REGULAR MEETING JUNE 11, 1990 APPROVE CONTRACTORS BOND Mr. Michael P. Meeks, Director, Division of Engineering, recommended that the Contractor's Bond for Tadeusz Borysiak be approved effective June 8, 1990. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the above Contractor's Bond was approved. APPROVE CLAIMS Mr. Juan Manigault, Executive Director, Employment and Training Services of St. Joseph County, submitted a list containing ninety-six (96) claims and recommended approval. Additionally, Chief Deputy Controller John D. Leisenring, submitted Claim Docket No. 9569 through Claim Docket No. 9785 and recommended approval. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the claims were approved and the reports as submitted were filed. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the meeting adjourned at 9:51 a.m. al tfJ �• / Patricia E. DeClercq erine Hump reys/ ATTE T: Sandra M. Parmerlee, Clerk 1 1