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HomeMy WebLinkAbout05/07/90 Board of Public Works Minutes152 REGULAR MEETING MAY 7, 1990 The regular meeting of the Board of Public Works was convened at 9:30 a.m. on Monday, May 7, 1990, by Board President John E. Leszczynski, with Mr. Leszczynski, Mrs. Patricia E. DeClercq and Ms. Katherine Humphreys present. Also present was Assistant City Attorney Jenny Pitts Manier. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the minutes of the April 30, 1990, regular meeting of the Board were approved. OPENING OF BIDS - ONE (1) ATOMIC ABSORPTION/EMISSION SPECTROMETER This was the date set for receiving and opening of sealed bids for the above referred to equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. Board Attorney Jenny Pitts Manier advised that the bid submitted by Varian Associates, Inc., Instrument Group, 505 Julie Rivers Road, Suite 150, Sugar Land, Texas, was not signed. Therefore, Mrs. DeClercq made a motion that the bid be rejected as non -responsive to bidding requirements. Ms. Humphreys seconded the motion which carried. The following bid was publicly read: PERKIN-ELMER CORPORATION 9855 Crosspoint Boulevard Indianapolis, Indiana 46256 Bid was signed by Mr. Clyde Radel, Non -Collusion Affidavit was in order and a ten per cent (100) Bid Bond was submitted. BID: One (1) Part No. N311-0103 Model 1100B Atomic/Emission Spectrometer One (1) Part No. 0040-0277 Nitrous Oxide Burner Head One (1) Part No. 0303-0870 Small Diameter Lamp Adapter Kit One (1) Part No. N311-0107 HGA-700 Graphite Furance for the Models 1100B and 2100 One (1) Part No. B016-6273 - AS-70 Furnace Autosampler for use with the HGA-700, Model 1100 B and 2100 One (1) ASPE-CIAL Two (2) day on -site training course by telecation. Includes all expenses FOB Norwalk, CT Less: Trade -In Credit IL Graph Furnace TOTAL: $22,570.00 545.00 225.00 14,890.00 7,910.00 3,050.00 49,190.00 6,900.00 42,290.00 Quotation Validity: 6/7/90 Estimated Delivery: 6-8 Weeks after Acceptance of Terms: Orders subject to credit approval. Payment receipt of invoice. Price includes: One year warranty and installation Perkin-Elmer Service Engineer Order. due upon by 1 1 1 153 REGULAR MEETING MAY 7, 1990 Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the above bids were referred to the Department of Environmental Services for review and recommendation. AWARD BIDS - SALE OF ABANDONED VEHICLES Pursuant to the opening of bids on April 30, 1990, for the sale of abandoned vehicles, Mrs. Patricia E. DeClercq, Director, Department of Code Enforcement, has advised the Board that it is her recommendation at this time that the following bids be awarded: MR. JAMES STAMBAUGH, JR. 54660 North Oak Road South Bend, Indiana VEHICLE NO. TAG NO. AMOUNT BID 10. 13632 $101.00 MR. WALTER KOWALSKI K AUTO SALVAGE 56670 Sonora Road South Bend, Indiana VEHICLE NO. TAG NO. AMOUNT BID 7. 12665 $ 81.00 8. 12703 $ 91.00 14. 13873 $101.00 MR. PAUL SCHULTZ SUPER AUTO SALVAGE CORPORATION 3300 South Main Street South Bend, Indiana 46614 VEHICLE NO. TAG NO. AMOUNT BID 1. 12271 $ 67.00 2. 12448 $ 57.50 4. 12522 $ 53.79 5. 12530 $ 63.89 11. 13645 $169.00 MR. GREG SCHOFF 1901 North Johnson Street South Bend, Indiana VEHICLE NO. 3. TAG NO. AMOUNT BID 12494 MR. ERIC TURCHECK 815 West Douglas Road, Lot 157 South Bend, Indiana VEHICLE NO. TAG NO. $253.60 AMOUNT BID 6. 12555 $150.00 154 REGULAR MEETING MAY 7, 1990 MR. GENE HANCZ STEVE & GENE'S 3109 Gertrude Street P.O. Box 2883 South Bend, Indiana 46680 VEHICLE NO. TAG NO. AMOUNT BID 9. 12727 $ 63.75 12. 13802 $ 36.75 13. 13815 $ 48.75 Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the recommendation was accepted and the above bids were approved and awarded. AWARD BID - ROLL BOX SERVICES FOR WHITE GOODS - DEPARTMENT OF SANITATION In a letter to the Board, Mr. Robert Kruszynski, Manager, Department of Sanitation, advised that he has reviewed the bid Proposals received and opened by the Board on April 23, 1990 and at this time is recommending that the Board award the bid of Harry B. Franklin Company, Inc., 505 West Garro Street, Plymouth, Indiana as follows: SIZE CONTAINER CHARGE LANDFILL HAULING TOTAL 20 YARD NONE $ 90.00 $125.00 $215.00 30 YARD NONE $ 135.00 125.00 260.00 40 YARD NONE $ 180.00 125.00 305.00 45 YARD NONE $ 202.50 125.00 327.00 These containers will be placed at the three (3) requested locations in the bid. The landfill charges are based on the current rate of $4.50/CU. FERROUS/NON-FERROUS METAL 20 YARD $75.00 NONE $125.00 $200.00 30 YARD 75.00 NONE 125.00 200.00 40 YARD 75.00 NONE 125.00 200.00 45 YARD 75.00 NONE 125.00 200.00 These containers will be in addition to the above listed containers. RECYCLING CONTAINERS CONTAINER CONTAINER TYPE RENTAL GLASS: CLEAR $100.00 BROWN/GREEN 100.00 ALUMINUM CANS 100.00 PAPER/PLASTIC 125.00 BATTERIES CONTAINER REIMBURSEMENT HAULING TO CITY $90.00 500 (NET REVENUE) 90.00 500 (NET REVENUE) 90.00 500 (NET REVENUE) 90.00 NO REIMBURSEMENT NO REIMBURSEMENT Mr. Kruszynski advised that in addition to the above listed services, Franklin Waste will also supply all I.C.C./PSCI permits and hauling requirements, plus liability insurance. Therefore, Mrs. DeClercq made a motion that the recommendation be accepted and the bid be awarded. Ms. Humphreys seconded the motion which carried. 1 155 REGULAR MEETING MAY 7, 1990 AWARD BID - RINK RIVERSIDE WALKWAY PROJECT Mr. Michael P. Meeks, Director, Division of Engineering, recommended that the Board award the bid of Kaser-Spraker Construction, Inc., 25487 West State Road 2, P.O. Box 3605, South Bend, Indiana, as follows for the above referred to project: Total Base Bid: $218,876.00 Alternates: lA 29,180.00 2A 1,640.00 3A 19,000.00 Total Bid Awarded: $268,696.00 It is noted that bids for this project were opened by the Board on February 26, 1990. Mrs. DeClercq made a motion that the recommendation be accepted and the bid be awarded. Ms. Humphreys seconded the motion which carried. APPROVE ENGINEERING AGREEMENT - FREDRICKSON PARK - GROUND WATER INVESTIGATION Mr. Leszczynski submitted to the Board an Agreement between the City and Tenney Pavoni Associates, Inc., 744 West Washington, South Bend, Indiana which is for Phase II of the study defining the limits of the sanitary landfill. Mr. Leszczynski noted that the Agreement indicates Warzyn Engineering, Inc., as sub -consultant. The Agreement also indicates that the City is desirous of obtaining professional engineering and related services for soil and water sampling, analysis and preparation of a report with recommendations for the planned Fredrickson Park Phase II Study. It is noted that the amount of the Agreement shall not exceed $75,000.00. In response to questions from the news media, Mr. Leszczynski advised that test borings and monitoring wells will be utilized in this study and that this Phase should take approximately six (6) months. Therefore, Ms. Humphreys made a motion that the Agreement as submitted be approved and executed. Mrs. DeClercq seconded the motion which carried. APPROVE RIGHT-OF-WAY CERTIFICATION - CBD SIGNAL IMPROVEMENTS Mr. Leszczynski advised that Mr. Michael P. Meeks, Director, Division of Engineering, has submitted to the Board a Right -of -Way Certification in the form of a letter to the chief, Division of Land Acquisition, Indiana, Department of Highways, State Office Building, Indianapolis, Indiana certifying that the City now owns the right-of-way in regards to the computerization of signals. Mr. Meeks stated that this right-of-way Certification will enable the project to be bid by the Indiana Department of Transportation in August. The Certification indicates that the above project has been programmed for participation in Federal Aid with respect to construction costs. The letter is to certify that the right-of-way status of this Federal Aid Construction project is as follows: No additional right-of-way was required for this construction project. It will be constructed within the limits of existing right-of-way. No buildings or relocation are involved. 156 REGULAR MEETING MAY 7, 1990 Public Law 91-646, Uniform Relocation Assistance and Real Property Acquisition Policies Act, January 2, 1971, 84 Stat. 1894, 91st U.S. Congress, 49 CFR Part 24 dated March 2, 1989 are not applicable to this project. This project, therefore, is clear for construction letting. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the Right -of -Way Certification was approved and executed. APPROVE ENGINEER ASSIGNMENTS: - CALVERT/TWYCKENHAM, LOGAN/MISHAWAKA AND HICKORY/MIRACLE LANE SIGNAL PROJECTS - CBD SIGNAL IMPROVEMENTS Mr. Leszczynski stated that Mr. Michael P. Meeks, Director, Division of Engineering, has submitted to the Board letters addressed to Ms. Christine W. Letts, Director, Indiana Department of Highways, 1101 State Office Building, 100 North Senate Avenue, Indianapolis, Indiana, advising her of the names of the Project Engineer, Assistant Project Supervisor and Inspectors for the above referred to projects and requested that the Board execute these project engineer assignment letters. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the Engineer Assignment for the Calvert/Twyckenham, Logan/Mishawaka and Hickory/Miracle Lane Signal Projects was approved and executed. Additionally, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the Engineer Assignment for the CBD Signal Improvements Project was approved and executed. APPROVE UTILITY AGREEMENTS - CBD SIGNAL IMPROVEMENTS Mr. Michael P. Meeks, Director, Division of Engineering, submitted to the Board Utility Agreements for the CBD Signal Improvements. It is noted that the Agreements are between the City of South Bend Board of Public Works and Indiana Michigan Power Company, Heritage Cablevision Corporation, South Bend Water Works, South Bend Bureau of Sewers, Northern Indiana Public Service Company and Indiana Bell Telephone Company. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the Agreements as submitted were approved and executed. It is noted that the Agreements indicate that the utility agrees that utility facilities located in the vicinity of forty-six (46) intersections in the CBD are hereby granted permission to be located within the highway right-of-way. APPROVE CHANGE ORDER NO. 4 & 5 - ST. JOSEPH/WAYNE STREET PARKING GARAGE Mr. Leszczynski noted that Walker Parking Consultants, 7330 Shadeland Station, Indianapolis, Indiana and Carl J. Reinke & Sons, Inc., P.O. Box 3095, South Bend, Indiana have submitted the following Change Orders: CHANGE ORDER NO. 4 - REVISED Increase: $ 6,711.43 New Contract Sum: $3,268,541.92 CHANGE ORDER NO. 5 - REVISED Deduct: $ 63,500.00 New Contract Sum: $3,205,041.92 157 REGULAR MEETING MAY 7, 1990 Upon a motion made by Mrs. DeClercq seconded by Ms. Humphreys and carried, the above referred to Change Orders were approved and executed. APPROVE REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - UNION STATION PARKING LOT IMPROVEMENTS PROJECT Mr. Michael P. Meeks, Director, Division of Engineering, requested that the Board advertise for the receipt of bids for the above referred to project. Mr. Leszczynski made a motion that the request be approved. Mrs. DeClercq seconded the motion which carried. APPROVE REQUEST TO ADVERTISE FOR TON CHASSIS TRUC SNOW PLOW RECEIPT OF BIDS - OPERATED DUMP BED AND FRONT In a letter to the Board, Mr. Phil St. Clair, Director, Division of Equipment Services, requested, on behalf of the Bureau of Cemeteries, that the Board advertise for the receipt of one (1) One Ton Chassis Truck. Mr. St. Clair noted that included with the bid advertisement will be a PTO operated dump bed and a front mounted snow plow. Mrs. DeClercq made a motion that the request be approved. Ms. Humphreys seconded the motion which carried. TO ADVERTISE FOR THE OF BIDS• - COMBINED SEWER OVERFLOW IMPROVEMENTS PROJECT - #CS37 - LIFT STATION IMPROVEMENTS AT MONROE & EDGEWATER AND COLFAX & SYCAMORR Mr. Michael P. Meeks, Director, Division of Engineering, requested that the Board advertise for the receipt of bids for the above referred to projects. Mrs. DeClercq made a motion that the request be approved. Ms. Humphreys seconded the motion which carried. APPROVE REQ1 TO ADVERTISE FOR THE RECEIPT OF BIDS - ONE (1, THIRTY-TWO (32) YARD ALUMINUM TRAILER - BUREAU OF SANITATION In a letter to the Board, Mr. Robert Kruszynski, Manager, Department of Sanitation, requested that the Board advertise for the receipt of bids for one (1) thirty-two (32) CU.YD. Aluminum Dump Trailer. This vehicle will be used by the Department of Sanitation for the Sludge Farm Operation on Cleveland Road. The trailer will be in addition to the units already in use and therefore the bid will not reflect a trade-in. Mr. Leszczynski made a motion that the request be approved. Ms. Humphreys seconded the motion which carried. REQUEST OF INDEPENDENT ORDER OF ODD FELLOWS TO CONDUCT PROCESSION FROM ROBERT BLUM LODGE TO CITY CEMETERY - MAY 20, 1990 - REFERRED Mr. Paul T. Kunz, 56090 Currant Road, Mishawaka, Indiana, on behalf of the Grand Lodge of Indiana, Independent Order of Odd Fellows, advised that on May 20, 1990, the Odd Fellows and Rebekahs will honor Schuyler Colfax at the City Cemetery. The participants will meet at the Robert Blum Lodge #278 at 1625 North Bendix Drive, at 1:00 p.m. and at 1:30 p.m. they will leave in a procession for the City Cemetery. Mr. Kunz noted that some of the drivers are from other states and as a service, the City last year provided a police escort. Mr. Leszczynski made a motion that the request to conduct the procession with a police escort be referred to the appropriate City departments and bureaus for review and recommendation. Mrs. DeClercq seconded the motion which carried. 158 REGULAR MEETING MAY 7, 1990 REQUESTS OF CITY AWNING TO INSTALL CANOPIES AT• - 325 NORTH LAFAYETTE BOULEVARD (ENGLEWOOD ELECTRICAL SUPPLY) - 3004 ARDMORE TRAIL (LACOPO'S PIZZERIA) - REFERRED In a letter to the Board, Mr. Robert L. Hinsch, City Awning of South Bend, 1835 South Franklin Street, South Bend, Indiana, requested permission to install two (2) canopies at 325 North Lafayette on either side of the front entrance. Mr. Hinsch submitted with his request a drawing of the frame as well as structure details. He also noted that the canopies will project two (2) feet out from the building and will be over the public right-of-way. He noted that the canopies will be no lower than ten feet (101) zero inches (011) above the sidewalk. Additionally, in a letter to the Board, Mr. Hank Craft, Sales Representative, City Awning of South Bend, requested permission to install a canopy at Lacopo's Pizzeria, 3004 Ardmore Trail. Mr. Craft also submitted drawings of the canopies which included details of the installation. Mr. Leszczynski made a motion that the above referred to two (2) requests be referred to the appropriate City departments and bureaus for review and recommendation. Mrs. DeClercq seconded the motion which carried. DENY REQUEST TO CLOSE REX STREET, FROM PORTAGE TO ASHLAND AVENUE FOR NEIGHBORHOOD_ BLOCK PARTY - MAY 12 1990 Mr. Leszczynski advised that Mr. Stephen Luecke, 1st District Councilmember, has recommended to the Board that the above referred to request, which was submitted to the Board on April 16, 1990, be denied, as it is not a block party for residents of the area but a graduation party in which approximately five hundred (500) students are expected to attend. Therefore, Mrs. DeClercq made a motion that the request be denied. Mr. Leszczynski seconded the motion which carried. DENY REQUEST TO CLOSE KALORAMA, BETWEEN ST. LOUIS BOULEVARD AND HILL, FOR PRE -GRADUATION BLOCK PARTY - MAY 15, 1990 Mr. Leszczynski advised that the Police Department has recommended that the above referred to request, which was submitted to the Board on April 30, 1990, be denied. In response to a question from the news media, Mr. Leszczynski explained that the Board's concept of a block party is a party planned by and for the residents of a particular neighborhood. Mrs. DeClercq noted that in a typical block party request, all residents are advised of the street closing and invited to attend whether they choose to or not. Therefore, Mrs. DeClercq made a motion that the request be denied. Ms. Humphreys seconded the motion which carried. APPROVE REQUESTS: - OF CITY AWNING TO MICHIGAN STREET ( STALL A 'S CANOPY AT 1614 - OF KNIGHTS OF COLUMBUS TO CONDUCT TOOTSIE ROLL SALES - MAY 11-12, 1990 - OF OFFICE OF COMMUNITY AFFAIRS TO CONDUCT WORLD'S LARGEST GARAGE SALE AT JEFFERSON/ST. JOE PARKING GARAGE - JUNE 9 1990 Mr. Leszczynski advised that the appropriate City departments and bureaus have reviewed the above referred to requests which were submitted to the Board on April 9, 1990, April 16, 1990 and April 30, 1990, and approval is recommended at this time. Mrs. DeClercq made a motion that the request of City Awning to install a replacement canopy at 1614 South Michigan Street be approved. Ms. Humphrey seconded the motion which carried. 1 159 REGULAR MEETING MAY 7, 1990 Additionally, Mr. Leszczynski made a motion that the request of the Knights of Columbus be approved. Mrs. DeClercq seconded the motion which carried. Further, Mr. Leszczynski made a motion that the request of the Office of Community Affairs to conduct the World's Largest Garage Sale be approved. Ms. Humphreys seconded the motion which carried. APPROVE CONTRACTORS AND EXCAVATION BONDS Mr. Michael P. Meeks, Director, Division of Engineering, recommended that the following Contractors and/or Excavation Bonds be approved: CONTRACTOR'S BONDS - Todd W. Lentz, d/b/a Todd W. Lentz Concrete Contractor Eff. 5/7/90 - Tomlinson Construction, Inc. Eff. 5/7/90 EXCAVATION BOND - Grose Excavating, Inc. Eff. 5/7/90 Mrs. DeClercq made a motion that the recommendation be accepted and the bonds be approved. Ms. Humphreys seconded the motion which carried. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the following two (2) traffic control devices were approved: 1. NEW INSTALLATION: Handicap - One (1) space LOCATION: 709 E. Altgeld REMARKS: Pursuant to request submitted to the Board on April 23, 1990 by Mr. Hans Ivarson 2. NEW INSTALLATION: Stop Sign - 24" Stop LOCATION: Huron & Lake Streets REMARKS: "T" Intersection FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of twenty-three (23) properties cleaned from April 23, 1990 to April 26, 1990, was submitted. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the report as submitted was filed. APPROVE CLAIMS Chief Deputy Controller John D. Leisenring submitted Claim Docket No. 8009 through Claim Docket No. 8251 and Voucher Nos. 372-399 for the Bureau of Wastewater, Voucher Nos. 272-308 for the Bureau of Sewers and Voucher No. 20 for the Bureau of Solid Waste were submitted for approval. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the claims and vouchers were approved and the reports as submitted were filed. 160 REGULAR MEETING MAY 7, 1990 ADJOURNMENT There being no further business motion made by Mr. Leszczynski, carried, the meeting adjourned ATTE T: I Sandra M. Parmerlee, Clerk to come before the Board, upon a seconded by Mrs. DeClercq and at 9:50 a.m. l *herine Hump revs r 1 1