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Home My WebLink About04/30/90 Board of Public Works Minutes144 REGULAR MEETING APRIL 30, 1990 The regular meeting of the Board of Public Works was convened at 9:34 a.m. on Monday, April 30, 1990, by Board President John E. Leszczynski, with Mr. Leszczynski, Mrs. Patricia E. DeClercq and Ms. Katherine Humphreys present. Also present was Assistant City Attorney Jenny Pitts Manier. AGENDA ITEM ADDED There being no objections by members of the Board, a Contract with Kaser Auction Service in regards to the Police Department Auction of Unclaimed Merchandise was added to the agenda. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the minutes of the April 23, 1990, regular meeting of the Board and the minutes of the April 24, 1990 special meeting of the Board were approved. OPENING OF BIDS - SALE OF ABANDONED VEHICLES This was the date set for receiving and opening of sealed bids for the sale of approximately fourteen (14) abandoned vehicles which have been stored at Super Auto Salvage Corporation, 3300 South Main Street, South Bend, Indiana. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: MR. CHARLES TESKE 54830 Pear Road South Bend, Indiana 46628 BID: VEHICLE NO. TAG NO. AMOUNT BID 3. 12494 $ 83.00 6. 12555 $ 84.00 7. 12665 $ 48.00 10. 13632 $ 38.00 MR. JAMES STAMBAUGH, JR. 54660 North Oak Road South Bend, Indiana BID: VEHICLE NO. TAG NO. AMOUNT BID 3. 12494 $ 50.00 4. 12522 $ 50.00 6. 12555 $101.00 10. 13632 $101.00 MR. WALTER KOWALSKI K AUTO SALVAGE 56670 Sonora Road South Bend, Indiana BID: VEHICLE NO. TAG NO. AMOUNT BID 1. 12271 $ 63.00 fi 1 1 145 REGULAR MEETING APRIL 3g1L 1990 3. 12494 $ 76.00 4. 12522 $ 21.00 6. 12555 $ 61.00 7. 12665 $ 81.00 8. 12703 $ 91.00 9. 12727 $ 42.00 10. 13632 $ 21.00 11. 13645 $ 84.00 13. 13815 $ 31.00 14. 13873 $101.00 MR. PAUL SCHULTZ SUPER AUTO SALVAGE CORPORATION 3300 South Main Street South Bend, Indiana 46614 BID: VEHICLE NO. TAG NO. 1. 2. 3. 4. 5. 6. 7. 8. 9. i0. 11. 12. 13. 14. MR. GREG SCHOFF 12271 12448 12494 12522 12530 12555 12665. 12703 12727 13632 13645 13802 13815 13873 1901 North Johnson Street South Bend, Indiana BID: VEHICLE NO. TAG NO. 3. 12494 AMOUNT BID $ 67.00 $ 57.50 $133.68 $ 53.79 $ 63.89 $ 86.89 $ 53.50 $ 66.87 $ 57.89 $ 73.79 $169.00 $ 27.50 $ 34.75 $ 43.75 AMOUNT BID $253.60 MR. ERIC TURCHECK 815 West Douglas Road, Lot 157 South Bend, Indiana BID: VEHICLE NO. TAG NO. AMOUNT BID 6. 12555 $150.00 11. 13645 $120.00 MR. GENE HANCZ STEVE & GENE'S 3109 Gertrude Street P.O. Box 2883 South Bend, Indiana 46680 BID: 146 REGULAR MEETING APRIL 30, 1990 VEHICLE NO. TAG NO. AMOUNT BID 1. 12271 $ 48.75 2. 12448 $ 45.75 3. 12494 $ 68.75 4. 12522 $ 48.75 5. 12530 $ 35.75 6. 12555 $ 48.75 7. 12665 $ 46.75 8. 12703 $ 45.75 9. 12727 $ 63.75 10. 13632 $ 48.75 11. 13645 $ 75.75 12. 13802 $ 36.75 13. 13815 $ 48.75 14. 13873 $ 6.3.75 Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the above bids were referred to the Department of Code Enforcement for review and recommendation. APPROVE COMMUNITY DEVELOPMENT CONTRACT The following Community Development Contract was presented to the Board for approval: HANSEL CENTER NEIGHBORHOOD SERVICE CENTER HANSEL CENTER DAY CARE REHABILITATION ACTIVITY The targeted goal for this activity is to provide for necessary interior building repairs/replacements in compliance with the requirements for day care licensure by the Indiana State Board of Health. The total cost of this activity shall not exceed $15,000.00. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the above referred to Contract was approved and executed. APPROVE INTER -LOCAL AGREEMENT - CITY OF SOUTH BEND/ST. JOSEPH COUNTY/TOWN OF NEW CARLISLE AND PROJECT FUTURE - DESIGN, CONSTRUCTION AND MAINTENANCE OF INFRASTRUCTURE ITEMS SUCH AS ROADS, WATER SYSTEMS, SANITARY SEWERS AND STORM SEWERS Mr. Leszczynski advised that the above referred to Agreement has been submitted to the Board for approval and execution. It is noted that this Agreement provides for the construction of the above referred to infrastructure items that will be required in conjunction with the operations of the I/N Kote Steel Plant and includes Project Future as a party to the Agreement. Mr. Leszczynski noted that the Agreement does not bind the City financially and that financing for these improvements will be funded with the same mechanism utilized in the past in regards to improvements in conjunction with the I/N Kote plant. It is noted that in the past Project Future was not formally involved in this matter. Therefore, Mrs. DeClercq made a motion that the Agreement as submitted be approved. Ms. Humphreys seconded the motion which carried. APPROVE AGREEMENTS FOR SIDEWALK REPAIRS Mr. Leszczynski advised that in conjunction with the Department of Economic Development TIF project, two (2) Agreements for Sidewalk Repair were being submitted to the Board at this time for approval and execution. The first Agreement is between the City and Robert Sones, c/o 2232 South llth Street, Niles Michigan for the sidewalk located psi■ REGULAR MEETING APRIL 30, 1990 at 113 East Washington. The second Agreement is between the City and Summit Bank, 125 West Colfax Avenue, South Bend, Indiana, for the sidewalk located at 125 West Colfax. The Agreements indicate that the owner agrees to pay the City for the repairs to the public right-of-way a sum which represents one-half (1/2) of the estimated cost to the City for repairs to the public right-of-way as well as one-half (1/2) the actual cost of any trees and/or grates incorporated into the public right-of-way at the owner's election. Therefore, Ms. Humphreys made a motion that the Agreements as submitted be approved. Mrs. DeClercq seconded the motion which carried. APPROVE CERTIFICATE OF ACCEPTANCE AND SCHEDULE - COMPUTER EQUIPMENT - POLICE DEPARTMENT Mr. Leszczynski advised that NCR Corporation has submitted to the Board a Certificate of Acceptance and Schedule in regards to disk and computer features that were purchased by the Police Department. The Schedule indicates that the Contract is co-terminous with Contract NC0561 previously approved. Upon a motion made by Ms. Humphreys_, seconded by Mrs. DeClercq and carried, the above referred to documents were approved and executed. APPROVE AGREEMENT FOR USE OF PUBLIC RIGHT-OF-WAY FOR FOOT RACES AND SIMILAR EVENTS - 1990 MOONLIGHT WALK AGAINST CRIME Mr. Leszczynski advised that pursuant to Resolution No. 9-1985, establishing policies and fees for foot races and similar events, adopted by the Board of Public Works on March 4, 1985, the South Bend Area Crime Stoppers, Inc., sponsors of the 1990 Moonlight Walk Against Crime, has fulfilled resolution requirements and the appropriate Agreement is being presented to the Board at this time. It was noted that on March 12, 1990, the Board of Public Works approved the date of Sunday, June 10, 1990 for this event subject to the sponsor meeting all Resolution requirements. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the Agreement as submitted was approved and executed. APPROVE RELEASE OF EASEMENT - LOT 1 SWANSON PARK FIFTH ADDITION Mr. Leszczynski advised that pursuant to the request of Auto -Owners Insurance, Box 30660, Lansing, Michigan, submitted to the Board on April 16 1990, for a Release of Easement, the appropriate Release has been prepared and is being submitted at this time for approval and execution. Therefore, Mr. Leszczynski made a motion that the Release of Easement be approved. Mrs. DeClercq seconded the motion which carried. APPROVE CHANGE ORDER NO. 3 - CONTRACT II - DIVISION A,B,C - CALUMET CONSTRUCTION CORPORATION - WASTEWATER TREATMENT PLANT IMPROVEMENTS PROJECT Calumet Construction Corporation, 1247 169th Street, Hammond, Indiana and Tenny Pavoni Associates, Inc., 744 West Washington, South Bend, Indiana, have submitted Change Order No. 3 for Contract II, Division A,B and C of the Wastewater Treatment Plant Improvements Project indicating an increase of $48,718.00 for a new Contract sum of $7,631,500.00. Mr. Leszczynski advised that there is no increase in the amount of contract days. He further noted that the Change Order reflects changes in numerous items. Therefore, Mr. Leszczynski made a motion that the Change Order as submitted be approved. Mrs. DeClercq seconded the motion which carried. REGULAR MEETING APRIL 30, 1990 APPROVE PROJECT COMPLETION AFFIDAVIT - SOUTHFIELD PHASE I Mr. Ronald N. Howell, President, Small, Inc., 25190 State Road 4, North Liberty, Indiana, submitted a Project Completion Affidavit for Southfield Phase I. Also submitted with the Affidavit was a Maintenance Bond in the amount of $31,446.96. Mr. Leszczynski made a motion that the Project Completion Affidavit be approved and executed. Mrs. DeClercq seconded the motion which carried. AWARD BIDS - STREET MATERIALS It is noted that bids for street materials were opened by the Board on April 16, 1990 for the following materials: 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. 21. 22. 23. 24. 25. HAC Surface - #11 Limestone HAC Surface - 411 BF Slag HAC Surface - *11 BF Slag W/Fib. HAC Surface - #11 BF Slag Mod. HAC Surface - #11 BF Sand Mix HAC Binder - #8 or #9 HAC Binder - #11 HAC Base - #5D Bituminous Patch Material Bit. Patch Material W/Fiber Mineral Agg. #2 Stone or Slag Coarse Agg. - #9 Spec. Coarse Agg. - #73 Stone or Slag Coarse Agg. - #73 Gravel Fine Agg. - #23 or #24 15,000 15,000 5,000 5,000 5,000 6,000 3,000 3,000 1,000 1,000 15,000 5,000 5,000 5,000 1,500 Coarse Agg. - Crusher Run 7/16 XO 1,500 Ready Mix Concrete Class A - Limestone 600 Ready Mix Concrete Class A Slag Ready Mix Concrete, Class B Portland Cement Bituminous Material - Tack Bituminous Mat. - Dust Palative Emulsified Asphalt Fiber Reinforced Asphalt Membrane Joint/Crack Main. Mat. Joint Sealant and Stress Absorbing Membrane - Laid in Place 1,000 150 3,000 100 175,000 600,000 ton ton ton ton ton ton ton ton ton ton ton ton ton ton ton ton cy cy cy bags ton gal gal 80,000 gal 50 ton In a letter to the Board, Mr. Bill Penn, Director, Division of Transportation, recommended that the following awards for Street materials be approved: ITEM NO. PRIMARY SUPPLIER 1. 2. 3. 4. 5. 6 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. 21. 22. Rieth-Riley Construction Rieth-Riley Construction Rieth-Riley Construction Walsh & Kelly, Inc. Walsh & Kelly, Inc. Michiana Paving Rieth-Riley Construction Michiana Paving Michiana Paving Michiana Paving Levy Company St. Joe Materials Levy Company Vulcan Materials St. Joe Materials Levy Company Hass Concrete Hass Concrete Hass Concrete Hass Concrete Elf Asphalt Elf Asphalt SECONDARY SUPPLIER Walsh & Kelly, Inc. Walsh & Kelly, Inc. Walsh & Kelly, Inc. Rieth-Riley Construction Rieth-Riley Construction Rieth-Riley Construction Walsh & Kelly, Inc. Rieth-Riley Construction Rieth-Riley Construction Rieth-Riley Construction Vulcan Materials St. Joe Materials Vulcan Materials Rose Fuel 1 1 • f 1 REGULAR MEETING APRIL 30, 1990 23. Elf Asphalt 24. No bidders 25. No Bidders 26. Elf Asphalt 27. Elf Asphalt 28. Elf Asphalt Mrs. DeClercq made a motion that the recommendation be accepted and the above bids be awarded. Ms. Humphreys seconded the motion which carried. AWARD BIDS - LIFEPAK 5/DEFIBRILLATORS - FIRE DEPARTMENT In a letter to the Board, Fire Chief Luther Taylor advised that after reviewing the bids received by the Board on April 23, 1990 for the purchase of Lifepak 5 Monitors/Defibrillators which the Fire Department offered for sale, it is his recommendation that the following bids be awarded: SAINT JOSEPH'S MEDICAL CENTER 801 East LaSalle P.O. Box 1935 South Bend, Indiana 46634-1935 Monitor Serial #10385 Defibrillator Serial #011642 $2,001.00 UNIVERSITY OF NOTRE DAME Notre Dame, Indiana Monitor Serial #0014920 Defibrillator Serial #0014384 $2,000.00 Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the recommendation was accepted and the bids were awarded. APPROVE CONTRACTOR'S BOND Mr. Michael P. Meeks, Director, Division of Engineering, recommended that the Contractor's Bond for B & S Construction, be approved effective April 30, 1990. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the above Contractor's Bond was approved. REQUEST TO CLOSE KALORAMA, BETWEEN ST. LOUIS BOULEVARD AND HILL STREET FOR PRE -GRADUATION BLOCK PARTY - MAY 15. 1990 - REFERRED In a letter to the Board, Ms. Shannon Jackson, Ms. Michelle Greene and Ms. Christy Palmer, Block Party Committee, 801 St. Louis Street, South Bend, Indiana, advised that as members of this year's graduating class of the University of Notre Dame, they would like permission to sponsor a block party as part of their pre -graduation festivities. The event would take place on Tuesday, May 15, 1990 and would require the blocking of traffic - on Kalorama Street between North St. Louis Boulevard and Hill Street. The Committee noted that they feel that support for this event and neighborhood cooperation would be excellent as there are several houses within this immediate area currently being occupied by members of the graduating class. Furthermore, the block which they are proposing to close off consists of only two (2) houses, a student residence and one (1) house which is currently unoccupied. Further, since this end -of -the -year block party would be held the week following final examinations at Notre Dame, a week 150 REGULAR MEETING APRIL 30, 1990 traditionally entitled "Senior Week", the only people attending this event would be graduating seniors. The Committee noted that they intend to sell tickets to the event in advance so as to ensure that all participants will be twenty-one (21) years of age or older. It is anticipated that approximately five hundred (500) individuals will attend the Block Party which will be held from 12:00 noon until dusk. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the request was referred to the appropriate City departments and bureaus for review and recommendation. REQUEST TO CONDUCT THE WORLD'S LARGEST GARAGE SALE AT THE JEFFERSON/ST. JOE MUNICIPAL PARKING GARAGE - JUNE 9, 1990 - PPrPPPPn In a Memorandum to the Board, Ms. Susan O'Connor, Events Coordinator, Office of Community Affairs, requested permission to conduct the 15th Annual World's Largest Garage Sale on Saturday, June 9, 1990 at the Jefferson/St. Joe Municipal Parking Garage. In addition to standard traffic control, crowd control and paramedic on -call coverage is requested. Ms. O'Connor noted that these safety precautions are necessary between 6:00 a.m, and 3:00 p.m. with crowd control not needed until 8:30 a.m. Mrs. DeClercq made a motion that the request be referred to the necessary City departments and bureaus for review and recommendation. Mr. Leszczynski seconded the motion which carried. REQUEST OF KNIGHTS OF COLUMBUS TO CONDUCT TOOTSIE ROLL SALES - MAY 11-12, 1990 - REFERRED In a letter to the Board, Ms. Martin J. Moorman, Chairman, St. Joe Valley Knights of Columbus, 60155 Ruby Street, South Bend Indiana, advised that the St. Joseph Valley Chapter, consisting of local councils, requests permission to conduct their annual Tootsie Roll Drive on Friday, May 11, 1990 and Saturday, May 12, 1990 on the public right-of-way in the downtown area. Mrs. DeClercq made a motion that the request be referred to the appropriate City departments and bureaus for review and recommendation. Mr. Leszczynski seconded the motion which carried. APPROVE REQUEST OF MICHIANA BICYCLE ASSOCIATION TO CONDUCT 20K BICYCLE TIME TRIALS Mr. Leszczynski advised that the above referred to request, submitted to the Board on April 16, 1990, has been reviewed by the appropriate City departments and bureaus and approval is recommended. Therefore, Mr. Leszczynski made a motion that the recommendation be accepted and the request be approved. Ms. Humphreys seconded the motion which carried. FILING OF APPLICATIONS FOR EMERGENCY BOARD -UP SERVICES Mr. Leszczynski advised that pursuant to the Board's approval on April 23, 1990 of a policy concerning emergency board -up services, the following vendors have asked to be placed on the list to provide these services: 1. Harmon Glass Company P.O. Box 2615 South Bend, Indiana 2. Kalka Midwest Construction 1710 South Michigan Street South Bend, Indiana 3. Watterud, Inc., Construction and Cleaning 616 South Main Street Mishawaka, Indiana 1 1 151 REGULAR MEETING APRIL 30, 1990 Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the above names were accepted for filing and added to the list. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of sixty-one (61) properties cleaned from April 16, 1990 to April 20, 1990, was submitted. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the report as submitted was filed. APPROVE CLAIMS Mr. Juan Manigault, Executive Director, Employment Training Services of St. Joseph County, submitted a list containing seventy-eight (78) claims and recommended approval. Additionally, Chief Deputy Controller John D. Leisenring, submitted Claim Docket No. 7694 through Claim Docket No. 8006 and recommended approval. Upon a motion made by Ms. Humphreys, seconded by Mr. Leszczynski and carried, the claims were approved and the reports as submitted were filed. APPROVE CONTRACT FOR SALE OF PERSONAL PROPERTY AT PUBLIC AUCTION - KASER AUCTION SERVICE (POLICE DEPARTMENT) Mr. Leszczynski advised that pursuant to the Board's approval on March 19, 1990, of the request of the Police Department to dispose of unclaimed bicycles and other unclaimed property at a Public Auction to be held on May 5, 1990, the appropriate Contract with Kaser Auction Service, 68099 Sycamore Road, North Liberty, Indiana, has been submitted for Board approval. The Contract indicated that Kaser Auction Service will be paid an eight per cent (80) Commission for providing auction services for this event. Mrs. DeClercq made a motion that the Contract as submitted be approved. Ms. Humphreys seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the meeting adjourned at 9:50 a.m. Jo Jo E. L'eszczy(hOkJ � Ad Patrilia E. DeClercq e ATT ST : �A Sandra M. Parmerlee, Clerk