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HomeMy WebLinkAbout05/29/90 Board of Public Works Minutes170 REGULAR MEETING MAY 29, 1990 The regular meeting of the Board of Public Works was convened at 9:30 a.m. on Tuesday, May 29, 1990, by Board President John E. Leszczynski, with Mr. Leszczynski, Mrs. Patricia E. DeClercq and Ms. Katherine Humphreys present. Also present was Assistant City Attorney Jenny Pitts Manier. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the minutes of the May 21, 1990, regular meeting of the Board were approved. OPENING OF BIDS - UNION STATION PARKING LOT IMPROVEMENTS PROJECT This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: TOROK EXCAVATING & DEMOLITION, INC. 54195 North Burdette South Bend, Indiana 46637 Bid was signed by Bill Torok Sr., President, Non -Collusion Affidavit was in order and a Bank Money Order in the amount of $297.50 was submitted. BID: $5,950.00. Only for dirt removal, demolition of sidewalks and curbs. Install two eighteen hundred gallon dry, traffic lid and grate. Does not include base material for black top, black top and new concrete. RIETH-RILEY CONSTRUCTION COMPANY P.O. Box 1775 South Bend, Indiana 46634 Bid was signed by Kenneth G. Noble, Sales Manager, Non - Collusion Affidavit was in order and a five per cent (50) Bid Bond was submitted. BID: $64,282.50 WALSH & KELLY, INC. 24358 State Road 23 South Bend, Indiana 46614 Bid was signed by Thomas 0. Walsh, President, Non -Collusion Affidavit was in order and a five per cent (50) Bid Bond was submitted. BID: $58,182.20 MICHIANA PAVING & EXCAVATING, INC. 705 South Beiger Street Mishawaka, Indiana 46544 Bid was signed by Sean Watt, General Manager, Non -Collusion Affidavit was in order and a five per cent (50) Bid Bond was submitted. BID: $62,602.50 Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the above bids were referred to the Engineering Department for review and recommendation. E 1 11 1'71 REGULAR MEETING MAY 29, 1990 OPENING OF BIDS - LIFT STATION IMPROVEMENTS AT MONROE & EDGEWATER AND COLFAX & SYCAMORE This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: KASER-SPRAKER CONSTRUCTION INC. 25487 West State Road 2 P.O. Box 3605 South Bend, Indiana 46619 Bid was signed by Gary L. Spraker, President, Non -Collusion Affidavit was in order and a five per cent (5%) Bid Bond was submitted. BID: Division A: $ 53,850.00 Division B: $ 60,500.00 Total Amount Division A and B: $114,350.00 Alternate A: $264,393.00 Total amount Division A, B & Alternate: $378,742.00 HASKINS, INC. 2520 Oak Road Plymouth, Indiana 46563 Bid was signed by Mark Haskins, President, Non -Collusion Affidavit was in order and a five per cent (5%) Bid Bond was submitted. BID: Division A: $ 43,500.00 Division B: $ 51,100.00 Total Amount Division A and B: $ 94,600.00 Alternate A: $143,937.00 Total amount Division A, B & Alternate: $238,537.00 HRP COMPANY, INC. P.O. Box 266 South Bend, Indiana 46624-0266 Bid was signed by Paul J. Fallon, General Manager, Non -Collusion Affidavit was in order and a five per cent (5%) Bid Bond was submitted. BID: Division A: $ 37,418.00 Division B: $ 35,138.00 Total Amount Division A and B: $ 72,556.00 Alternate A: $199,749.00 Total amount Division A, B & Alternate: $272,305.00 Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the bids were referred to the Engineering Department and the Bureau of Wastewater for review and recommendation. OPENING OF BIDS - COMBINED SEWER OVERFLOW IMPROVEMENTS PROJECT - #CS037 This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: HASKINS, INC. 2520 Oak Road Plymouth, Indiana 46563 Bid was signed by Mr. Mark Haskins, President, Non -Collusion 1'12 REGULAR MEETING MAY 29, 1990 Affidavit was in order and a five per cent (5%) Bid Bond was submitted. BID: $73,800.00 HRP COMPANY, INC. P.O. Box 266 South Bend, Indiana 46624-0266 Bid was signed by Paul J. Fallon, General Manager, Non -Collusion Affidavit was in order and a five per cent (50) Bid Bond was submitted. BID: $73,653.00 Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the bids were referred to the Engineering Department and the Bureau of Wastewater for review and recommendation. OPENING OF BIDS - ONE TON CHASSIS TRUCK/PTO OPERATED DUMP BED AND FRONT MOUNTED SNOW PLOW This was the date set for receiving and opening of sealed bids for the above referred to equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: GATES CHEVROLET CORPORATION 401 South Lafayette Boulevard South Bend, Indiana 46601 Bid was signed by Charles Lindzy, Fleet Manager, Non -Collusion Affidavit was in order and a ten per cent (10%) Bid Bond was submitted. BID: One (1) 1990 Chev. Model CK31003, 60" $20,663.06 CA with dump body, hoist and snowplow. Exceptions: 1. Tires are 750-16D on/off road. 2. Color available is red or white. Delivery: Approximately three (3) weeks. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the bids received were referred to the Division of Equipment Services and the City Controller's office for review and recommendation. OPENING OF BIDS - ONE (1) 32 CU.YD. ALUMINUM DUMP TRAILER This was the date set for receiving and opening of sealed bids for the above referred to equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: FRUEHAUF TRAILER CORPORATION 137 South Olive Street South Bend, Indiana 46613-0067 Bid was signed by Mr. Robert Simper, Non -Collusion Affidavit was in order and a Certified Check in the amount of $2,336.00 was submitted. BID: One (1) 32 yard dump semi -dump trailer DA5-2816" Aluminum Dump $23,365.00 173 REGULAR MEETING MAY 29, 1990 Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the above referred to bids were referred to the Department of Sanitation for review and recommendation. APPROVE COMMUNITY DEVELOPMENT CONTRACTS The following Community Development Contracts were presented to the Board for approval: DEPARTMENT OF ECONOMIC DEVELOPMENT PRE -DEVELOPMENT ACTIVITY This Contract provides for the use of UDAG reimbursement funds for predevelopment costs in commercial or industrial park development. The total cost of this activity shall not exceed $100,000.00. DEPARTMENT OF ECONOMIC DEVELOPMENT SBCDA PUBLIC IMPROVEMENTS - EAST RACE II The Contract provides for the use of UDAG reimbursement funds for SBCDA public improvements. The total cost of this activity shall not exceed $130,119.00. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the above referred to Contracts were approved and executed. APPROVE CHANGE ORDER NO. 1 - MORRIS CIVIC PARK PROJECT Mr. Leszczynski advised that Ancon Construction Company, Inc., 2146 Elkhart Road, P.O. Box 825, Goshen, Indiana, has submitted Change Order No. 1 indicating that the Contract amount be increased by $31,297.00 for a new Contract sum including this Change Order in the amount of $536,797.00. Mr. Leszczynski noted that this Change Order reflects increased costs for such items as brick paving, continuous U sculpture base and brick planters. Upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, Change Order No. 1 was approved and executed. APPROVE LEASE AGREEMENT - FRATERNAL ORDER OF POLICE LODGE NO. 36 Mr. Leszczynski advised that a Lease Agreement, between the Fraternal Order of Police Lodge No. 36 and the City of South Bend, has been submitted for approval. It is noted that the Lease Agreement is for property commonly known as 25327 State Road 23, South Bend, Indiana and indicates that the FOP agrees to Lease to the City this property, for the sum of Six Thousand Dollars ($6,000.00) for the term February 1, 1990 to and including January 31, 1991. The Agreement further indicates that the City's right to use the property shall be limited to the portion generally known as the training grounds for the Police and Fire Departments of the City of South Bend and shall not include the Lodge building or any other structures or recreational facilities on the property. Therefore, Ms. Humphreys made a motion that the Lease Agreement be approved and executed. Mrs. DeClercq seconded the motion which carried. ADOPT RESOLUTION NO. 15-1990 - DISPOSAL OF OBSOLETE EOUIPMENT - BUREAU OF WASTEWATER In a letter to the Board, Mr. Karl Kopec, Manager of Operations, Bureau of Wastewater, requested that the Board declare obsolete equipment which they have found to be unfit for the purpose for which it was intended and is no longer needed by the City. Mr. Kopec stated that the equipment is valued in excess of $500.00. Therefore, Mrs. DeClercq made a motion that the appropriate Resolution which has been prepared be adopted. Ms. Humphreys 174 REGULAR MEETING MAY 29, 1990 seconded the motion which carried and the following Resolution No. 15-1990 was adopted: RESOLUTION NO. 15-1990 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which it was intended and is no longer needed by the City of South Bend: Centrifuge #1: LB 2724 Motor #1: 1 MA 453357-G2-CX Centrifuge #2: LB 2726 Motor 42: 1 MA 453357-G3-CX Centrifuge #3: LB 2725 Motor #3: 1 MA 453357-Gl-CX WHEREAS, Indiana Code 36-1-11-6(c) permits and establishes procedure for disposal of personal property which is unfit for the purpose for which it was intended and which is no longer needed by the City. NOW, THEREFORE, BE IT RESOLVED, by the Board of Public Works of the City of South Bend that the items listed above are no longer needed by the City; are unfit for the purpose of which they were intended and have an estimated total value less than One Thousand Dollars ($1,000.00). BE IT FURTHER RESOLVED, the said equipment may be transferred or sold at public or private sale, without advertising. However, if the property is deemed worthless, such may be demolished or junked. ADOPTED this 29th day of May, 1990. BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND s/John E. Leszczynski s/Patricia E. DeClercq s/Katherine Humphreys ATTEST: s/Sandra M. Parmerlee, Clerk APPROVE REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - ST. JOSEPH/WAYNE STREET PARKING GARAGE RETAIL SPACE IMPROVEMENTS PROJECT Mr. Michael P. Meeks, Director, Division of Engineering, recommended that the Board advertise for the receipt of bids for the above referred to project. Mrs. DeClercq made a motion that the request be approved. Ms. Humphreys seconded the motion which carried. REQUESTS FOR USE OF AND BLOCKING OF ACCESS TO PUBLIC RIGHT-OF-WAY FOR PARTY OR SIMILAR EVENT - REFERRED Mr. Leszczynski advised that the Board is in receipt of the following requests: NAME: TERRY L. DICKERSON ADDRESS: 1321 Wall Street STREET TO BE CLOSED: Wall Street, from Twyckenham to Chester PURPOSE: Neighborhood block party DATE: Saturday, July 14, 1990 TIME: 2:00 p.m. to 12:00 midnight 175 REGULAR MEETING MAY 29, 1990 NAME: ADDRESS: STREET TO BE CLOSED: PURPOSE: DATE: TIME: NAME: ADDRESS: STREET TO BE CLOSED: PURPOSE: DATE: TIME: GELAINE WATERS PENTECOSTAL C.O.G.I.C. Western Avenue McPherson Street, from Napier to Western Avenue Church Bazaar June 9, 1990 9:00 a.m. to 5:00 p.m. MICHELLE TREVINO SHAKOUR 1218 East Wayne South Wayne Street South, from the island to Sunnyside Neighborhood block party Saturday, June 9, 1990 (raindate June 10, 1990) 2:00 p.m. NAME: CRYSTAL EASTON & SHIRLEY BONDS ADDRESS: 251 North Falcon STREET TO BE CLOSED: Falcon, from Washington to Linden PURPOSE: Block/Birthday party DATE: Saturday, June 16, 1990 TIME: 9:00 p.m. to 1:00 a.m. Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the above referred to requests were referred to the appropriate City departments and bureaus for review and recommendation. REQUEST OF INTERNATIONAL ASSOCIATION OF BRIDGE. STRUCTURAL AND ORNAMENTAL IRON WORKERS TO CONDUCT INTERSECTION SOLICITATIONS - JUNE 16, 1990 - REFERRED In a letter to the Board, Mr. Ronald E. Fisher, Co -Chairman, and Mr. Mark Donoho, President, St. Joseph Valley Building Trades, 505 South Logan Street, South Bend, Indiana, advised that for the last four (4) years the St. Joseph Valley Building Trades has conducted a charitable collection on Father's Day for "Dollars against Diabetes." This is a nationwide collection and all building trades throughout the United States work together to raise funds for "Dollars against Diabetes." Mr. Fisher and Mr. Donoho noted that they have received permission from most of the major chain stores in St. Joseph County to solicit funds on their property. At this time, it is requested that permission be granted to collect street donations at the following locations: 1. Ironwood & Route 23 2. Ironwood & Route 33 3. Business 31 and Sample 4. Route 33 and Logan Street 5. Western and Chapin Street 6. Miami & Ireland Road 7. Sample and Chapin Street 8. Route 20 and Logan Street 9. Route 20 and Route 31 10. Angela and Route 33 Mr. Leszczynski made a motion that the request be referred to the appropriate City departments and bureaus for review and recommendation. Ms. Humphreys seconded the motion which carried. 1'76 REGULAR MEETING MAY 29, 1990 APPROVE REQUEST OF HOLY CROSS PARISH TO CLOSE VASSAR, FROM LAWNDALE TO WILBER, IN CONJUNCTION WITH PARISH PICNIC - JUNE 3, 1990 In a letter to the Board, Rev. Don Dilg, CSC, Pastor, Holy Cross Parish, 1520 Vassar Avenue, South Bend, Indiana, advised that Holy Cross Parish is planning a Parish picnic for June 3, 1990. Therefore, they would like to have Vassar Avenue, between Lawndale and Wilber Avenue, closed from 12:30 p.m. until 3:00 p.m. Rev. Dilg stated that they are planning on renting park equipment and using the park across the street (Muessel Grove) for some of the picnic activities. As small children will be present, it is requested that the street be closed. Mr. Leszczynski advised that the appropriate City departments and bureaus have reviewed the request and recommend approval. Therefore, Mrs. DeClercq made a motion that the recommendation be accepted and the request be approved. Mr. Leszczynski seconded the motion which carried. APPROVE REQUEST OF SOUTH BEND COMMUNITY SCHOOL CORPORATION TO LIFT "NO PARKING" BAN ON TWYCKENHAM AND WALL STREETS IN CONJUNCTION WITH PROGRAM AT ADAMS HIGH SCHOOL - JUNE 1, 1990 Mr. William M. Przybysz, Principal, John Adams High School, 808 South Twyckenham Drive, South Bend, Indiana, requested that the ban on "no parking" on Twyckenham Drive and Wall Street near John Adams High School, be lifted from 8:00 a.m. to 11:00 a.m. on Friday, June 1, 1990. Mr. Przybysz stated that the school is holding their Senior Honors Recognition Program and many parents will be attending. Mr. Leszczynski noted that the appropriate City departments and bureaus have reviewed this request and approval is recommended. Mr. Leszczynski therefore made a motion that the recommendation be accepted and the request be approved subject to the school notifying residents of the area affected by this action in advance of the event. Mrs. DeClercq seconded the motion which carried. RESCIND PRIOR DENIAL AND APPROVE PETITION FOR THE ESTABLISHMENT OF A RESTRICTED RESIDENTIAL PARKING ZONE - 500-600 BLOCKS OF E. EWING Mr. Leszczynski advised that Mr. Michael P. Meeks, Director, Division of Engineering, has advised that at the request of the Petitioners of the 500 & 600 blocks of Ewing Avenue, the Bureau of Traffic and Lighting reviewed their previous recommendation to deny the residential parking restriction. Mr. Meeks noted that the previous calculations were based on a twenty foot (20') parking space or approximately twenty-nine (29) spaces. Because of the practicality of parallel parking and the geometry of Ewing Avenue, only twenty-four (24) spaces can actually be provided. Using this new figure, a residential parking zone was warranted in seven (7) out of twelve (12) hours. With this in mind, it is now the recommendation to approve a restricted residential parking zone for the 500-600 blocks of Ewing Avenue. Therefore, Mrs. DeClercq made a motion that the prior denial be rescinded and the recommendation as submitted today be accepted and the Petition for the Establishment of a Restricted Residential Parking Zone in the 500-600 block of Ewing Avenue be approved. Ms. Humphreys seconded the motion which carried. AWARD BID - ONE (1) ATOMIC ABSORPTION/EMISSION SPECTROMETER In a letter to the Board, Dr. John J. Dillon, Director, Environmental Services, recommended that the Board award the bid of Perkin-Elmer Corporation, 9855 Crosspoint Blvd., Indianapolis, Indiana, in the amount of $42,290.00 for the above referred to equipment. Mr. Leszczynski advised that bids for this equipment were opened by the Board on May 7, 1990. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the recommendation was accepted and the bid was awarded. 1 1 REGULAR MEETING MAY 29, 1990 177 I DENY REQUEST TO PURCHASE CITY -OWNED PROPERTY - 518 E. KEASEY STREET Mr. Leszczynski advised that the appropriate City departments and bureaus have reviewed the request submitted to the Board on April 2, 1990 to purchase the above referred to City owned property. At this time it is the recommendation of the Department of Economic Development that the request to purchase be denied. Mr. Jon R. Hunt, Executive Director, Department of Economic Development, advised that the Department, has, over many years, been acquiring properties by tax sale in this immediate neighborhood. These properties are necessary to provide a basis for possible future redevelopment efforts in the southeast. Therefore, they request that the sale of this property be denied. Mrs. DeClercq made a motion that the recommendation be accepted and the request be denied. Ms. Humphreys seconded the motion which carried. APPROVE CONTRACTORS AND EXCAVATION BONDS Mr. Michael P. Meeks, Director, Division of Engineering, recommended that the following Contractors and Excavation Bonds be approved: CONTRACTORS BONDS - James Griffin - R.P. Morin Concrete EXCAVATION BOND Effective 5/21/90 Effective 5/23/90 - Exploration Technology, Inc. Effective 5/22/90 Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the recommendation was accepted and the above referred to bonds were approved. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the following five (5) traffic control devices were approved: 1. NEW INSTALLATION: No Parking LOCATION: On Columbia - 1200 block Street is 20' wide REMARKS: No Parking both sides will keep traffic flowing 2. NEW INSTALLATION: LOCATION: REMARKS: 3. NEW INSTALLATION: LOCATION: REMARKS: 4. NEW INSTALLATION: LOCATION: REMARKS: Handicap Parking Space 1302 North College Pursuant to request submitted to the Board of Public Works on May 14, 1990 by Mr. A. W. Wright 40 MPH Speed Limit Inwood Road to 2nd Drive west of Ironwood Speed Study results Restricted Residential Parking Zone 7 a.m. to 4 p.m. Ewing Avenue - Fellows to Erskine (south side) Warrants for restricted residential parking zone met 178 REGULAR MEETING MAY 29, 1990 5. REVISED TO: 30 MPH Speed Limit LOCATION: Ireland - Ironwood to Michigan REMARKS: High volume of accidents on Ireland Reduce speed limit to 30 MPH APPROVE TITLE SHEET - COMPUTERIZED TRAFFIC SIGNALS PROJECT (DOWNTOWN) Mr. Leszczynski advised that the Title Sheet for the above referred to project was being presented at this time for execution. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the above referred to Title Sheet was approved and signed. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of thirty-nine (39) properties cleaned from May 15, 1990 to May 17, 1990, was submitted. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the report as submitted was filed. APPROVE CLAIMS Mr. Juan Manigault, Executive Director, Employment & Training Services of St. Joseph County, submitted two (2) lists containing a total of one hundred forty-four (144) claims and recommended approval. Additionally, Chief Deputy Controller John D. Leisenring, submitted Claim Docket No. 8951 through Claim Docket No. 9304 and recommended approval. Upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the claims were approved and the reports as submitted were filed. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Ms. Humphreys, seconded by Mr. Leszczynski and carried, the meeting adjourned at 9:55 a.m. Leszc Ced Patricia E. DeClercq Katherine Humphreys ATT Sandra M. Parmerlee, Clerk 1