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HomeMy WebLinkAbout06/04/90 Board of Public Works MinutesREGULAR MEETING JUNE 4, 1990 The regular meeting of the Board of Public Works was convened at 9:30 a.m. on Monday, June 4, 1990, by Board President John E. Leszczynski, with Mr. Leszczynski and Mrs. Patricia E. DeClercq present. Board member Ms. Katherine Humphreys was not in attendance. Also present was Assistant City Attorney Jenny Pitts Manier. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the minutes of the May 29, 1990, regular meeting of the Board were approved. APPROVE COMMUNITY DEVELOPMENT CONTRACT The following Community Development Contract was presented to the Board for approval: NEIGHBORHOOD HOUSING SERVICES NHS HOUSING ASSISTANCE PROGRAMS The targeted goals for the activities under the Contract are: 1. To provide administrative support for the Acquisition/ Rehab/Rental and Revolving Loan Programs. 2. To make loans for rehabilitation of five (5) houses through the Revolving Loan Fund. 3. To complete the rehabilitation of 741 Cottage Grove and offer the property for sale. The total cost of this activity shall not exceed $68,000.00. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the above referred to Contract was approved and executed. ADOPT RESOLUTION NO. 16-1990 - SCRAP METAL/JUNK DEALERS/TRANSFER STATION LICENSE RENEWALS Mrs. Patricia E. DeClercq, Director, Department of Code Enforcement, advised that the Board previously adopted a Resolution regarding the renewal of scrap metal/junk dealers/transfer stations which excluded three (3) companies. Those companies have now passed all ordinance requirements and therefore Mrs. DeClercq recommended and made a motion that the Board of Public Works Resolution as submitted today be adopted recommending the approval of the license renewal applications for these three (3) companies and the appropriate Resolution be sent to the Common Council for their consideration. Mr. Leszczynski seconded the motion which carried and the following Resolution No. 16-1990 was adopted: RESOLUTION NO. 16-1990 WHEREAS, scrap metal/junk dealers/transfer stations license renewal applications for the year 1990 have been received by the Board of Public Works; and WHEREAS, inspections of the properties have been completed by the Department of Code Enforcement and the Fire Prevention Bureau as required by Chapter 4, Article 4, Section 4-51 of the Municipal Code; and WHEREAS, the Department of Code Enforcement and the Fire Prevention Bureau have found that such premises are fit and proper for the maintenance and operation of such businesses; and WHEREAS, Chapter 4, Article 4, Section 4-51 of the Municipal Code requires adoption of a Resolution of the Board of Public REGULAR MEETING JUNE 4, 1990 Works recommending the renewal of the license applications. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana, that the license renewal applications for the following be recommended favorably based upon the satisfactory review of the properties by the Department of Code Enforcement and the Fire Prevention Bureau: South Bend Scrap & Processing Division 1305 Prairie Ave. Hurwich Iron Company, Inc. 1602 S. Lafayette Blvd. Hurwich Iron Company, Inc. 1700 S. Lafayette Blvd. BE IT FURTHER RESOLVED that this Resolution shall be submitted to the Common Council for its consideration and adoption of an appropriate Resolution. DATED this 4th day of June, 1990. BOARD OF PUBLIC WORKS s/John E. Leszczynski, President s/Patricia E. DeClercq ATTEST: s/Sandra M. Parmerlee, Clerk APPROVE CERTIFICATE OF ACCEPTANCE AND SCHEDULE - NCR (FIRE DEPARTMENT CRT'S AND RELATED FEATURES) Fire Chief Luther Taylor advised the Board that the Department has received the time and attendance system from NCR. It is now on line, in use and acceptable. Therefore, being submitted to the Board at this time is the appropriate Certificate of Acceptance and Schedule as received from NCR. Mrs. DeClercq made a motion that the Certificate and Schedule be approved and executed. Mr. Leszczynski seconded the motion which carried. APPROVE CHANGE ORDER NO. 1 - PARKING LOT, LANDSCAPING AND LIGHTING - EAST RACE PARK NO. II PROJECT Mr. Leszczynski advised that Michiana Paving & Excavating, 705 South Beiger Street, Mishawaka, Indiana, has submitted Change Order No. 1 indicating that the Contract amount be decreased by $5,391.23 for a new Contract sum including this Change Order in the amount of $132,688.72. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, Change Order No. 1 was approved and executed. AWARD BID - UNION STATION PARKING _LOT IMPROVEMENTS PROJECT Mr. Michael P. Meeks, Director, Division of Engineering, recommended that the Board award the bid of Walsh & Kelly, Inc., 24358 State Road 23, South Bend, Indiana, in the amount of $58,182.20 for the above referred to project. It is noted that bids for this project were opened by the Board on May 29, 1990. Mrs. DeClercq therefore made a motion that the recommendation be accepted and the bid be awarded. Mr. Leszczynski seconded the motion which carried. REQUESTS OF OFFICE OF COMMUNITY AFFAIRS TO CONDUCT VARIOUS EVENTS RELATED TO THE ETHNIC FESTIVAL AND TO CLOSE VARIOUS STREETS IN CONJUNCTION WITH THOSE EVENTS - REFERRED Mr. Leszczynski advised that Ms. Mikki Dobski, Director, Office of Community Affairs, has submitted to the Board requests to conduct the following events in conjunction with the Ethnic Festival as well as to have various streets closed in conjunction with those events: REGULAR MEETING JUNE 4, 1990 PARADE June 30, 1999 - 10:00 a.m. to 12:00 noon Eddy Street, East Jefferson Boulevard to Columbia BIKE RACE June 30, 1990 - 12:00 noon to 7:00 p.m. St. Joseph, Western, Columbia & Wayne (around St. Joseph Towers) BED RACE July 1, 1990 - 11:00 a.m. - 3:00 p.m. Washington, between Michigan & Main. The Muscular Dystrophy Association will provide the appropriate insurance. ICE SCULPTURE July 1, 1990 1st Source/Marriott Hotel sidewalk River Bend Chef's Association will provide the appropriate insurance. Event is still tentative. RUN July 1, 1990 - 7:30 a.m. Same route as in 1989. Howard Park, Northside Boulevard SHUTTLE July 1, 1990 - 12:00 noon to 7:00 p.m. The shuttle will operate between the festival and the Coveleski Stadium for off -site parking. STREET CLOSINGS June 26, June 27, 1990 1990 Tuesday Wednesday Michigan between Washington & Jefferson Michigan between Wayne & Western June 28, 1990 Thursday Michigan between Jefferson & Wayne June 29, 1990 Friday Wayne, Jefferson & Washington from Service Ct. to Service Ct. between Main and St. Joseph NO PARKING - All of the above - 6:00 p.m. Friday, June 29 to Midnight Sunday, July 1 All streets along festival area as determined by the Police Department. - 6:00 a.m. to 12:00 noon - Saturday, June 30, 1990 East Jefferson Boulevard along parade route. Ms. Dobski informed the Board that the Legal Deapartment has provided letters of indemnification for all affected private property. Additionally, they will utilize the Shopper's Park Free lot for the main entertainment area, the two (2) City lots adjacent to the Center City Associates office for parking and the Baer's lot for the third stage and bingo tent. Mr. Leszczynski made a motion that the above referred to requests be referred to the appropriate City departments and bureaus for review and recommendation. Mrs. DeClercq seconded the motion which carried. aunINIRlLr,, rUtc AZIUnbUxriUUU BLUC;K PARTY - JUNE 9, 1990 Mr. Leszczynski advised that the appropriate City departments bureaus have reviewed the above referred to request which was submitted to the Board on May 29, 1990 and approval is recommended. Therefore, Mr. Leszczynski made a motion that the recommendation be accepted and the request be approved. Mrs. DeClercq seconded the motion which carried. 182 REGULAR MEETING JUNE 4, 1990 AVENUE, IN CONJUNCTION WITH CHURCH BAZAAR - JUNE 9, 1990 Mr. Leszczynski indicated that the appropriate City departments and bureaus have reviewed the above referred to request which was submitted to the Board on May 29, 1990 and approval is recommended. Therefore, Mr. Leszczynski made a motion that the recommendation be accepted and the request be approved. Mrs. DeClercq seconded the motion which carried. DENY REQUEST FOR PLACEMENT OF STOP SIGN AT CALVERT AND ROBINSON STREETS Mr. Leszczynski stated that in response to a request submitted to the Board on November 13, 1989, to place a stop sign at Calvert and Robinson Streets, the appropriate traffic study has been conducted by the Bureau of Traffic and Lighting and reveals that warrants have not been met for the installation of a stop sign at that location. Therefore, Mrs. DeClercq made a motion that the request be denied. Mr. Leszczynski seconded the motion which carried. APPROVE REQUEST OF COMMITTEE FOR THE 1990 CROP WALK TO CONDUCT THE 1990 CROP WALK - OCTOBER 7 1990 Pursuant to the request submitted to the Board on April 9, 1990 by the Committee for the 1990 Crop Walk to conduct the annual Crop Walk on October 7, 1990, the Bureau of Traffic and Lighting, Police Department and City Attorney's office have reviewed the request and recommend approval. Mr. Leszczynski therefore made a motion that the recommendation be accepted and the request be approved. Mrs. DeClercq seconded the motion which carried. DENY REQUEST OF DAN'S BIKE SHOP TO PLACE SIGN IN PUBLIC RIGHT-OF-WAY AT 2110 WESTERN AVENUE Mr. Leszczynski advised that the appropriate City departments and bureaus have reviewed the above referred to request which was submitted to the Board on May 21, 1990, and it is recommended at this time that the request be denied. It was noted that advertising signs are not allowed in the public right-of-way. Mr. Leszczynski made a motion that the recommendation be accepted and the request be denied. Mrs. DeClercq seconded the motion which carried. APPROVE TITLE SHEET - ST. JOSEPH/WAYNE STREET PARKING GARAGE RETAIL SPACE IMPROVEMENTS Mr. Leszczynski advised that the Title Sheet for the above referred to project was being presented at this time for execution. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the above referred to Title Sheet was approved and signed. APPROVE AND/OR RELEASE CONTRACTORS BONDS Mr. Michael P. Meeks, Director, Division of Engineering, recommended that the following Contractors Bonds be approved and/or released: - Gilbert Harwell Release Effective 5/30/90 - Charles J. Randolph Release Effective 9/13/90 - Vincent Concrete Engineers Release Effective 9/7/90 - Hoekstra Concrete Co., Inc. Approve Effective 5/23/90 Mrs. DeClercq made a motion that the recommendation be accepted and the bonds be approved and/or released as indicated above. Mr. Leszczynski seconded the motion which carried. 1 1 1 REGULAR MEETING JUNE 4, 1990 Om 1 FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the Certificate of Insurance for Lykowski Construction, Inc., 21707 West Ireland Road, South Bend, Indiana, was accepted and filed. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of thirty-four (34) properties cleaned from May 21, 1990 to May 24, 1990, was submitted. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the report as submitted was filed. APPROVE CLAIMS Chief Deputy Controller John D. Leisenring submitted Claim Docket No. 9307 through Claim Docket No. 9515 and recommended approval. Additionally, Voucher Nos. 450-486 for the Bureau of Wastewater, Voucher Nos. 363-384 for the Bureau of Sewers and Voucher Nos. 23-25 for the Bureau of Solid Waste were submitted for approval. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the claims and vouchers were approved and the reports as submitted were filed. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the meeting adjourned at 9:39 a.m. ATT T: Sandra M. Parmerlee, Clerk Katherine Humphreys