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Home My WebLink AboutQuote Award - Traffic FLIR Cameras at Cleveland and Ameritech Proj No 115-131B1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND. INDIANA 46601-1830 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARD OF PUBLIC WORKS September 13, 2016 Mr. Donald W. Wendel Michiana Contracting, Inc. P. O. 929 Plymouth, IN 46563 PHONE 574/235-9251 FAx 574/235-9171 RE: Quotation Award — Traffic FLIR Cameras at Cleveland Rd. and Ameritech Dr. — Project No. 115-131B Dear Mr. Wendel: The Board of Public Works at its meeting held on September 13, 2016, awarded the above referenced quotation to you in unit prices not to exceed the amount of $40,400.00. Please forward the following documents in one submittal by September 27, 2016 to my attention for Board of Public Works approval: 1) One (1) original of the Contract (enclosed); and 2) Certificate of Insurance naming the City of South Bend as an additional insured. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, Linda M. Martin, Clerk GARY A. GILOT DAVID P. RELOs ELIZABETH A. MARADIK TAMES A. MUELLER THERESE J. DORAU �yitGTp BAH O !r. CITY OF SOUTH BEND, INDIANA CONTRACTOR'S QUOTE FOR PUBLIC WORK 1865 PROJECT NAME: Traffic FLIR Cameras at Cleveland Rd and Ameritech Dr PROJECT NO. 115-131B QUOTES DUE September 8, 2016 at 10:30 a.m. Local Time (Must be completed for all quotes. Please type or print) Date: 09/0812016 Firm: Michiana Contracting, Inc Address: 7843 Lilac Rd (shipping) PO Box 929 (mailing) City/State/Zip: PLymouth, IN 46563 Telephone Number: (574 ) 936-8613 Agent of Bidder (if Applicable): Pursuant to notices given, the undersigned offers to furnish labor and/or material necessary to complete the public works project of: Traffic FUR Cameras the City of South Bend, Indiana, in accordance with plans and specifications prepared by: The City of South Bend Department of Public Works and dated May 19, 2016 for the sum of (enter the Total Quote as shown on the Proposal) Forty thousand four hundred dollars and no cents. ,„($ 40,400.00 ) (Enter Sum of Total Quote plus Alternates shown on Proposal) (Numerical) If alternative quotes apply, the undersigned submits a proposal for each in accordance with the notice. Any addendums attached will be specifically referenced at the applicable page. If additional units of material included in the contract are needed, the cost of units must be the same as that shown in the original contract if accepted by the City of South Bend. If the quote is to be awarded on a unit basis, the itemization of the units shall be shown on a sepa� to a(t8� ment. B ��,,,•(/J(Signature) Donald W. Wendel President (Printed. Name of Person Signing) ACCEPTANCE Version 10/1/2015 Page - 7 Public Works Quote INTER -OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF STREETS TO: Linda M. Martin, Clerk Board of Public Works FROM: Blair Spotts, Engineer I SUBJECT: Traffic FLIR Cameras at Cleveland Rd and Ameritech Dr. DATE: September 9, 2016 On September 8. 2016, the Board of Public Works opened and read quotes for the above project. I have reviewed them and them to be correct. The quotes ranked as follows: Amount PBidder na Contractin , Inc. $40,400 Enterprises, Inc. $42,100 Electric, LLC $43,981 I recommend award of contract for Traffic FUR Cameras at Cleveland Road and Ameritech Drive to the lowest responsive/responsible bidder, Michiana Contracting Inc in the amount of $40,400. The funds have been appropriated through Repairs & Maint. Services/Traffic Signal Maint. Funding number 251.0608.431.36-67. Please call if you have any questions. Enclosure: Bid Tabulation Page 1 of 1 0 0 0 u G o 0 0 C E O V V C � A H O o U d d 0 o 0 g j w «n 0 0 0 E o m U E ? 'Q °� J S o d O o W _ o 0 d U I� c0 o 'E d3 � O O C p O p O O O p pyj � V y F f9 ad• p p J O O Q 0 _ C 7 w u> C 7 J W G T L - d d `y d Q G d 9 m � M C � C h N d O U 2 O � A y •d' y 4 W � o E d U � LL v d C V ` . - F d d Z E � N d m BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA PUBLIC WORKS CONTRACT THIS AGREEMENT, made and entered into this 13' Day of September, 2016, by and between, Michiana Contracting, Inc., P. O. Box 929, Plymouth, Indiana 46563, HEREINAFTER called the Contractor, and the Board of Public Works herein called the 'Board". WITNESSETH: That the Contractor covenants and agrees to make the following improvement, as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans, and Bid Proposals, all of which are set forth as a part of this Contract, for: PROJECT NO. TRAFFIC FLIR CAMERAS AT CLEVELAND ROAD AND AMERITECH DRIVE DESCRIPTION: 115-131B COMPLETION DATE: SEE SPECIFICATIONS AMOUNT: $40,400.00 FUNDING: REPAIRS & MAINTENANCE SERVICES/TRAFFIC SIGNAL MAINTENANCE The unit prices for this improvement were those prices as received and accepted by the Board on the 811' Day of September, 2016. The Contractor further agrees to notify the Engineer when this improvement is completed. This notification shall be in the form of a Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractors final estimate will be presented to the Board for final Payment with one (1) copy of the Completion Affidavit and one (1) copy of a Waiver of Lien. BOARD OF PUBLIC WOR S Gary A. Gilot, President Elizabeth A. Maradik, Member David P. Relos, Member J. A. Mueller, Member Linda M. Martin, Clerk MICHIANA CONTRACTING, INC.. Printed Name Signature CERTIFICATION (To be completed if Contractor is a Corporation) I, , certify that I am Secretary of the Corporation named as Contractor herein; that who signed this Agreement on behalf of the Contractor was then of said Corporation; that said agreement was duly signed for and in behalf of said Corporation by authority of its governing body, and is within the scope of its corporate powers. Secretary Corporate Seal BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date September 9, 2016 Name Blair Spotts Department Engineering BPW Date September 13, 2016 Phone Extension 5998 Required Prior to Submittal to Board Legal ® Attorney Name Michael Schmidt Controller ❑ Controller review is required for all Contracts $5,000.00 or more and greater than one year in length per the City Purchasing Policy Purchasing Check the Appropriate Item Type — Required for Ail Submissions ❑ Agreement ❑ Contract ❑ Proposal ❑ Addendum ❑ Professional Services ❑ Resolution ❑ Bid Opening ❑ Bid Award ❑ Req. to Advertise El Quote Opening ® Quote Award ❑Title Sheet ❑ Change Order No. ❑ C/O & PCA No. ❑ PCA ❑ Ease/Encroach. ❑ Traffic Control ❑ Other: Company or Vendor Name New Vendor MBE/WBE Contractor MBE/WBE Contractor Requested Project Name Project Number Funding Source Account No. Amount Terms of Contract Purpose/Description Information Michiana Contractin , Inc. ❑ Yes ❑ No If Yes Approved by Purchasin ❑ MBE I —I WBE _❑ No ❑ Yes Name of Company Traffic FUR Cameras at Cleveland Rd and Ameritech Dr 115-131B Maint. 251 Unit Traffic detection cameras at Ameritech Dr and Cleveland Rd ❑ Required Contractor's Certification Form Attached (Non - Collusion, Non -Discrimination, Non -Debarment, E-Verify, Iran, etc. Required For Change Orders Only Amount of LJ Increase $ Previous Amount Current Percent of Change: New Amount Total Percent of Change: Copy Original ® ❑ ® ❑ ❑ ❑ Corbitt Kerr ivawrot U�0 Dispersal After Approval 1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND. INDIANA 46601-1830 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARD OF PUBLIC WORKS September 13, 2016 Ms. Johanna Plank Hawk Enterprises, Inc. 1850 E. North Street Crown Point, IN 46307 PHONE 574/235-9251 FAX 574/235-9171 RE: Quotation Award — Traffic FLIR Cameras at Cleveland Rd. and Ameritech Dr. — Project No. 115-131 B Dear Ms. Plank: The Board of Public Works, at its meeting held on September 13, 2016, awarded the above referenced quotation to Michiana Contracting, Inc. in the amount of $40,400.00. We thank you for bidding and hope you will bid with us again in the future. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, Linda M. Martin, Clerk GARY A. GILOT DAVID P. RELOS ELIZABETH A. MARADIK JAMES A. MUELLER THERESE J. DORAU 1316 COUN7v-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND. INDIANA 46601-1830 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARD OF PUBLIC WORKS September 13, 2016 Ms. Jennifer Brown Martell Electric, LLC 4601 Cleveland Road South Bend, IN 46628 PHONE 574/235-9251 FAX 574, 235-9171 RE: Quotation Award — Traffic FLIR Cameras at Cleveland Rd. and Ameritech Dr. — Project No. 115-131 B Dear Ms. Brown: The Board of Public Works, at its meeting held on September 13, 2016, awarded the above referenced quotation to Michiana Contracting, Inc. in the amount of $40,400.00. We thank you for bidding and hope you will bid with us again in the future. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, Linda M. Martin, Clerk GARY A. GILOT DAVID P. RELOS ELIZABETH A. MARADIK JAMES A. MUELLER THERESE J. DORAU