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HomeMy WebLinkAbout05/14/90 Board of Public Works MinutesREGULAR MEETING MAY 14, 1990 The regular meeting of the Board of Public Works was convened at 9:31 a.m. on Monday, May 14, 1990, by Board President John E. Leszczynski, with Mr. Leszczynski, Mrs. Patricia E. DeClercq and Ms. Katherine Humphreys present. Also present was Assistant City Attorney Jenny Pitts Manier. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the minutes of the May 7, 1990, regular meeting of the Board were approved. APPROVE AGREEMENT FOR PROFESSIONAL SERVICES - DEVELOPMENT OF METHODOLOGY FOR PURGING OF THE DIGESTER GAS STORAGE SPHERES - WASTEWATER TREATMENT PLANT Mr. John J. Dillon, Director, Environmental Services, submitted to the Board an Agreement for Professional Services with Tenney Pavoni Associates, Inc., 744 West Washington Street, South Bend, Indiana. The Agreement is for the development of a methodology for purging of the digester gas storage spheres at the Wastewater Treatment Plant. It is noted that the Agreement indicates that the total cost for services associated with this project shall not exceed $12,500.00. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the Agreement as submitted was approved and executed. APPROVE CHANGE ORDER NO. 1 - CONTRACT III - WASTEWATER TREATMENT PLANT IMPROVEMENTS PROJECT Mr. Leszczynski advised that Superior Construction Company, Inc., and Tenney Pavoni Associates, Inc. have submitted Change Order No. 1 for the above referred to project. The Change Order will increase the Contract amount by $82,491.53 thus bringing the contract total to $1,670,636.53. Ms. Humphreys made a motion that the Change Order be approved and executed. Mrs. DeClercq seconded the motion which carried. APPROVE RIGHT-OF-WAY CERTIFICATION - INTERSECTION IMPROVEMENTS HICKORY & MIRACLE LANE) Mr. Michael P. Meeks, Director, Division of Engineering, submitted to the Board a letter addressed to Chief, Division Land Acquisition, Indiana Department of Transportation, State Office Building, Indianapolis, Indiana, regarding the intersection improvements at Miami & Calvert, Calvert & Twyckenham, Logan & Mishawaka and Hickory & Miracle Lane and asked that the Board approve and execute the letter. of Mr. Meeks advised that this letter certifies that the right-of-way for this project is clear for construction with the exception of one (1) parcel of property. He noted that the owners of this parcel of property are out of the country but do agree to the terms of acquisition. Mr. Meeks further noted that there is a July bid letting for this project. Mrs. DeClercq made a motion that the letter be approved and executed. Ms. Humphrey seconded the motion which carried. REQUEST FOR DESIGNATED HANDICAPPED PARKING SPACE AT 1302 NORTH COLLEGE STREET - REFERRED In a letter to the Board, Mr. A. W. Wright, 1302 College Street, South Bend, Indiana, requested that the parking space in front of his residence be designated as a handicapped parking space. Mr. Wright advised that he is a 100a disabled Veteran. Mr. Leszczynski made a motion that the request be referred to the appropriate City departments and bureaus for review and recommendation. Ms. Humphreys seconded the motion which carried. 162 REGULAR MEETING MAY 14, 1990 REQUEST TO CLOSE HUEY, FROM LINDEN TO SMITH, FOR BLOCK PARTY - JUNE 10, 1990 - REFERRED Ms. Toni Maefield, 2123 West Linden, South Bend, Indiana, submitted to the Board an Application for Use of and Blocking of Access to Public Right -of -Way for a Party or Similar Event, requesting that Huey, from Linden to Smith, be closed on Sunday, June 10, 1990 from 4:00 p.m. to 7:30 p.m. for a block party. Mr. Leszczynski noted that this is an annual request and made a motion that the request be referred to the appropriate City departments and bureaus for review and recommendation. Ms. Humphreys seconded the motion which carried. APPROVE ETHNIC FESTIVAL BOOTH APPLICATIONS Ms. Mikki Dobski, Director, Office of Community Affairs, submitted to the Board her recommendations for food, craft, display and activity booth applications in conjunction with the Ethnic Festival as follows: Food Booths: 41 Craft Booths: 45 Display Booths: 17 Activities: 6 Additionally, twelve (12) food booth applications with modifications were submitted for approval. Total booths as of May 8, 1990: 121 Mrs. DeClercq made a motion that the applications as submitted be approved. Ms. Humphreys seconded the motion which carried. APPROVE REQUEST OF TETZLAFF'S AUCTION SERVICE TO CLOSE 34TH STREET, FROM VINE TO PLEASANT, IN CONJUNCTION WITH ESTATE SALE - MAY 19, 1990 In a letter to the Board, Ms. Debbie Tetzlaff, Tetzlaff's Auction & Realty, 61362 Miami Road, South Bend, Indiana, advised that they have been contracted to conduct a public auction of the estate of Evelyn D. Zimmer at 1005 34th Street. Due to the large amount of personal property and the shortage of yard space, it is requested that 34th Street, from Vine to Pleasant be closed on May 19, 1990 from 6:00 a.m. to 5:00 p.m. Ms. Tetzlaff was present and advised the Board that she has spoken with the neighbors of the area and they have no objection to the street closing. She reiterated that due to the lack of yard space and the large amount of personal property to be auctioned, it is imperative that they be allowed to utilize the street in order to adequately liquidate the property. Due to the fact that this auction will take place on Saturday and the request has just recently been received by the Board, Mrs. DeClercq made a motion that the request be approved subject to coordination and approval by the Police Department and the Bureau of Traffic and Lighting. Ms. Humphreys seconded the motion which carried. Mr. Leszczynski advised Ms. Tetzlaff that the street is not to be utilized for the sale of any type of food products but solely to facilitate the disposal of personal property at the auction. Ms. Tetzlaff assured Mr. Leszczynski that the street will not be used by vendors for the sale of any type of food products. APPROVE CONTRACTORS BONDS Mr. Michael P. Meeks, Director, Division of Engineering, recommended that the following Contractors Bonds be approved: 1 1 1 - Barry Gerard Effective 5/14/90 - Bela Ban, Jr. Effective 5/14/90 163 REGULAR MEETING MAY 14, 1990 Mr. Leszczynski made a motion that the recommendation be accepted and the bonds be approved. Ms. Humphreys seconded the motion which carried. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the following two (2) traffic control devices were approved: 1. REVISED TO: No Parking - Tow Zone LOCATION: 125 Marion (Mar -Main Apartments) REMARKS: Requested by Police Department - Parking Problem 2. REVISED TO: No Parking - Tow Zone LOCATION: 900 West Colfax - Shorten Parking Zone to 150' long REMARKS: End of Zone, East property line of 921 Colfax FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of twenty-seven (27) properties cleaned from April 30, 1990 to May 4, 1990, was submitted. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the report as submitted was filed. FILING OF HUMANE SOCIETY MONTHLY REPORT - APRIL Ms. Humphreys made a motion that the Humane Society Report for the month of April, indicating the type and number of animals handled for the City of South Bend, be accepted and filed. Mrs. DeClercq seconded the motion which carried. APPROVE CLAIMS Mr. Juan Manigault, Executive Director, Employment & Training Services of St. Joseph County, submitted a list containing eighty-nine (89) claims and recommended approval. Additionally, Chief Deputy Controller John D. Leisenring, submitted Claim Docket No. 8305 through Claim Docket No. 8618 and recommended approval. Upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the claims were approved and the reports as submitted were filed. PRIVILEGE OF THE FLOOR: QUESTIONS AND CONCERNS - OPENING OF BIDS - ONE (1) ATOMIC ABSORPTION/EMISSION SPECTROMETER Mr. Mike Lang, Varian Associates, Inc., Instrument Group, 505 Julie Rivers Road, Suite 150, Sugar Land, Texas, was present and addressed the Board. Mr. Lang stated that it is his understanding that the bid submitted by Varian on May 7, 1990 for an atomic absorption/emission spectrometer was rejected by the Board. Mr. Leszczynski informed Mr. Lang that the bid submitted by Varian on May 7, 1990 was rejected because it was not signed. In response to his inquiry of exactly where the bid was not signed, Board Attorney Jenny Pitts Manier advised Mr. Lang that the signature of the bidder is required where noted at the top of the bid form. 164 REGULAR MEETING MAY 14, 1990 Mr. Lang indicated that a Bid Bond accompanied the Varian bid and inquired if that did not bind the bid. Ms. Manier advised that the bond company was bound but Varian was not. Failure to sign the bid essentially makes it a failure of Varian to commit to the bid. She noted that the bond was in order but that does not cure the fact that the bid was not signed. Mr. Leszczynski noted that the bid received by Perkin-Elmer Corporation is being reviewed and the only option the City has is to award to them unless there is some reason that the bid has to be thrown out. Mr. Lang informed the Board that the bid Varian originally submitted on February 12, 1990 for this equipment was a duplicate of the bid most recently submitted and inquired whether that bid could be considered. Ms. Manier stated that the bids originally received for this equipment on February 12, 1990 as well as the award of the bid on February 26, 1990 to the Perkin-Elmer Corporation, were rescinded by the Board on April 16, 1990, and that offer does not stand. She noted that the first bid is not responsive to this latest request for bids. Mr. Leszczynski stated that in order to re -bid the equipment, the Board had to reject the bids previously received. In conclusion, Ms. Manier stated that an unsigned bid is a fatal flaw and the Board never accepts such a bid. Mr. Lang thanked the Board for rewriting the specifications for this equipment to reflect a more generic piece of equipment and for readvertising for bids. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the meeting adjourned at 9:47 a.m. --- - _ o ;�L' i Patricia E. DeClercq a— '�a 2�L" TTM Sandra M. Parmerlee, Clerk