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HomeMy WebLinkAbout04/24/90 Board of Public Works Special Meeting Minuteslair! SPECIAL MEETING APRIL 24, 1990 A Special meeting of the Board of Public Works was convened at 9:37 a.m. on Tuesday, April 24, 1990, by Board member Patricia E. DeClercq, with Mrs. DeClercq and Ms. Katherine Humphreys present. Board President John E. Leszczynski was not in attendance. PUBLIC HEARING - TRANSFER OF REAL ESTATE AND ADOPTION OF RESOLUTION NO. 13-1990 INDICATING INTENTION TO TRANSFER CERTAIN REAL ESTATE TO SOUTH BEND REDEVELOPMENT AUTHORITY Mrs. DeClercq advised that this was the date set for the Board's Public Hearing regarding the transfer of certain real estate to the Redevelopment Authority. The Clerk tendered proofs of publication of Notice of Public Hearing which appeared in the South Bend Tribune and the Tri-County News which were found to be sufficient. Mrs. DeClercq noted that the Board of Public Works has been designated by the Mayor as the entity responsible for holding a Public Hearing on the transfer of property to the South Bend Redevelopment Authority in order for the Authority to make certain improvements. It is further noted that the property to be transferred is as follows: Central Business District curbs and sidewalks in front of: - 100 block of West Washington Street; - The southeast corner of Lafayette Boulevard and Jefferson Boulevard. Ms. Ann Kolata, Deputy Executive Director, Department of Economic Development, was present and asked for the Board's favorable consideration of this transfer. She stated that this transfer includes property that was not included in the transfer of property that took place on February 26, 1990 and therefore this transfer is a follow-up to that previous action. She noted that the sidewalks and curbs are located in front of the Trigon Building on West Jefferson and Lafayette and in front of the former Business Systems building on Washington. There being no one else present wishing to address the Board concerning this matter, upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the Public Hearing was closed. Accordingly, Mrs. DeClercq advised that the appropriate Resolution transferring said property has been prepared and is being submitted at this time for adoption. Ms. Humphreys made a motion that the Resolution as submitted be adopted. Mrs. DeClercq seconded the motion which carried and the following Resolution No. 13-1990 was adopted: RESOLUTION NO. 13-1990 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS INDICATING ITS INTENTION TO TRANSFER CERTAIN REAL ESTATE TO THE SOUTH BEND REDEVELOPMENT AUTHORITY WHEREAS, pursuant to I.C. 36-9-6-3 the South Bend Board of Public Works has custody of all real and personal property of the City; and, WHEREAS, pursuant to I.C. 36-9-6-6 the Board of Public Works is authorized to repair public ways, sidewalks or public places within the City; and, WHEREAS, those portions of public right of way described in Exhibit A, attached hereto and made a part hereof, all of which 142 SPECIAL MEETING are located within South Bend Central improvements; and, APRIL 24, 1990 the South Bend Redevelopment Commission's Development Area, are in need of public WHEREAS, pursuant to I.C. 36-7-14-25.2 and I.C. 36-7-14.5-14 the South Bend Redevelopment Commission has entered into a lease agreement with the South Bend Redevelopment Authority for the financing and construction of public improvements within the South Bend Central Development Area, including those properties described in Exhibit A; and, WHEREAS, pursuant to I.C. 36-7-14.5-19 the South Bend Redevelopment Authority is authorized to issue bonds in order to finance public improvements as set forth in I.C. 36-7-14.5-11, and the Authority intends to issue such bonds for public improvements in the South Bend Central Development Area; and, WHEREAS, I.C. 36-7-14.5-11 requires that the South Bend Redevelopment Authority hold title to the real estate and public improvements to be made thereon by the Authority pursuant to I.C. 36-7-14.5; and, WHEREAS, parcels of land hereunder transferred by the Board of Public Works to the South Bend Redevelopment Authority for public improvement will continue to be used for public purposes and it is not necessary for the Board of Public Works to hold title to said real estate in order to continue such use; and, WHEREAS, pursuant to I.C. 36-1-11-8 the Board of Public Works may transfer property to another governmental entity by adopting a resolution indicating its intent to do so; and, WHEREAS, the Board of Public Works desires to transfer its interest in the parcels of land described in Exhibit A to the South Bend Redevelopment Authority for repair and public improvements pursuant to I.C. 36-7-14.5-11; and, WHEREAS, pursuant to I.C. 36-1-11-3 the Board of Public Works has been designated by the Mayor as the entity to hold a public hearing on the transfer of said public right-of-way and the Board of Public Works has published notice pursuant to I.C. 5-3-1 of the public hearing held this date; and, WHEREAS, pursuant to I.C. 36-1-11-3 the transfer of said property is subject to the approval of the Mayor. NOW, THEREFORE, BE IT RESOLVED BY THE SOUTH BEND BOARD OF PUBLIC WORKS AS FOLLOWS: The portions of public right-of-way described in Exhibit A attached hereto and made a part hereof, shall be transferred to the South Bend Redevelopment Authority pursuant to I.C. 36-1-11-3 and I.C. 36-1-11-8 for public improvement consistent with the purposes set forth in I.C. 36-7-14.5, subject to the approval of the Mayor. Adopted this 24th day of April, 1990. SOUTH BEND BOARD OF PUBLIC WORKS s/Katherine Humphreys s/Patricia DeClercq ATTEST: s/Sandra M. Parmerlee, Clerk Board of Public Works SPECIAL MEETING APRIL 24, 1990 EXHIBIT A Central Business District curbs and sidewalks as follows: 113 West Washington: Commencing at the southwest corner of Lot 18; thence west for 5 feet, thence south for 15 feet, thence east for 45 feet, thence north for 15 feet, thence west for 40 feet back to the point of beginning. Corner of Lafayette and Jefferson: Commencing at the Northwest corner of Lot 270; thence East for 82.5 feet, thence North for 15 feet, thence West for 99.5 feet, thence South for 99 feet, thence east for 17 feet; thence north for 84 feet back to the point of beginning. AWARD BID - AUTOMATED INFORMATION PROCESSING SYSTEM Mrs. DeClercq advised that the Board is in receipt of a recommendation from Ms. Katherine Humphreys regarding the award of bid for the automated information processing system. Ms. Humphreys advised that Mr. Matthew S. Romelfanger, Crowe, Chizek and Company, 330 East Jefferson Boulevard, South Bend, Indiana, was present and would comment on the recommendation. Mr. Romelfanger stated that based on a review of the bids received by the Board on December 18, 1989, by Crowe Chizek as well as the City's selection committee, it is being recommended at this time that the bid of IBM/HTE be accepted and awarded as the low cost most cost effective bid. He stated that the estimated five year cost is $1,032,974.00. Ms. Humphreys made a motion that the recommendation as submitted be accepted and the bid of IBM/HTE be awarded. Mrs. DeClercq seconded the motion which carried. Additionally, Mrs. DeClercq made a motion that the Evaluation Report as compiled and submitted by Crowe Chizek and Company was accepted for filing. Ms. Humphreys seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the meeting adjourned at 9:41 a.m. qJ n E. Leszczyns i GtX�' Patricia E. DeClercq erine H hreys'- ATTE Sandra M. Parmerlee, Clerk